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Job Description Assistant Controller – Gabrielli Truck Sales Position Summary Gabrielli Truck Sales, a leading family-owned commercial truck dealership group with multiple locations across the Northeast, is seeking an experienced Assistant Controller to support the Controller in managing the financial operations of our growing organization. This role will be integral to maintaining the accuracy, integrity, and efficiency of all accounting and reporting processes. The Assistant Controller will ensure compliance with dealership-specific tax and regulatory requirements, support operational leaders with financial insights, and contribute to process and system improvements across the accounting department. Key Responsibilities • Assist in the preparation and review of monthly, quarterly, and annual financial statements for all Gabrielli Truck Sales entities., • Support the Controller in day-to-day accounting operations, including general ledger management, accounts payable/receivable, bank reconciliations, and payroll processing., • Ensure compliance with federal, state, and local tax regulations, including but not limited to:, • Sales tax filings and audits, • Federal Excise Tax (FET) reporting and compliance, • Local business and property taxes, • Dealership and manufacturer-specific reporting requirements, • Coordinate with external auditors and tax advisors to support annual audits and tax preparation., • Maintain and enhance internal controls and accounting procedures to ensure timely, accurate, and compliant financial reporting., • Assist in the budgeting and forecasting process, preparing variance analyses to support operational decision-making., • Provide financial insights and reporting to dealership and department managers, helping to drive profitability and operational efficiency., • Participate in system upgrades, automation initiatives, and process improvements across all Gabrielli dealership locations., • Train, mentor, and support accounting staff, promoting a culture of accuracy, accountability, and continuous improvement., • Serve as a key contributor on special projects and initiatives led by the Controller and executive management team. Qualifications / Requirements • Bachelor’s degree in Accounting, Finance, or a related field required; CPA or progress toward CPA strongly preferred., • 5+ years of progressive accounting experience, ideally within an automotive or truck dealership, retail, or multi-entity organization., • Solid understanding of dealership accounting operations, including tax compliance (sales tax, FET, and multi-state filings)., • Experience with dealership management systems (DMS) such as CDK, Reynolds & Reynolds, or Karmak preferred., • Proficiency in Microsoft Excel, accounting software, and financial reporting tools., • Strong analytical, organizational, and communication skills with exceptional attention to detail., • Ability to work independently and collaboratively in a fast-paced, deadline-driven environment., • A proactive and hands-on approach to problem-solving and process improvement. About Gabrielli Truck Sales Gabrielli Truck Sales is a family-owned and operated dealership group with over 20 locations serving the Northeast. For more than 60 years, Gabrielli has been a trusted leader in heavy-duty truck sales, leasing, parts, and service, representing top brands such as Volvo, Mack, Hino, and Isuzu. We pride ourselves on our commitment to customer satisfaction, operational excellence, and developing our team members for long-term success. Gabrielli Truck Sales is an Equal Opportunity Employer. We value a diverse and inclusive working atmosphere. In furtherance of our culture, all qualified applicants will receive consideration for employment without regard to pregnancy, race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law. Gabrielli Truck Sales provides reasonable accommodations for employees and applicants with disabilities or pregnant consistent with applicable law. If you need a reasonable accommodation during the application process, please let us know. Benefits: • Medical and Dental plan, • Paid Holidays, • Paid vacation and sick/personal time, • 401k with an employer match, • EMPLOYER Paid Life insurance benefit, • Gym Reimbursement program

We are seeking an Executive Assistant to provide executive-level support to the CEO of an established media-only ad agency specializing in the pharmaceutical and life sciences vertical. This position will report directly to the CEO and collaborate closely with the management team. All team members share a common desire to learn, grow, and have a strong entrepreneurial spirit. We are looking for someone who will help the CEO stay focused on taking the company to its next stage. We are NYC-based, working 80% remotely, with light travel in the New York and New Jersey metro area when needed. In addition, the team meets at our Manhattan location approximately two times per month. Silverlight Digital is a top 100 MM&M recipient and well known within the pharma industry. The ideal candidate is intensely organized, process-driven, and trusted with confidential matters, with a track record of anticipating the needs of a busy executive across both professional and personal priorities. The salary range for this position is from $65,000 to $70,000. Key Responsibilities: CEO Support • Own the CEO's calendar (professional and personal), including meetings, travel, and personal appointments, and follow through on all of the CEO's commitments, including team deadlines and deliverables, • Prepare correspondence, proposals, presentations, and reports, and draft and edit internal announcements and communications on behalf of the CEO, • Handle information requests, research, file management, and special projects for the CEO and the management team, • Maintain strict confidentiality on all business and personal matters Company Operations • Manage calendars and scheduling for company-wide meetings and other team meetings as needed, • Manage travel logistics for the entire company and plan company events and client meetings, • Liaise with employees, clients, and partners of Silverlight Digital, and identify and implement improvements to workflow and internal processes Finance and HR • Work with the finance team to track and manage budgets, process expense reports, and assist with monthly reporting and timesheets, • Provide HR support, including but not limited to, new hire onboarding, interview scheduling, and PTO tracking, • Project manage statuses through Monday.com Client and Business Development Support • Support the preparation of RFP responses and pitch materials, and work with the business development department to keep CRM records up to date, • Coordinate gifts for clients Personal Support • Manage contractors and service providers for the CEO's two residences and support personal life management, including paying bills, deliveries and returns, research, and household purchases Qualifications include: • 2-5 years of experience as an Executive Assistant supporting a senior executive or busy professionals, • Familiarity with human resources and the ad agency environment is a plus, • Eager to learn about digital advertising and motivated by helping clients launch breakthrough treatments for their patients, • Intensely organized with painstaking attention to detail, • Process driven; able to bring order to fast-moving priorities and see every task through to completion, • Proactive; recognizes the patterns and rhythm of the CEO's work to anticipate needs before they arise, • Clear and concise communicator, both in writing and in person, • Team player who rallies colleagues in a positive, friendly way, • Reliable; follows through on commitments and keeps matters confidential, • Proficient with Microsoft Office (Excel, PowerPoint, Word), SharePoint, OneDrive, Zoom, and Slack; adapts easily to new technology, • Experience with Monday.com and AI tools is a plus Silverlight Digital is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or other fascinating characteristics that make us unique.

COMPANY: Family Office POSITION: Executive Assistant LOCATION: Great Neck, NY (in office 2x rotating days per week) HOURS: 8:00AM-5:00PM with flexibility as needed COMPENSATION: $115-130K (DOE) + Discretionary Bonus BACHELOR'S DEGREE: Preferred We are seeking a dynamic and enthusiastic Executive Assistant who functions in an efficient, detail-oriented, and proactive manner, supporting the owner of the business in significant manners concerning management and direction of the business. The core responsibility of this position is to provide administrative and operational support in a dynamic environment while maintaining the utmost discretion with regards to proprietary and confidential information. The ideal candidate will have a proven track record of leadership ability, diplomacy and tact with a high degree of professionalism, and experience supporting senior management in a fast-paced environment. We seek a candidate who is a team player, extremely motivated, resourceful, organized, communicative, and able to leverage the managers' time by completing tasks independently with strong attention to detail. The position is based in Great Neck, NY. Responsibilities of the Executive Personal Assistant: -Responsible for the daily schedule of one or more individuals; anticipate necessary background materials, directions and other items required for each activity on the schedule -Maintain busy calendars, schedule meetings and ensure managers arrive to meetings on time -Handle a broad range of duties from day-to-day operational activities to scheduling meetings and correspondence with Ownership, Management and their Assistants -Meet and greet visitors and clients, answer phones, coordinate conference rooms and meal arrangements -Handle a large volume of travel planning including airline reservations, hotel accommodations, car rental reservations, meals, car service arrangements and driving directions as needed -Process and track expense reports and reimbursements -Produce letters, memoranda, presentations, reports, etc. as necessary; proofread documents for appropriate grammar, punctuation and spelling -Assist in presentation preparation and formatting -Meticulous attention to the managers’ shifting priorities while in and out of office -Anticipate needs, responding promptly and accordingly -Prioritize and manage multiple administrative projects simultaneously and in a timely manner -Handles sensitive & confidential information in an appropriate manner without exception -Provide core administrative support such as faxing, filing, and copying -Performing ad hoc projects as needed Requirements of the Executive Personal Assistant: -Minimum of seven years of corporate executive administrative experience in roles that interfaced with senior level executives, external guests and an internal pool of Assistants -High school diploma required; Associate’s or Bachelor’s degree preferred -Excellent phone manner and management -Absolute discretion and appropriate handling of highly sensitive information essential -Advanced proficiency in MS Word, Outlook and proficiency knowledge in PowerPoint and Excel -Experience and proficiency working with automated expense tracking, online travel etc. -Ability to perform in a fast paced environment and interact with senior management under highly demanding conditions -Sound judgment and problem solving skills -Excellent interpersonal and communication skills -Ability to anticipate needs and make sound decisions with minimal direction -Superb organizational skills with a strong detail orientation -Resourceful, proactive and strong follow through -Enthusiastic team player with a positive attitude who works well with others -Strong time management skills; ability to handle multiple concurrent assignments with a high degree of accuracy, and meet deadlines in a high pressure environment -Self-starter with the ability to work independently and with minimal guidance -Ability to work well in a team environment and be proactive in assisting others as needed -Must be flexible to work overtime and be available as needed

📢 We’re Hiring: Personal Assistant to the CEO We are looking for a highly organized, proactive, and dependable Personal Assistant to support the CEO of a growing real estate investment firm and property management company. This is a fast-paced role for someone who is resourceful, detail-oriented, and able to stay one step ahead. The ideal candidate is comfortable managing both professional and personal responsibilities and understands the importance of discretion, responsiveness, and follow-through. Key responsibilities will include but not limited to:• Managing the CEO’s calendar, appointments, meetings, and daily schedule• Coordinating travel arrangements, reservations, and itineraries• Handling correspondence, calls, follow-ups, and administrative tasks• Assisting with personal errands and day-to-day requests• Coordinating with employees, vendors, business partners, and other contacts• Keeping track of deadlines, priorities, and outstanding items• Helping ensure the CEO’s day runs as efficiently and smoothly as possible We’re looking for someone who is:• Exceptionally organized and detail-oriented• Proactive and able to anticipate needs• Professional, trustworthy, and discreet• A strong communicator with excellent follow-through• Comfortable working in a fast-paced environment where priorities can change quickly• Tech-savvy and able to learn new systems quickly• Experienced in an executive or personal assistant role preferred Real estate experience is a plus, but not required If you are interested, or know someone who would be a great fit, please send me a direct message with your resume or share this post with your network.

Job Description Overview Opportunity: Housekeeping Inspector Inspect guest rooms and public areas to ensure cleanliness, maintenance, supplies, and amenities meet HHM and brand standards. Support the housekeeping team by maintaining quality standards, coaching associates, and helping deliver an exceptional guest experience. Your Growth Path Housekeeping Supervisor – Assistant Executive Housekeeper – Executive Housekeeper Your Focus Inspect guest rooms and assigned areas to ensure cleanliness, maintenance, and presentation meet HHM and brand standards. Verify that guest room supplies, amenities, and linens are fully stocked and properly arranged. Coach and support housekeeping associates to ensure work is performed in accordance with established hotel and brand standards, as well as HHM core values. Maintain inventory levels and ensure adequate housekeeping supplies are available. Issue supplies, linens, and equipment to housekeeping associates as needed. Inspect completed work to verify quality, consistency, and compliance with established standards. Perform or assist with cleaning duties when necessary to support operational needs. Report maintenance issues promptly to the appropriate department and follow up as needed. Follow sustainability guidelines and practices in support of HHM's EarthView program. Practice safe work habits, wear appropriate personal protective equipment (PPE), and comply with MSDS and OSHA standards. Help ensure overall guest satisfaction by maintaining high standards of cleanliness and service. Perform other duties as assigned by management. Your Background/Skills High School diploma preferred. Previous housekeeping experience. Previous supervisory responsibility preferred. HHM Hotels Benefits and Perks • Competitive wages for full time opportunities, • Medical, Dental and Vision Health Insurance, • Paid Time Off, • 401k Company Match, • Daily Pay, • Free Basic Life Insurance, • 24/7 access to TELUS Health, a confidential work-life resource., • Travel Discounts, • Commuter Transit and Commuter Parking Benefits, • Employee Assistance and Wellness Program, • Educational/Professional Development, • Referral Bonus Program Work Environment and Context Work schedule varies and may include working on holidays, and weekends. Requires standing for extended periods, walking, pushing, lifting up to 25 pounds, reaching, kneeling, bending. What We Believe People Are Our Capability – Hearts That Serve – Only Excellence – Stay Nimble - Own It

LOCATION: Great Neck, NY (in office 2x rotating days per week).HOURS: 8:00AM-5:00PM with flexibility as needed.COMPENSATION: $115-130K (DOE) + Discretionary Bonus.All potential applicants are encouraged to scroll through and read the complete job description before applying.We are seeking a dynamic

LOCATION: Great Neck, NY (in office 2x rotating days per week).HOURS: 8:00AM-5:00PM with flexibility as needed.COMPENSATION: $115-130K (DOE) + Discretionary Bonus.All potential applicants are encouraged to scroll through and read the complete job description before applying.We are seeking a dynamic

We’re Hiring: Personal Assistant to the CEO. Personal Assistant to support the CEO of a growing real estate investment firm and property management company. The ideal candidate is comfortable managing both professional and personal responsibilities and understands the importance of discretion, res

Personal Assistant to support the CEO of a growing real estate investment firm and property management company. The ideal candidate is comfortable managing both professional and personal responsibilities and understands the importance of discretion, responsiveness, and follow-through. Managing the C

Executive Assistant To The FounderThis trusted role will manage both business and personal priorities, ensuring the Founder can focus on strategic growth, product development, and key business initiatives.The ideal candidate is exceptionally detail-oriented, thrives in a fast-paced entrepreneurial e

LOCATION: Great Neck, NY (in office 2x rotating days per week).HOURS: 8:00AM-5:00PM with flexibility as needed.COMPENSATION: $115-130K (DOE) + Discretionary Bonus.We are seeking a dynamic and enthusiastic Executive Assistant who functions in an efficient, detail-oriented, and proactive manner, suppo

Minimum of seven years of corporate executive administrative experience in roles that interfaced with senior level executives, external guests and an internal pool of Assistants. Responsibilities of the Executive Personal Assistant:. Requirements of the Executive Personal Assistant:.

Job Description We are seeking a polished, highly organized, and tech-savvy Receptionist / Executive Assistant to be the first point of contact in our busy law office while supporting the firm owners with day-to-day professional and personal responsibilities. This is an in-office role and not a role for someone who waits for instructions. We want someone who keeps the front desk running smoothly, thinks ahead, anticipates needs, and solves problems before they reach the executive. What We Offer $55,000 annual salary 18 days PTO plus firm-observed holidays Full-time, in-office position Direct exposure to the firm owner and day-to-day operations of a growing practice The right person naturally asks: "What needs to happen next?" "What could become a problem?" "Can I take care of this before I'm asked?" If you're someone who creates a great first impression, naturally thinks ahead, takes ownership, and uses technology to get things done faster and better, we'd like to hear from you. Compensation: $55,000 Responsibilities: Front Desk Greet clients, visitors, and vendors professionally and warmly Answer and route phone calls, take accurate messages, and follow up Manage the reception area and keep the office organized and presentable Handle incoming and outgoing mail, deliveries, and couriers Schedule client appointments and manage conference room bookings Maintain office supplies and coordinate with building management and vendors Executive Support Manage the executive's calendar, meetings, appointments, travel, and reminders Handle both business and personal tasks Track deadlines, commitments, and follow-ups Coordinate with employees, clients, vendors, and other contacts Research and solve problems independently Organize information, documents, and workflows Create systems to make recurring tasks more efficient Use AI and technology to automate and improve workflows Take ownership of tasks from start to finish Qualifications: Who We're Looking For Professional, friendly presence with excellent phone and in-person communication skills Extremely proactive and able to anticipate what needs to happen next Strong problem solver who brings solutions, not just problems Tech and AI savvy, comfortable with automation, Microsoft 365, and new technology Highly organized and detail-oriented Able to juggle the front desk and executive priorities without dropping either Comfortable handling confidential personal, client, and business matters with discretion Reliable, punctual, and able to work on-site full-time in Valley Stream Prior receptionist, administrative, or executive assistant experience preferred; law office experience a plus About Company Magendzo Law is a New York-based personal injury law firm. Our top priority is giving clients the highest quality of legal representation. Our team treats each case individually with a comprehensive approach to reach a successful outcome. We strive to get clients the compensation they deserve while making the legal process as easy and smooth as possible.

Executive Assistant/Personal Assistant. Executive Assistant/Personal Assistant. In this high-visibility role, you will serve as the operational backbone for the executive team, managing complex schedules, high-priority communications, and seamless day-to-day office workflows in a fast-paced environm

I am a busy, creative female, owner of several businesses looking for an off-the-charts personal assistant.

The founder and CEO of a growing New York CPG brand is seeking a sharp, discreet, and highly organized Executive and Personal Assistant to be her right hand across both her professional and personal life. Absolute discretion and sound judgment with sensitive business, legal, and personal matters. Th

A high-profile individual is seeking a sharp, discreet Executive Personal Assistant to support both her professional and personal life. Handle reservations, gifts, cards, expenses, and the full range of personal and executive admin tasks. Experienced supporting a CEO or founder: you've worked direct

Senior Executive/Personal Assistant. Assist with ad hoc projects and special initiatives, including events, publications, and other professional/personal projects. Senior-level EA experience supporting a C-suite executive, Principal, UHNW individual, or family office.

We are looking for an experienced Executive and Personal Assistant to provide end-to-end administrative support to the senior leadership team of the Real Assets division. Executive Assistant experience;. Excellent written, verbal and interpersonal communication.

Executive Travel Personal Assistant, UHNWI. VIP Client is seeking a Personal Assistant who can travel for events, speaking engagements, and other important functions. Ideal profiles are former touring assistants / managers, yacht crew, advance staff.

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We’re partnering with a well-established private Real Estate firm in New York City on a high-touch Executive / Personal Assistant search supporting a principal 1:1. High EQ and ability to navigate different personalities and sensitive personal matters. The position leans heavily toward personal, p

Our client, an established investment firm located in Midtown, is seeking an experienced Executive Assistant to provide comprehensive business and personal support to a top executive. Ability to work effectively alongside other Executive Assistants, including coordinating shared responsibilities xhq

Executive Personal Assistant experience, ideally in venture capital, hedge funds, private equity, family office, or similar environments. A global venture capital / multi-family office is seeking an exceptional Executive Personal Assistant to support the President and Principal. The scope of the rol

A music artist based in New York City is looking for an Executive Personal Assistant. Experience as an executive personal assistant. The role will keep daily operations running smoothly and support both the artist's personal and professional life.

Personal Assistant & Operations Executive | New York | Hybrid. Executive & Leadership Support. We're keen to hear from people with experience across office management, business operations, HR administration, finance support, executive assistance or a similarly varied coordination role.