Executive Operation Coordinator
3 days ago
Sacramento
Are you the person who walks into chaos and immediately starts building a system for it? Amen Real Estate is a fast-growing real estate team and coaching platform in Sacramento - and we need an Executive Operations Coordinator who can be our in-office backbone. You’ll work directly with our CEO and CMO, support our agents, and own the systems that keep this team moving. This is the only in-office role on our team. Everyone else is remote. That means your contribution is visible, your ownership is real, and the growth path is clear — this role is built to evolve into an Executive Assistant or Operations Manager for the right person. The Quick Snapshot ✅ Pay: $25–$30/hr DOE ✅ Health Insurance + 401(k) ✅ Paid twice a month (5th & 20th) ✅ Paid CAR certification training ✅ Growth path to EA or Ops Manager ✅ Work directly with leadership ✅ 90-day performance review ✅ Sacramento office — never remote What You’ll Do Your day spans five main areas: Listings & Transaction Support • Own listing coordination in MLS (Metrolist) from input to close, • Manage signage, Supra boxes, flyer boxes, open houses, and broker events, • Support our remote Transaction Coordinator (Mackenzie) through Sisu automations, • Meet inspectors, assist with walkthroughs, handle key delivery, • Complete AVIDs and coordinate with agents on file requirements Technology & Systems • Be the team’s point person for our full tech stack: ClickUp (your primary task tool), Sisu, Follow Up Boss, HighLevel, Rezen, RealScout, AgentFire, Shilo.ai, Slack, and more, • Build and document SOPs and Looms for every process that doesn’t have one, • Support CRM organization, lead verification, and database accuracy SOAR Community & Coaching Platform • Manage the backend of our Skool community and Amen Connect coaching platform, • Coordinate member onboarding, content uploads, and training resources, • Support SOAR events and ensure a professional member experience Past Client Marketing • Execute email, text, postcard, and call campaigns through Follow Up Boss and HighLevel, • Manage client segmentation, tagging, and appreciation events, • Track campaign performance and ensure no past client falls through the cracks Daily Office & Agent Support • Open and close the office, sort mail, restock supplies, manage vendors, • Post and schedule daily social media content; comment on leadership’s reels, • Print and mail recruiting postcards; run errands and make post office runs, • Support agent onboarding: materials, name tags, alarm codes, tech setup, • Set up, record, and upload team meetings; run slides for weekly training Who You Are • 3–5 years of administrative, executive support, or operations experience, • A ClickUp power user (or fast learner) who closes tasks daily without being reminded, • Tech-savvy — you enjoy learning new platforms and you’re not intimidated by automation, • Calm and steady in a fast-paced, open-office environment with high-energy leadership, • Proactive communicator — you flag problems before they become fires, • Comfortable owning your role completely — you are the only person who does what you do, • Real estate experience is a plus; a systems mindset and ownership mentality matter more A Note on Our Environment We believe the right person deserves an honest picture of where they’re walking into: • This is a lively, open office — agents, guests, and leadership share the space all day, • Jim and Megan are married co-owners who work side by side; they have direct, sometimes spirited conversations in front of staff — that’s just how this team runs, • We move fast — priorities shift, things stack up, and we need someone who stays grounded when they do, • You are the only person in this role — if you’re out sick, you’re expected to proactively reach out to staff to cover anything time-sensitive If that sounds like your kind of place — we want to hear from you. How to Apply Submit your resume to apply. No cover letter required. If your background looks like a strong fit, we will reach out with a short follow-up question and ask you to record a brief Loom video before we schedule an interview. The process is simple and we move fast. We review every application. If we’re interested, you’ll hear from us within a few days. Benefits: • 401(k), • Health insurance Work Location: In person