People & Operations Coordinator
10 days ago
Portland
Job DescriptionSalary: $55,000 - $65,000 annual POSITION: People & Operations Coordinator CLASSIFICATION: Non-Exempt, Full-time REPORTS TO: Chief Operations Officer LOCATION: Portland, OR SALARY RANGE: $55,000 - $65,000 annual While we anticipate the selected candidate for this position will fall towards the middle or entry point of the compensation range, the decision will be made on a case-by-case basis. GSI Water Solutions (GSI) is seeking an energetic and motivated People & Operations Coordinator who will serve as a central connector across our organization supporting executive leadership, strengthening our people systems, and ensuring the day-to-day operations of our workplace run smoothly and efficiently. This role plays a key part in creating a welcoming, well-functioning environment where staff can do their best work, while also supporting HR processes, internal coordination, and company-wide initiatives that bring our values to life. This is an exciting opportunity to join a passionate, high-performing team of professionals making a positive impact in the water industry. ABOUT GSI: GSI Water Solutions, Inc. (GSI), is an employee-owned consulting firm specializing in groundwater, environmental management, and water resources with offices in Oregon, Washington, and California. At GSI, we take pride in being a company that treats its employees with respect and fairness and strives for all team members to feel they belong, contribute valuable insights, and grow with us. As hydrogeologists, engineers, environmental scientists, and water experts, we focus on helping our clients protect our shared natural resources. We help develop and manage groundwater resources and ensure the long-term sustainability and reliability of this invaluable resource. Learn more on our website: ABOUT OUR CORPORATE PEOPLE & OPERATIONS COORDINATOR: PEOPLE & OPERATIONS COORDINATORS work closely with mid- and senior-level corporate staff to coordinate administrative processes, projects, or programs. Works with moderate independence, supports cross-functional collaboration, and ensures details and timelines are managed effectively. IN THIS ROLE YOU WILL: Executive Support • Support senior leadership team by reviewing staff availability and scheduling meetings, including Leadership Team meetings, all-staff meetings, Practice Director meetings, and Corporate Meetings, • Record meeting minutes and distribute to the team. Identify action items from meetings, follow up with staff to understand the status of action items and communicate back to the President, • Manage and maintain executive schedules, including scheduling travel for conferences (lodging, airfare, etc.), making appointments, and making changes to appointments, • Assist with special projects as needed, • Prepare and edit correspondence, communications, and presentations, • Coordinate internal events ordering food, securing locations, ordering supplies, set-up and break-down HR Support • Assist with HRIS maintenance (data entry, employe file management, benefits enrollment, onboarding/offboarding workflow updates)., • Support recruiting efforts (posting, screening, scheduling), • Support with onboarding (oversee onboarding to-do list, schedule meetings as needed), • Oversee compliance posting requirements in all locations, • Participate in Health and Safety Committee meetings. Support implementation of federal and Oregon OSHA standards. Office Management (for Portland Office) • Own the daily rhythm and functionality of the office environment, • Serve as the first point of contact for guests, vendors and new hires, ensuring the front-of-house experience reflects professionalism and brand values., • Ensure shared areas are clean, well-stocked, and aligned with operational standards., • Oversee vendor relationships for office and kitchen supply and maintenance. Source and manage vendors for new equipment or supplies as needs arise., • Purchase office-provided materials and stock supply areas, printer areas, and the communal refrigerator. Monitor usage and restock proactively., • Provide administrative support to all staff for mailings & shipments, travel arrangements, and inter-office and third-party logistics. Support set-up and logistics for staff meetings, Board meetings, and general company events. Coordinate regular team lunches and ad hoc meal orders., • Oversee mailroom operations including collecting and distributing incoming mail and packages, • Track and support in the maintenance of company vehicles, • Monitor and manage building access and ensure security protocols are upheld REQUIRED EDUCATION AND EXPERIENCE: Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. Typical ways to obtain the required knowledge and abilities include: • 6 years of professional experience with at least 2 years in office-based setting;, • -OR- Bachelors degree from an accredited college or university and a minimum of 2 years of professional, office-based experience. CERTIFICATES, LICENSES, AND REGISTRATIONS: • Current and valid driver's license and clean driving record. SUCCESS FACTORS: • Highly organized and proactive, with the ability to work with the fast-paced schedule of the President., • Able to multi-task and articulate priorities, in detail-oriented and highly effective manner., • Excellent interpersonal skills to handle sensitive and confidential situations, and requires tact, diplomacy and poise, • Extends beyond traditional administrative support; a partner in driving organizational efficiency., • Demonstrates critical thinking., • Operates independently while seeking guidance as needed., • Possesses strong writing/editing skills and values clear written and verbal communications., • Seeks out learning opportunities for themself and encourages others to do the same., • Demonstrates high standards of ethics and fairness., • Adapts well to changes and manages time effectively., • Prioritizes teamwork., • Has a professional attitude and exhibits a client-focused/service-oriented demeanor. BENEFITS: • Flexible/hybrid work schedules, • 401k with employer match, up to 4%, • Potential for annual bonus based on company performance., • Employee-Owned company through Employee Stock Ownership Plan (ESOP), • Highly competitive medical, dental, vision insurance plans for employees and their families with alternative care coverage included in medical plans., • Access to medical and dependent-care flexible spending accounts, • Employer paid short-term disability, long-term disability, and life insurance., • 5 weeks of paid time off annually (pro-rated the first year based on start date), • Paid time off for certification and licensing exams, • Paid attendance at professional conferences in support of career development, • Paid memberships in professional organizations, • Reimbursement for professional registrations and renewals, • Cell phone stipend to assist with the cost of using a personal cell phone for business purposes, • Discounts on Carhartt and Danner clothing and footwear TO APPLY: Please submit yourresumealong with acover letteroutlining your interest in the position and how your experience aligns with the role. We encourage candidates to apply even if they do not meet every qualification listed. We value potential, transferable skills, and a willingness to learn just as much as direct experience. Research shows that many qualified candidates, particularly those from historically marginalized communities, hesitate to apply unless they meet 100% of the criteria. Were interested in the whole person, not just a checklist. PHYSICAL DEMANDS AND WORK ENVIRONMENT: The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. • The work performed is conducted primarily in a professional office environment and requires the use of standard office equipment such as computers, phones, and copiers., • While performing the duties of the job, you will frequently be required to sit, talk, and hear. Visual acuity sufficient to view documents and computer screens, with or without correction, is required. Occasionally required to reach with hands and arms, climb short distances, balance and stoop, kneel and crouch., • Occasional travel to support conference and events may be needed., • Overnight stay may be required at the expense of GSI. EEO STATEMENT: We also support environmental justice, green practices, and carbon footprint reduction. We are committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.
Cleaning
Driver & Delivery
Kitchen Support
Chef & Cook
Servers
Construction & Trades
Security
Fast Food
Salon & Beauty
Office & Admin
Retail
Sales & Marketing
Warehouse
Customer Service
Host & Hostess
Barista
Entertainment
Accounting & Finance
Animal Care
Art, Media, Design
Bar Staff
Child Care
Education
Engineering
Events & Promotion
Fashion
Healthcare
Information Technology
Legal
Management
Manufacturing
Online Jobs
Science
Sports & Wellness
Writing & Editing
Other
Page 2