Office & HR Operations Coordinator
9 days ago
Milton Keynes
Located in Milton Keynes, F&F Stores is a rapidly expanding E-commerce business that thrives on bringing licensed products from beloved brands like Disney, Marvel, Minecraft and iconic football clubs directly to your doorstep. Our high-quality products include a wide range for the whole family, from toys and fashion to home accessories and beauty items, found on popular E-commerce marketplaces and our own e-commerce website. We are seeking a proactive and organised Office & HR Operations Coordinator to manage both office operations and HR support functions. This hybrid role (50/50) requires the candidate to ensure smooth day-to-day office management while assisting HR in administrative tasks, employee relations matters, employee engagement, and well-being initiatives. The ideal candidate will be hands-on, detail-oriented, and capable of managing multiple responsibilities efficiently. • Location: Office-based, in Milton Keynes, • Contract: Full-time, Permanent, • Number of vacancies: 1, • Report to: Operations Director/People and Culture Manager, • Salary: Up to £35,000, • Oversee building maintenance, ensuring all facilities are functional and well-maintained., • Manage health, safety, and well-being compliance for employees, ensuring adherence to regulations., • Coordinate audits by authorities and third parties, preparing required documentation and facilitating inspections., • Manage supplier relationships for office services, repairs, and maintenance contracts., • Ensure office supplies and resources are stocked and managed efficiently., • Implement office policies and procedures to maintain a safe and productive workplace., • Support the People & Culture Manager in maintaining accurate employee records, HR documentation, and filing systems., • Assist in HR system management, including data entry, updates, and reporting., • Assist in coordinating employee onboarding, including documentation, system access, and workstation setup., • Support offboarding processes, including exit documentation and record updates., • Assist with employee relations matters by preparing documentation and taking notes in disciplinary, grievance, and investigation meetings., • Help ensure HR policies and procedures are communicated effectively, and consistently applied., • Monitor absence, sickness, and attendance data, highlighting trends or concerns to management., • Support performance management processes, including probation reviews and appraisal coordination., • Contribute to HR initiatives that promote employee engagement, wellbeing, health and safety, and workplace satisfaction., • Maintain strict confidentiality and ensure handling of employee data is compliant with GDPR and company policies., • Support internal HR communications, including updates, announcements, and employee initiatives., • Assist with HR audits and ensure records remain accurate, complete, and compliant., • Bachelor’s degree in Business Administration, Human Resources, or related field., • Previous experience in office management and/or HR administration., • Knowledge or certification in Health & Safety (H&S) is a plus., • Knowledge or certification in Human Resources (HR)/Employment Law is a plus., • Strong organisational, multitasking, and problem-solving skills., • Strong proficiency in Excel, data analysis, and reporting (including dashboards and HR metrics), • Excellent communication skills and attention to detail., • Ability to work independently and take initiative., • Casual dress, • On-site parking, • Employee Assistance Programme, • Bright Exchange, • Regular social events including summer & end of year parties., • A day off for your birthday, • Spontaneous employee well-being treats, • Vouchers at Christmas to shop with F&F, • Staff Purchases, • NEST Pension, • Private medical insurance with Vitality health with various benefits including discounts on a gym membership #J-18808-Ljbffr