Executive Assistant
hace 6 días
Beaverton
Job Description Job Title: Executive Assistant Job Description The Executive Assistant provides high-level administrative support to a variety of stakeholders by expertly managing calendars, coordinating meetings and events, arranging catering, and ensuring strict adherence to established processes and policies. This role requires strong organizational skills, exceptional attention to detail, and the ability to work both independently and collaboratively in a fast-paced, dynamic environment. Responsibilities • Manage complex calendars, including scheduling, rescheduling, and prioritizing meetings for multiple stakeholders., • Coordinate meeting logistics such as booking rooms, arranging audio-visual needs, and ensuring all materials are prepared in advance., • Organize and place catering orders for meetings and events, ensuring accuracy and timeliness., • Adhere strictly to established processes, procedures, and policies while completing all administrative tasks., • Provide comprehensive administrative support, including clerical tasks, data entry, document preparation, and record maintenance., • Prepare, format, and edit documents and presentations using Microsoft Office applications, including PowerPoint., • Support travel arrangements as needed, including coordinating itineraries and related logistics., • Maintain a strong customer-service focus, responding promptly and professionally to stakeholder needs and inquiries., • Monitor workloads, identify bottlenecks in administrative processes, and proactively drive improvements., • Ensure all assignments are completed with a high degree of accuracy, thoroughness, and attention to detail., • Communicate openly, clearly, and professionally with managers, co-workers, and customers in both written and verbal formats., • Establish and maintain cooperative working relationships with internal and external partners., • Work independently with minimal supervision while following through on tasks and commitments., • Adapt to changing workloads, deadlines, and priorities in a demanding environment., • Follow a strict set of procedures and complete tasks within specified timelines., • Occasionally move around the campus to support meetings, events, or other business needs., • 2–6 years of professional administrative experience, ideally supporting stakeholders within manufacturing and/or semiconductor environments., • Proven experience in calendar management and complex scheduling., • Strong administrative support experience, including clerical work, data entry, and general office administration., • Proficiency with Microsoft Office, including Outlook and PowerPoint., • Experience providing executive or high-level administrative support., • Ability to read and interpret data, information, and documents accurately., • Strong customer focus with a commitment to quality, efficiency, and professionalism., • Exceptional attention to detail and a high degree of accuracy in all work., • Ability to perform effectively in a demanding environment with changing workloads and deadlines., • Results-driven mindset with a strong sense of ownership and accountability., • Ability to identify bottlenecks in processes and drive improvements., • Capability to work both independently and as part of a team with minimal supervision., • Clear, concise, and professional communication skills, both written and verbal., • Ability to establish and maintain cooperative working relationships with managers, co-workers, and customers., • Comfort working according to strict procedures and within defined timelines., • Experience with event coordination, including meeting and catering logistics., • Strong organizational and coordination skills, with the ability to manage multiple tasks simultaneously., • Demonstrated high attention to detail in documentation, scheduling, and follow-up., • Experience in customer service or stakeholder-facing roles., • Familiarity with travel management and coordinating itineraries., • Ability to learn and apply new information, tools, and skills quickly., • Capability to observe and respond appropriately to people and situations encountered during the course of work. The position typically follows standard office hours of 8:00 a.m. to 5:00 p.m., with occasional movement around the campus to support meetings and events. Work involves regular use of a computer and keyboard, as well as other standard office equipment. The role may occasionally require lifting or moving items up to 20 pounds. You may need to travel depending on business needs. Job Type & Location This is a Contract position based out of Hillsboro, OR. Pay and Benefits The pay range for this position is $30.00 - $40.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision, • Critical Illness, Accident, and Hospital, • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available, • Life Insurance (Voluntary Life & AD&D for the employee and dependents), • Short and long-term disability, • Health Spending Account (HSA), • Transportation benefits, • Employee Assistance Program About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email for other accommodation options.