School Business Leader
hace 2 días
Isleworth
PURPOSE: • As part of the Senior Leadership Team, to assist the Head Teacher and Governors to ensure that the Academy meets its educational aims from a business and resourcing perspective. As the Chief Financial Officer to be accountable for the effective management of the Academy’s financial resources at a strategic and tactical level, ensuring the most effective use of resources in support of the Academy’s learning objectives. To be accountable for the day to day management of Finance, Administration, IT and Data, Human Resources/Personnel, Site, Facilities and Services and Health & Safety. To promote the highest standards of business ethos within the administrative function and be responsible for providing professional leadership, management and development to an identified team of Academy administrative support staff in partnership with teaching staff, to enhance their effectiveness in order to achieve improved standards of learning and achievement in the Academy. To ensure that the statutory duties of Gumley House School FCJ are fulfilled in a timely fashion. Principal Accountabilities Under the direction of the Headteacher, the School Business Leader will take a lead role in: • Leadership & Strategy: Attend Leadership Team and appropriate Full Governors’ and sub-committee meetings, • Participation in strategic decision making within the School’s Leadership Team In the absence of the Headteacher, take delegated responsibility for Financial and other decisions, • Plan and manage change in accordance with the School Improvement Plan Lead and manage all School support staff Financial Resources, • Evaluate information and consult with appropriate stakeholders to prepare a realistic and balanced budget, • Submit the proposed budget to the Headteacher and Governors for approval and assist the overall financial planning process, • Discuss, negotiate and agree the final budget, • Use the agreed budget to actively monitor and control performance to achieve value for money, • Identify and inform the Headteacher and Governors of the causes of significant variances and take prompt corrective action, • Provide ongoing budgetary information to relevant people, • Ensure all monthly reconciliations are completed e.g., Bank, VAT, Income and Payroll and signed by Headteacher and evidenced to Governing Body, • Advise the Headteacher and Governors if fraudulent activities are suspected or uncovered, • Maintain a strategic financial plan that will indicate the trends and requirements of the School Improvement Plan and will forecast future year budgets, • Identify additional finance required to fund the school’s proposed activities, • Maximise income through lettings and other activities, • Put formal finance agreements in place with suitable providers for agreed amounts, at agreed times and appropriate agreed costs and repayment schedules, • Monitor the effectiveness and implementation of contracts and other agreements, • Work with the Development Officer to increase revenue and income, • Maintain the school’s Fixed Asset Register Administration:, • Manage the whole School administrative function and lead all support staff, • Design and maintain administrative systems that deliver outcomes based on the school’s aims and goals, • Manage systems and develop efficient and effective processes, • Define responsibilities, information and support for staff and other stakeholders, • Develop processes that will enable value for money decisions for those managing resources, • Establish and use effective methods to review and improve administrative systems, • Use data analysis, evaluation and reporting systems to maximum effect by ensuring systems are streamlined to maximise efficiency and avoid duplication, • Benchmark systems and information to assess trends and make appropriate recommendations, • Prepare information for publications and returns for the DfE, LEA and other agencies and stakeholders within statutory guidelines Information Systems:, • Consult with relevant people and other parties to introduce new technology or improve ex existing technology for different purposes, • Ensure that the school has a strategy for using technology aligned to the overall vision and plans for the school ensuring value for money, • Communicate the strategy and relevant policies, including Data Protection for use of technology across the school, • Establish systems to monitor and report on the performance of technology within the school, • Ensure resources, support and training are provided to enable work colleagues to make the best use of available technology, including teaching, learning and assessment systems, • Ensure contingency plans are in place in the case of technology failure Ensure data collection systems providing information to stakeholders are streamlined, • Ensure that all recruitment, appraisal, staff development, grievance, disciplinary and redundancy policies and procedures comply with legal and regulatory requirements, • Manage the outsourced payroll services, including the management of pension schemes and associated services, ensuring that changes are processed on a timely basis and checked for accuracy, • Manage recruitment, performance management, appraisal and development for all support staff, • Provide input to the overall School recruitment plan and ensure that staff salaries as a percentage of budget is appropriate, • Monitor the relevant legal, regulatory, ethical and social requirements and the effect they have on the school and staff Ensure that people have a clear understanding of the policies and procedures and the importance of putting them into practice, • Monitor the way policies and procedures are actioned and provide support where necessary, • Seek and make use of specialist expertise in relation to HR issues, • Evaluate the School’s strategic objectives and obtain information for workforce planning Identify the types of skills, knowledge, understanding and experience required to undertake existing and future planned activities, • Facilities & Property Ensure the supervision of relevant planning and construction processes is undertaken in line with contractual obligations, • Oversee all outsources services (catering) and ensure effective value for money is provided, • Ensure the safe maintenance and security operation of all School premises, • Manage the maintenance of the school site including the purchase and repair of all fixtures and fittings, • Ensure the continuing availability of utilities, site services and equipment, • Follow sound practices in estate management and grounds maintenance, • Monitor, assess and review contractual obligations for outsourced School services, • Ensure a safe environment for the stakeholders of the school to provide a secure environment in which due learning processes can be provided, • Ensure ancillary services e.g. catering, cleaning, etc. are monitored and managed effectively, • Manage the letting of School premises to external organisations, for the development of the extended services and local community requirements., • Seek professional advice on insurance and advise the Leadership Team on appropriate insurances for the school Health & Safety Act as the School’s Health & Safety Co-ordinator and Fire Officer Plan, instigate and maintain records of fire practices and alarm tests, • Ensure the School’s written health & safety policy statement is clearly communicated and available to all people, • Ensure the health & safety policy is implemented at all times, put into practice and is subject to review and assessment at regular intervals or as situations change, • Enable regular consultation with people on health and safety issues, • Ensure systems are in place to enable the identification of hazards and risk assessments, • Ensure that appropriate processes are in place and staff trained to manage risks on educational visits, • Ensure systems are in place for effective monitoring, measuring and reporting of health and safety issues to the Leadership Team and Governors, • Ensure the maximum level of security consistent with the ethos of the school, • Ensure statutory obligations are being met for students with special educational needs, ensuring that financial and supporting agency services are adequate for their diverse needs, • Maintain the school’s Risk Register and report to Full Governing Body at least once per annum Confidentiality The nature of your responsibility means that during the course of your employment you will see or have access to information of a confidential nature relating to the work of the school or the health or personal affairs of pupils and staff. Under no circumstances should such information be divulged or passed on to any unauthorised person or organisation.