Les 83 meilleures offres d'emploi : en tant que website, , à Waco, Texas (novembre 2025) - page 2

Training School and Admin Support Specialist

il y a 8 jours

Waco

Job DescriptionJoin Our Team as a Training School & Admin Support Specialist! Work Location: Waco, TX Travel Requirements: Minimal (occasionally for errands or events) Who We Are Looking ForWe are seeking a highly organized, proactive, and service-minded Training School & Admin Support Specialist to support day-to-day operations at our Waco facility. This role is the central hub that ensures training events, meetings, plant activities, and daily administrative operations run smoothly, professionally, and on time. If you thrive in a fast-paced environment, have exceptional attention to detail, anticipate needs before they arise, and enjoy being the go-to person who keeps everything running seamlessly—this is the perfect role for you. Why You Should ApplyIn this highly visible role, you will directly support leadership, HR, sales, operations, and plant teams—playing a key part in creating exceptional training experiences, supporting employees and visitors, and maintaining the professional presentation of the facility. You will streamline planning processes, coordinate events, support onboarding, and ensure that the Waco plant operates at its best every day. Your impact will be immediate and meaningful—helping create a world-class environment for employees, trainees, customers, and business partners. Who We AreUzin Utz North America, Inc. is a leader in flooring installation systems and a North American subsidiary of Uzin Utz SE, based in Ulm, Germany. Since 1911, Uzin Utz SE has been a global innovator in product systems for flooring installation and maintenance. We are committed to fostering a culture of safety, sustainability, and operational excellence across all levels of our organization. In the United States and Canada, Uzin Utz North America offers its products under the renowned UZIN, WOLFF, and PALLMANN brand names, delivering industry-leading solutions for flooring professionals. Position OverviewThe Training School & Admin Support Specialist is a highly organized, hands-on professional responsible for owning and executing the end-to-end coordination of the Training Schools, plant events, administrative operations, and activities at the Waco facility. This role ensures a seamless experience for employees, visitors, trainees, and vendors by proactively managing calendars, logistics, facility readiness, communications, and supporting documentation. Serving as the welcoming face of the facility, greeting visitors and employees, this position plays a critical role in maintaining smooth day-to-day operations, upholding professional presentation standards, and enabling cross-functional collaboration. Key Responsibilities • Own the full lifecycle of Training Center events: planning, scheduling, logistics, execution, and post-event follow-up., • Manage the Training Center/Classroom Calendar and Quako Event Page to ensure accurate scheduling., • Coordinate meals, travel, off-site activities, classroom materials, swag, and certification forms., • Prepare and distribute marketing literature and training documents., • Set up rooms with AV, sound, furniture, hospitality items, and event supplies., • Create attendee name badges and assemble gift bags., • Manage event setup and cleanup: tables, chairs, tablecloths, food warmers, and supplies., • Schedule plant tours; manage headset sanitation and distribution., • Document and maintain training procedures, workflows, and best practices., • Serve as the face of the Waco plant—greeting visitors and supporting employees across all departments., • Monitor visitor entry/exit, ensure sign-in compliance, and manage gate/badge access., • Create, issue, track, and deactivate access badges; maintain badge inventory., • Issue and track two-way radios to ensure accountability., • Create flyers for plant events and announcements., • Coordinate facility contractors for repairs and maintenance., • Support company vehicle scheduling, maintenance, and logistics., • Provide on-site notarization services (as applicable)., • Run local errands to support operational needs., • Maintain kitchen, lobby, and common area cleanliness., • Load/unload dishwasher; wash dishes; manage towels/tablecloths and dry cleaning., • Monitor and order office supplies, drinks, snacks, water, and coffee condiments., • Stock refrigerators and ensure meeting spaces are presentation-ready., • Check mailbox daily; manage incoming/outgoing mail and packages., • Retrieve shipments, process returns, and make post office runs as needed., • Assist with new hire onboarding in coordination with HR and plant leadership., • Enter new employees into the time clock system to ensure accurate timekeeping., • Manage training school and office inventory; request POs for uniforms and supplies., • Prepare, reconcile, and submit invoices through SAP., • Support month-end administrative duties and financial reporting., • Prepare and reconcile monthly expense reports., • Assist management, operations, and sales with special projects., • Coordinate waste haul-off services., • Other duties as assigned – Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.Qualifications/Experience/Competencies, • Preferred: Associates, Bachelor’s degree in Business Administration, Communications, or a related field, • 2+ years of experience in administrative operations, office management, or coordination roles with responsibility for cross-functional areas such as reception, event logistics, or travel administration., • Proven ability to manage sensitive information with a high degree of confidentiality and discretion., • Experience coordinating executive travel, high-level meetings/events and handling confidential communication., • Strong organizational and time management skills, with the ability to manage multiple priorities and meet deadlines., • Professional presence with the ability to interact effectively with executives, employees, and external stakeholders., • Ability to work independently, take initiative, and demonstrate sound judgment in a fast-paced environment.Benefits, • Competitive salary and comprehensive benefits program, • Medical/Dental/Vision Insurance– with generous employer cost share, • Employer Paid Life, Short-term and Long-term Disability Insurance, • Accident, Hospital Indemnity, Supplemental Life Insurance Options, • 401(k) Plan with Employer Match and 100% vesting, • 3 Weeks of Paid Time Off (PTO) Annually, • 11 Paid holidays for 2026Uzin Utz North America is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Due to the high volume of applications, only those qualified for the position will be contacted Notice to recruitment agencies:UUNA does not accept unsolicited CVs/Resumes. Please do not forward CVs/Resumes to any UUNA employee, location, or website. UUNA is not responsible for any fees related to unsolicited CVs/Resumes. PI279869056

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