Project Accounting Manager
5 days ago
Norfolk
Now Hiring: Project Administrator (Norfolk, VA • Philadelphia, PA • Hybrid Mid-Atlantic) A growing professional services firm is seeking a detail-oriented and proactive Project Administrator to support leadership and project managers across a variety of project delivery engagements. This is an excellent opportunity for someone who thrives in a fast-paced environment, enjoys supporting project teams, and brings strong organizational, analytical, and communication skills. What You’ll Do In this role, you will support administrative, financial, and contract-related project tasks, including: • Setting up and managing projects in project management/accounting software (BQE CORE or similar), • Handling project billing, invoicing, collections, and financial reporting, • Tracking project progress, budgets, and schedules, • Preparing fee proposals and supporting contract documentation, • Managing RFQ materials, compliance documents, and client requirements, • Maintaining project filing systems and supporting day-to-day project administration, • Assisting with internal and external communications, • Building and maintaining productive working relationships with project managers, clients, and partners. What We’re Looking For The ideal candidate has experience supporting project operations—ideally within a professional services or project-based environment. • Experience with invoicing, contract administration, and project accounting, • Background in the architecture, engineering, construction, or similar industry is a plus, • Strong Microsoft Office skills, especially Excel, • Excellent written and verbal communication, • High attention to detail and strong organizational skills, • Ability to manage multiple schedules and competing deadlines, • Comfortable learning and using multiple software platforms, • Familiarity with BQE CORE, QuickBooks, or similar systems preferred, • Bachelor’s degree in business, accounting, or related field OR relevant certifications (CAPM, PMP, CPA, CMA) If you're a motivated, detail-driven professional who enjoys supporting project teams and ensuring strong operational execution, we’d love to hear from you. Apply today to join a collaborative and mission-focused environment.