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Apply to this position at artsphere. Founded in 1998, Art Sphere Inc. ASI) is a Philadelphia-based nonprofit, established to teach the arts to youth living in underserved, low-income, and inner-city communities.

Manage and execute social media campaigns that promote ASI’s community efforts and free e-booklet of lesson plans. Experience or interest in digital marketing, social media, or communications. Familiarity with major social media platforms, especially TikTok, Twitter (X), and LinkedIn.

Job DescriptionPuentes de Salud is a 501(c)3 nonprofit organization that promotes the health and wellness of South Philadelphia’s rapidly growing Latine immigrant population through high-quality health care, innovative educational programs, and community building. The foundation of Puentes de Salud rests on the belief that community health is not the sole domain of health care providers. Health and wellness result from a collaborative, multidisciplinary effort that focuses on addressing the conditions in which we grow, learn, live, work and age. The Operations Coordinator is an important role responsible for all aspects of administrative support across all divisions and volunteer recruitment for the Education division of Puentes de Salud. This is a full-time contracted position up to 40 hours a week. This position works closely with and reports to the Executive Director. Duties and Responsibilities: • Actively recruits volunteers for the Education division of Puentes relative to semester needs., • Coordinates, schedules, and prepares materials for volunteer interviews., • Communicates with potential volunteers and potential university/college partners while ensuring receipt of clearances and other compliance-mandated documents., • Ensuring all compliance-related documents are uploaded into the Puentes App and regularly updated, • Provides initial onboarding to volunteers through training and documentation., • Works closely with Education program supervisors and supports in any programming when needed, • Assists with data management, research for lesson planning, education program organization, and resource management, • Participates in education meetings and on-site events as needed., • Operational support across the Medical clinic, Wellness program, and Education team, and alongside the Executive Director, • Weekly administrative support through record keeping, donation receipts, creating flyers, monitoring, ordering of supplies, and printing of documents across departments

Job Description Community Health Engagement Coordinator Job Description Mazzoni Center is seeking a passionate and community-driven Community Engagement Coordinator to play a vital role in promoting health equity and expanding access to care for medically underserved communities, especially LGBTQ+, BIPOC, low-income, youth, and uninsured individuals. This position leads grassroots outreach, builds trusted relationships, facilitates Community Advisory Boards, and organizes impactful events—all while ensuring the voices of priority populations are heard, respected, and included in our service delivery and program design. Key Responsibilities Outreach & Community Engagement • Develop and lead outreach strategies tailored to the needs of priority populations., • Represent Mazzoni Center at community events, health fairs, schools, and local gatherings., • Establish and facilitate Community Advisory Boards (CABs) to bring authentic community feedback into the organization., • Support CAB members with meeting preparation and follow-up., • Partner with internal teams and community stakeholders to address systemic barriers to care such as racism, poverty, immigration status, stigma, housing insecurity, and more., • Execute targeted engagement strategies like:, • Peer-led support initiatives, • Culturally and linguistically relevant outreach, • Collaboration with trusted community leaders, • Education and support groups, • Conduct listening sessions, focus groups, and surveys to gather direct community input., • Track outreach activity and community data using internal systems., • Provide regular updates and reports to leadership and funders., • Attend team meetings, trainings, and supervision. Required Qualifications • Bachelor’s degree in Public Health, Social Work, Community Development, or a related field., • At least 2 years of experience in community outreach, engagement, or health education., • Strong understanding of health equity and the needs of historically marginalized populations., • Excellent communication skills—both written and verbal., • Experience in event planning and/or facilitating community meetings., • Bilingual (Spanish, ASL, or another community language) a strong plus., • Comfortable with Microsoft Office and virtual collaboration tools., • Passion for LGBTQ+ health and social justice. We’re looking for someone who embodies our organizational values: • Respect for People, • Patient-Focused, • Inclusivity, • Integrity

Job Description Job Title: Annual Giving Coordinator Please submit resume and cover letter for consideration. Reports to: Chief of Staff - Stewardship & Development Location: Office of Stewardship & Development, Archdiocese of Philadelphia FLSA Status: Full-Time, Exempt The Archdiocese of Philadelphia and its entities are Roman Catholic religious organizations, and all employees are expected to respect and conduct themselves in accordance with the values, teachings, and morals of the Roman Catholic Church. About the Catholic Church of Philadelphia The Catholic Church of Philadelphia serves a community of over 1.4 million Catholics across Bucks, Chester, Delaware, Montgomery, and Philadelphia counties. The Office of Stewardship and Development is dedicated to fostering a culture of stewardship, promoting philanthropic support, and securing the financial resources necessary to sustain the mission and ministries of the Church. This position supports innovative initiatives that create encounters with Christ, foster joy and peace, and cultivate faith, hope, and love across our community. If you are seeking a meaningful role with purpose, impact, and consequence, we invite you to join us. Position Summary The Archdiocese of Philadelphia seeks a dynamic and mission-driven professional to coordinate the Catholic Charities Appeal (CCA), the Church’s flagship Annual Appeal that sustains vital ministries and services across our five-county region. The Annual Giving Coordinator in the Office of Stewardship & Development at the Archdiocese of Philadelphia is tasked with coordinating efforts to conduct the archdiocese annual appeal. This position works directly with the Database Management Administrator, reports to the Chief of Staff – Stewardship & Development and plays a crucial role in ensuring the success of the annual fundraising initiatives. The ideal candidate will combine strategic thinking, exceptional communication skills, and deep alignment with the mission of the Church to inspire generosity and strengthen the Appeal’s reach and impact. Duties and Responsibilities • Coordinate and manage all aspects of the Catholic Charities Appeal (CCA), including planning, execution, monitoring, and follow-up, to ensure the campaign’s success in advancing the mission and ministries of the Church., • Collaborate with development teams to support the planning and implementation of Archdiocesan appeals, campaigns, initiatives, and related projects, including assistance with communications, events, and donor engagement activities., • Develop and implement strategies to increase Annual Appeal participation and enhance donor engagement and retention., • Collaborate with parishes, schools, and other Archdiocesan entities to promote the Annual Appeal and other campaigns, ensuring consistent and mission-aligned messaging., • Assist in the creation and distribution of Annual Appeal materials, including direct mail, email campaigns, social media content, and other promotional communications., • Assist in the development and maintenance of online giving pages for the Annual Appeal and related campaigns, ensuring accuracy, functionality, and a positive donor experience., • Organize and coordinate Annual Appeal events, such as donor recognition gatherings, stewardship activities, and informational sessions., • Monitor and analyze campaign performance metrics, providing regular updates and recommendations to the Chief of Staff - Stewardship & Development., • Coordinate with the Database Management Administrator to ensure accurate donor data, timely reporting, and effective recordkeeping for the Annual Appeal., • Respond to donor inquiries and provide excellent customer service to ensure a positive donor experience., • Works with the Donor Relations Coordinator, and other development staff, to manage campaign calendars and ensure alignment across initiatives., • Collaborate with Archdiocesan development, marketing, and communications teams to create compelling, donor-centered content for all solicitation and stewardship efforts, including personalized acknowledgment letters, thank-you notes, and other donor communications., • Assist in developing strategies for integrating messaging across digital and print channels to ensure a consistent and cohesive donor experience., • Assist in developing and managing a year-round Annual Giving Plan incorporating direct mail, online giving, parish-based appeals, and donor stewardship., • Manage vendors and coordinate project deliverables to ensure quality and timeliness., • Coordinate volunteer and parish ambassadors to support Annual Appeal outreach and parish engagement., • Maintain confidentiality of donor information and adhere to all data protection regulations., • Perform other duties as assigned. Qualifications • Bachelor’s degree in a relevant field such as communications, marketing, nonprofit management, or a related field., • Minimum of 2-3 years of experience in fundraising, development, or a related field., • Firsthand experience with, and understanding of, Raiser’s Edge (NXT preferred) is required, including proficiency in queries, exports, reports, and donor segmentation., • Strong organizational and project management skills, with the ability to handle multiple tasks., • Excellent written, verbal, and interpersonal communication skills., • Proficiency in Google Workspace and Microsoft Office (Word, Excel, PowerPoint, Outlook), and familiarity with other relevant technologies., • Strong analytical and problem-solving skills, with the ability to think critically and resolve issues effectively., • Ability to work collaboratively in a team environment and build strong relationships with a wide range of stakeholders., • Knowledge of Catholic stewardship principles. Working Conditions • This is a full-time position with standard office hours., • Some evening and weekend work may be required, particularly during peak Appeal periods., • A valid driver’s license and proof of insurance are required., • Occasional travel within the archdiocese for meetings and events. Physical Requirements • The employee is occasionally required to stand, walk, sit, use hands to handle objects or controls, reach with arms, climb stairs, and talk or hear., • Must occasionally lift or move office products and supplies up to 25 lbs. Compensation and Benefits • Competitive salary commensurate with experience., • Health, dental, and vision insurance., • Paid time off, including vacation, sick days, and holidays., • Opportunities for professional development.

Job Description Association Headquarters is seeking to build a pipeline of highly motivated and detailed oriented Medical Meeting Managers that has extensive experience with planning Scientific, Medical, Trade, and Professional meetings. Knowledge of abstract submissions, continuing education, Trustees' meetings, educational courses, and other select membership programs. The Medical Meeting Manager is responsible for organizing the program, logistics, and registration information for events, including meetings, education courses, and webinars. He/she works closely with volunteer planning committees, internal departments, venues, and vendors to meet the objectives of each meeting. APPLICATION INSTRUCTIONS To be considered for this position, the online application must be submitted, along with an updated resume. All applicable fields on the application are required. Essential Duties and Responsibilities Meeting Planning • Prepare draft budgets for meetings based on venue costs, event schedule, and historical performance, • Assist meeting committees with budgeting and planning by providing historical data and recommendations, • Compile and maintain a meeting preparation calendar for meeting committees and staff, showing tasks, responsibilities, and deadlines, • Meet deadlines on individual meeting planning timeline, • Initiate the bid process, send Request for Proposals and finalize contracts of all meeting contractors, including audiovisual, exhibition services, transportation, photography, and all off-site venues, • Prepare comprehensive post-meeting reports on hotel data, income, and expenses, and quantitative and qualitative lessons learned. Provide relevant data for Meeting Chair's report to the Board, • Respond to member requests for information on meetings, sponsorship, exhibits, partnering, and other membership activities, • Primary contact for meeting venues in planning and on-site management of meetings and education programs, • Work closely with volunteer planning committees and speakers, • Manage online proposal system, • Facilitate the use of the proposal system by the program selection committee, • Coordinate speaker communications, • Schedule sessions in contracted meeting space, • Assist meeting chairs in developing promotional plans by providing advice, historical data, and other research as necessary, • Facilitate creation and distribution of promotional meeting publications, • Arrange distribution and coordinate outreach to non-members, • Coordinate vendor selection, communication, and contract oversight for AV, decorators, and other vendors, • Coordinate off-site venue selection, contract negotiation, and contract oversight, • Manage meetings and events on-site, • Plan menus, room sets, and audiovisual, • Work with the Industry Relations department to coordinate exhibits, partnering, and sponsorship programs, • Plan flow on-site, including registration, signage, breakouts, etc., • Create comprehensive staging guides for each meeting and event, • Oversee on-site meeting operations, including coordination of meeting volunteers and staff responsibilities. Serve as liaison with hotel contacts to ensure a quality experience for all meeting attendees, • Work closely with Meeting Chair and Arrangements Chair to implement on-site and off-site logistics, • Monitor meeting budgets and update meeting chair and executive management on significant budget variances., • Assist meeting committees with budgeting and planning by providing historical data and advice upon request, • Direct Meeting Coordinator on:, • Providing timely and accurate meeting status reports, • Manage registrations for all meetings and events, • Ensure the website is current and accurate for all meetings • At least 10 years' related association and meeting planning experience, • Bachelor's degree (or equivalent experience), • CMP preferred What we offer - Employee Company Benefits • Hybrid / Flexible work schedules available, • Medical, Dental, and Vision, • Company paid basic life insurance, short-term, and long-term disability, • Voluntary Life Insurance - Employee Paid, • AFLAC available, • Paid Time Off (PTO) accrual and Paid holidays, • 401k retirement plan available, • On-site Fitness Center, open 24/7, • Gym reimbursement program, • Named Best Place to Work by Philadelphia Business Journal 9 Times - based on a survey conducted of our employees AH is a professional services firm that specializes in helping non-profit organizations achieve their mission, create value, and advance their causes, industries, and professions. We have four main divisions within AH - a full-service Association Management Company; a Marketing and Communications Agency (MarCom); a Meetings & Events Management Team; and a division that focuses on other custom solutions such as strategic planning, website builds, database integrations, accounting services, staff recruitment, credentialing management, public affairs and lobbying, and growing non-dues revenue. Our Diversity, Equity, & Inclusion Statement Association Headquarters is committed to creating a diverse environment and is proud to be an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to the following; race, creed, color, national origin, nationality, ethnicity, ancestry, age, sex (including pregnancy), family status, marital/civil union status, religion, domestic partnership status, affectional or sexual orientation, gender identity and expression, atypical hereditary cellular or blood trait, genetic information, liability for military service, and mental or physical disability (including perceived disability, and AIDS and HIV status), language, national origin, political affiliation, socio-economic status, and other characteristics that make our employees unique. For more information, visit associationheadquarters.com, connect with AH on Facebook on YouTube and follow on Twitter. Job Posted by ApplicantPro

Job Description NBME offers a versatile selection of high-quality assessments and educational services for students, professionals, educators, regulators and institutions dedicated to the evolving needs of medical education and health care. To ensure our assessments meet the highest standards of quality, stay relevant and align to the current curriculum in medical schools and training programs, we rely on a wide network of collaborators. These include the volunteers who help develop our exam questions, the committees and panels who represent various groups within the medical education community, external researchers and health profession organizations. NBME views diversity, equity and inclusion (DEI) as foundational and enduring to our strategy and vision. We continue to focus on ensuring that our DEI work is impactful and ingrained in everything we do, including with our staff, culture, products and services, the Philadelphia community and the broader medical education landscape. Our commitment manifests in our hiring and staff development, recruitment for committees, grants programs, design and review of our assessments, and involvement in our local and national communities. Learn more about NBME at NBME.org. Co-ops must be located in the tri-state area of PA, DE, or NJ for the duration of the Co-Op experience. Position Description: Are you passionate about user experience, digital learning, and making information truly accessible? Join NBME as a Learning Experience Coordinator and help shape the way medical professionals and staff engage with knowledge. In this co-op role, you'll revamp key training portals, help design engaging eLearning content, and champion LinkedIn Learning adoption-directly impacting how our teams grow and succeed. Perfect for students looking to gain hands-on experience in instructional design and HR communications at a mission- driven organization. • Review, Audit, recommend changes, and edit Human Resources SharePoint pages with an eye toward user experience, relevance and value of information. Specific focus on Manager Resource Portal and Training and Development sites., • Support the research and design of an eLearning course to improve business acumen of NBME employees (NBME 101, module 3)., • Improve current usage of LinkedIn Learning among NBME Staff by learning the administrative features, creating learning paths, establishing a schedule and process for featuring courses on the LinkedIn Learning landing page Qualifications: Education - Interested in any of the following: • Education, • Communications, • User Experience and Interaction Design, • Organizational Management, • Web design, • User Experience, • Training and Development, • Organizational Communication, • eLearning Development, • Creative Visual Design Intermediate - Some related work or volunteer experience/second Co-op to Advanced Job Posted by ApplicantPro

Job Description Healthcare Front Desk Coordinator at IVX Health! Locations: Cherry Hill, NJ + Mount Laurel, NJ Full-Time | Monday – Friday, plus rotating Saturdays We're looking for a Front Desk Coordinator with more than just a friendly face — we're looking for a calm, capable operations pro who's ready to help redefine the patient experience from the moment someone walks through our doors. This is a high-impact, patient-facing role where your attention to detail, healthcare expertise, and ownership mindset make all the difference. From managing appointment scheduling and verifying insurance to setting the tone for each visit, you'll be a key part of what makes IVX Health feel exceptional. About the Role As a Front Desk Coordinator, you'll play a critical role in shaping the care experience for our patients. This Monday-Friday, regular business hours role involves providing exceptional service as the first point of contact while supporting the daily operations of our infusion centers. From managing schedules to maintaining patient records, your work will ensure that our centers run smoothly and our patients feel valued. What You'll Do • Lead First Impressions — Greet patients with warmth and professionalism, answering phones and supporting visitors with confidence and care, • Manage Scheduling and Coordination — Schedule, reschedule, and confirm appointments, ensuring all pre-visit requirements and authorizations are in place, • Ensure Operational Excellence — Verify patient insurance, update demographic information, and collect copays with accuracy and integrity, • Collaborate with Clinical Teams — Coordinate patient flow and communicate clearly with nursing staff to ensure a smooth and safe experience, • Maintain an Inviting Space — Keep the front desk and reception area organized and stocked, maintaining a welcoming, polished environment, • 1–3 years of front desk or administrative experience in a medical or healthcare setting, • High School Diploma or GED required, • Strong understanding of insurance verification, billing basics, and the patient intake process, • Proficiency in EHR/EMR systems and scheduling software, • Knowledge of medical terminology and patient-facing protocols, • Exceptional customer service and communication skills, • Ability to multitask in a fast-paced environment while staying organized and accurate, • Quick learning agility—you adapt fast, absorb new processes quickly, and stay ahead of the curve We're not just redefining care for our patients — we're redefining it for our teams, too. When you join IVX, you'll find: • Predictable Hours: Monday–Friday, regular business hours with rotating Saturdays, • Supportive Culture: Work with a compassionate, values-driven team, • Professional Growth: Tuition reimbursement, CEU access, and development opportunities, • Comprehensive Benefits: Medical, dental, vision, 401(k) match, disability, and more, • Life-Friendly Perks: Paid volunteer time, wellness support, and family-building benefits Pay is based on factors such as market location, job-related knowledge, skills, and experience, and is benchmarked against similar organizations in our size and industry. It is not typical for an individual to be hired at or near the top of the posted range, as compensation decisions depend on the facts and circumstances of each case. In addition to cash pay, full-time regular employees are eligible for 401(k), health benefits, and other company-provided benefits; some of these benefits may also be available to part-time employees. South Jersey Area Pay Range$22—$24.20 USD About IVX Health IVX Health is a national provider of infusion and injection therapy for individuals managing chronic conditions like Rheumatoid Arthritis, Crohn's Disease, and Multiple Sclerosis. We're transforming the way care is delivered with a focus on patient comfort and convenience. Our commitment to exceptional care extends to our employees as well—we empower our team to thrive while living our core values: Be Kind, Do What's Right, Never Settle, Make It Happen, and Enjoy the Ride. Our Mission: To improve the lives of those we care for by redefining the care experience Our Vision: To be the nation's preferred destination for pharmaceutical care of complex chronic conditions Our Commitment: To deliver an unmatched care experience with a foundation in world class service and clinical excellence Benefits We Offer • Comprehensive Healthcare – Medical, dental, and vision coverage, including prescription drug plans and telemedicine services., • Flexible Savings Options – Choose from Health Savings Accounts (HSA) and Health Reimbursement Arrangements (HRA) to manage healthcare costs., • Supplemental Protection – Accident, critical illness, and hospital indemnity plans to provide additional financial security., • Dependent Care FSA – Pre-tax savings for eligible childcare and dependent care expenses., • 401(k) Retirement Plan – Secure your future with a competitive company match., • Disability Coverage – Voluntary short-term and long-term disability plans to protect your income., • Fertility and Family Support – Resources and benefits designed to support fertility care and family planning., • Life and AD&D Insurance – Financial protection for you and your loved ones., • Counseling and Wellness Support – Free resources to support emotional, physical, and financial well-being., • Education Assistance – Tuition reimbursement and certification support to help you grow in your career., • Continuing Education – Access to a CEU library for ongoing professional development., • Charitable Giving and Volunteer Program – Matched donations and paid volunteer time off to support causes you care about. EEO STATEMENT IVX Health is proud to be an Equal Opportunity Employer. We value diversity and are committed to creating an inclusive environment for all employees. IVX Health wants to have the best available people in every job, and we make employment decisions on the basis of business needs, job requirements, individual qualifications, and merit. Equal employment opportunities are provided to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, pregnancy, national origin, military and veteran status, age, physical or mental disability, genetic characteristic, reproductive health decisions, family or parental status, or any other legally protected category in accordance with applicable federal, state, or local laws. IVX Health prohibits discrimination, harassment, or retaliation of any kind based on any of these characteristics. Equal employment opportunity will be extended to all persons in all aspects of the employer-employee relationship and all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation benefits, and separation of employment. Privacy Policy

Job Description Association Headquarters is seeking to build a pipeline of highly motivated and detailed oriented Conference Meeting Managers that has extensive experience with planning, coordinating and executing all activities related to meetings, special events, board and committee meetings, including hotel selection & accommodations, budget preparation, contract negotiations, audiovisual, and air/ground transportation for meetings of up to 1000 participants. The Conference Meeting Manager is responsible for organizing the program, logistics, and registration information for events, including meetings, education courses, and webinars. He/she works closely with volunteer planning committees, internal departments, venues, and vendors to meet the objectives of each meeting. APPLICATION INSTRUCTIONS To be considered for this position, the online application must be submitted, along with an updated resume. All applicable fields on the application are required. Essential Duties and Responsibilities Meeting Planning • Prepare draft budgets for meetings based on venue costs, event schedule, and historical performance, • Assist meeting committees with budgeting and planning by providing historical data and recommendations, • Compile and maintain a meeting preparation calendar for meeting committees and staff, showing tasks, responsibilities, and deadlines, • Meet deadlines on individual meeting planning timeline, • Initiate the bid process, send Request for Proposals and finalize contracts of all meeting contractors, including audiovisual, exhibition services, transportation, photography, and all off-site venues, • Prepare comprehensive post-meeting reports on hotel data, income, and expenses, and quantitative and qualitative lessons learned. Provide relevant data for Meeting Chair's report to the Board, • Respond to member requests for information on meetings, sponsorship, exhibits, partnering, and other membership activities, • Primary contact for meeting venues in planning and on-site management of meetings and education programs, • Work closely with volunteer planning committees and speakers, • Manage online proposal system, • Facilitate the use of the proposal system by the program selection committee, • Coordinate speaker communications, • Schedule sessions in contracted meeting space, • Assist meeting chairs in developing promotional plans by providing advice, historical data, and other research as necessary, • Facilitate creation and distribution of promotional meeting publications, • Arrange distribution and coordinate outreach to non-members, • Coordinate vendor selection, communication, and contract oversight for AV, decorators, and other vendors, • Coordinate off-site venue selection, contract negotiation, and contract oversight, • Manage meetings and events on-site, • Plan menus, room sets, and audiovisual, • Work with the Industry Relations department to coordinate exhibits, partnering, and sponsorship programs, • Plan flow on-site, including registration, signage, breakouts, etc., • Create comprehensive staging guides for each meeting and event, • Oversee on-site meeting operations, including coordination of meeting volunteers and staff responsibilities. Serve as liaison with hotel contacts to ensure a quality experience for all meeting attendees, • Work closely with Meeting Chair and Arrangements Chair to implement on-site and off-site logistics, • Monitor meeting budgets and update meeting chair and executive management on significant budget variances., • Assist meeting committees with budgeting and planning by providing historical data and advice upon request, • Direct Meeting Coordinator on:, • Providing timely and accurate meeting status reports, • Manage registrations for all meetings and events, • Ensure the website is current and accurate for all meetings, • Follow and update meetings manual Job Posted by ApplicantPro

Job DescriptionSalary: Summary/Objective: Philadelphia Ballet Events Coordinator reports directly to the Director of Special Events and plays a key role in ensuring that Philadelphia Ballets events align with and advance the organizations mission of cultivating meaningful and inspirational philanthropic partnerships and experiences. In addition to providing internal event planning support, the Events Coordinator will assist the Director of Special Events with managing room rentals in the newly renovated facility. Essential Functions: Event Planning • Assist in the day-to-day operations and logistics, supporting all elements of event planning, including but not limited to scheduling, timeline management, vendor logistics, tracking registration, updating budgets, planning and on-site execution., • Develop and support event project plans, requests and timelines that provide adequate lead time for all internal and external stakeholders to plan, complete and deliver event requirements., • Collaborate with Ballets communications team on design, production, and deployment of all event communications, including eblasts, invitations, programs, agendas, event signage., • Develop and manage mailing lists in collaboration with Development team, track event participation, and additional event data and KPIs., • Handle administrative tasks such as coordinating the processing of invoices, keeping inventory, scheduling meetings, and ordering supplies., • In partnership with the Senior Associate, Development Services, support gift entry and other related database updates for special events, including reporting., • Organize and prepare event materials including name badges, RSVP lists, seating cards, cue cards, stewardship and thank you gifts, and other event items as needed., • Maintain a working relationship with vendors and venues; secure, prepare and modify event contracts as requested., • Prepare event staffing plans, participate in event briefings and speaker preparation., • Manage and update the Ballets Events calendar, ensuring spaces are booked, staff involved are copied and event details are documented., • Manage on-site events with venue set-up, vendors, food and beverage, presentations, registration; evening work as assigned., • Propose new ideas to improve the event planning and implementation process, be aware of current event trends, activations and experiences., • Uphold and convey a shared understanding of event processes across departments. Facility Sales • Build Philadelphia Ballets facility sales department under the direction of the Director of Special Events., • Schedule walkthroughs, execute rental agreements and manage invoicing., • Track inquiries, yield and progress towards revenue goals, ensuring timely responses to facility rental inquiries, including phone calls, inquiry forms and emails., • Assist marketing department in developing advertising strategies and marketable group experiences to solicit inquiries, • Act as point person on site as needed for all rental events, ensuring compliance with building use restrictions and rental agreement stipulations., • Assist in the implementation and training of customer service standards., • Work with Philadelphia Ballets preferred caterers to coordinate booked events and fulfil client inquiries., • Work closely with facilities team to ensure staff have the necessary information., • Distribute follow-up emails and surveys to encourage repeat business. Other: • Assist with all other Philadelphia Ballet activities and priorities as needed such as performances and offsite events., • Provice support to the Senior Associate, Development Services for gift entry and database updates for the annual fund as needed, • In coordination with the Director, Special Events, act as a liaison and coordinator for Philadelphia Ballet Volunteer Corp, creating opportunities for involvement, scheduling, conducting training and driving membership., • Traveling to and from events and transporting key event supplies., • Ability to be in the City of Philadelphia regularly as needed for events, vendor meetings, venue walk throughs and supply pick-ups., • Other duties as assigned by the Director of Special Events Expected Hours of Work: Regular business hours are Monday through Friday from 9:00 a.m. to 5:00 p.m. Evening and weekend work will be required as job duties demand. Travel: Travel is primarily local during the business day, although some out-of-the-area and/or overnight travel may be expected. Required Education & Experience: • Bachelors degree or equivalent relevant work experience., • Minimum of 1-2 years of direct event planning or project management experience, • Event experience in a non-profit performing art, preferably Ballet., • Experience working with community leaders, volunteers, and committees., • Experience with GiveSmart, Eventbrite or other fundraising/ticketing platforms, • Marketing and design experience in the creation of flyers, invitations, event branding and dcor, • Knowledge of non-profit fundraising, ticket sales and event sponsorships, • Familiar with social media platforms, • Proficient in all Microsoft applications (Word, Excel, Outlook, PowerPoint). Required Competencies: • Establish and maintain effective and productive working relationships within a diverse and multicultural environment., • Manage multiple priorities in a dynamic environment., • Ability to work well under pressure; support multiple projects and events simultaneously., • Positive attitude and exceptional work ethic., • Excellent communication, collaboration, and problem-solving skills., • Ability to collaborate well with others across all functional areas, • Take appropriate steps to promote and enforce safe work practices within each area of responsibility in accordance with policies and protocols. Supervisory Responsibility: None Work Authorization/Security Clearance: Must provide satisfactory background checks and child abuse clearances as may be required for role. Must have a car and/or access to reliable transportation. Must be able to lift 25-40 lbs., stand for extended periods of time and be willing to operate event equipment as needed i.e. hand trucks, pop-up and step-and-repeat banners. Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Equal Opportunity Statement: Philadelphia Ballet is committed to the principles of equality in employment. The Ballet complies with all applicable federal, state and local laws and Federal Executive Orders, and provides an equal opportunity in employment for all qualified persons. We prohibit discrimination in employment based on characteristics protected by applicable law, including race, ethnicity, creed, color, national origin, ancestry, citizenship status, religion, age, sexual orientation, gender, gender identify or expression, familial status, pregnancy, domestic or sexual violence victim status, disability, service in the armed forces of the United States, or an individuals status as a covered veteran.

Job Description Project Coordinator, Events Type: Permanent Location: Hybrid – Center City Philadelphia (on-site Mondays & Wednesdays; remote remainder of week) Salary: $55000 / Year Start Date: ASAP Organization Overview A leading regional business advocacy organization brings together companies and civic leaders to drive economic growth, champion inclusive policies, and foster a thriving, diverse business community. With a mission to make Greater Philadelphia a top-tier global business destination, this mid-sized nonprofit offers the stability of an established institution and the agility of a mission-driven team. The Opportunity Join a high-energy Events Department producing 100+ annual programs as Project Coordinator, Events. This newly created role will help launch a suite of membership-driven event products—think panels, roundtables, and educational series—designed to deliver real value to members. You’ll own end-to-end execution while shaping strategic programming that aligns with market needs and organizational goals. What You’ll Do • Co-create new membership activities tied to mission and member priorities, • Plan + execute content-rich events: timelines, logistics, vendors, budgets, on-site coordination, • Secure speakers, panels, and sponsors; coordinate with internal teams and external partners, • Track registration data, refine audience insights, and optimize attendance, • Manage budgets, financial records, and vendor relationships to hit revenue/expense targets, • Oversee production: agendas, run-of-show, floor plans, volunteer staffing, • 4–5 years in event planning / project coordination (content-driven or membership orgs a plus), • Proven success with speaker/panel coordination, sponsor outreach, budget tracking, • Salesforce + Microsoft Office Suite (Teams, Excel, Outlook); virtual/hybrid platforms = bonus, • A creative strategist who spots opportunities and brings fresh ideas, • Proactive + detail-obsessed—comfortable juggling multiple timelines, • A polished communicator who builds relationships with execs, vendors, and volunteers, • Team-oriented with a bias for action and measurable impactWhy You’ll Love It Here, • Salary: $55k + Benefits, • Health: “Cadillac” zero-deductible plan, • 401(k): Immediate eligibility; match after 1 year; fully vested after 2, • Summer Hours: Fridays close at 3 PM (July–Labor Day)

Job Description Association Headquarters is seeking to build a pipeline of highly motivated and detailed oriented Meeting Managers that has extensive experience with planning, coordinating and executing all activities related to meetings, special events, board and committee meetings, including hotel selection & accommodations, budget preparation, contract negotiations, audiovisual, and air/ground transportation for meetings of up to 1000 participants. The Meeting Manager is responsible for organizing the program, logistics, and registration information for events, including meetings, education courses, and webinars. He/she works closely with volunteer planning committees, internal departments, venues, and vendors to meet the objectives of each meeting. APPLICATION INSTRUCTIONS To be considered for this position, the online application must be submitted, along with an updated resume. All applicable fields on the application are required. Essential Duties and Responsibilities Meeting Planning • Prepare draft budgets for meetings based on venue costs, event schedule, and historical performance, • Assist meeting committees with budgeting and planning by providing historical data and recommendations, • Compile and maintain a meeting preparation calendar for meeting committees and staff, showing tasks, responsibilities, and deadlines, • Meet deadlines on individual meeting planning timeline, • Initiate the bid process, send Request for Proposals and finalize contracts of all meeting contractors, including audiovisual, exhibition services, transportation, photography, and all off-site venues, • Prepare comprehensive post-meeting reports on hotel data, income, and expenses, and quantitative and qualitative lessons learned. Provide relevant data for Meeting Chair's report to the Board, • Respond to member requests for information on meetings, sponsorship, exhibits, partnering, and other membership activities, • Primary contact for meeting venues in planning and on-site management of meetings and education programs, • Work closely with volunteer planning committees and speakers, • Manage online proposal system, • Facilitate the use of the proposal system by the program selection committee, • Coordinate speaker communications, • Schedule sessions in contracted meeting space, • Assist meeting chairs in developing promotional plans by providing advice, historical data, and other research as necessary, • Facilitate creation and distribution of promotional meeting publications, • Arrange distribution and coordinate outreach to non-members, • Coordinate vendor selection, communication, and contract oversight for AV, decorators, and other vendors, • Coordinate off-site venue selection, contract negotiation, and contract oversight, • Manage meetings and events on-site, • Plan menus, room sets, and audiovisual, • Work with the Industry Relations department to coordinate exhibits, partnering, and sponsorship programs, • Plan flow on-site, including registration, signage, breakouts, etc., • Create comprehensive staging guides for each meeting and event, • Oversee on-site meeting operations, including coordination of meeting volunteers and staff responsibilities. Serve as liaison with hotel contacts to ensure a quality experience for all meeting attendees, • Work closely with Meeting Chair and Arrangements Chair to implement on-site and off-site logistics, • Monitor meeting budgets and update meeting chair and executive management on significant budget variances., • Assist meeting committees with budgeting and planning by providing historical data and advice upon request, • Direct Meeting Coordinator on:, • Providing timely and accurate meeting status reports, • Manage registrations for all meetings and events, • Ensure the website is current and accurate for all meetings, • Follow and update meetings manual What You'll Bring to the Table - Education, Experience, and Required Proficiencies • At least 10 years' related association and meeting planning experience, • Bachelor's degree (or equivalent experience), • CMP preferred What we offer - Employee Company Benefits • Hybrid / Flexible work schedules available, • Medical, Dental, and Vision, • Company paid basic life insurance, short-term, and long-term disability, • Voluntary Life Insurance - Employee Paid, • AFLAC available, • Paid Time Off (PTO) accrual and Paid holidays, • 401k retirement plan available, • On-site Fitness Center, open 24/7, • Gym reimbursement program, • Named Best Place to Work by Philadelphia Business Journal 9 Times - based on a survey conducted of our employees AH is a professional services firm that specializes in helping non-profit organizations achieve their mission, create value, and advance their causes, industries, and professions. We have four main divisions within AH - a full-service Association Management Company; a Marketing and Communications Agency (MarCom); a Meetings & Events Management Team; and a division that focuses on other custom solutions such as strategic planning, website builds, database integrations, accounting services, staff recruitment, credentialing management, public affairs and lobbying, and growing non-dues revenue. Our Diversity, Equity, & Inclusion Statement Association Headquarters is committed to creating a diverse environment and is proud to be an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to the following; race, creed, color, national origin, nationality, ethnicity, ancestry, age, sex (including pregnancy), family status, marital/civil union status, religion, domestic partnership status, affectional or sexual orientation, gender identity and expression, atypical hereditary cellular or blood trait, genetic information, liability for military service, and mental or physical disability (including perceived disability, and AIDS and HIV status), language, national origin, political affiliation, socio-economic status, and other characteristics that make our employees unique. For more information, visit associationheadquarters.com, connect with AH on Facebook on YouTube and follow on Twitter. Job Posted by ApplicantPro