£30000–£34000 yearly
Full-time
Gants Hill, Ilford
Job Overview:
We are seeking a highly organized and detail-oriented Office Manager to oversee daily administrative operations in our construction company. The ideal candidate will ensure smooth office functioning, manage documentation, coordinate with project teams, and maintain compliance with industry regulations. This role requires strong leadership, multitasking abilities, and a proactive approach to office management within the construction sector.
Key Responsibilities:
Administrative Management:
Oversee daily office operations, ensuring efficiency and adherence to company policies.
Manage office supplies, equipment, and inventory to support seamless operations.
Handle correspondence, emails, and communication with clients, vendors, and subcontractors.
Maintain organized records of contracts, invoices, and project documentation. Financial & HR Coordination:
Assist in payroll processing, expense tracking, and budget management.
Coordinate with the accounting department for invoices, billing, and financial reporting.
Support HR functions, including recruitment, onboarding, and employee record-keeping. Project Coordination & Compliance:
Assist project managers with scheduling, procurement, and administrative tasks.
Ensure compliance with industry regulations, health & safety standards, and company policies.
Maintain construction permits, licenses, and legal documentation. Communication & Support:
Act as a liaison between management, staff, clients, and suppliers.
Organize and schedule meetings, preparing minutes and follow-ups as needed.
Handle confidential information with discretion and professionalism. Requirements:
Bachelor’s degree in Business Administration, Management, or a related field.
Proven experience as an Office Manager, preferably in the construction industry.
Strong knowledge of office management procedures, construction documentation, and compliance.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and construction management software (e.g., Procore, Buildertrend).
Excellent organizational, communication, and problem-solving skills.
Ability to multitask and manage time effectively in a fast-paced environment.
Familiarity with basic accounting and HR functions is a plus. Preferred Skills:
Knowledge of construction project workflows and terminology.
Experience working with procurement and contract management.
Understanding of health & safety regulations in the construction sector. Employment Type:
Full-time / On-site
