City Harvest, Inc.
Distribution Planning Coordinator
19 days ago
New York
Job Description ABOUT CITY HARVEST City Harvest is New York’s first and largest food rescue organization, helping to feed millions of New Yorkers who struggle to put meals on their tables. During our 40 years serving New Yorkers in need, we have rescued more than one billion pounds of fresh, nutritious food and delivered it free of charge to hundreds of food pantries, soup kitchens, community partners, and our own Mobile Markets across the five boroughs. This year, we will rescue and distribute more than 77 million pounds of nutritious food to our neighbors in need. City Harvest works alongside our community partners to boost community capacity, expand nutrition education, and strengthen local food systems. Since our founding in 1982, City Harvest has always been there to feed our city one day, one meal, one New Yorker at a time. JOB OVERVIEW With the support of the Senior Manager, Distribution Planning, the Temporary Distribution Planning Coordinator will execute the daily allocation system and assist in process and technology optimization initiatives with the Distribution Planning Senior Coordinator. This position will assist in adherence to targets and flag anomalies to appropriate managers; assist in the development of workflows and processes for the Network Engagement Department; support customer data clean-up and account integrity; assist in moving food throughout the agency network and in solving for inefficiencies in food placement. This is a 9-month position. The Temporary Distribution Planning Coordinator will report to the Senior Manager, Distribution Planning within the Network Engagement Department. ROLES AND RESPONSIBILITIES • Execute the daily Allocation process in a timely manner. Track and adjust allocation to maintain food movement and appropriate inventory turns., • Assist in Allocation Process improvements in collaboration with the Senior Manager, Distribution Planning and Business Intelligence, • Track and monitor inventory levels using data analytics, sourcing projections and cross functional work with the Supply Chain team and warehouse team., • Observe and report out on insights and analysis centered around allocation trends on a monthly and seasonal basis to ensure outbound targets are being met and inbound planning is appropriate, • Participate in appropriate feedback loop for adjusting distribution in accordance with agency targets set by Program Operations, • Assist with distribution planning projects (ie. distribution calendar, turkey distribution, specialized cultural/religious distributions, partner surveying, data and customer account maintenance, etc.)., • Cleaning-up data in the Customer Relations Management database as well as supporting data collection efforts across the network including agency pulse checks, regular data collection through Harvest Hub, and the Annual Partner Survey., • Creating a process for managing agency and driver feedback forms., • Assist with distribution planning projects (ie. distribution calendar, turkey distribution, specialized cultural/religious distributions, partner surveying, data and customer account maintenance, etc.)., • Meet regularly with the Senior Manager, Distribution Planning, to ensure coordination, collaboration, and problem solving. JOB SPECIFICATIONS • Knowledge 1: Understanding of concepts, practices and procedures related to Supply Chain and food distribution., • Knowledge 2: Knowledge of operations and food distribution practices., • Technical Skills:, • Ability to multi-task under tight deadlines in a high paced environment, • Ability to think/work independently, using good judgment when situations arise for which there is no established protocol, • Ability to work in a team environment and communicate necessary information to team members in a remote work setting, • Timely follow up and attention to detail, • Ability to analyze and pull data in order to inform strategy by compiling information from several sources, • Problem-solving ability to break down issues into clear and concise analysis/output, providing clarity for the relevant business teams to take action., • Comfort with presenting and promoting consensus-building, • Ability to think creatively and demonstrate initiative, • Ability to work independently and with minimal supervision, • Strong interpersonal and communication skills, • Willingness to learn new systems, • Excellent skills in Microsoft Office Suite, • Required Experience:, • 1-2 years relevant experience, • Detailed oriented, highly organized and enjoy coordinating activities, • Excellent time management skills with the ability to prioritize and make time-bound decisions, • Education:, • Bachelor’s Degree preferred, • Additional related college courses, professional trainings, or progressively responsible work experience is a plus, • Job experience in a related field such as business, operations, accounting, economics a plus WORKING CONDITIONS • Ability to flex between office and warehouse conditions as needed, • To accomplish essential job functions, required to work irregular hours and/or to return to work in emergency situations on an on-call basis. DISCLAIMER The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and technical skills required of personnel so classified. WHY CHOOSE CITY HARVEST? There are many fantastic reasons to choose a career with City Harvest. In addition to fighting food insecurity in New York, City Harvest offers the following Benefits and Rewards: • Competitive market salaries, • Generous time off, • Full benefits (medical, dental, vision) with employer contributions towards premiums, • Employer-provided life insurance, • 403(b) retirement savings plan with employer-matching, • Professional development opportunities, • Free Mental Health Services with Better Help, • Commuter Benefits