Schedule coordinator jobs in New York, NYCreate job alerts

WHAT WILL BE YOUR IMPACT AND EXPERIENCE AT CAMP: - Immerse yourself in a vibrant and positive camp environment; foster an inclusive camp culture for all. - Demonstrate leadership skills, train the next generation of camp professionals, and make a lasting impact on camp staff and campers. - Bring innovative and creative programs to life, promoting daily physical activity, skill development, inclusive sports & games, and creative play. - Build strong connections with parents, staff, campers, and partners. Become a familiar face and someone our communities can rely on. - Be part of a passionate, committed team that goes the extra mile to make programming fun and impactful, to make families and staff feel supported, and provide safe spaces for kids to play and build friendships. WHAT YOU’LL BE DOING We're seeking enthusiastic and experienced individuals ready for a summer adventure. As the Greenpoint Camp Director, you'll be the heart of our camp, overseeing all aspects of camp management and creating a safe, memorable experience for the staff and campers Your summer duties will include: - Dedicate in-person and remote time during the preseason to coordinate camp logistics with key departments (e.g. Marketing & Development, Operations, People & Culture, Program Management). - Attend pre-camp orientations hosted by the Department of Healthy and Kids in the Game staff, and help to structure and coordinate training for your camp staff before and during camp. - Participate in weekly Camp Director meetings and trainings from April-June to be fully trained in your camp administration and supervision responsibilities. - Oversee the day-to-day operations of the camp, including hiring, training, scheduling, and supervising staff members. - Assign staff to camp groups, assess their ability to work with different age groups, offer regular feedback to continuously improve staff performance, and administer staff evaluations twice per summer. - Keep staff personnel files up-to-date and compliant with Department of Health regulations, and ensure that staff certifications are valid and on-site at all times. - Ensure that all necessary forms are in place before a child enters any program, including up-to-date physicals, immunization records, registration forms, waivers, etc. - Monitor daily camp enrollment and maintain accurate attendance records for staff and campers. - Organize and support the implementation of the Kids in the Game summer camp schedule & programming, including weekly themes, team time & group games, structured arts, sports, movement, and STEM activities, swim schedule, field trips, and special events - Notify parents/guardians of children about session dates, camp trips, theme days and schedule changes well in advance, and remain accessible to parents throughout the summer. - Ensure that all program equipment and supplies are ordered, available and properly maintained during the summer. - Maintain and enforce all camp safety rules and policies; recognize, prevent and correct safety hazards; monitor the health and safety of all campers and staff. - Act as a key player in problem solving staff/camper issues and parental concerns; be able to identify camper behavior issues and respond with corrective steps. - Communicate regularly with the Camps Supervisor and other key leaders from internal departments to ensure compliance with camp operations, supervision, and administration procedures. Pre-Summer & Summer Work Schedule: Pre Summer Camp Expectations: Part time in-person & remote work from January to June dedicated to training, staff interviews, family outreach, info sessions & orientations Summer Camp Expectations: Full time in-person camp administration for a camp with 80-130+ campers and 25-35+ staff members June 14 – August 22, 2025

Front of House Managers are our in-house hospitality professionals who ensure daily operational excellence, overall guest satisfaction and management of the FOH team. This role participates in a variety of dimensions of the business from leading the service teams, maximizing food and beverage sales, and handling pre-shift trainings. Manage day to day restaurant and/or floor operations, and provide on-the-floor support to staff for duration of a service shift including but not limited to assigning server sections, overseeing side work, observing steps of service, and maintaining overall cleanliness/tidiness of the restaurant. Participate in interviewing, hiring, and coaching/counseling of hourly employees Ensure restaurant and venue are fully prepared and organized for daily execution of the operation Manage staffing and operations of all revenue centers, dining room and lounge, as applicable based on designated area of focus Prepare scheduling on a weekly basis Ensure maintenance of property by examining areas daily for cleanliness and maintenance needs and directed to appropriate employees to handle Resolve guest concerns and complaints with exemplary level of hospitality Perform all cash handling procedures: checking and collecting staff's cash drops, counting money in register. Check in with guests in bar and restaurant area during shift to ensure guest satisfaction and identify any opportunities Assist with staff trainings both in daily pre-shifts and monthly FOH staff service meetings Maintain pars of all printed promotional materials, comment cards, or other check presenter inserts. Demonstrate an ability to lead and motivate others, and achieve results. Empowered to make day-to-day decisions confidently both with guests, service teams and other departmental management. Demonstrate excellent interpersonal and communication skills with service teams and management. Other duties, initiatives, and tasks as per business need

Looking for a Manager MUST HAVE Bagel Job Experience Job Summary: The store manager is responsible for leading all team members in the efficient and profitable operation of a Bagel shop. He/she is responsible for managing the day-to-day store operations, maintaining high store standards and conditions, and fostering a positive environment, which provides consistent fast, efficient, and friendly service ensuring a Total Quality Experience for both our customers and team members. The store manager creates the tone and personality of the store by being an advocate of training, customer service, product knowledge and education, encouraging safe work practices, and a demonstrated commitment to our Guiding Principles and House Rules. Store Operations: Develops and executes sales and profit plans that are in-line with budgetary goals. Ensures and is accountable for profitability of the store by growing sales and controlling costs of goods, inventory levels, labor, supplies and expenses. Maintains and utilizes daily, weekly, quarterly and annual financial reporting tools. Ensures proper team member coverage, scheduling according to the needs of business while maintaining target labor costs. Oversees all cash and media management functions. Able to perform all POS duties, front and back of house functions including opening and closing procedures, coordinating with the Corporate Office as necessary. Maintains proper loss prevention standards, reviewing cash handling procedures, deposits and safe procedures. Maintains a clean well-merchandised store, following visual presentation plans and standards. Plans, executes and communicates all sales promotions and new product information effectively and efficiently. Identifies staffing, recruiting, interviewing, hiring, and training needs of qualified candidates. Facilitates on-going training and development of current staff. Promotes and practices safe work habits, identifying and resolving potential safety hazards, operational inconsistencies and any team member or customer incidents. Documents accidents, conducts initial investigation and determination of root cause in the interest of maintaining a safe work environment. Conducts monthly safety meetings ensuring team member compliance in all safety initiatives. Service: Is the Role Model for outstanding service and “owner” of the service initiative at his/her store. Pro-active in solving customer problems and satisfying customers in various situations. Ensures that all team members are committed to and demonstrate our Guiding Principles and House Rules. Ensures that all team members provide customers with efficient, friendly, superior service on a consistent basis. Consistently monitors, coaches and encourages team members to meet the Company’s service standards. Assesses and provides adequate staffing to provide efficient and friendly, superior service. Maintains high cleanliness standards consistently throughout the store in the areas of store appearance, merchandise and equipment. Product: Ensures that all Company bagel recipes and procedures are followed, maintaining the highest quality and consistent product standards. Ensures that all Company food offerings maintain the highest quality. Ensures that all team members are educated on our products and services, by developing an understanding of our various types of bagel. Training & Development: Provides ongoing training and development to all team members in the areas of operating standards, customer service and product knowledge. Demonstrates the ability to lead, effectively communicate. Builds morale and team spirit by fostering a work environment where team members input is encouraged and valued. Ensures each team member has received proper training. Continually develops team members, establishing specific performance objectives, and measuring team member performance regularly. Coaches and counsels team members for improved performance, documenting developmental plans as necessary.

- Provide excellent customer service to all patrons of the Water Hazard Bar + Lounge - Monitor and uphold qualify of service and products, ensuring they meet the style, culture, and cuisine. - Adhere to food and safety guidelines - Address and resolve any issues related to customer service or product quality - Familiarize yourself and adopt training protocols and all food and beverage descriptions for staff - Oversee inventory, stock control, and reporting - Ensure all equipment is well-maintained, serviced, and troubleshoot as needed - Maintain clean working areas - Enforce zero tolerance policy regarding alcohol consumption on premises, documenting and reporting any policy violations to the General Manager - Schedule, supervise, and support staff - Provide additional support to team as needed during busy times - This is not a comprehensive list of responsibilities, which can change at any time at the discretion of your supervisor. - Previous experience as Shift Supervisor, Head Bartender, or similar role, hospitality industry preferred - Experience working as a bartender - Ability to maintain a professional and courteous manner - Understanding of industry safety standards - Ability to lead with integrity and approachability - Ability to work with a team - Strong communication skills - A flexible schedule and ability to work nights and weekends as needed - Ability to meet the physical demands of the job, such as being on your feet for long periods of time and lifting up to 60 pounds

We are seeking an experienced restaurant supervisor to join our team. In this role, you will be asked to perform a variety of managerial functions. This starts with providing our guests with a consistently high-quality dining experience. To do this, you will need to motivate our staff and demonstrate superior customer service skills. As a supervisor, you will also help our team meet its standards for quality and profitability. This will involve ensuring that all food health and safety requirements are met. Your job may also require you to hire new staff, train them, and create schedules that reflect the dynamic needs of the restaurant. Restaurant Supervisor Duties: - Assist in the hiring and training of new employees as well as the continuous training of existing staff - Oversee both front and back of house operations, including wait staff, kitchen crew, and bussing staff - Maintain high-quality food standards - Oversee our kitchen staff’s compliance with all health code and sanitation requirements - Provide exceptional customer service and lead staff to do the same - Respond to customer complaints quickly and resolve them effectively - Develop strategies for improving our customers’ dining experience Restaurant Supervisor Requirements: - High school diploma or GED - Previous supervisory experience in the hospitality industry preferred - Proven ability to work in a fast-paced setting - Strong multi-tasking skills - The physical ability to remain standing for long periods of time - Exceptional organizational, communication, and customer service skills - Strong managerial skills - Working knowledge of OpenTable

Job Title: Restaurant Supervisor ($18-$20) hour Reports to: Restaurant Manager, Assistant Manager Job Summary: Supervise restaurant staff, ensure excellent customer service, and maintain high standards of food quality, safety, and cleanliness. Key Responsibilities: Staff Management 1.⁠ ⁠Supervise servers, bartenders, hosts/hostesses, and kitchen staff. 2.⁠ ⁠Train new staff members. 3.⁠ ⁠Evaluate employee performance. 4.⁠ ⁠Address employee concerns and conflicts. 5.⁠ ⁠Schedule staff. Customer Service 1.⁠ ⁠Ensure excellent customer service. 2.⁠ ⁠Handle customer complaints and feedback. 3.⁠ ⁠Resolve issues promptly. Food Quality and Safety 1.⁠ ⁠Monitor food preparation and presentation. 2.⁠ ⁠Ensure food safety and sanitation practices. 3.⁠ ⁠Maintain kitchen cleanliness. Operations 1.⁠ ⁠Manage inventory and ordering. 2.⁠ ⁠Control labor and operational costs. 3.⁠ ⁠Maintain restaurant cleanliness and organization. Financial 1.⁠ ⁠Manage cash handling and deposits. 2.⁠ ⁠Monitor sales and revenue. 3.⁠ ⁠Control expenses. Requirements: •⁠ ⁠2+ years of restaurant experience. •⁠ ⁠Supervisory or management experience. •⁠ ⁠Food safety certification. •⁠ ⁠Basic math skills. •⁠ ⁠Excellent communication and leadership skills. Skills: •⁠ ⁠Leadership and teamwork. •⁠ ⁠Time management and organization. •⁠ ⁠Conflict resolution and customer service. •⁠ ⁠Basic computer skills (POS, scheduling software). Work Environment: •⁠ ⁠Fast-paced restaurant environment. •⁠ ⁠Standing for long periods, lifting heavy objects. •⁠ ⁠Exposure to noise, heat. Schedule: •⁠ ⁠Flexible schedule, including evenings, weekends, and holidays. Performance Metrics: •⁠ ⁠Customer satisfaction and feedback. •⁠ ⁠Employee performance and development. •⁠ ⁠Food quality and safety. •⁠ ⁠Sales and revenue growth. •⁠ ⁠Labor and operational costs. Additional Responsibilities: •⁠ ⁠Participate in menu planning and development. •⁠ ⁠Assist with marketing and promotional activities. •⁠ ⁠Attend management meetings.

Associate Team Leader ($18 - $20/hr): Responsibilities: Support the Multi-Unit Team Leader, serving as the onsite point of contact for tax office associates and clients. Execute and hold all tax office associates accountable to Standard Operating Procedures (SOP). Serve as the point of contact for onsite escalated client service concerns. Ensure clients are scheduled properly and conflicts are resolved. Lead the office from the front desk, providing phone coverage and engaging with clients to deliver an outstanding experience. Lead daily activities to ensure that all tax office associates are scheduled, and work is completed according to deadlines, with attention to quality standards, priorities, and overall goals. Lead daily huddles and communicate essential information to office associates.

Assistant Manager Responsibilities: Recruiting, training, and managing employees. Scheduling employee work hours to ensure that all shifts are adequately covered. Maintaining employment records. Ensuring that customers are served quality food in a timely manner. Regularly inspecting all work areas to ensure compliance with food health and safety regulations. Taking inventory of food supplies and other consumables, ordering necessary supplies as needed, and receiving deliveries. Accurately tallying all cash and charge slips. Reviewing sales records to correctly control labor. Arranging cleaning and maintenance services including trash removal, deep cleaning, and equipment maintenance, as needed.

Overview We are seeking an assistant office admin experienced in construction management to join our team. The ideal candidate will oversee the daily operations of our office, ensuring efficiency and effectiveness in all administrative tasks. Responsibilities - Coordinate office activities and operations to secure efficiency and compliance with company policies pay - Manage phone calls and correspondence (e-mail, letters, packages, etc.) - Create and update records and databases with personnel, financial, and other data - Track stocks of office supplies and place orders when necessary Qualifications In-depth understanding of construction processes, terminology, and project management workflows. Familiarity with construction documents such as blueprints, permits, bids, contracts, and compliance reports. Must be familiar with Passport, CIS, and City Records Proven experience managing daily office operations, including scheduling, filing, and supply management. Proficiency in using office software (MS Office Suite, Google Workspace) and construction management software (Procore, Buildertrend, etc.). Experience in managing budgets, processing invoices, purchase orders, and coordinating with accounts payable/receivable. Strong communication skills for interacting with contractors, clients, project managers, and stakeholders. Ability to coordinate and schedule meetings, site visits, and project timelines across multiple teams. Proven ability to manage multiple tasks and deadlines in a fast-paced construction environment. Experience supporting project managers in coordinating timelines, milestones, and deliverables. Strong knowledge of vendor compliance and insurance tracking.

POSITION DESCRIPTION Position: Program Manager Program: VITA Tax Program Reports to: Program Director Salary Range: $60,000 to $65,000 Posted: March 30, 2024 Start Date: Immediately Full – Time- Vita Tax Program About Ariva MISSION: Our mission is to bring economic justice, opportunity and inclusion to our Bronx neighbors and other underserved communities across New York City. VISION: We envision a world where all New York City residents experience economic justice, financial inclusion, and the opportunity to build financially empowered and prosperous lives. We offer free comprehensive financial capabilities services and free income tax assistance at locations around New York City. Information on our projects and programs Position Description The Program Manager is part of Ariva’s management team and has lead responsibility for the management and performance of one year round VITA tax site and up to six seasonal tax sites. The Program Manager has direct supervision of two to three permanent staff and about twelve seasonal employees. The manager is responsible for ensuring that the sites within their portfolio meet all internal and external contract goals. Ariva is one of the most established non-profit free tax assistance organizations in the Bronx. We are an IRS sponsored VITA program and a Certified Acceptance Agent for ITINs. The program serves over 8,000 New Yorker each year at about ten seasonal and three year round locations. The tax team is composed of 5 full-time year-round staff, 20-25 seasonal staff and about 100 hundred volunteers. This job involves frequent local travel to sites around NYC and requires some evenings and weekend hours over the course of the year. During the main filing season (January-April), the Program Manager can expect to work most evenings and Saturdays. Face-to-face in-person service is an essential component of this position. All staff must be vaccinated and must follow the health and safety procedures in our offices. This position is 100% in person. The average work week is 45 hours, more during the income tax filing season and other busy times of year. Ariva is a growing organization, and this position offers the opportunity to grow with us. Responsibilities The Program Manager has full responsibility for the tax sites in their portfolio. The Program Manager directly oversees projects and tax sites and supervises line staff. They also provide coverage as needed in the absence of site staff to ensure seamless and efficient operations of the tax sites. The Tax Program is a VITA program highly regulated by the IRS. The Program Manager ensures that all aspects of the tax sites in their portfolio are fully compliant with all IRS VITA program requirements. Ariva is also a Certified Acceptance Agent for ITINs. This IRS program also has stringent compliance requirements and, in addition, has extensive record keeping requirements. If ITINs are accepted at any of their locations, the Program Manager is responsible for ensuring that Ariva is at all times fully compliant with the requirements of the ITIN program. Responsibilities Specific responsibilities include, but are not limited to: Primary Responsibilities · Tax site performance monitoring and reporting. Ensuring the tax sites at all times meet all IRS and local funders requirements, including but not limited to the ten IRS Quality Site Requirements. · Recruitment, mentoring, retention and supervision of site coordinators and seasonal staff. · Oversight of community outreach campaigns and marketing to support a client pipeline at assigned sites. Maintaining an up-to-date client story bank. · Cultivation and engagement of community partners, financial services partners, and other host partners in the communities where the tax sites are located · Coordinating program integration activities with Ariva’s financial counseling program. · Ensuring a highly professional and client-centered environment at all of Ariva’s tax sites. · Ensuring the tax sites have at all times adequate equipment, technology and supplies and safeguards in place to preserve the privacy and safety of client data. Duties include securely maintaining an equipment inventory of laptops and peripherals, and ensuring the software is up to date, including security and antiviral software. · Participate in weekly Ariva management team meetings. Additional Responsibilities The Program Manager will also have lead responsibility for at least one of the following initiatives: · Direct Ariva’s ITIN program. Ensure that Ariva’s ITIN program is fully compliant with all IRS requirements. · Oversee Ariva’s Senior Citizen Tax Initiative, a program focused exclusively on the tax needs of seniors in our communities. · Oversee Ariva’s tax time savings and asset building initiatives. The assigned manager has lead responsibility in identifying, implementing and monitoring tax time savings efforts at our sites Supportive Responsibilities In addition to the above lead responsibilities, the Program Manager will work closely with and provide support to the Program director in the following: · Contract management. · Reviewing and approving communications content, including website information and social media content related to the tax programs Core Competencies: Minimum three years of experience in managing VITA sites. Seasonal site experience is acceptable. · A demonstrated commitment to and experience working with low-income people and in low-income communities. · Extraordinary customer service skills and high standards of professionalism. · Skilled in managing, motivating and supporting staff and volunteers. · Strong project management skills; ability to simultaneously manage several busy tax sites. · Cultural competence to provide services to the diverse members of our community. · Ability to identify and build new relationships and manage existing ones with community partners. · Computer-literate; comfortable with data management, data entry, and reporting. · Very strong written and verbal communication skills. · Familiarity with CRMs, especially Salesforce and tax software (currently TaxSlayer) · Contract or grant management experience and skills. · Able to work in person and engage in frequent local travel to visit multiple tax sites, primarily in the Bronx. · Willing and able to be flexible in their work schedule; able to accommodate evening and weekend hours to support the tax sites. Depending on project portfolio, additional competencies may be required in: · Services to seniors · ITIN preparation · Asset building and tax time savings. In addition to the above core competencies, the ideal candidate would also have · Basic knowledge of individual income tax returns · Familiarity with social media and some or all of the following applications; Salesforce, Constant Contacts, Wordpress. Salary: $60,000 to $65,000/year, depending on experience. Ariva offers full-time employees subsidized health and dental insurance, generous paid time off and other benefits. This posting will remain open through August 30th, 2024. "Ariva is an Equal Opportunity Employer"

Manage and organize schedules, appointments, and meetings for team members. Purpose: To ensure efficient workflow and time management within the department. Coordinate travel arrangements, accommodations, and itineraries for business trips. Purpose: To facilitate smooth travel logistics for team members. Assist in preparing reports, presentations, and data analysis as needed. Purpose: To support decision-making processes and enhance communication within the team. Maintain and update physical and digital filing systems in compliance with company policies. Purpose: To ensure easy access to important documents and information for the team. Serve as the primary point of contact for internal and external communication. Purpose: To facilitate clear and effective communication within and outside the department.

JOB BRIEF: The Consulate General of Malaysia in New York is seeking a responsible, reliable and efficient individual to join the Consulate as Chauffeur. The ideal candidate should have excellent oral and written communication skills, along with a professional, diligent attitude, capable of undertaking a variety of tasks and working effectively under pressure. JOB DESCRIPTION / RESPONSIBILITIES: a) To drive (without influence) the official / office car for Consul General, officials, visitors and others as instructed by Consul General / Head of Chancery. b) To constantly check with officers on daily programs and provide appropriate advice on departure time. c) To maintain vehicles in safe, clean and good working conditions on a daily basis by: · Conducting daily inspection of the overall condition of the vehicles. · Checking tire pressure, air-conditioning, sound system, windows, brakes, lights’ conditions, etc. · Ensuring that fuel is adequate at all times. · Ensuring that E-Z Pass is functioning / in sufficient amount. d) To ensure the security of the vehicles at all times. e) To ensure that scheduled and routine maintenance of vehicles is performed on time. f) To report immediately any damage of vehicles to Head of Chancery and arrange for repair work to be done. g) To make statements and record all traffic violations on the vehicle. h) To ensure the cleanliness of the vehicles on a daily basis (wash/ wax/ vacuum). i) To maintain a Logbook and record all travel information on daily duty, petrol consumption and mileage. j) To dispatch and receive any urgent letters, banking matters, etc. k) To assist the Consul General in the coordination of special events / visits / programs. l) To perform any other duties as and when directed by the Consul General from time to time. ** REQUIRED SKILLS AND QUALIFICATIONS** a) Minimum High School Diploma or equivalent in any discipline - additional qualification in relevant fields will be a plus. b) Basic knowledge of office equipment, such as computers, printers, scanners and fax machines. c) Excellent time management skills and the ability to prioritize work. d) Attention to detail and problem-solving skills. e) Excellent written and verbal communication skills. f) Strong organizational skills with the ability to multi-task. g) Excellent interpersonal skills including pleasant personality with relevant experience. h) A valid US Driver’s License i) Excellent knowledge of New York City’s roads and parking regulations. j) A valid working permit to work in the US (for non-US citizens). The Consulate General shall not act as a sponsor for the applicants in obtaining a visa / working permit or bear the costs for visa / work permit renewal.

We are seeking a detail-oriented individual with strong interpersonal skills and a knack for numbers to join our team as a Human Resource Generalist. In this pivotal role, you will be instrumental in ensuring accurate and timely payroll processing and maintaining proactive engagement with our employees to address their needs. The ideal candidate will exhibit exceptional organizational skills, collaborate effectively with others, possess strong written and verbal communication abilities, excel proficiency, and a keen interest in advancing within the HR field while acquiring a comprehensive knowledge of compliance and related information. Responsibilities: - Prepare and process weekly payroll accurately and punctually. - Furnish reports such as hours worked versus scheduled by department and attendance, to management weekly. - Conduct periodic audits to ensure compliance, and accuracy in employee record-keeping, employee voluntary deductions, PTO entitlements, etc. - Manage employee files, including scanning, filing, and updates as needed. - Coordinate and schedule employees to come in as needed for meetings or other HR-related matters. - Assist employees in completing various forms, from new hire applications to benefits enrollment, changes, termination, union membership, Leave of Absence to exit questionnaires. - Provide employees with verification letters and complete verification forms upon request. - Draft memos for internal communications and maintain daily communication with management to keep everyone in the loop. - Conduct store walk-throughs and speak to employees respond to employee inquiries and escalate issues as needed to support employee relations. - Contribute to HR-related projects and tasks as required. Qualifications/Requirements: - Minimum of 2 years of payroll processing experience. - Proficiency in ADP Software, specifically Workforce Now. - High proficiency in Microsoft Excel. - Strong administrative writing skills. - Exceptional discretion and attention to detail when handling sensitive employee information. - Outstanding employee relations skills. - Knowledge of various HR processes and practices, including employment law/compliance, compensation, organizational development, and leadership development. - Bilingual-Spanish speaking is a plus.

Health Plus Management (HPM) is a Physician Support Organization and market leader in clinical practice management in the physical medicine and rehabilitation market with 50+ locations serving Westchester, NYC, NJ, Upstate NY and Connecticut. HPM provides independent physician practices specializing in musculoskeletal care with professional business development, marketing and back-office support typically seen in much larger organizations, thereby enabling clients to start and/or grow their private practice beyond what might otherwise be feasible (while maximizing clinical service and patient care). Health Plus Management is seeking an energetic, patient-centric and detail-oriented Front Desk Coordinator to greet patients, schedule appointments, answer phones and manage administrative records. In this role, you will set the stage for each patient's appointment. You will build and maintain professional relationships with our key stakeholders - specifically our patients, office staff and clinical team, while simultaneously ensuring that the office is organized and runs smoothly. Responsibilities: Make sure patients feel welcome as soon as they walk in the door by delivering quality and compassionate care Answer incoming calls, take messages, and complete outreach to patients in a courteous and professional manner Be responsible for obtaining and filing patients' charts, and assisting our patients as needed Maintain the daily operations of the office by following standard operating procedures and guidelines Contribute to team effort by smoothly transitioning into daily roles as needed Protect patient's privacy by maintaining confidentiality of personal information (HIPAA compliant) Navigate through NextGen to access and provide patient information Maintain compliance by contacting patients to confirm appointments Respond to inquiries, resolves risen issues, collect co pays and schedule patient appointments Responsible for the opening and closing procedures of the office as needed Assist in comforting the patients and maintaining the reception area Other administrative tasks as needed Knowledge and Experience 1+ years of relevant medical administrative experience, preferred Experience with medical insurance/verification is a plus Knowledge of medical terminology & procedures, and the ability to intelligently and confidently converse with patients and referring doctors regarding treatment is preferred Experience with EMR, preferred Strong computer knowledge and windows program including Microsoft word/excel Skills and Abilities Bilingual (English/Spanish) Required Excellent verbal and written communication Ensuring a great patient experience by delivering outstanding customer service Exceptional organizational and time-managements skills - the ability to multi-task is a must Adaptability and flexibility while working in a fast-paced environment Problem-solving ability and aptitude Outcome-focused, with an ability to work under pressure A solution-oriented mindset A strong sense of urgency and focus in accomplishing tasks Schedule: Monday, Wednesday, Thursday & Friday: 8:00am - 4:30pm & Tuesday: 11:00am - 7:30pm Pay: $17

Responsibilities: - Oversee daily operations of the retail store, including opening and closing procedures - Ensure excellent customer service by assisting customers with inquiries and resolving any issues - Train and supervise retail staff, providing guidance and support as needed - Monitor inventory levels and coordinate stock replenishment - Implement visual merchandising strategies to optimize product displays - Maintain a clean and organized store environment - Handle cash transactions and ensure accurate cash handling procedures - Assist with administrative tasks such as scheduling, payroll, and reporting Qualifications: - Strong math skills for cash handling and inventory management - Excellent organizational abilities to manage stock and maintain store appearance - Effective time management skills to prioritize tasks and meet deadlines - Proficient in administrative tasks such as scheduling and reporting - Knowledge of market trends and customer preferences in the retail industry - Exceptional phone etiquette for handling customer inquiries over the phone Note: Previous experience in a supervisory role within a retail setting is preferred. We offer competitive pay and benefits package. Join our team of dedicated retail professionals today! Job Types: Full-time, Part-time Pay: $20.00 - $23.00 per hour Benefits: Dental insurance Employee discount Health insurance Paid time off Vision insurance Shift: 8 hour shift Ability to commute/relocate: New York, NY 10012: Reliably commute or planning to relocate before starting work (Required) Application Question(s): What is your ideal work schedule? (Shifts are: Sun 11:30-6:30 and Mon-Sat 10:30-7:30) Experience: Customer service: 3 years (Required) Work Location: In person

We are seeking a seasoned Personal Executive Assistant to support a music artist, focusing on contract negotiation, branding strategy, and client relations. This role involves managing the artist's schedule, supporting performances, overseeing branding and promotional efforts, and developing strategic partnerships. The ideal candidate will bring experience in securing contracts and building effective brand strategies. Responsibilities: Scheduling & Coordination: Arrange vocal lessons and studio recording sessions. Coordinate events such as travel, rehearsals, press appearances, and award shows. Performance Support: Assist the artist during performances by liaising with event organizers, managing belongings, setting up dressing rooms, and coordinating on-site needs. Communication & Negotiation: Act as the main point of contact between the artist, clients, record labels, and other teams. Support contract negotiations, merchandise sales, and marketing initiatives. Administrative Duties: Manage the artist's emails, calendar, and appointments. Handle incoming social media DMs, emails, texts, and phone calls, and route correspondence as necessary. File paperwork, manage receipts, and assist with advertising materials and email newsletters. Social Media & Marketing: Maintain and update the artist’s website and social media accounts (Instagram, Facebook, YouTube, TikTok, etc.). Create and schedule engaging posts, respond to followers and brands, and report on social media analytics monthly. Capture, organize, and edit video and photo content for promotional use. Implement marketing campaigns and monitor for copyrighted material. Additional Duties: Capture and edit content at events for website and social media. Design promotional materials for music releases, videos, merchandise, and tours. Perform additional tasks as needed to support the artist. Qualifications: Strong organizational and multitasking skills. Excellent communication abilities with experience in client and vendor relations. Familiarity with social media platforms and content creation. Experience in the music or entertainment industry is a plus. This role is ideal for someone passionate about music, dedicated to detail, and ready to support a dynamic artist both behind the scenes and at performances.

PLEASE DO NOT APPLY IF YOU CANNOT WORK A FLEXIBLE OVERNIGHT SCHEDULE INCLUDING WEEKENDS, PLEASE. Job Summary We are seeking a dedicated Overnight Facilities Operations Associate to join our team. In this role, you will oversee the load-in and load-out processes for events, ensuring that everything runs smoothly and efficiently. As the primary point of contact for vendors and clients during overnight hours, you will address inquiries and resolve issues to facilitate successful event execution. Your attention to detail and commitment to maintaining an orderly process will be essential in providing a positive experience for all stakeholders. What you will do... - Oversee and coordinate all load-in and load-out activities for events during overnight hours, ensuring timely and efficient operations. - Serve as the main point of contact for vendors and clients, providing information and addressing questions or concerns as they arise. - Monitor event setups and ensure compliance with safety regulations and venue standards. - Assist with equipment handling, setup, and teardown as needed, maintaining organization and cleanliness throughout the venue. - Collaborate with other Facilities team members, General Managers, and the Director of Operations to develop and implement event logistics plans. - Document and report any issues or incidents during events, ensuring effective communication with relevant team members. - Ensure that all areas are secure and properly maintained throughout the overnight shifts. - Provide excellent customer service and support to vendors and clients, enhancing their overall experience. What you need to bring... Qualifications: - High school diploma or equivalent; relevant experience in event management or facilities operations preferred. - Flexible schedule, with availability to work overnight shifts, including weekends and holidays as needed. Weekend flexibility on Friday and Saturday nights is key. - Strong communication skills, both verbal and written, with a customer service-oriented mindset. Strong skills in keeping situations calm and on track, with good de-escalation abilities required. - Spanish-speaking abilities are highly preferred for seamless communication with vendors and team members. - Ability to work independently and collaboratively in a fast-paced environment. - Positive attitude, excellent organizational skills, and strong attention to detail. - Professional appearance and willingness to wear a company uniform required. - Tech savvy – Basic familiarity withGmail, Sheets, etc., to stay organized. - Ability to lift and move 50 pounds as needed.

We’re hiring a front desk receptionist FULL TIME POSITION. Our offices are located in downtown Manhattan. You must be available to work Monday-Friday possible start time 9/9:30am-7:30pm (possible finish time). These times will fluctuate meaning you might need to come in/leave earlier/later, to accommodate patient scheduling needs. The position will require you completing work for the front office and assisting some medical doctors throughout the month. We are looking for a dependable, punctual, organized, friendly, focused attention to detail, health conscious person who learns quickly, is capable of multi-tasking and maintains a professional appearance at all times. The ideal candidate should be computer savvy, be able to type and proficient in all Microsoft applications. Training will be available in all aspects of billing and electronic medical records. Duties may include, but are not limited to answering phones, coordinating doctors calendars, filing, organizing paperwork and office materials, cleaning throughout the office, ensuring that the office has adequate supplies, running office/personal errands, coordinating events, minor marketing tasks, and anything to ensure that the office runs efficiently. Communication and people skills are a must. You should really enjoy interacting and talking with people, remember you are the first person our patients see when coming into the office. You should speak proper/clear English, you must be legal to work in the United States. Previous medical office experience is required. Compensation is based on experience and will increase based on performance. Job Type: Full-time Pay: $18.00 - $20.00 per hour Benefits: Employee discount Paid training Schedule: Monday to Friday No weekends Experience: Customer service: 3 years (Preferred) Medical terminology: 3 years (Preferred) Computer skills: 3 years (Preferred) Work Location: In person

We are seeking a dedicated Front Desk Receptionist to join our team. You will be the welcoming face of the practice and the first point of contact to new and existing patients. The ideal candidate will be responsible for managing front desk tasks and ensuring a positive patient experience. Responsibilities: - Greet patients and visitors in a courteous and professional manner - Answer phones, schedule appointments, and manage patient inquiries - Verify insurance information and assist with billing processes - Maintain patient records in compliance with HIPAA regulations - Coordinate with medical staff for efficient patient flow - Handle medical scheduling and manage front desk operations Qualifications: - Proven experience as a Receptionist in a similar role - Familiarity with medical records management - Proficiency in phone systems and handling patient inquiries - Strong organizational skills and attention to detail - Ability to multitask in a fast-paced environment Join our team and enjoy the benefits of working in a dynamic healthcare environment while utilizing your skills as a Front Desk Receptionist. Please send over your resume if you are interested :)

Medical Assistant Instructor Job Types: Part-time Pay: $35.00 - $40.00 per hour Job description - Under the direction of the Program Coordinator, Instructors are expected to: - Provide proper instruction in the area of their expertise, i.e. clinical classes such as Phlebotomy or EKG & administrative classes such as Introduction to Computers, Introduction to Microsoft, Medical Insurance and Billing. - Obtain a state instructor’s license - Develop sound curriculum materials or utilize curriculum materials provided by New Age Training - Continuously update course material to maintain relevancy of instruction to business trends and industry changes - Conduct training according to the Education Department Policies and Procedures - Responsible for attendance and grading according to school regulations - Maintain professional education and training - Be familiar with OSHA standards and regulations (for clinical instructors) - Wear appropriate PPE, dispose of biohazardous materials and regulatory waste (for Clinical Instructors) - Comply with all policies and procedures as detailed in the Department of Education Policies and Procedures - Be responsible for their students’ retention - Maintain all forms as described in the Education Department Policies and Procedures Requirements: - NYS/BPSS Teacher License in Clinical or Office Skills - We can advise on how to apply for this license. - At least 2 years of experience Available Schedule: Monday through Friday Day: 8:00 am – 1:00 pm Monday through Thursday Evening: 6:00 pm – 10:00 pm Related keywords: medical assistant, medical assistant instructor, instructor Benefits: 401(k) 401(k) matching Health insurance Retirement plan Schedule: - 5 hour shift - Day shift - Monday to Friday - 4 hour shift - Night Shift - Monday to Thursday Education: Associate Degree or Higher (Preferred) Experience: - Teaching: 2 years (Preferred) - License/Certification: - BPSS Teacher License (Preferred) Work Location: In person

Job Description: ER RN - Nights Location: St. Barnabas Community Hospital 4422 Third Ave, Bronx, NY 10457 Start Date: 11/13/2024 Schedule: Nights: 7:00 PM - 7:30 AM Must work every other weekend (EOW) and holidays Pay: $75/hr - $77/hr on W2 Contract Length: 13 weeks Position Overview: St. Barnabas Community Hospital is seeking an experienced ER Registered Nurse (RN) to join our dynamic Emergency Department team. Priority will be given to returning travelers due to the short onboarding timeframe. Key Responsibilities: Assess patients' clinical conditions, recognizing and interpreting serious situations, prioritizing care, and taking immediate action. Initiate appropriate measures in emergency situations when a physician is not immediately available. Operate and monitor general and specialized emergency care equipment, including infusion pumps, pulse oximeters, ventilators, and cardiac monitors. Administer therapeutic measures as prescribed, including medications and IV therapy that affect hemodynamic and respiratory status. Record observations, nursing interventions, and the status of coordinated activities between nursing and other professional disciplines. Document specific healthcare requirements for patients and prepare written assignments for individual team members, matching staff skills to patient care needs. Plan and develop care delivery, implement care plans, and coordinate the documentation of care. Share responsibilities for maintaining adequate supplies and equipment, as well as general upkeep of the unit and preserving a safe environment. Qualifications: Minimum of 2 years of ER nursing experience required. Ventilator experience is necessary. Ability to work in a fast-paced environment and multitask effectively. Must possess current certifications: BLS, ACLS, PALS, and TNCC (mandatory). Good written and verbal communication skills. Aware of potential floating to ICU and Med-Surg units. Scrubs: Red scrubs are required. .

Job Title: Executive Assistant (Full-Time, Remote) Company: Clarity Media Group Location: Remote About Us: Clarity Media Group is a New York-based boutique communications training firm dedicated to empowering individuals and global organizations through effective communication strategies and tailored coaching services. We are seeking a proactive and detail-oriented Executive Assistant to support our team and contribute to our mission. Position Overview: As an Executive Assistant, you will play a vital role in ensuring the smooth operation of our executives’ daily activities. You will manage the calendars and travel arrangements for 1-2 executives, including our Founder & CEO. This position requires a highly organized individual with exceptional interpersonal and written communication skills. A successful candidate has the ability to be both customer and executive-focused, adaptable to varied internal and external needs, and driven to enhance the holistic service experience through effective communication, problem-solving, and attention to detail. Key Responsibilities: - Manage complex calendars, scheduling meetings, and coordinating appointments for executives, and proactively resolve scheduling conflicts as they arise. - Arrange and coordinate domestic and international travel logistics, including flights, accommodations, transportation, itineraries, catering, vendors, etc.. - Ensure the executive’s time aligns with their priorities through a comprehensive understanding of the business, key stakeholders, and required collaboration. - Serve as a liaison between executives and internal/external contacts - Maintain confidentiality and professionalism in all interactions. - Assist with special projects and administrative tasks as needed. - Maintain existing standard operating procedures and checklists, recommending process enhancements as necessary. - Foster consistent and efficient interactions with colleagues across the company, demonstrating poise and tact under pressure while handling matters with sound judgment and respect. Qualifications: - Ability to work Eastern Time Zone, with experience managing calendars and scheduling across multiple time zones - proven experience in both B2B and B2C environments a plus, demonstrating a strong commitment to delivering outstanding service. - Proven experience as an Executive Assistant or in a similar administrative role. - Strong organizational skills and the ability to manage projects with varying levels of priority, effectively. - Excellent written and verbal communication skills. - High proficiency in Microsoft Office 365 Suite, including Outlook, Excel, Word, and OneDrive. - Experience and/or willingness to work within the Zoom video conferencing platform, Slack, Airtable, and other IT programs as required. - Strong interpersonal skills and the ability to build relationships with diverse individuals. - Ability to work independently in a remote environment while maintaining an acute attention to detail and high productivity. - Maintain a strict level of confidentiality and exhibit sound judgment in handling sensitive information. Why Join Us? At Clarity Media Group, you will be part of a dynamic team committed to excellence. We offer a supportive work environment, opportunities for professional growth, and the chance to make a meaningful impact in the communications field. You will also have exposure to our impressive client roster and intellectually stimulating projects. Application Process: If you are a motivated professional looking to join a passionate team, we invite you to apply.

Job Title: Receptionist Location: Flow Day Spa, Downtown Brooklyn, NYC Employment Type: Full-Time / Part-Time About Flow Day Spa: Flow Day Spa is a welcoming and tranquil space that specializes in body and foot massages, as well as facials, designed to promote relaxation and well-being. Our commitment is to provide each client with affordable, personalized treatments in a clean, calming environment. Job Summary: We are looking for a friendly and organized receptionist to join our team at Flow Day Spa. The receptionist will be the first point of contact for our clients, helping to create a warm, welcoming atmosphere that reflects our spa’s values. This role involves managing bookings, handling client inquiries, assisting with administrative tasks, and ensuring the smooth daily operation of our front desk. Key Responsibilities: • Greet clients warmly upon arrival, check them in, and assist with any initial questions. • Schedule appointments, manage bookings, and coordinate with our team of therapists to ensure smooth operations. • Answer phone calls and respond to emails or messages, addressing client inquiries regarding services, pricing, memberships, and other details. • Handle transactions, including service payments and membership purchases. • Maintain a tidy and welcoming reception area. • Provide information on our membership packages and promotions, encouraging clients to make bookings and return visits. • Handle client feedback professionally, resolving issues or escalating as necessary. • Support the team with light administrative tasks, such as inventory checks and appointment confirmations. Qualifications: • Previous experience in a receptionist or customer service role, ideally within the wellness or hospitality industry. • Excellent communication skills, with a welcoming and professional demeanor. • Proficient in using booking and scheduling software (experience with spa or salon management software is a plus). • Detail-oriented, organized, and able to multitask in a fast-paced environment. • Passionate about wellness, with a positive attitude toward creating a relaxing experience for clients. Benefits: • Competitive hourly wage • Employee discounts on spa services • Opportunity for career growth within the spa industry • Training and support to help you excel in your role

Job Summary The BPW Instructor plays a crucial role in delivering all of BPW Services that target students. Additionally the BPW Instructor teaches a variety of brain break activities to students in Pre-K, Elementary, Middle, and High Schools. The BPW Instructor works in various schools during the week but typically stays at one school for the majority of the day. The BPW Instructor will guide participants through various activities, exercises, workshops, and retreats, demonstrating expertise in BPW’s services. Flexibility to cover services across NYC's five boroughs is required. Responsibilities - Essential Duties: - Articulate the mission, vision, and services of Brain Power Wellness Services. - Understand the role of the Instructor, including being a professional representative of Brain Power Wellness Services, ensuring quality services, being a positive role model when implementing Brain Breaks in the classroom with students, and creating a positive and collaborative environment. - Be familiar with the contents of the BPW Teacher Binder and be able to locate and articulate its contents. - Understand the principles and brain science supporting the BP Activities (e.g., Water Up Fire Down) and incorporate them when teaching BP Activities so the audience understands the why behind doing the activities. - Instructor Responsibilities - Training: Master instructional modules, resources, program structure, and best practices. - Class Visits: Have a complete understanding of BPW’s program structure & best practices. Within one month have expertise, and be able to independently lead activities and explain core themes in all of the class Visit flows for Elementary Schools, Middle Schools, High Schools, and Special Education. Engage with students to encourage participation. Class Visits are typically 20 minutes in length (with some exceptions) with a 5 minute transition period between Class Visits. Depending on the school and schedule, an instructor on average may conduct anywhere from 8-12 visits on a given day. - Staff Wellness: Lead staff wellness sessions, and engage with participants to encourage participation. - Student Leadership Program: Co-lead Student Leadership Program session, activities, and engage with participants to encourage participation. - School Retreats (Day & Overnight): Assist Trainers & FCs at the retreats, lead/co-lead wellness activities, lead/co-lead stations, manage groups, space setup, and engage with participants to encourage participation. - Day School Retreats: Assist Trainers & FCs at the retreats, lead/co-lead day school retreat wellness activities, co-lead stations, assist with setup, and engage with the group to encourage participation. - Shadowing Services: Shadow a member of the NYC Services Team while they conduct services the BPW Instructor is training on to obtain exposure to those services and learn how to conduct them. - Debrief Meeting: At the end of services, have a debrief meeting with the principal of the school. Recap email is sent to the Field Coordinator to summarize what was discussed. - Learn Worlds Modules: Complete all assigned Learn World Modules and assessments. - Weekly Meetings: Have weekly check-in meetings with your Instructor Supervisor. - SIS: At the end of each work day, obtain (and create virtual Sign In Sheets for virtual sessions) and submit Sign-In Sheets (SIS) on the same day the service was provided timely so payment can be requested from DOE. - Daily Reports: At the end of each work day submit a Daily Report to your supervisor & FC describing the day's activities, areas of challenge and growth, and questions or concerns. Other Responsibilities - Arrive to all assigned services, and arrive at least 15 minutes prior to the start of the service. - Provide coverage for services as needed, wherever needed in the 5 boroughs of NYC. - Attend weekly Staff Meetings either in person at the BPW office or virtually according to the weekly schedule. - Respond to emails, calls, texts, and Google Spaces announcements. - Take initiative when in the office to maintain a safe and clean environment for the BPW Team (e.g., assisting Office Manager in room set up/break down, cleaning, removing garbage, etc.). - Provide back-up support for the BPW Services team in order to get services completed on time. - Submit timesheets and expenses by the deadlines. - Participate in committees/groups that work on tasks which enhance the Instructor role experience, maintaining and developing the instructors skillset, or updating the materials Instructors work with. Professional Skills Professionalism | Punctuality | Accountability | Team Player | Growth Mindset | Effective And Respectful Communication | Professional Integrity | Autonomy | Confidence | Knowledgeable | Admin Skills | Time Management | Multi Tasking | Advanced Communication With School Leaders Schedule Monday - Friday: 8 AM - 4 PM Possible after-hours & weekend work due to staffing needs for business retreats & programming Travel required to facilitate and support BPW Services outside of New York City. EEO Statement BPW is an Equal Opportunity Employer. We are committed to creating a diverse and inclusive workplace where everyone feels welcome and valued. We do not discriminate on the basis of race, color, religion, gender, sexual orientation, national origin, age, disability, veteran status, or any other protected characteristic!