Administrative Assistant
3 days ago
Leicester
Role: Admin Assistant Location: Leicester, Ashby Duration: 12 months Work Mode: Hybrid • Proficiency with Microsoft 365 (Outlook, Excel, Word, PowerPoint, Teams)., • Experience supporting project teams or working within a PMO environment., • Familiarity with ERP – Visibility is a plus. However, if the candidate has experience in Oracle is considerable as they will be shifting to Oracle soon., • There is a scope of worker converting into permanent employee., • The candidate will be working in hybrid mode. 3 days working in office(Monday – Thursday 8:30 AM – 05:00 PM). On Friday’s, the workers work from home till 01:00 PM., • Interview process: 1 – 2 rounds of interview. In-person interview. Job Description: Administrative Assistant – Aftermarket Project Management Team Overview We are seeking a highly organised and proactive Administrative Assistant to support our Aftermarket Project Management Team within a leading engineering and technology-driven organisation. This role is critical in ensuring smooth project execution, effective communication, and operational efficiency across the team. The ideal candidate will be detail‑oriented, comfortable working in a fast-paced technical environment, and able to coordinate multiple priorities with professionalism and accuracy. Key Responsibilities Administrative & Team Support • Provide daily administrative support to the Aftermarket Project Managers and wider engineering team., • Prepare meeting agendas, take minutes, and track follow-up actions., • Assist with maintaining project documentation, including schedules, trackers, bills of materials, change logs, and technical records., • Support the creation, formatting, and distribution of project reports, status updates, and customer-facing documentation., • Help track project milestones, deadlines, and deliverables, ensuring information is up to date., • Maintain organised filing systems for project correspondence, technical drawings, contracts, and other documentation., • Update databases, ERP systems, and project management tools with relevant project data., • Assist with processing aftermarket orders, quotations, and service requests., • Liaise with internal departments—Engineering, Procurement, Finance, Logistics, and Service—to support aftermarket project activities., • Track shipment schedules, parts availability, and service resource planning., • Serve as a central point of contact for internal teams, suppliers, and customers for administrative and project-related queries., • Facilitate clear communication of project updates and documentation between departments., • Support customer communication by preparing polished documents, presentations, and follow-up summaries. Skills & Qualifications Essential • Proven experience in an administrative or coordination role, ideally within engineering, manufacturing, or technical environments., • Strong organisational skills with the ability to manage multiple priorities simultaneously., • Excellent written and verbal communication skills., • Proficiency with Microsoft 365 (Outlook, Excel, Word, PowerPoint, Teams)., • Ability to work with technical documentation and structured processes., • Experience supporting project teams or working within a PMO environment., • Familiarity with ERP or project management tools (e.g., SAP, Oracle, Dynamics, MS Project)., • Basic understanding of engineering terminology or product lifecycle processes., • Experience with aftermarket, service operations, or spare parts coordination. Personal Attributes • Proactive, resourceful, and capable of anticipating team needs., • Strong interpersonal skills with the ability to build relationships across departments., • Comfortable working both independently and as part of a multidisciplinary technical team., • Adaptable and calm under pressure, especially when handling shifting priorities., • Professional, discreet, and committed to high standards of work.