Agency office jobs in London

Overview HFS Consultancy Ltd, a leading educational recruitment agency, is seeking a highly organized and proactive Office Manager to oversee the day-to-day administrative operations of our office. The successful candidate will be responsible for ensuring the smooth running of office operations, managing administrative staff, and providing support to the management team. Key Responsibilities Administrative Management - Oversee and manage daily office operations to ensure efficiency and productivity. - Develop and implement office policies and procedures. - Maintain office supplies inventory and place orders as needed. - Coordinate and schedule meetings, appointments, and travel arrangements for staff. - Manage office budget, track expenses, and prepare financial reports. - Recruitment Support - Assist with the coordination and administration of recruitment processes. - Support the recruitment team with scheduling interviews, managing candidate communications, and maintaining recruitment databases. - Ensure compliance with recruitment regulations and company policies. Staff Management - Supervise and support administrative staff, including hiring, training, and performance evaluations. - Delegate tasks and responsibilities to ensure effective workflow. - Foster a positive and collaborative office environment. Communication and Coordination - Serve as the main point of contact for office-related inquiries and communication. - Liaise with other departments to ensure smooth operations and effective communication. - Coordinate with external vendors and service providers. Office Maintenance - Ensure the office is clean, organized, and well-maintained. - Oversee maintenance and repair of office equipment and facilities. - Implement and monitor health and safety protocols. **Support to Management** - Provide administrative support to the management team, including preparing reports, presentations, and correspondence. - Assist with special projects and events as needed. - Manage confidential and sensitive information with discretion. Qualifications - Proven experience as an Office Manager or in a similar administrative role, preferably within a recruitment or educational setting. - Excellent organizational and time management skills. - Strong leadership and team management abilities. - Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). - Knowledge of office management procedures and best practices. - Strong verbal and written communication skills. - Ability to multitask and prioritize tasks effectively. - Attention to detail and problem-solving skills. - Bachelor’s degree in Business Administration, Office Management, or a related field preferred. Benefits - Competitive salary and benefits package. - Opportunity for professional growth and development. - Positive and collaborative work environment. How to Apply Interested candidates should send their resume and cover letter to email with the subject line "Office Manager Application..

The OSCE Office for Democratic Institutions and Human Rights (ODIHR) is the leading agency in Europe in the field of election observation. The Office co-ordinates and organizes the deployment of numerous observation and assessment missions every year to assess the compliance of elections in OSCE participating States with OSCE commitments and other international obligations and standards for democratic elections, as well as with national legislation. ODIHR’s unique methodology provides in-depth insights into all elements of an electoral process, allowing the Office to offer concrete recommendations to further improve electoral processes. Further details about ODIHR’s election work can be found at osce.org/odihr/elections. Following an official invitation to observe the forthcoming early general election scheduled for 4 July 2024 and in accordance with its mandate, ODIHR is preparing to deploy an Election Assessment Mission (EAM) for this election. The Office is therefore recruiting support staff for the below mentioned positions: Assistants to Core Team members (programmatic posts): ELE/UK Senior Political Analyst Assistant (1 position) ELE/UK Senior Election/Legal Analysts Assistant (1 position) For more information about the responsibilities and requirements of the post, please read the terms of reference, in the Key Resources at the bottom of the page. Start date of employment: 20 June 2024 (approx.) Approximate duration of employment: 3 weeks Location: London, United Kingdom Remuneration is commensurate with the qualifications of the incumbent and requirements of the post, and is similar to those offered under the United Nations Common System for general services employees (in accordance with established OSCE rates). Social security will include participation in the OSCE life and accident disability insurance scheme. Each candidate may apply for either or both positions in separate e-mails. Please do not attach photographs, motivation letters and certificates. Additional relevant information should be submitted only upon request. CV should be sent in Word or PDF format and named by applicant’s name. By submitting the curriculum vitae, the applicants confirm the correctness of the information. Applications received after the deadline or with no indication of the position for which the candidate is applying, will not be taken into consideration. Application deadline: 19 June 2024, 15:00 CET ODIHR retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration. Only shortlisted applicants will be contacted. The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply. Note: No application fees are required by ODIHR for its recruitment process at any stage (application processing, interview meeting, training or any other fees). Please note that for these positions ODIHR does not reimburse expenses such as travel in connection with interviews, tests and relocation.

The Application and Visa Consultant will be responsible for assisting clients with their visa and immigration applications, providing expert guidance, and ensuring compliance with immigration laws and regulations. This role requires strong attention to detail, excellent communication skills, and the ability to handle multiple tasks efficiently. Key Responsibilities: 1. Client Consultation: - Conduct initial consultations with clients to assess their visa and immigration needs. - Provide detailed information on visa requirements, processes, and timelines. - Advise clients on the best visa options based on their circumstances and goals. 2. Application Preparation: - Assist clients in gathering necessary documentation and completing visa applications. - Review and verify the accuracy of all application materials. - Prepare and submit applications to relevant immigration authorities. 3. Follow-Up and Communication: - Maintain regular communication with clients to provide updates on the status of their applications. - Respond promptly to client inquiries and concerns. - Liaise with immigration authorities and other relevant agencies as needed. 4. Compliance and Record Keeping: - Ensure all applications comply with current immigration laws and regulations. - Maintain accurate and organized records of all client interactions and application processes. - Stay informed about changes in immigration policies and update clients accordingly. 5. Support and Problem Solving: - Provide support to clients facing issues with their visa applications. - Offer solutions and alternatives in case of application denials or delays. - Assist clients with appeals or additional documentation if required. Qualifications: - Bachelor’s degree - In-depth knowledge of visa and immigration laws and procedures. - Excellent written and verbal communication skills. - Strong organisational skills and attention to detail. - Ability to handle multiple clients and tasks simultaneously. - Proficiency in Microsoft Office Suite and other relevant software. Benefits: - Competitive salary and performance-based bonuses. - Comprehensive health, dental, and vision insurance. - Paid time off and holidays. - Visa Sponsorship - Friendly and supportive work environment.