Payroll Manager & Retirement Manager - Restaurant Group | #ZDC 3609387
2 days ago
Providence
Job Description Payroll Manager About the Opportunity A growing multi-unit organization is seeking an experienced Payroll & Retirement Manager to oversee payroll operations, retirement plan administration, HRIS management, compliance, and payroll accounting functions for a large, geographically dispersed workforce. This role reports directly to the Director of Finance and serves as a critical partner to Finance, Human Resources, Operations, and Information Technology. The organization is currently implementing a new HRIS platform, creating a unique opportunity for a payroll professional who enjoys building processes, improving systems, and driving operational excellence. The ideal candidate will bring strong payroll leadership experience, exceptional attention to detail, a collaborative management style, and experience supporting complex, multi-state employee populations. What You'll Do Payroll Leadership & Administration • Lead payroll operations for a workforce ranging from approximately 1,000 to 2,000 employees across multiple locations and states., • Oversee payroll processing for hourly, salaried, tipped, seasonal, and retail employee populations., • Partner with the Payroll Specialist/HRIS Administrator to ensure accurate and timely payroll execution., • Conduct weekly payroll reviews to ensure accuracy, compliance, and operational effectiveness., • Serve as backup payroll processor when necessary., • Manage payroll deductions, garnishments, benefit contributions, retirement deductions, and employer matching programs. HRIS Ownership & System Administration • Serve as the primary payroll stakeholder for HRIS administration and optimization., • Support a large-scale HRIS implementation and ongoing system enhancements., • Act as the primary liaison with HRIS vendors and external support teams., • Maintain system configuration, workflow integrity, reporting accuracy, and data quality., • Identify opportunities for automation, efficiency improvements, and process standardization. Payroll Accounting & Financial Reporting • Prepare payroll-related journal entries, accruals, reclassifications, and adjustments., • Maintain and reconcile payroll-related balance sheet accounts., • Ensure accurate general ledger mapping and payroll allocations across multiple business units, • Support month-end close activities and payroll reporting requirements., • Research and resolve reconciliation variances in a timely manner. Retirement Plan Administration • Oversee administration of retirement savings programs, including employee contributions and employer matching., • Coordinate with third-party administrators, auditors, legal advisors, and internal stakeholders., • Support annual compliance testing, plan administration, participant communications, and required filings., • Ensure timely and accurate processing of retirement-related payroll activities. Compliance & Risk Management • Maintain compliance with federal, state, and local payroll regulations., • Monitor changing wage and hour laws and payroll tax requirements across multiple jurisdictions., • Prepare and review compliance reporting, audits, and required government filings., • Ensure payroll policies, procedures, and controls are maintained and continuously improved. Team Leadership • Directly supervise and develop a Payroll Specialist/HRIS Administrator., • Provide coaching, support, and performance management., • Foster a culture of accountability, collaboration, and continuous improvement., • Serve as a trusted resource for payroll-related questions across the organization. What We're Looking For Required Qualifications • Bachelor's degree in Accounting, Finance, Business Administration, Human Resources, or related field., • 5-7+ years of payroll, retirement plan administration, or related experience., • Minimum of 2-3 years of direct people management experience., • Experience managing payroll for organizations with approximately 800-2,000+ employees., • Strong knowledge of multi-state payroll administration and compliance., • Experience supporting multiple pay structures, including hourly, salaried, and tipped employees., • Strong understanding of payroll accounting, reconciliations, journal entries, and general ledger processes., • Experience with HRIS and payroll systems., • Advanced proficiency in Microsoft Excel and Microsoft Office Suite. Preferred Qualifications • Experience supporting hospitality, restaurant, hotel, retail, healthcare, manufacturing, or other high-volume workforce environments., • Experience participating in HRIS implementations or system conversions., • Knowledge of retirement plan administration and ERISA compliance., • Certified Payroll Professional (CPP) certification preferred. Who You Are • A proven people leader who can step into a supervisory role immediately., • Highly organized with exceptional attention to detail., • Comfortable managing multiple priorities and deadlines simultaneously., • Calm under pressure and solutions-oriented., • Analytical and process-driven, with a passion for accuracy., • An effective communicator who builds strong relationships across departments., • Adaptable and comfortable working in a fast-paced, evolving environment., • Someone who takes ownership and accountability for delivering results. Why This Opportunity Stands Out • Competitive compensation package., • Comprehensive medical, dental, and vision benefits., • Retirement savings opportunities with employer contributions., • Generous paid time off, holiday, and personal time programs., • Hybrid work flexibility following successful onboarding and training., • Opportunity to play a key role in a major HRIS transformation initiative., • Growing organization with multiple business units and continued expansion plans., • Collaborative culture focused on operational excellence, employee development, and long-term success. If you're a payroll professional who enjoys balancing compliance, systems, leadership, and process improvement while supporting a large and growing workforce, we'd love to hear from you. #STSCompany DescriptionSuperior Talent Source is a niche search agency specializing in executive placement nationwide with leading restaurants, hotels country clubs and resorts across the United States. Our recruiters have decades of experience in recruiting for the Hospitality industry, and they have built up an excellent network of relationships as well as a deep understanding of the marketplace. Our recruiter's expertise together with our approach is focused on finding the right fit for both candidate and client, whilst delivering a quality service. Our success is built on investing in relationships and doing it the right way. Going beyond phone calls and e-mails, taking the time to attend conferences, being active members of professional groups and social media. Getting to know clients and candidates on a personal level and supporting and nurturing the relationships we establish. Lastly, we know what it takes and how to match the right candidate to the right client.Superior Talent Source is a niche search agency specializing in executive placement nationwide with leading restaurants, hotels country clubs and resorts across the United States.\r\n\r\nOur recruiters have decades of experience in recruiting for the Hospitality industry, and they have built up an excellent network of relationships as well as a deep understanding of the marketplace.\r\n\r\nOur recruiter's expertise together with our approach is focused on finding the right fit for both candidate and client, whilst delivering a quality service.\r\n\r\nOur success is built on investing in relationships and doing it the right way. Going beyond phone calls and e-mails, taking the time to attend conferences, being active members of professional groups and social media. Getting to know clients and candidates on a personal level and supporting and nurturing the relationships we establish.\r\n\r\nLastly, we know what it takes and how to match the right candidate to the right client.