Trabajos secretary en Reino Unido - Page 2

Part-Time Board Secretary | Central London | Hybrid We're working with a top London City firm who are looking for a part time company secretary to join their organisation. Perks & Benefits: • Flexible Schedule: Part-time, 2–3 days per week, • Salary: Up to £100k (Full-time equivalent), • Hybrid Working: At least 1 day per week in the office, • Comprehensive Health: Private medical insurance, Denplan, • Wellness & Lifestyle: Discounted gym memberships, cycle to work scheme, and lifestyle discount hub Key Responsibilities: • Board Cycle Management: Own the end-to-end Board cycle, including forward planning, agendas, digital packs, and minute-taking, • Governance Oversight: Maintain the annual governance calendar to ensure all deadlines for papers and approvals are met, • Action Tracking: Maintain decision logs and action trackers, chasing owners to provide clear status updates to the Chair/COO, • Strategic Coordination: Act as the central point of contact between the Board, Directors, and Partners, • Executive Support: Coordinate the preparation of high-level briefing materials, including business cases and presentations, • Strategy & Offsites: Provide governance support for Board/Partner strategy sessions and offsites, including facilitation and follow-up, • Continuous Improvement: Contribute to the evolution of governance processes and maintain records, • Communication: Support the clear communication of Board decisions to all relevant senior stakeholders About You: • Experienced: Prior In-House experience in Company Secretary roles, • Governance Expert: A strong understanding of Board responsibilities and governance frameworks, • Diplomatic: The ability to manage sensitive situations with confidence, diplomacy, and absolute integrity, • Organised: Highly detail-oriented with the ability to manage multiple priorities under pressure, • Communicator: An excellent verbal and written communicator who can draft clear, proportionate minutes, • Proactive: A self-motivated professional who uses their initiative to think laterally and adapt to change Apply now! This is the perfect role for a self-motivated governance professional looking for variety, ownership, and the chance to shape a newly created position. If you are a team-focused individual who thrives in an agile, future-thinking environment, apply today to take the next step in your career!

A wonderful opportunity has arisen with this climate change and net zero NGO for a Company Secretary to join them on a permanent, part-time basis. With reporting lines to the General Counsel and CEO, this registered charity is seeking the knowledge and skills of an experienced governance professional in ensuring best practice governance at board level that is in line with Charity Commission rules and guidance, and company law. This role would provide complete freedom in focussing on key governance projects and initiatives at board level. Many administrative elements of the role, such as minute-taking, management of the board calendar, will be overseen by the Company Secretary but carried out by another member of the CEO Office. The organisation also uses an external company secretarial service provider to effect board filings and serve as a registered address. You will serve as key contact for two boards on all governance matters and as such must demonstrate excellent experience and gravitas of operating at this level. It is likely to be a 2 days per week role, but some flexibility will be needed when required to meet the needs of the role. A truly wonderful role to be able to make real difference at the highest level within an interesting and worthy organisation. A full job description is available on request.

A well-established and highly regarded law firm based in North West London is seeking an experienced Legal Secretary to join their busy Conveyancing department. This is an excellent hybrid opportunity for a proactive and highly organised Legal Secretary with proven experience across both residential and commercial conveyancing matters. Key Responsibilities: • Providing full secretarial support to the Partner within the Conveyancing department, • Preparing legal documents and correspondence, • Handling residential and commercial conveyancing matters including post-completion, • Assisting with Land Registry applications and submission of SDLT returns, • Managing diaries, calls, and client liaison, • General administrative support, • Digital Dictation The successful candidate will have: • Previous experience as a Legal Secretary within conveyancing, • Strong knowledge of both residential and commercial conveyancing procedures, • Experience handling post-completion matters, • Excellent digital dictation and typing skills, • Strong organisational and communication abilities This is a fantastic opportunity for a Legal Secretary seeking a hybrid role within an established law firm in North West London. Apply today to be considered for this opportunity. Fame Recruitment is an equal opportunities employer and is committed to continually improving our diversity, equity, and inclusion practices. Due to the high volume of applications, we regret that we are unable to respond to each applicant individually. If you have not been contacted by a consultant within 24 hours, please assume your application has been unsuccessful.

AJ Chambers have a great role for a Legal Secretary to join a busy Litigation team within a top Law Firm in Central London. Main duties will include but not limited to: • Prepare, format, and amend legal documents and correspondence (e.g., claim forms, witness statements, court bundles)., • Manage fee earners’ diaries, schedule appointments, and coordinate meetings and court dates., • Open and close files, ensuring compliance with firm and regulatory procedures., • Conduct Land Registry and Companies House searches and prepare simple reports., • Draft routine correspondence and assist with court form submissions and applications., • Manage billing processes including preparing invoices, timesheet entries, and liaising with accounts., • Liaise with clients, counsel, court staff, and third parties professionally via phone, email, and in person., • Ensure file management compliance including archiving, document storage, and file reviews., • Handle administrative tasks such as photocopying, scanning, filing, and post distribution., • Support with case preparation including bundling and pagination of legal documents for hearings and trials. Skills and Experience Required: Essential: • Previous experience as a legal secretary in property litigation or general litigation., • Strong working knowledge of legal terminology, court procedures, and document formats., • Excellent typing and audio transcription skills (60+ wpm)., • Proficient in MS Office Suite (Word, Outlook, Excel, etc.) and legal case management systems., • High level of attention to detail and strong organisational skills., • Ability to manage time effectively and work under pressure., • Professional telephone manner and client service skills., • Experience supporting multiple fee earners., • Knowledge of electronic court filing systems (e.g., CE-File)., • Familiarity with billing software (e.g., Elite, SOS, or similar systems). Personal Qualities: • Proactive and self-motivated., • Calm and composed under pressure., • Team player with a flexible, can-do attitude., • Strong written and verbal communication skills., • Client-focused with a commitment to delivering a high-quality service. Qualifications: • Legal Secretarial Diploma or equivalent experience preferred. The role will offer a competitive salary and hybrid working For further information please contact Ella Britton

This trusted provider of high-value corporate, trust and private client services is now seeking to appoint a Company Secretarial Assistant/Assistant Secretary on a full time, interim basis. This role will be offered as a 9 month fixed term contract but does have the possibility to be converted to a permanent role. Based from their London office, which has around 20 people, you'll support a small, dedicated team in providing a full range of corporate administration to a portfolio of UK based clients. The team take on a wide variety of work for their trusted clients and as such you can also expect to support in wider compliance and paralegal duties, alongside core company secretarial ones. This role would best suit an individual with excellent statutory compliance experience, either gained in a services environment or inhouse (or both). You'll need to be detail-orientated with the ability to work autonomously as well as part of a small, professional team, in a role that will require some problem-solving from time to time. Both CGI qualified and unqualified applicants will be considered for this vacancy. The office is based in the West End of London and the company generally work to a hybrid model of three days in the office, two from home - although new joiners are encouraged to be onsite more frequently to begin with to help with their onboarding and introduction to the company. A full job description is available on request.

Legal Secretary (Part-time) An elite leading global Law Firm with stunning city offices is seeking to hire a Part-time Legal Secretary to join their Tax team in London. The successful candidate will be responsible for performing a variety of secretarial and administrative duties for a Partner and Attorney’s. • Competitive Salary plus excellent benefits inc. on-site meals and coffee shop daily!, • Working hours (Monday – Wednesday) 9.30am – 5.30pm, • Stunning offices & excellent location Legal Secretary (Part-time) Key Responsibilities: • Utilises the Firm’s computer systems and software applications., • Follows the Firm’s document processing methods and procedures, creates, spell checks, edits and proofreads work product to ensure accuracy and completeness., • Transcribes from handwritten materials and (if applicable) dictation., • Establishes and maintains calendar and deadline reminder systems., • Organises and prioritises telephone calls, mail, documents and projects., • Deal with incoming/outgoing mail as appropriate., • Schedules and organises activities such as meetings, conferences, departmental activities., • Books travel/accommodation arrangements, prepares itineraries and follows up on travel expenses to process for payment., • Maintains e-filing and management of inboxes, and records management systems., • Opens new files, maintains all client and general files. Conducts periodic review for possible storage of older files; prepares files to be closed., • Updates client contacts regularly using Client Relationship Management system (CRM)., • Ensures that attorneys weekly timesheets entries are dealt with in a timely manner., • Prepares legal documents and provides administrative support for partners and attorneys to whom assigned. Legal Secretary (Part-time) Key Skills and Requirements: • Proven legal secretarial experience in order to gain an understanding of law office policies and procedures and produce accurate legal documents with minimal supervision., • Excellent English language and grammar skills., • Ability to transcribe legal documents, correspondence and reports from rough draft or dictation at a level of 70 wpm., • Ability to organise and prioritise numerous tasks and complete them under time constraints., • Ability to proofread typed material for grammatical, typographical or spelling errors.

Job Title: Trainee Legal PA Salary: £32,000 Location: Central London An exciting opportunity has arisen for someone looking for a start in the legal sector and would relish being trained up as a legal PA within a law firm with an excellent reputation. The day to day of the role will involve a broad range of secretarial and administration duties including typing correspondence and creating documents, planning diaries, organising meetings and appointments, liaising with clients, updating spreadsheets etc. You will be mentored and taught procedures and tasks and your role will gradually evolve over time as you become more knowledgeable. You should possess strong IT and organisational skills, but more importantly a positive and proactive attitude as they are looking to invest in the right person. This is an ideal opportunity for someone with a little office experience, or a straight graduate, to take on an administration role and be trained as a legal secretary. This is a springboard for someone sincerely looking to build a career in PA support, it would not be the right move for a paralegal going down the qualification route. Warm and friendly environment and a rare chance to be mentored from scratch. Excellent benefits package. McKinlay Law endeavour to contact all successful candidates within 24 hours. However, due to the volume of applications that we receive, we are not able to respond to every candidate individually. If you have not heard from us within 24 hours your application has been unsuccessful and we have not retained your details.

Our client seeks a motivated Company Secretarial Assistant to join their Group Secretariat. In this dynamic role, you will report to the Deputy Company Secretary as well as supporting the Head of Compliance, Regulation & Commercial Contracts and the Chief Legal Officer to ensure the efficient operation of the department. This position offers a fantastic opportunity for professional growth in governance. Responsibilities include: Governance Support: • Assist Directors and senior management with corporate governance matters., • Prepare and circulate Board and Committee papers., • Attend meetings and drafting minutes regularly., • Support statutory compliance for companies by updating records in Diligent Entities and preparing statutory filings with the Registrar of Companies., • Maintain a timeline for key filings to ensure compliance., • Administer the Diligent Boards and Diligent Entities systems., • Support the Deputy Company Secretary and Chief Legal Officer on various projects, including annual reports. The successful candidate is likely to have the following skills and experience; • Experience supporting Company Secretarial functions within a business with a desire to build a governance career., • Highly proficient in drafting minutes and knowledge of UK corporate governance and company law., • Familiarity with Diligent Boards and Diligent Entities (or similar systems) is highly desirable., • Experience drafting company documentation, such as confirmation statements., • Strong relationship management skills and confidence when interacting with senior colleagues., • Ability to work independently, manage pressure, and meet tight deadlines., • Exceptional attention to detail and strong organisational skills., • A collaborative team player with excellent written communication skills. Qualifications: • Degree educated or equivalent is essential; a law degree is a plus, and study support is available if you are aiming to qualify as a company secretary.

Legal PA ( 8-month FTC) Tax & Estate Planning Law Firm based in Central London who is recognised as one of London’s leading national and international Tax & Estate Planning practices is seeking to hire a Legal PA ( 8-month FTC) Tax & Estate Planning. As a Legal PA in the Tax & Estate Planning team, you will provide secretarial and administrative support to at least six fee earners: four partners, one associate and a trainee • Salary to £46,700, • Hybrid Working, • Excellent employee benefits Legal PA ( 8-month FTC) Tax & Estate Planning Key Responsibilities: • Responsible for ensuring that all typing is completed within the required time frames., • Responsible for ensuring that client files are maintained and up to date at all times, including the opening and closing of client matters, and filing of relevant documentation., • Obtaining billing guides and preparing draft bills (with fee earner input)., • Responsible for the creation and maintenance of new clients’ records on SOS., • Managing queries from clients and others to assist the fee earners., • Managing fee earner’s diaries on a daily basis, including organising and scheduling meetings, appointments, arranging lunches etc., • Organising file reviews for the department and working with Risk & Compliance to ensure deadlines are met., • Assisting fee earners in arranging and booking various training courses by completing training requests, booking individuals on courses, requesting payment from Accounts etc., • Supporting the wider team by assisting in any overflow of outstanding PA work., • Other tasks commensurate with the post as required. Legal PA ( 8-month FTC) Tax & Estate Planning Skills & Requirements • Excellent written and verbal communication skills., • Able to prioritise workloads and work on own initiative., • Excellent organisational and administrative skills., • High level of attention to detail and organisational skills., • Fast accurate typing with excellent grammar and spelling., • Proficient in Microsoft office applications, in particular Word, Excel, PowerPoint and Outlook., • Previous experience as a legal secretary within private client is preferred and experience of supporting 5+ fee earners in a busy environment is desirable., • Formal secretarial training e.g. ILEX is desirable, but not essential.

Our client is a charitable limited company with 7 Trustees, based in North Yorkshire. It holds a substantial amount of land and property for the benefit of the community. The trustees are now looking for a Clerk/Company Secretary to the Trustees. This is a replacement role as the current incumbent is relocating out of the area. The role will be offered on a part-time basis of c.10 hours a week, so it would suit a candidate who is part or fully CGI qualified looking to add an extra client to a portfolio role perhaps. This role can largely be done remotely/ from home, as there is no formal office to be based at, however the quarterly Directors meetings are held face to face, so the ability to get to meetings in the Skipton area will be a practical consideration (meetings usually held Jan/Apr/Jul/Oct). A full job description is available on request. Duties will include; • Preparation of agenda for meetings and attendance at such meetings, preparing minutes on a timely basis for approval by the Chairman and circulation to the Board., • Implementation of decisions made by the Trustees at meetings where such decisions, which may relate to the formal business of the charity, are not delegated to the charity’s Managing Agents., • Provision of advice to the Trustees at Board meetings and, as necessary, in communications issued to consult and update the Trustees on a day-to-day basis in respect of the charity’s business, and in particular in the preparation of information and briefings required for effective decision-making by the Board., • Administration of the charity and the charitable company, liaising with and monitoring the implementation of decisions delegated to the Trust’s Managing Agents for land and property holdings., • Administration and management of payments systems, including issuing approved grant payments, from the Trust’s bank accounts, using the approved procedures with required dual signatory approvals., • In consultation with the Trust’s accountants, preparation of the Annual Return for the charity and of the statutory accounts for the company., • Carrying out administration for the successful running of the Trust as a charity and as a charitable limited company, including filing of documents and maintenance of the statutory records., • Administration of the charity’s website [and social media outlets], updating published information and posting items as appropriate, and preparing press releases as necessary in consultation with the Chairman of the Trustees.

Part-Time Secretary / PA – Psychology Practice (Harley Street area) Salary £21,640 (£38k FTE) (Please only apply if you are actively seeking a part time role) - 20 hours a week over 4 days We are seeking a highly organised, professional Part-Time Secretary / Personal Assistant to support a busy and well-established psychology practice based in the Harley Street area. This is a varied and rewarding role combining administrative, patient-facing, and PA responsibilities. The role is part-time (20 hours per week over 4 days) and would suit someone who is detail-oriented, discreet, and confident working in a fast-paced healthcare environment. The Role You will play a key role in ensuring the smooth day-to-day running of the practice while providing high-level PA support. Key Responsibilities: • Managing a busy appointment diary and coordinating patient bookings (Cliniko), • Handling phone calls, emails, and post with professionalism and strict confidentiality, • Providing full PA support, including personal tasks, scheduling, and travel arrangements, • Preparing reports, documents, and medical correspondence, • Supporting bookkeeping tasks, including invoicing, payments, and expense tracking (Xero, Stripe, Hubdoc), • Maintaining accurate patient records and managing referrals, • Managing inbound patient enquiries with an excellent telephone manner, • Organising files, systems, and office supplies, • Assisting with general practice and office management duties, • Liaising with external professionals such as accountants and medical contacts, • Hours ideally Monday – Thursday 9-2pm or Tuesday – Friday 9-2pm About You • Previous experience as a Secretary, PA, or Administrator (essential), ideally within healthcare, • Highly organised with strong multitasking and prioritisation skills, • Excellent attention to detail and accuracy, • Confident user of Microsoft Office, general IT systems, and AI tools, • Experience with Cliniko (desirable), • Strong communication skills and professional phone manner, • Able to handle confidential and sensitive information with discretion What's on offer • Work in a respected and professional Harley Street practice, • Varied role with responsibility and autonomy, • Supportive, professional working environment, • Ideal part-time opportunity with consistent hours Please note that due to the large number of applications we receive, if you haven’t heard from us within 5 working days, please accept that your application wasn’t successful. Unfortunately we aren't able to get back to candidates individually on the status of their application as we are a small team, however please keep an eye on our Bis Recruit website for any upcoming positions. In the meantime, why not sign up to a career support webinar hosted by our sister business SKC London? Choose from our CV Writing Masterclass, LinkedIn for Job Success, How to Interview Well and Job Search Secrets Revealed.

About De Pinna: De Pinna Notaries is a leading specialist Notarial practice with a history spanning 250 years. Located in the City of London and the West End, De Pinna has an enviable client portfolio comprising around a third of the FTSE 100, some of the largest multinational companies, and high net worth individuals. Role: Notarial Assistant Location: Southwest House, 11a Regent Street St. James’s, London SW1Y 4LR or 18 King William Street, London EC4N 7BP. This is a full-time office-based role (no remote/working from home). Working Hours: Monday – Friday 9:30am – 5:30pm (with flexibility around these times to meet deadlines and requirements of the role). The Role: This is an exciting opportunity to join our fast-paced firm as a Legal Secretary/Notarial Assistant to provide administrative and clerical support to a Partner and other fee earners as required. You will be working in a very busy legal (notarial) environment which will involve the management of notarial files: liaising directly with clients, assisting in the notarisation of legal documentations, ensuring the CRM system is updated and billing is actioned. Key Responsibilities: 1. Client interaction • Provide excellent service to clients, both internal and external, in a timely and professional manner, presenting a positive image of the firm at all times., • Effective administrate support through diary management, booking appointments, client liaison, responding to emails, dealing with post, photocopying, and preparing correspondence. 2. Notarisation of documents • Assist in drafting, preparing and reviewing of documents for notarisation, legalisation and/or translation., • Manage the maintenance and tracking of all files., • Prepare AML documentation and obtain relevant documentation from clients in a timely manner., • Check all files are accurate and completed within the agreed deadlines. 3. File management • Ensure all information is entered accurately and promptly in the CRM system., • Maintain accurate records of all notarised documents and files in the CRM system., • Ensure data is only retained as per firm guidelines. 4. Financial Management • Understand and follow billing arrangements., • Support notaries in billing on a daily or weekly basis. 5. Practice Management • Comply with the Firm’s Policies and Procedures and adhering to professional standards. Experience Required: Essential • Three or more years secretarial experience., • Fully computer literate with good knowledge of various software packages e.g. MS Office., • The right to work in the UK. Desirable • Working knowledge of Spanish., • Practical experience of working in a legal office environment., • Knowledge of Microsoft Dynamics 365. Key Skills and Personal Attributes to include: • Proven ability to perform effectively under sustained pressure, managing high workloads while consistently meeting deadlines., • Strong organisational and time-management skills, with the ability to prioritise tasks efficiently., • Exceptional attention to detail, ensuring accuracy and high-quality output., • Excellent interpersonal skills, with the ability to build effective working relationships., • Strong written and verbal communication skills in English (and other relevant languages)., • Receptive to feedback, with a proactive approach to continuous learning and development., • Able to work both independently and collaboratively, demonstrating initiative and accountability., • Strong commercial awareness and business acumen.

Legal EA (Executive Assistant) Top US Law Firm London (4 days in the office, 1 day from home) Are you an EA seeking a new challenge in a fast paced and demanding, but rewarding role? This could be the perfect opportunity for you! The Firm They are an elite US law firm and this role is to work 1:1 with one of the top performing partners. They are extremely busy and require an EA who is always one step ahead and enjoys anticipating the partners needs, and often arranging / changing plans at the last minute. The Role Working in the transactional / corporate team where multiple deals are closing at any time, you will support the partner with: • Diary management, • Updating the database, • File opening and closing, • Document management, • Booking taxi's, hotels and travel, • Assisting with expenses, • Assisting with billing, • Scanning and filing The Requirements This role would suit someone who has experience in an EA role or has some office experience in a corporate setting. • Minimum 5 years EA experience in a law firm supporting a corporate / finance / tax team, • Experience in managing multiple priorities, administrative coordination, and logistics, • Well-organized, detail-oriented, ability to multi-task with great follow-up skills, • Strong written and verbal communication skills, • Resilience and adaptability Lunaria Partners are advertising this legal PA, legal EA, executive assistant, legal secretary role on behalf of our client. We strive to respond to all applications but due to the volume received, this isn't always possible. If you have not heard from us in 7 days your application has been unsuccessful on this occasion.

Antitrust Legal Secretary Join one of our most prestigious international law firm clients on a hands-on and rewarding opportunity for a Legal Secretary to join the Anti-Trust team on a full-time, permanent basis. • Highly competitive salary and excellent employee benefits, • 09:30-17:30 working hours, • Stunning offices near St Paul’s Cathedral We’re looking for resourceful team-players who can work in a progressive, fast-paced environment with competing demands, while remaining flexible, proactive, and efficient. Antitrust Legal Secretary Key Responsibilities: • Actively manages fee-earners' diaries, exercises good judgment with regard to priorities and urgency and resolves conflicting appointments., • Proactively manages fee earners' and own inbox, ensure that client/matter related emails are dealt with and filed in iManage on a timely basis., • Assisting with the billing process with the Accounts team., • Proactively assists with opening new clients and matters, conflict checks and drafts/amends engagement letters., • Arranges travel and prepares itinerary., • Takes responsibility for managing fee-earners' contacts and keeping InterAction up to date., • Maximises the efficiency and effectiveness of filing supported by the firm's electronic filing system, ensures that all client files, whether electronic or hard copy, are kept complete and up to date., • When required by fee earner, inputting timesheets onto Intapp Time., • Document processing; proof reading of work to ensure that completed documents have been produced to an appropriately high standard., • Completion and submission of expense forms using correct client or office charge code (travel expenses and other expenses). Antitrust Legal Secretary Skills & Requirements: • At least two years’ previous experience of supporting at associate level or equivalent in a corporate, legal or banking environment., • Proficiency with the MS Office (Word, Excel, PowerPoint and Outlook) applications., • Strong writing and communication skills., • A critical eye for detail and consistency., • Well organised and demonstrates the ability to multi-task., • Positive, professional attitude and able to remain calm under pressure.

Interim Company Secretary (share plans) Location: London (hybrid) Contract: Interim with potential to convert to permanent The Opportunity A global, listed technology-led organisation is seeking an interim company secretary with experience with share plans and secretarial management to support its legal and governance function during a period of change. This is a high-visibility role sitting between the Company Secretariat, Board, and share plans operations, offering early exposure to senior leadership and Board-level activity. Reporting to the Deputy Company Secretary, this role blends traditional governance with total reward, with a growing emphasis on company secretarial responsibilities. The Role Company Secretarial (primary focus): • Support governance and compliance across a global group, • Lead entity management activities (incorporations, restructurings, director changes, dissolutions), • Support Board and Committee meetings, including preparation of materials and attendance, • Support the governance and operation of equity incentive plans, • Act as a key interface between Legal, Finance and People teams Essential: • Several years company secretarial / governance experience, • Solid knowledge of UK corporate governance requirements, • Experience supporting Boards and senior stakeholders, • Share plans or equity incentives exposure (plc or listed environment preferred), • Studying towards or CoSec-qualified, • Experience working across legal and reward or compensation structures

Our client, a long established faith based organisation is seeking a highly organised and adaptable Secretary to provide dedicated administrative and secretarial support to a senior leader covering the South East region, as well as additional portfolios including education, inclusion and social outreach. This is a varied and rewarding role requiring excellent communication skills, strong attention to detail, and the ability to manage multiple priorities in a fast paced environment. You will be working part-time, 21 hours per week. Key Responsibilities • Provide comprehensive administrative and secretarial support, including diary management, email monitoring, and correspondence handling, • Coordinate key events and formal occasions, including visits, inductions, confirmations, and other scheduled services, • Manage budgets, expenses, and invoices using the organisation’s finance system, • Proofread and edit formal and liturgical materials in line with established guidelines, • Maintain and update website and social media channels; design posters, newsletters, and communications materials using relevant software, • Organise meetings, prepare agendas, take minutes, conduct background research, and produce reports, • Proven experience in a senior level administrative or secretarial role, • Excellent organisational skills with the ability to multitask and work under pressure, • Strong interpersonal and written communication skills, • Confident IT user, including email, databases, finance systems, social media, websites, Teams/Zoom, and online research tools, • Highly adaptable with strong time management and prioritisation skills, • Willingness to work occasional evenings and weekends as required To apply, please send your CV to Covent Garden Recruitment. Covent Garden Recruitment is acting as an employment agency in relation to this vacancy. Due to extremely high volumes of applications, only shortlisted candidates will be contacted.

Assistant Company Secretary - 12 month FTC We are partnering with a global renewable energy company operating across the full energy value chain, with a strong upstream presence. This forward-thinking organisation is a recognised market leader in the energy transition. The Role You will support the delivery of core company secretarial, corporate governance, and compliance services across a complex, multinational group structure. Key Responsibilities • Provision of company secretarial services including board/shareholder documentation, minutes, and statutory accounts, • Corporate governance, compliance, statutory record maintenance, and corporate filings, • Supporting corporate restructuring activities including liquidations, strike-offs, and reorganisations, • Assisting on ad-hoc projects including acquisitions, constitutional document reviews, and group restructuring, • Adherence to HSE policies and ethical compliance standards What You'll Need • 2 - 5 years PQE, • Law degree, Masters, Diploma, • Part or fully qualified ICSA/CGI (or equivalent) - desirable, • Previous company secretarial experience, • Strong communication skills

Senior HR Officer, Performance & Reward The Asian Infrastructure Investment Bank (AIIB) is a multilateral development bank whose mission is financing Infrastructure for Tomorrow in Asia and beyond - infrastructure with sustainability at its core. We began operations in Beijing in 2016 and have since grown to 111 approved members worldwide. We are capitalized at USD100 billion and AAA-rated by the major international credit rating agencies. Collaborating with partners, AIIB meets clients' needs by unlocking new capital and investing in infrastructure that is green, technology-enabled, and promotes regional connectivity. The Human Resources Department (HRD) is responsible for the development and implementation of AIIB's human resource strategies, policies, and programs to attract, hire, develop, and retain talent. HRD also provides advice on human resources and corporate-culture-related matters to ensure alignment of all relevant policies and actions. It also supports the realization of AIIB's mission, vision, corporate culture, Corporate Strategy, and business goals, specifically in the areas of strategic staffing, talent management, change management, organizational and performance management, succession planning, learning and development, compensation and benefits, and recognition and rewards. The Senior HR Officer will support the Head of Performance, Rewards & HR Operations, in the strategic planning, design, implementation, and administration of compensation and benefits programs, as well as performance management policies and processes. This role is crucial in ensuring that the Bank's reward strategies are competitive, equitable, and aligned with organizational goals. Responsibilities: • Assist in the development and implementation of compensation and benefits programs., • Conduct regular benchmarking to ensure competitive compensation levels., • Analyze and recommend modifications to existing programs to maintain internal equity and market competitiveness., • Support the preparation of compensation and benefits proposals for Board approval., • Support the design and administration of performance-management policies and processes., • Provide guidance and support to managers and staff on performance-management practices., • Assist in the development of performance-related training materials, and conduct training sessions., • Conduct data analysis to support compensation and benefits decisions., • Prepare reports and presentations for Senior Management on compensation, benefits, and performance management., • Work closely with HR focal points to develop and implement integrated HR solutions., • Facilitate communication between the Performance and Rewards function and other departments., • Support the Head of Performance and Rewards in interactions with the Office of the Corporate Secretary and other stakeholders., • Lead and manage specific projects related to compensation, benefits, and performance management., • At least 10 years of experience in compensation and benefits, with a strong background in performance management., • Master's degree in business, human resources, or related areas, or equivalent work experience. Professional certification in compensation and benefits or performance management would be an advantage/preferred., • Proven knowledge of job evaluation and grading., • Solid experience in developing and communicating complex compensation and benefits programs., • Effective organizational, client management, and communication skills., • Experience working with senior-level executives and presenting policy recommendations., • Strong project management and problem-solving skills., • Highly numerate and proficient in Excel, Word, PowerPoint, and SAP., • Ability to work independently and meet deadlines. ALL CURRENT VACANCIES * Closing Date: All opportunities close at 11:59 p.m. (GMT+8) on the dates listed. ** Job Type: Recruitment of staff is conducted through a merit-based competitive selection process. AIIB shall strive to provide employment opportunities open to all suitably qualified applicants, regardless of religion, gender, race, disability, sexual orientation or nationality.

Owen Reed is looking for a Legal PA for a top law firm in London. This is an opportunity to join the Corporate team, providing high-quality PA support to partners and fee earners. Owen Reed is seeking an experienced and proactive Legal PA to join the Corporate team of a leading law firm. This role will provide high-quality support to partners and fee earners, combining strong organisational skills, matter management expertise and a proactive approach to client service. The Role As Legal PA, you will provide comprehensive administrative and PA support, assisting with financial management, matter management, business development, diary and travel coordination, and wider operational support. Key Responsibilities Fee Earner and Financial Support • Work collaboratively with Finance teams to support fee earners’ financial performance, including billing, reporting, management of matter balances and working capital, • Support all matter management processes, including applying correct rates at matter opening, preparing engagement letters and liaising with the Business Acceptance Unit, • Manage conflict checks and Client Due Diligence processes, completing the Client Matter Inception process in line with firmwide protocols, • Work closely with Business Development to support events, conferences, CRM administration, CV updates, credentials databases, bids, tenders and pilots, • Provide comprehensive diary management, forward planning and meeting coordination, • Manage travel arrangements, including identifying cost-effective options for complex travel requirements, • Utilise the Cube for all administrative tasks, taking ownership to ensure timely and accurate completion, • Delegate appropriate tasks to Document Production, including pitch documents, tenders and legal document amendments, • Demonstrate technical competency to support fee earners effectively and address knowledge gaps where needed, • Adhere to the firm’s risk and compliance policies, escalating issues where appropriate, • At least three years’ experience, or equivalent, gained within a comparable environment and at an appropriate level, • Excellent verbal and written communication skills, with strong grammar and punctuation, • High degree of competence in Microsoft Office, • Proven experience delivering exceptional client service, • Strong attention to detail and experience working in a fast-paced environment, • Ability to work collaboratively as part of a team, while also working independently, • Strong organisational skills and ability to manage competing priorities, • Willingness to work flexibly to meet client needs, • Commitment to exceeding expectations and delivering high standards of support

Award winning and rapidly expanding challenger bank is now seeking to appoint a new Director of Governance within its new, UK Bank team on a full time, permanent basis. Reporting to the Group Company Secretary, you'll lead a dedicated team responsible for the effective operation of the board and executive risk committee framework, ensuring full compliance with PRA and FCA requirements. You'll need to be a skilled communicator and play a key role in shaping and executing the Bank's corporate governance strategy. Therefore strong regulated financial services experience would be essential. Key requirements and qualifications are set out below: • A qualified chartered secretary (ACG, FCG or equivalent) with proven senior level governance experience., • Minimum 5 years’ experience in regulated financial services. UK banking experience is preferred but not essential. Experience • Deep knowledge of UK corporate governance standards, company law and UK regulatory frameworks (FCA, PRA, SMCR etc)., • Proven track record of engaging with board members and senior executives in a strategic governance role, designing and refining corporate governance processes, and maintaining their alignment to strategy and business operating models., • Strong leadership skills with experience in building and managing governance teams., • Excellent minute-taking skills with the ability to write clear, accurate and concise minutes in short order, balancing different stakeholder perspectives. The company offer a competitive salary alongside some very attractive benefits. They also have a good hybrid working policy of 2-3 days per week in the office, the rest can be remote. Please do get in touch for a full job description.

A highly regarded, boutique law firm in Central London is seeking an experienced and adaptable Float Legal Secretary to join its established Business Services team. This is an excellent opportunity for a confident and proactive legal secretary who thrives in a varied, fast-paced environment. The successful candidate will provide high-quality secretarial and administrative support across multiple departments, stepping in at short notice to cover absences and provide additional assistance where required. The Firm Our client is a well-established, multi-partner law firm with a long-standing heritage and an outstanding reputation in private client and family law. The firm is consistently recognised in leading legal directories for the quality of its work and offers a collaborative and professional working environment from prestigious Central London offices. The Role • Preparing, formatting, and proofreading legal documents and correspondence, • Managing diaries, scheduling meetings, and coordinating appointments, • Maintaining and organising both physical and electronic filing systems, • Assisting with case management systems, conflict checks, and billing processes, • Providing administrative support including scanning, printing, and document binding, • Acting as a reliable point of support during busy periods, holidays, and absences Key skills and attributes include: • The ideal candidate will be an experienced Legal Secretary with the ability to integrate seamlessly into new teams., • Excellent attention to detail and organisational skills, • Professional, discreet, and confident handling sensitive information, • Strong interpersonal skills with the ability to build relationships at all levels, • Fast and accurate typing speed (minimum 65 wpm), • Experience with legal systems such as SOS Connect, BigHand/Diktamen, Nuance/Kofax, and iManage would be advantageous, though training will be provided., • High level of competency in Microsoft Office, Zoom, and Microsoft Teams Benefits • Private medical insurance, • Life assurance and income protection, • Health cash plan and wellbeing support, • Employee assistance programme, • Pension scheme, • Discretionary bonus scheme, • Interest-free season ticket loan, • Cycle to work scheme, • Gym and wellbeing benefits, • 25 days’ annual leave, with option to purchase additional days If you feel you would be suitable please apply directly or contact Jess at AJ Chambers.

Role Description We are seeking a highly organised, proactive, and bilingual (English/Russian) Office Secretary to join our team full-time, on-site in London. In this role, you will be the heart of our office operations — managing communications, coordinating schedules, handling travel arrangements, and ensuring the smooth day-to-day running of the office. Key Responsibilities • Oversee daily office operations and maintain a professional, well-organised environment, • Manage complex calendars, schedule meetings, and coordinate travel (flights, accommodation, visas, itineraries), • Act as the first point of contact — handle calls, emails, and correspondence in English and Russian, • Draft, translate, and proofread documents, reports, and presentations, • Organise meetings: prepare agendas, take minutes, follow up on action items, • Maintain confidential physical and digital filing systems, • Assist with special projects and personal errands for the principals as required Qualifications • Native or bilingual proficiency in both English and Russian (written and spoken) — strictly required, • Proven experience as an Office Secretary, Administrative Assistant, or Executive Assistant, preferably in a Family Office or private wealth environment, • Exceptional organisational and time-management skills with strong attention to detail, • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), • High level of integrity, professionalism, and discretion in handling sensitive information, • Excellent interpersonal skills and ability to work independently in a fast-paced environment

Medical Receptionist Private Healthcare Clinic Salary: £30,000-£33,000 Location: Central London Job Type: Full-Time A newly established private primary healthcare clinic in the Mayfair area is seeking an experienced and highly organised Receptionist/Secretary to join its Front of House team. This modern, high-profile clinic supports a range of medical specialties including General Practice, Obstetrics, Gynaecology, Paediatrics, Psychiatry, and Psychology. The successful candidate will play a key role in ensuring seamless patient journeys and supporting a team of leading clinicians. Day-to-day of the role: • Serve as the first and last point of contact for our patients, ensuring a warm welcome and a smooth check-out process., • Register new patients and maintain accurate and confidential patient records., • Manage clinical diaries, coordinate appointments, and ensure seamless patient flow throughout the clinic., • Handle the practice inbox, responding to patient enquiries promptly and professionally., • Provide comprehensive administrative support to clinicians, including drafting and sending clinical correspondence, referral letters, and reports., • Process payments and raise invoices accurately., • Liaise effectively with clinicians, external partners, and patients to support clinical operations., • Contribute to the continuous improvement of administrative processes within the clinic. Required Skills & Qualifications: • Proven experience in a Front of House or medical secretarial role within a private healthcare or patient-facing environment., • Strong knowledge of medical terminology and clinical workflows., • Excellent communication skills, both written and verbal, with a professional and warm manner., • High attention to detail and adept at managing multiple priorities., • Proficiency in using digital systems; experience with Semble or similar practice management software is highly advantageous., • Familiarity with mental health services is preferred, though full training will be provided., • A commitment to delivering a first-class patient experience consistently. Benefits • Opportunities for professional development within a supportive team environment., • A bright, modern clinic located in one of London’s most prestigious medical districts near Marylebone High Street., • Competitive salary package.

Executive Assistant Award-Winning US Law Firm – Liverpool Street, London £40,000 – £45,000 + Excellent Benefits Are you looking to take the next step in your career? An award-winning US law firm, just a stone’s throw from Liverpool Street station, is seeking a proactive and adaptable individual to join their highly-regarded London team. Whether your background is in corporate or litigation, the firm is open-minded – what matters most is your attitude and willingness to learn. You’ll be working alongside high-performing lawyers in a collaborative and fast-paced environment, supporting them with a wide range of executive and legal admin duties. What you'll be doing: • Providing high-level support to Partners and Associates, including diary management, travel coordination and meeting scheduling, • Preparing, proofreading and formatting legal documents and correspondence, • Liaising with clients and internal departments to ensure seamless communication, • Managing billing and time entry processes, • Assisting with ad hoc projects and supporting broader team needs as required What they're looking for: • Previous experience as an Executive Assistant or Legal PA or Legal Secretary in a law firm (corporate or litigation), • A positive, can-do attitude and a genuine eagerness to learn and grow, • Excellent communication and organisational skills, • Strong attention to detail and the ability to juggle multiple priorities, • Tech savvy with good knowledge of Microsoft Office Suite Why apply? • Join a prestigious US firm with a reputation for excellence, • Supportive and inclusive culture with a focus on personal development, • Modern offices in a prime City location, • Competitive salary and generous benefits package If you're looking for a firm that will invest in your future and offer exposure to high-quality international work, apply today to find out more.

I am working with a law firm based close to Liverpool Street and they have two EA 12 month FTC working within the firm. The hours are 9.30am-5.30pm and they offer hybrid working, 3 days in the office/2 from home. \n\n \n\n This role is for a proactive and highly competent Executive Assistant (EA) who will operate successfully in a pressurised and fast-paced environment. The ability to collaborate with fee earners and clients, provide professional and client-focused support; and build effective relationships, are key to the success of this role. \n\n \n\n Responsibilities will include undertaking complex tasks and projects, providing transactional support, and playing a critical role in managing all routine and daily administrative tasks. A flexible and adaptable attitude is essential - as is the ability to take ownership, drive processes and support change within the business. \n\n \n\n Main Responsibilities \n\n \n\n Administrative \n• Proactively manage, control and fully understand fee earner diary using discretion and business knowledge to prioritise commitments. This will include extensive arrangements of appointments, conferences and meetings across different time zones and offices, using different processes and IT infrastructure (videoconferencing, tele-conferencing, client office software etc.). \n• Develop and maintain a robust file management system for all electronic and hard copy correspondence, and documents, ensuring adherence to naming conventions policy. \n• Liaising regularly with fee earners to identify work commitments, prioritising workloads accordingly. \n• Prepare for all meetings, including preparation of all pre-reading documentation (if appropriate), follow up and coordinate all meeting actions, ensure they are properly recorded and dealt with, including any necessary follow-up communications. \n• Travel arrangements including liaison with travel company, arranging visas, booking travel and accommodation, arranging currency, preparing itineraries, ensuring compliance with the firm's Travel Policy at all times \n• Coordinate and assist with global visitors. \n• Arrange photocopying, printing, scanning, organising post and couriers, etc. \n• Ensuring partner PDPRs are up to date \nClient relationship management \n• Build strong and effective relationships with, and develop and maintain a comprehensive knowledge of, internal and external clients and their teams \n• Support lawyers in marketing activities including research and obtaining client information and data, as well as involvement in preparation of pitches and presentations \n• Support the internal business development team by undertaking an event secretary role, managing the e-alert process, assisting with legal directory administration and delegating tasks appropriately \n• Proactively maintain and update the client relationship management system, ensuring any follow-ups are actioned \n• Attend and contribute to team meetings as required, detail and progress action points as appropriate \nFinancial \n• Ensure all new client/matter onboarding processes are completed accurately, following up as appropriate and adhering to risk and compliance requirements at all times \n• Coordinate and action the production of accurate compliance documents (including drafting engagement letters, critical information and collection proforma, etc.) \n• Attend and actively participate in WIP and credit control meetings, undertaking and driving actions as agreed \n• Produce and review WIP reports, identifying matters for billing, write-offs, debtors and client credits \n• Manage partners' billing processes: agreeing billing dates, gathering disbursements, initiating prebills, complete billing checklist (to include: time transfers, write-offs, applying discounts, returns to WIP, producing drafts and updating Expert as appropriate). Submitting prebills for approval \n• Preparing covering emails/letters, and ensure completed invoices are despatched in a timely manner and uploaded into delivered bills \n• Using Aderant to assist fee earners with financial queries, producing reports if required \n• Ensuring disbursements and all client payments are processed accurately, having completed all relevant pre-checks \n• Undertake client audits and prepare draft documentation \n• Ensure expenses, receipts and contact reports are completed, uploaded and filed appropriately \nCommunication \n• Act as gatekeeper for fee earners, taking appropriate messages and ensuring they are passed on/followed up appropriately \n• Using own initiative to manage post and email accounts: screening, prioritising and dealing with incoming emails and post in fee earners absence; develop and maintain systems to promote efficiency \n• Draft high-quality correspondence, engagement letters, documents, agendas, presentations and spreadsheets or other (non-legal) correspondence on behalf of fee earners, actioning responses if appropriate \n \nDocument and File Management \n• Proactively delegating document production and dictation transcription to appropriate resource, providing appropriate timeframes for work and checking returned work if required \n• Actively filing documents appropriately within iManage, ensuring compliance with the naming conventions policy \n• Following the Records Management policy and procedure, undertaking regular records management of files and papers for fee earners, ensuring all documents are recorded electronically and recording original documents in the Records Management system prior to off-site storage \n• Undertake regular file reviews, closing finished matters when appropriate \n \nAdditional Responsibilities \n• Proactively identify areas of responsibility and tasks to take ownership of the same \n• Drive processes through to delivery via appropriate workflows (i.e. partners, business service teams, etc.) \n• Support additional stakeholders and colleagues as and when required \n• Identify and facilitate knowledge sharing within peer group and wider team \n• Mentoring and coaching junior members of the team \n• Identifying areas for continuous improvement and implementing solutions \n• Maintain strong knowledge of own practice, key matters, business issues and ‘hot topics; so that appropriate priority is given to queries and requests. \n\n \n\n \n\n

Legal Secretary – Intellectual Property \n\n Hybrid working (up to 4 days home working) \n\n Legal Secretary opportunity with a global, City Law Firm with a huge presence in Media & Entertainment Law. \n\n We’re seeking an experienced Legal Secretary with 3+ years’ experience to support a busy Partner & Associate allocation, managing diaries, inboxes, travel, financials, and day-to-day admin. \n\n You will be joining a leading global City law firm with a creative, down-to-earth flair. \n\n Legal Secretary duties consist of: \n\n\n\t • Complex diary and inbox management, arranging international travel and meeting itineraries,\n\t, • Coordinate billing and financial effeciences\n\t, • First point of call for clients\n\t

Legal Secretary \n\n Hybrid working | Global City Law Firm | Corporate Law \n\n We are seeking an experienced Legal Secretary with 5+ years’ experience to step into a busy Partner support role. This role is covering a 12 month maternity in the Corporate Dept. \n\n This is a varied position requiring a proactive and adaptable individual with excellent attention to detail, strong relationship-building skills, and the ability to remain calm under pressure. \n\n As this is a maternity cover, we are looking for someone who can quickly get up to speed and hit the ground running. \n\n You will be joining a leading global City law firm with a collaborative and forward-thinking culture. \n\n Legal Secretary duties consist of: \n\n\n\t • Complex diary and inbox management, arranging international travel and meeting itineraries,\n\t, • Establish and build relationships across the business and with clients BD activities including involvement in the preparation of pitches and presentations. \n\t, • Proactively manage partners, always being one step ahead\n\t, • Manage financial efficiencies including coordination of billing processes\n\t, • Mentor junior staff members acting as a role model\n\t

Legal Secretary (Part-Time) An opportunity for an experienced Legal Secretary seeking part-time to work to join a top City law firm in London on a permanent basis. We’re looking for candidates to provide comprehensive secretarial support to Partners and Lawyers within the firm’s Corporate Banking team. \n • Salary to £35,000 (FTE), • Part-time – 3 days per week, • 09:30-17:30 (Tuesday-Thursday), • Hybrid working – 2 days in the office / 1 day remote, • Audio and copy typing and document processing, • Formatting documents and any other relevant documentation as directed, • Diary management for the partners, • General administrative support for the department e.g. archiving, filing, photocopying, • Producing bills and dealing with invoices, • 3+ years of legal secretarial experience within a law firm, • Experienced in both audio and copy typing, • Advanced knowledge of Word applications – formatting, numbering, bookmarks, and track changes, • Proven track record of coordinating large documents using Word

Prepare legal documents, correspondence, and case files as required.

Office Experience - Scheduling, Telephone Skills, Typing, Organization, Time Management, Customer Service, Verbal Communication, Knowledge of medical terminology, prior experience in handling electronic medical records and a Proficiency in Microsoft Office applications such as Microsoft Office 365,

Provide governance support for Board/Partner strategy sessions and offsites, including facilitation and follow-up. Support the clear communication of Board decisions to all relevant senior stakeholders. Prior In-House experience in Company Secretary roles.

Travel Operations and Events Secretary:. Travel Operations and Events Secretary, Responsibilities:. Travel Operations and Events Secretary, Skills Required:.

An exciting opportunity has arisen for a legal secretary to join a well-established London based law firm. The successful applicant will be responsible for providing comprehensive secretarial support to the real estate department. You will support a team of lawyers with a variety of tasks including

Legal – Residential and/or Commercial Property. Our client is an established firm based in North East London with a reputation for excellence and a commitment to developing future legal talent, this firm offers an exciting opportunity for an property support team member. Conducting legal research,

Typing (very little document production type work). File relevant documents in electronic or hard copy files as and when required;. Bundling documents – printing, scanning, indexing, OCR’ing, paginating, bookmarking and hyperlinking bundles;.

Job Title: Float Legal Secretary / Float Legal Assistant Required. An established and highly regarded law firm with offices across North London and Hertfordshire is seeking a confident and adaptable Float Legal Secretary or Float Legal Assistant to provide full time, permanent support across multipl

Are you an organized, cheerful individual with a passion for providing exceptional patient care? If so, we want YOU to be a part of our vibrant administrative team at a high-profile private healthcare clinic! We are on the lookout for a dedicated Medical Secretary/Receptionist who thrives in a fast-

Preparing and drafting legal documents and correspondence related to residential and commercial property transactions.

As the new Personal Assistant, you will:. As the new Personal Assistant, you should have:. PA, Executive Assistant, EA, Team Assistant, Secretary.

An excellent opportunity has arisen for a professional and highly organised Secretary / Receptionist to join a busy and well-established accountancy practice.This is a varied role providing essential administrative and front-of-house support within a fast-paced professional environment.Diary managem

Previously worked as a Private Client Legal Secretary, Legal Secretary, Private Client Secretary, Paralegal, Private Client Paralegal, Legal Administrator, Legal Assistant, Legal clerk in a similar role. At least 2 years’ experience within Private Client, Wills & Probate. Strong understanding

Please note this role sits within the legal team of this business and requires someone to have previous experience of working in a corporate governance or company secretarial function.This is a standalone Co Sec role so candidates will need to demonstrate ability to take on work at all levels of sen

Our client a busy CEO, of a highly successful global supplies business is now looking for a PA to work directly for them.

Residential Secretary / Paralegal. An opportunity has arisen for an experienced Residential Secretary / Paralegal to join a busy and well-established legal practice.

Legal Secretary - DisputesTeams: Real Estate Disputes / Corporate LitigationWorking hours: Monday to Friday, 09:30-17:30Hybrid working: Hybrid working (3/2)Location: West End (London)Salary: Competitive + excellent firm benefits.Are you a highly experienced Legal Secretary with a background in dispu

Process invoices and monthly expenses, working closely with finance teams. Previous experience as a Team Assistant or Secretary is a plus, but not essential. Strong interpersonal skills and ability to work independently and in a small team.

Preparing and issuing client documentation via DocuSign, including AML checks and letters of engagement. Raising and tracking invoices, processing payments and chasing outstanding balances.

This is a varied role providing essential administrative, PA and relief reception support within a fast-paced professional environment. Supporting new client onboarding including AML checks and preparation of engagement letters for individuals and companies. An excellent opportunity has arisen for a