Procore Document Controller
hace 1 día
City of London
About us At LOOP we are passionate about planning, designing, and constructing exceptional commercial interiors for our clients. As a full-service workplace interior specialist, we create people-centric workplaces through a process of "define, design, deliver." We are excellent listeners and experts in our field, committed to understanding the unique needs of every business we work with. With market-leading expertise across commercial interiors, furniture, facilities management, and aftercare, we provide seamless, wrap-around services throughout the UK and mainland Europe. Our team is made up of the best talent in the industry, committed to creating workplaces where businesses and their people can flourish. ‘We believe that the best workplaces are those that inspire and enable teams to thrive, and we bring that vision to life through every project’ About you You are a highly organised and dependable construction professional with expertise in project documentation and document control. Skilled at managing multiple projects, ensuring compliance, and keeping information flowing seamlessly across teams. Proactive, solution-oriented, and adaptable, with strong communication skills and a hands-on approach to supporting colleagues, troubleshooting systems, and driving project efficiency. Key responsibilities Document Management • Set up, maintain, and manage project documentation and drawing registers using Procore as the primary Common Data Environment (CDE)., • Ensure accurate version control, document numbering, and naming conventions across all projects., • Maintain proper filing and control of all documentation, including drawings, RFIs, submittals, change orders, and technical documents., • Conduct quality checks on all incoming and outgoing documents to ensure data accuracy and compliance., • Create, maintain, and continuously improve a consistent, user-friendly document control system aligned with company standards., • Produce project documentation reports and dashboards using Procore tools., • Drive adherence to document control processes and standards across project teams and subcontractors., • Provide upskilling, onboarding, and ongoing support to project teams and suppliers in Procore usage. Coordination and Communication • Act as the main point of contact for all document control–related queries between site teams, consultants, subcontractors, and head office., • Coordinate with design consultants, project managers, and subcontractors to ensure timely submission, review, and approval of documents., • Track and document discrepancies, escalating and resolving issues with relevant stakeholders., • Schedule and manage document-related deadlines, following up to ensure project milestones are met., • Attend coordination and pre-start meetings to understand documentation needs and ensure accurate information distribution. Site Support • Be present on-site to support project teams with document access, updates, and Procore assistance., • Ensure the latest drawings, specifications, and technical documents are always available to site personnel., • Provide immediate troubleshooting and training to ensure effective document usage in the field. Office-Based Responsibilities • Support project setup and close-out, ensuring all document control requirements are met., • Coordinate document flow between internal teams, consultants, and subcontractors., • Prepare and manage handover documentation packages in line with project completion requirements., • Generate reports and logs in Procore as required by project and company leadership., • Contribute to the refinement and standardisation of internal document control systems and procedures. Key responsabilities • Set up, maintain, and manage project documentation and drawing registers using Procore., • Ensure version control and proper filing of all documents, including drawings, RFIs, submittals, change orders and technical documentation., • Distribute documents in a timely manner to relevant stakeholders., • Liaise with consultants, subcontractors, and suppliers to obtain and track required documentation., • Provide Procore support and guidance to project teams, including onboarding and troubleshooting., • Ensure compliance with document control procedures and quality standards., • Produce reports and dashboards as required using Procore tools., • Take a leading role in refining and standardizing company-wide document control procedures., • Maintain accurate records of all drawings and construction documents issued throughout each stage of the project., • Process a high volume of documents daily, including quality checks, printing, distribution, and electronic forwarding to ensure a full audit trail., • Build strong relationships with the wider construction team to ensure effective cost control and contractual integrity., • Track and document discrepancies in issued documents, escalating and resolving them with Project Managers, Design Managers, and stakeholders as appropriate., • Create and maintain an efficient, user-friendly filing system (in line with the company’s Procore manual)., • Ensure consistent document naming conventions and workflow processes across all projects Requirements • Proven experience working as a Document Controller in the construction industry., • Strong proficiency in Procore (essential)., • Previous experience supporting project delivery teams and senior directors., • Excellent organizational skills and attention to detail., • Ability to manage multiple priorities and work effectively under pressure in fast-paced environments., • Strong communication skills with the ability to liaise effectively at all levels of the business., • Knowledge of document control processes and construction industry terminology (preferred)., • Proven planning, coordination, and process management skills. Benefits • Employee Assistance Programme, • Private Medical Insurance, • Unlimited 1-1 therapy sessions, • 50% Discount on Gym Memberships – Via our Vitality partnership, • Optical, Dental & Hearing cashback, • Life Assurance 4x your salary, • Day off on your birthday, • Loyalty Leave – Earn an extra day off for each year you work with us (up to 25 days), • Christmas Office Closure – Enjoy an extended festive break (around 5 days), • Pension Salary Sacrifice, • Workplace Nursery Salary Sacrifice, • Electric Car Scheme, • Travel Season Loan, • Cycle to work scheme, • Regular Socials, • Dog Friendly Office, • Hybrid working set up