Trabajos activity assistant en SheffieldCrear alertas

We’re a national law firm with a local reach. Our legal experts are here for you. Whether it’s personal or business, we understand that everyone’s situation is different. But we’re more than just a law firm – we’re a team of people working together to help individuals and businesses navigate life’s ups and downs. Working here you’ll feel a part of our friendly and inclusive environment. We’ll value you for who you are and what you bring. We support each other and push boundaries to achieve incredible things and make a real difference to our clients and communities. We're always looking to support our colleagues to work in a way that works best for them and everyone else, including our clients, the business and the regulators. Please speak to a member of our Recruitment and Onboarding team for more information. We are seeking a proactive and detail-oriented Administrative Assistant to support our team of Residential Property lawyers. This is an excellent opportunity for someone looking to build a career in residential conveyancing, with the potential to progress into a more specialist role over time. As part of our dynamic property team, your duties will include: • Acting as the first point of contact for new enquiries, gathering initial information, preparing quotations (with support from fee earners), and opening new files using our case management system., • Communicating professionally with clients and third parties, taking messages, and providing timely updates on case progress., • Managing the completion process, including preparing letters, liaising with all parties, submitting SDLT returns, and arranging payments., • Handling post-completion tasks such as deed returns, client balance reconciliation, and updating platforms like LMS and Lender Exchange., • Coordinating deed requests and arranging the release of title deeds., • Providing general administrative support including photocopying, scanning, document filing, archiving, and posting originals., • Processing incoming and outgoing post with accuracy and efficiency., • Assisting with any other reasonable duties as directed by your line manager, • Ability to work independently and use initiative., • Strong communication skills., • Familiarity with case management systems., • Excellent time management and organisational skills., • Good grammar, punctuation, and attention to detail., • Commitment to delivering high standards of client care. Desirable: • Previous experience in a similar role is advantageous but not essential – full training will be provided., • A genuine interest in helping clients receive exceptional service. Sector-Specific Requirements: • Understanding of Residential Property processes., • Strong administrative and organisational abilities., • Computer literacy and good keyboard skills., • 25 days holidays as standard plus bank holidays - You can ‘buy’ up to 35hrs of extra holiday too., • Generous and flexible pension schemes., • Volunteering days – Two days of volunteering every year for a cause of your choice (fully paid), • Westfield Health membership, offering refunds on medical services alongside our Aviva Digital GP services. We also offer a wide range of well-being initiatives to encourage positive mental health both in and out of the workplace and to make sure you’re fully supported. This includes our Flexible by Choice programme which gives our colleagues more choice over a hybrid way of working subject to role, team and client requirements. We have been ranked in the Best Workplaces for Wellbeing for Large Organisations for 2024! Our responsible business programmes are fundamental to who we are and our purpose. We’re committed to being a diverse and inclusive workplace where our colleagues can flourish, and we have established a number of inclusion network groups across our business to support this aim. Our commitment to Social Responsibility, community investment activity and tackling climate change is a fundamental part of who we are. It’s made up of four strands: Our People, Our Community, Our Environment and Our Pro Bono. As part of the Irwin Mitchell Group’s on-boarding process all successful applicants are required to complete the group’s employment screening process. This process helps to ensure that all new employees meet our standards in relation to honesty and integrity therefore protecting the interests of the Group, colleagues, clients, partners and other stakeholders. We carry out pre employment screening to establish your eligibility to work in the UK, criminal record and financial checks with our trusted 3rd parties. The employment screening process will fully comply with Data Protection and other applicable laws. Irwin Mitchell LLP is an equal opportunity employer.

We’re a national law firm with a local reach. Our legal experts are here for you. Whether it’s personal or business, we understand that everyone’s situation is different. But we’re more than just a law firm – we’re a team of people working together to help individuals and businesses navigate life’s ups and downs. Working here you’ll feel a part of our friendly and inclusive environment. We’ll value you for who you are and what you bring. We support each other and push boundaries to achieve incredible things and make a real difference to our clients and communities. We're always looking to support our colleagues to work in a way that works best for them and everyone else, including our clients, the business and the regulators. Please speak to a member of our Recruitment and Onboarding team for more information. As a Personal Assistant for the Commercial Legal Expense Insurance team, you will play a crucial role in delivering effective, efficient, and professional client service. This role will serve as a vital communication link between clients and other business areas. Your role ensures that fee earners are able to focus their time on activity which increases revenue by coordinating all other activities and taking responsibility for delivering consistency. This role is a 12 month fixed term contract and is a hybrid role, working out of our Sheffield office 2 days per week. • Support the delivery of high levels of client communication. Providing support wherever possible across the team and clients by dealing with queries and enquiries and ensuring Partners and fee earners can respond to queries from clients and other parties., • Co-ordinating fee earner diaries – arranging diary appointments, organising meetings., • Arrange meetings, follow procedures to book meeting rooms and video conferences when required and cancel those as soon as possible if arrangements change. Ensuring that room booking are made with sufficient information to enable Reception to have full details; use the appropriate room booking form to do this., • Coordinate an efficient and accurate billing process and support fee earners with providing the right level of information to clients to ensure swift payment of invoices. Liaise with our Finance Team in the delivery of this. Undertake regular reviews of matter lists with fee earners to ensure high levels of financial hygiene., • Work collaboratively with our Document Production Team who undertake all typing and document production work. Ensuring style of the document / correspondence produced is maintained which will accord with Irwin Mitchell’s house style., • Ensuring safe keeping of client original documents and that such items are returned to clients at the end of their matter., • Prepare papers for meetings ahead of the meeting in a timely manner, take minutes of meetings and produce those minutes as soon as possible after the meeting. Essential: • Ability to work on own initiative and diplomatic, • Good communication skills, • Ability to build effective working relationships, • Problem solving skills, • Detail handling skills, • Time management and organisation skills, • Excellent grammar and punctuation, • Accuracy and attention to detail Sector/Industry Specific: Essential: • Experience of working unsupervised for an experienced fee earner Desirable: • Knowledge IM and its procedures, • Knowledge and use of Word, Excel, and PowerPoint within the working environment. Interpersonal Skills: • Team Player, • Integrity, • Diplomacy, • Concern and commitment to quality, • Professional telephone and face-to-face manner, • Ability to work under pressure, • 25 days holidays as standard plus bank holidays - You can ‘buy’ up to 35hrs of extra holiday too., • Generous and flexible pension schemes., • Volunteering days – Two days of volunteering every year for a cause of your choice (fully paid), • Westfield Health membership, offering refunds on medical services alongside our Aviva Digital GP services. We also offer a wide range of well-being initiatives to encourage positive mental health both in and out of the workplace and to make sure you’re fully supported. This includes our Flexible by Choice programme which gives our colleagues more choice over a hybrid way of working subject to role, team and client requirements. We have been ranked in the Best Workplaces for Wellbeing for Large Organisations for 2024! Our responsible business programmes are fundamental to who we are and our purpose. We’re committed to being a diverse and inclusive workplace where our colleagues can flourish, and we have established a number of inclusion network groups across our business to support this aim. Our commitment to Social Responsibility, community investment activity and tackling climate change is a fundamental part of who we are. It’s made up of four strands: Our People, Our Community, Our Environment and Our Pro Bono. As part of the Irwin Mitchell Group’s on-boarding process all successful applicants are required to complete the group’s employment screening process. This process helps to ensure that all new employees meet our standards in relation to honesty and integrity therefore protecting the interests of the Group, colleagues, clients, partners and other stakeholders. We carry out pre employment screening to establish your eligibility to work in the UK, criminal record and financial checks with our trusted 3rd parties. The employment screening process will fully comply with Data Protection and other applicable laws. Irwin Mitchell LLP is an equal opportunity employer.