Secretary jobs in United Kingdom

Residential Conveyancing Assistant/Secretary – London The Opportunity An exciting opportunity has arisen for an experienced Residential Conveyancing Assistant/Secretary to join a highly regarded and growing central London law firm. Working within a busy and collaborative residential property team, you will provide comprehensive support to experienced fee earners across a varied and high-quality caseload. This role is ideal for a motivated individual looking to develop their career in a fast-paced and supportive environment. The team is known for delivering exceptional client service and handling a broad range of residential property matters for an impressive client base. Key Responsibilities \n • Provide full administrative and secretarial support to the residential conveyancing team, • Manage client onboarding, including opening files, AML and compliance checks, • Liaise with clients, estate agents, lenders and third parties to progress transactions, • Handle diary management, scheduling appointment, and responding to enquiries, • Maintain accurate records on case and document management systems, • Assist with post-completion matters and file closing procedures\n About You \n • Minimum 12 months’ experience in a Residential Conveyancing Assistant or Secretary role, • Solid understanding of the conveyancing process (freehold and leasehold preferred), • Experience supporting transactions across the full lifecycle, • Familiarity with AML processes and onboarding procedures, • Highly organised with the ability to manage a busy workload, • Strong communication skills with a professional, client-focused approach, • Proficient in case management systems and Microsoft Office\n Desirable Experience \n • Experience with Land Registry processes and post-completion work, • Background in a high-volume conveyancing environment\n\n The Firm You will be joining a well-established and reputable firm with a strong presence in the residential property market. The team offers a collaborative and supportive working environment, with a genuine focus on career development, stability and delivering high-quality legal services. Why Apply? \n • Join a respected and growing property team, • Hybrid working arrangements, • Supportive and collaborative culture, • Excellent opportunity for long-term career development\n Apply now or get in touch to find out more. #INDMADS

Committee Secretary | £45,537 - £53,572 | 1-month Contract | London | Not for Profit |.This is a high-profile role supporting formal hearings in a regulatory setting.It suits someone experienced in hearings or tribunal work, confident drafting determinations, and comfortable working under pressure

Head of Compliance / MLRO (SMF16/17) City of London (5 days in the office) Permanent £90,000 + bonus + pension cer Financial are working alongside an international bank, who are based in the City of London. They are seeking a Head of Compliance / MLRO (SMF16/17) to work with them on a permanent basis. THE ROLE: • Lead the Bank’s Compliance, Internal Controls, AML/MLRO, and Governance functions., • Ensure all activities comply with FCA/PRA regulations, UK law, banking standards, and internal policies. Key Regulatory Responsibilities • Hold FCA Senior Management Functions:, • SMF16 – Compliance Oversight, • SMF17 – Money Laundering Reporting Officer (MLRO), • Ensure compliance with SMR, SYSC, Conduct Rules, AML/CTF, and Anti-Bribery requirements. Compliance • Monitor regulatory compliance across the Bank., • Develop and maintain compliance policies and monitoring programmes., • Liaise with FCA, PRA, and other regulators., • Investigate fraud, misconduct, and compliance breaches., • Deliver compliance reporting and staff training. Internal Controls • Monitor operational controls and review transactions., • Coordinate with Internal Audit and oversee audit follow-up actions., • Report control issues and whistleblowing matters to senior management and the Board. MLRO / Financial Crime • Oversee AML and financial crime frameworks., • Review suspicious activity and submit reports to authorities where required., • Maintain AML policies, controls, and staff training., • Act as the Bank’s primary contact for AML-related regulatory matters. Policy & Governance • Monitor regulatory developments and governance requirements., • Ensure policies and procedures remain current and effective., • Support Board governance, committee oversight, and regulatory training. Additional Responsibilities • Secretary to the Audit & Risk Management Committee., • Primary contact for FCA/PRA and liaison with Internal Audit., • Voting member of Management, Credit, and ALCO Committees., • Regularly report to the CEO, Board, and Audit & Risk Management Committee. Overall Objective • Provide independent oversight of compliance, governance, internal controls, and financial crime risk to protect the Bank and support regulatory compliance.

A leading international bank in London is looking for a Credit Risk Manager to join its second line of defence. This is a great opportunity for someone who enjoys a mix of credit analysis, governance, portfolio oversight, and senior-level exposure. If you’re organised, analytical, and confident working in a regulated environment, this role offers real influence across the bank’s credit risk framework. Title: Credit Risk Manager Pay: £350 daily rate Location: London, 5 days in the office Contract: 6 months The Role: As Credit Risk Manager, you’ll play a key role in strengthening the bank’s credit risk governance and ensuring high-quality oversight of its lending activities. You’ll support portfolio monitoring, produce clear and insightful MI, and act as Secretary to the Credit Committee - giving you visibility across senior stakeholders and major credit decisions. This role suits someone who enjoys structure, accuracy, and being the person who keeps everything running smoothly. What You’ll Be Doing • Owning the smooth running of the Credit Committee - scheduling, papers, minutes, and follow-ups, • Producing high-quality credit risk MI and dashboards for senior management, • Monitoring portfolio trends, exposures, concentrations, and early warning indicators, • Providing independent oversight of credit processes and post-loan monitoring, • Supporting system enhancements, data checks, and reporting improvements What We’re Looking For • Experience in a UK banking or financial services credit risk role (3+ years) ESSENTIAL, • Strong understanding of credit analysis, risk frameworks, and governance, • Excellent analytical skills and confidence working with complex data, • Exceptional organisation and attention to detail - especially for committee work, • Strong communication skills and stakeholder management, • Proficiency with credit risk systems, Excel, and PowerPoint Who You Are • Professional, reliable, and comfortable working in a regulated environment, • Proactive and able to manage multiple deadlines, • Someone who enjoys improving processes and strengthening controls

Legal Secretary/Team Assistant. A leading law firm in Central London is looking for a Team Assistant to join their team on a permanent basis. This role will provide administrative support for Legal PA's and fee earners.

Part-Time Librarian | London | £30,000–£35,000 Pro Rata | Leading London Law Firm Are you an organised and detail-oriented Librarian or legal support professional looking for a part-time opportunity within a highly regarded London law firm? This is an excellent opportunity to join the firm's Knowledge & Innovation function, supporting the effective management of legal resources, subscriptions and library services across the business. Reporting directly to the Head of Knowledge & Innovation, you will play an important role in ensuring the smooth day-to-day operation of the firm's library and information services. This position offers a varied workload, combining administration, supplier management, resource maintenance and user support within a collaborative and professional environment. The firm has an outstanding reputation across a number of practice areas and is recognised for delivering high-quality legal advice to a diverse and sophisticated client base. Alongside its strong market standing, the firm is known for its supportive culture, approachable leadership team and commitment to maintaining a positive working environment. This is a part-time position requiring office attendance either two or three days per week, making it an excellent opportunity for someone seeking flexibility whilst remaining within a professional services environment. The Role Working closely with the Head of Knowledge & Innovation, you will be responsible for managing the firm's library resources, subscriptions and supplier relationships, ensuring lawyers and business services teams have access to the information and tools they need. Key responsibilities include: • Maintaining and updating library catalogues, including new acquisitions, updated editions and withdrawn materials, • Managing hardcopy subscriptions, textbooks, looseleaf services and journals, including ordering, distribution and supplier liaison, • Monitoring subscription renewal dates and coordinating renewals or cancellations with internal stakeholders and suppliers, • Obtaining quotations and negotiating renewal terms with suppliers where appropriate, • Processing invoices, checking accuracy and coordinating payments with the Accounts team, • Logging and maintaining supplier contracts within the firm's document management system, • Managing user access to online legal resources and liaising with suppliers to resolve access issues, • Monitoring usage data and preparing reports to identify underutilised resources, • Maintaining supplier and training provider contact records, • Providing general administrative support to the Knowledge & Innovation function as required Requirements • Previous experience as a Librarian within a law firm or professional services environment is preferred, • Alternatively, experience as a Legal Secretary or Legal PA with an interest in moving into a library and knowledge management role will be considered, • A minimum of 1–2 years' professional experience within a legal or professional services environment, • Strong organisational skills with excellent attention to detail, • Good written and verbal communication skills, • Ability to manage multiple tasks and work independently, • Comfortable using Microsoft Word and Excel at a basic to intermediate level, • Experience using a document management system is essential, • A proactive, reliable and flexible approach to work, • Someone who enjoys working in a supportive team environment and takes pride in maintaining high standards Additional Information • Part-time role – either 2 or 3 days per week, • Office-based position in London, • Salary: £30,000–£35,000 pro rata, • Reporting to the Head of Knowledge & Innovation, • Immediate start available, • Interviews taking place as soon as suitable candidates are identified This is an excellent opportunity for an organised Librarian or legal support professional seeking a varied and flexible role within a highly respected law firm. The position offers the chance to work closely with senior stakeholders, take ownership of key processes and contribute to the effective delivery of knowledge resources across the firm. Please submit your CV as soon as possible and a member of the team will be in touch.

🏠 Property Legal Secretary | Full Time | Hybrid Are you a detail-driven legal secretary who takes real pride in keeping property transactions running like clockwork? We're looking for an experienced Property Legal Secretary to join our busy team, working across residential conveyancing, commercial property and secured lending. What you'll be doing: • Preparing and amending legal documents, contracts and completion statements, • Managing Land Registry applications, SDLT submissions and post-completion formalities (Infotrack experience a bonus), • Liaising with clients, solicitors, lenders and estate agents to keep matters moving, • Ordering searches, opening files and keeping case management systems up to date, • Supporting fee earners with everything from client communication to completion What we're looking for: ✔ Previous experience as a property or legal secretary ✔ Confident knowledge of Land Registry processes ✔ Hands-on post-completion experience ✔ LEAP experience — a definite plus ✔ Organised, accurate, and someone who genuinely cares about the quality of their work What you'll get: Salary up to £30k, hrbrid role workig 3 days in the office and 2 from home. A great time to join this firm as they are in a period of sustained, managed growth with ambitious aspirations! 📩 Interested? Drop us a message or hit Apply - we'd love to hear from you #LegalJobs #PropertyLaw #Conveyancing #LegalSecretary #Hiring #LawFirm

Private Client Legal Secretary We’re working with a well-established law firm recruiting for a Legal Secretary / Administrator to join their Private Client team in a busy, friendly, and diverse central London office .This is an excellent opportunity for someone with prior secretarial or administrative experience and a genuine interest in Private Client work to join a supportive environment. You’ll play a key role in ensuring the smooth day-to-day running of the team, providing both administrative and client-facing support. You’ll be responsible for: • Managing correspondence and legal documents, always ensuring accuracy and confidentiality, • Opening and closing client files, archiving, and maintaining accurate records and databases, • Supporting financial administration and diary management for the team, • Acting as an initial point of contact for new enquiries, liaising with clients and arranging meetings, • Coordinating team meetings, business development activities, and marketing events, • Providing general administrative support to the Private Client team as required, • Maintaining high standards of organisation across all tasks and processes, • Ensuring all work is handled with professionalism, discretion, and attention to detail This role would suit someone with previous experience in a similar position, strong keyboard and administrative skills, and a professional, flexible approach. You’ll have excellent interpersonal skills, confidence dealing with clients, and a clear understanding of the importance of confidentiality. The firm offers a supportive environment with a strong focus on training and development, encouraging employees to thrive and progress within the organisation. If you are interested in this opportunity and learning more, please do get in touch or apply today!

Senior Legal Secretary – Competition & Regulatory London We are partnering with a leading international law firm to recruit an experienced Senior Legal Secretary to join its highly regarded Competition & Regulatory team in London. This is an excellent opportunity for a proactive and highly organised legal support professional to work alongside senior lawyers on complex, high-profile matters within a fast-paced and collaborative environment. The Role The successful candidate will provide comprehensive secretarial and administrative support to Partners and Fee Earners, ensuring the smooth running of a busy practice and maintaining exceptional client service standards. Key Responsibilities • Managing complex and ever-changing diaries for senior stakeholders, • Coordinating meetings, conference calls and client events, • Arranging domestic and international travel, including itineraries and accommodation, • Preparing, formatting and amending legal documents, correspondence and presentations, • Assisting with billing, expenses and matter administration, • Monitoring inboxes and acting as a key point of contact for clients, • Supporting business development activities where required, • Maintaining accurate records and document management systems, • Liaising with colleagues across departments to ensure seamless service delivery Candidate Profile • Previous experience as a Legal Secretary or Senior Legal Secretary within a law firm, • Experience supporting Partners and senior legal professionals, • Strong document production and formatting skills, • Excellent organisational and time-management abilities, • Exceptional attention to detail and accuracy, • Strong communication and interpersonal skills, • Ability to manage multiple priorities and work effectively under pressure, • Proficiency in Microsoft Office applications and legal document management systems What's on Offer • Opportunity to join a market-leading legal practice, • Exposure to high-quality and complex legal work, • Collaborative and supportive working environment, • Excellent professional development opportunities, • Comprehensive benefits package If you are an experienced legal support professional seeking your next challenge within a prestigious legal environment, we would welcome a confidential conversation.

SENIOR ASSISTANT COMPANY SECRETARY | Global Listed Business | London (Hybrid) A high-growth, international business is looking for a Senior Assistant Company Secretary to join its in-house Company Secretariat team. This is a senior, high-impact role at the heart of corporate governance, offering real ownership, cross-functional influence, and genuine career progression to Deputy. WHAT YOU'LL DO You'll drive the full Board and Committee cycle, from planning and papers to minutes and actions as well as taking the lead on drafting governance sections of the Annual Report and delivering the AGM. Day-to-day MAR compliance will be yours to own, including insider lists, closed periods and advising the wider business. You'll also oversee subsidiary governance across multiple jurisdictions, support M&A and corporate transactions, and work closely with HR on share scheme administration. When needed, you'll step up to cover for the Group Company Secretary. WHAT YOU'LL NEED You will be CGI qualified, with at least eight years’ experience in a listed or regulated environment. You have deep expertise in the UK regulatory landscape including the Companies Act 2006, FCA Listing Rules, MAR and the UK Corporate Governance Code, and can translate this knowledge into clear, practical advice for senior stakeholders. You are highly organised, take pride in your work, and proactively identify opportunities for improvement and act on them. BONUS EXPERIENCE: Annual Report governance input | MAR frameworks | M&A / restructurings | Multi-jurisdiction subsidiaries | Share schemes | Team mentoring

OUR BUSINESS Uber Boat by Thames Clippers is London’s leading river boat service, currently operating a fleet of around 25 purpose-built high-speed vessels, supported by an extensive pier network, homeport and dry-dock facilities. We were founded in 1999, and have a strong record of organic growth through route and fleet expansion, with more recent M&A activity adding to that growth. We employ over 500 colleagues across a range of marine, operational and central-support functions, and served around 6m customers in 2025. We are currently majority owned by Northleaf Capital Partners, a global private markets investment firm, who acquired their interest in our business in early-2022. THE ROLE We are seeking a UK-qualified solicitor to join the legal team as Legal Director or Senior Legal Counsel (dependent on experience), reporting to the General Counsel and Group Company Secretary. This role will be an integral part of a small but experienced and agile team that support legal, non-marine compliance and company secretarial work across our group, and who collectively work under the supervision and with the support of the General Counsel and Group Company Secretary, who founded the team and joined the business in 2022. This is a role with a broad and varied remit, but there will be a particular focus on property, construction and infrastructure work and supporting the legal aspects of our growth projects. As with any senior in-house role, there will be strong breadth and exposure to commercial work (albeit not a core-focus of this role), as well as sales, marketing, IT and communications. This role will also offer exposure to corporate, M&A, finance and transactional work at an exciting time for our business, and will provide strong autonomy and growth potential for the successful candidate. QUALIFICATIONS & EXPERIENCE • Mid to senior-level UK-qualified solicitor (as a guide, likely c. 5-8 PQE, although candidates from outside that range are welcome to apply if they can demonstrate the appropriate skills and experience, or if they have an alternative career path background), either as a first move in-house from private practice, or as a lateral move from a current in-house role for a candidate looking to experience a depth and range of work in an innovative and fast-growing operational business., • A strong technical background in property and infrastructure work is key for this role, given the nature of our business and the strong growth pipeline we have, with a particular focus on pier and land development opportunities / partnerships. A broader generalist in-house skill set would be welcomed, as would experience of public-private partnerships and asset management, and the successful candidate will be able to develop their skills in commercial contracting and procurement, sales, marketing and communications, as well as transactional work., • There will also be the opportunity to be involved in legal budget and advisor panel management, functional design work, and team development. The expectation is that in time this role will develop into a true “second-in-command” level role and have meaningful influence on the direction of our function, and likely assume some line management responsibility in time, developing the skills required to potentially lead a smaller legal function (or assume a senior role within a larger team) in the future., • Interest in and experience of legal technology and operations is highly desirable but not essential., • The successful candidate will have the opportunity to gain exposure to corporate, finance and governance work to develop their broader skills, as well as (if preferred) to be involved in corporate, M&A, finance and transactional work. We and Northleaf have exciting growth aspirations for our business, and we have completed two business/corporate acquisitions in the past two-years, and are actively considering further opportunities. KEY RESPONSIBILITIES • Support the business across a wide range of legal work and use strong legal research, analysis and drafting skills to help the business achieve its commercial objectives, with a balanced and proportionate approach to the acceptance of legal risk, with guidance from more senior colleagues where required., • Work closely with our Chief Development Officer (CDO) and Chief Commercial Officer (CCO) and their respective teams to support the legal aspects of our growth and development pipeline, and deliver the legal aspects of multiple innovative and growth projects under the supervision and with the support of the General Counsel and Group Company Secretary., • Depending on experience and individual aspirations, have involvement in data protection, privacy and more complex IT work, as well as the opportunity to gain exposure to corporate, finance and governance work., • Undertake legal research as required (across a broad range of practice areas), maintain a knowledge of developing areas of law and industry best practice, and provide updates to the team and business as appropriate. You will be encouraged to develop your own professional network and attend industry and legal conferences and events as appropriate., • Support with the development of precedent documentation and legal processes for more regularly occurring legal work, and suggest opportunities for process improvement where appropriate, including supporting the General Counsel and Group Company Secretary on the procurement and implementation of legal technology. BEHAVIOURAL COMPETENCIES: • As a business and as a legal team, we value excellence, people with drive, passion and purpose, people who show and so deserve to receive respect from their colleagues, and people who are reliable, and can be trusted to do the right thing., • For this role, flexibility, diligence, agility and clarity of thought are more important than any particular legal background, although a strong knowledge of English contract law, excellent drafting skills and the ability to balance a clear understanding of risk with commercial pragmatism is key., • The successful candidate will be supportive, collegiate, engaged, talented and authentic., • The successful candidate will be able to communicate effectively (both in writing and orally), will be organised and reliable, and diligent, proactive and collaborative. LOCATION & TRAVEL • Our head offices are located in East London at Trinity Buoy Wharf, across the River Thames from The O2 (nearest public transport: Canning Town (Jubilee) or East India (DLR)), which is also the homeport for the vast majority of our fleet. We operate a cross-river staff ferry connecting TBW to the Greenwich Peninsula, for The O2 and North Greenwich (Jubilee)., • The legal team is supportive of flexible working / hybrid arrangements, and recognize that modern lawyers have other things that they want or need to include in their lives, and the candidate will be trusted to manage their time accordingly. We also believe in personal development and professional growth, and the team is committed to investing in our people to achieve that., • This role is available on a permanent and full-time basis, albeit we welcome applications from candidates seeking a four-day working week or other flexible working/hybrid arrangements, and specific requests can be discussed at interview stage.

AJ Chambers is recruiting on behalf of a leading West End law firm in London for a Legal Secretary within the Private, Tax & Wealth Planning team. The role provides high-level administrative and coordination support to Senior fee earners and Associates, including diary and inbox management, travel and expenses, client meeting preparation, billing support, client onboarding, compliance monitoring, and event coordination. The successful candidate will act as a key point of contact, liaise with internal teams, support client relationship activities, and ensure the smooth running of matters from inception to completion. Key responsibilities include: • Managing calendars, meetings, travel, and expenses., • Supporting billing, WIP management, and debt collection processes., • Coordinating client onboarding, compliance checks, and matter administration., • Preparing and proofreading documents, presentations, and correspondence., • Assisting with client events, business development activities, and client care programmes., • Liaising with internal departments and providing cover for colleagues when required. Requirements: • Previous administrative experience within a professional services environment (ideally legal)., • Strong organisational, time management, and multitasking skills., • Experience managing complex diaries for multiple stakeholders., • Excellent attention to detail and ability to work within compliance frameworks., • A flexible, team-oriented approach and high levels of discretion., • Confidence using case management, billing, and CRM systems. The role will offer hybrid working and excellent benefits For further information please contact Ella Britton

Arthur are working exclusively with a client to hire a Company Secretary to join their Legal & Compliance team. This is an excellent opportunity for an experienced governance professional with a background in insurance or financial services who thrives in a fast-paced, regulated environment. Key Responsibilities • Lead company secretarial activities including drafting agendas, board and committee minutes, written resolutions, and corporate materials, • Coordinate board and committee meetings, including preparation and stakeholder management, • Support the delivery of robust corporate governance frameworks, • Maintain statutory registers and manage regulatory filings and applications, • Ensure legal, regulatory, and compliance records are accurate and up to date, • Assist with annual and periodic filings and reporting obligations, • Prepare legal documentation and support transactional and administrative projects, • Provide administrative support to the Legal & Compliance function, • Support disaster recovery planning and processes, • Assist with due diligence, KYC requests, and auditor engagement, • Monitor and report on legal and regulatory developments Required Qualifications & Experience • 6–10 years’ company secretarial experience within a law firm, corporate legal department, or professional services environment, • Proven expertise in meeting preparation and high-quality minute taking, • Experience within insurance or financial services, • Degree qualified with a CILEx qualification or equivalent paralegal training, • Familiarity with regulatory bodies and filings (e.g. Companies House, PRA, FCA, Lloyd’s and/or CBI), • Strong organisational skills with the ability to manage multiple priorities and deadlines, • Proactive, professional, and approachable with a “can-do” mindset, • Able to work both independently and collaboratively, • Strong written and verbal communication skills with exceptional attention to detail, • Proficient in Microsoft Office and Board Vantage If you’re looking to take the next step in your company secretarial career within a collaborative and high-performing team, we’d love to hear from you. Apply now or reach out for a confidential discussion.

Our client seeks an Interim Deputy Secretary for c 3 months. Reporting to the GC/Company Secretary and with the assistance of a Co Sec Assistant, this role is to cover a period of temporary absence and needs an experienced candidate to support and lead the provision of professional services to the company and all its associated and subsidiary organisations, focusing on the key areas of corporate governance, Servicing Board and Committee meetings, Company Secretarial services, regulatory and statutory compliance, risk management, and governance/training. The role is offered on a hybrid basis of 3 days in the Central London office, 2 from home. A full job description is available on request. The role would suit a candidate who has already operated at Deputy or a No 1 level in a corporate environment who is confident to step into this level of role immediately and can “hit the ground running” , starting as soon as possible. The experience and qualities sought are as follows; • Attention to detail, • Strong communication skills, • Ability to work within a team, • Discretion when dealing with confidential information, • Ability to prioritise and multi-task, • Solid academic record, • Reliable, confident and self-motivated., • Strong interpersonal skills and confidence in dealing with senior executives., • Ability to use initiative, have sound judgement and a willingness to take personal responsibility with the ability to maintain standards even under pressure., • Personable and professional and shares knowledge/experience with the team., • Proven experience of prioritising and working to deadlines, with the ability to work in a fast-paced environment., • CGI qualification and/or Company Secretarial/Statutory Compliance experience

A leading full-service law firm is seeking a Legal Secretary to join the Corporate team in the West End of London. Hybrid working 50/50 policy. This is an excellent opportunity to join a firm that combines high-quality work with a supportive, inclusive culture. The Role As a Legal Secretary you’ll play a key role in supporting 3 Partners and Senior Associates and ensuring the smooth running of the team. You’ll manage your own workflow, coordinate diaries, AML documentation, handle client communications, and collaborate with support teams to deliver a seamless service. Key Responsibilities • Act as first point of contact for the Partners, managing time and priorities, • Handle internal and client communications professionally and efficiently, • Oversee document production and ensure accuracy and consistency, • AML Reports, • Maintain accurate electronic and hard copy filing, ensuring compliance, • Assist with billing, expenses, and financial administration using SOS, • Identify opportunities to streamline processes and improve efficiency About You • Experience within a legal firm is a must but discipline is open, • Excellent communication and organisational skills, • High attention to detail with a proactive, adaptable approach, • Strong client service focus and ability to handle confidential information, • Advanced knowledge of Microsoft Office and document management systems For more information please contact Ella or Jess at AJ Chambers

Wise May is looking for a Legal Secretary to support two teams at a London Law firm in the West End. Across the Construction Team or the Private Wealth Team, you will support with diary management, travel booking and billing. This is a full time, permanent role with hybrid working (3 days a week in the office, 2 days remote) and the hours are 9:30am-5.30pm. Legal Secretary duties and responsibilities to include: • Full secretarial support to fee earners, • Drafting of correspondence and documents, reformatting into business house style., • Filing, document management, opening new matters and archiving, • Diary management, coordinating internal and external meetings, • Maintaining contact information, collating lists of parties for specific deals, • Email management and archiving of emails, • Organising attendance at seminars, work related travel, accommodation etc, • Other ad hoc tasks when required Legal Secretary key skills and experience required: • Demonstrable experience as a Legal Secretary within Construction or Private Wealth / Tax in a Law firm., • Strong organisational skills with ability to manage deadlines and competing priorities., • Experience of using case management software., • Judgement and problem solving., • Excellent MS Office skills. Company Benefits: • Up to 27 days Annual leave, • Wellbeing programmes, • Employee Assistance programme, • Private Medical Insurance, • Pension scheme, • Life Assurance

HBX Group is the world’s leading technology partner, connecting and empowering the world of travel. We’re game-changers, disruptors, the people who bring together local and global brands in accommodation, transport, activities and payments through our network of 300,000 hotels worldwide, 60,000 hard to reach high value clients such as tour operators, travel agents and loyalty schemes across 140 source markets. We are tech-driven, with a customer-first philosophy, and commercial teams whose knowledge and relationships on the ground are second to none. And of course we have an amazing team! Our people, Team HBX Group, are the beating heart of the company who we encourage to ‘move fast, dream big and make the difference’ every day. In fact, we believe that it is tech + data + people that truly sets us apart in the market, alongside our ‘global approach, local touch’ mentality. We’re headquartered in Palma, Mallorca and employ around 3,500 people worldwide. JOB DESCRIPTION: The Corporate & Company Secretary Paralegal will support the Group Company Secretarial function in maintaining robust governance across a global, multi-entity structure, ensuring compliance with: • UK Companies Act 2006 (for UK entities), • Spanish Listing Rules / CNMV requirements (for the parent company), • EU Market Abuse Regulation (MAR), • Internal governance frameworks, • Other identified regulations. The role is focused on operational delivery, accuracy, and efficiency, enabling the senior CoSec team to deliver board excellence, regulatory compliance and scalable global governance. Key Responsibilities 1. Board & Committee Support, 2. Global Entity Management & Subsidiary Governance, 3. Statutory Compliance (UK + International), 4. Corporate Reporting & Market Disclosure Support, 5. Shareholder & Stakeholder Coordination, 6. Technology, Data & Process Excellence, 7. Team & Functional Support Experience & Qualifications Essential • 1–4 years’ experience in: Company secretarial, Corporate legal support and Governance administration, • Understanding of basic company law and governance principles., • Experience supporting multi-entity environments or professional services firms., • Experience with governance systems (e.g. Diligent), • Detail-driven: Strong accuracy in handling governance records and filings, • Organised & delivery-focused: Able to manage multiple deadlines across jurisdictions, • Confidential & trustworthy: Handles sensitive, market-related information appropriately, • Tech-enabled mindset: Comfortable with digital tools and data systems including Microsoft office, • AI-curious: Keen interest in exploring how AI tools can improve processes, increase efficiency and achieve time savings., • Collaborative: Works effectively in a global, cross-functional environment, • Adaptable: Able to operate in a fast-moving, scaling travel-tech business Desirable • Exposure to: Listed company environment and international entity management, • Studying towards ICSA/CGI or a CILEX qualification or similar At HBX Group, we believe that diversity drives innovation and makes travel a force for good. We're committed to creating an inclusive workplace where everyone feels valued and respected, embracing different backgrounds, perspectives and talents. Join us and be part of a team where diversity and equal opportunities really do make a difference. You will have the opportunity to work for a company that is going through significant change in becoming the world´s leading travel services provider. We are looking for people that are ready to ride the wave in this exciting journey. As well as an attractive benefits package you will be able to work: • Within an innovative, engaging and multicultural environment., • Have the opportunity to build strong and lasting business relationships and friendships from around the world., • Have the opportunity in developing your career locally or within one of our beautiful working locations across the globe.

Norman Broadbent is delighted to be partnering with Chelsea Arts Club on the appointment of its new Managing Director & Club Secretary. Founded in 1890 by Whistler and his Chelsea contemporaries, Chelsea Arts Club is one of London's most distinctive member-owned institutions. With 4,200 Members - the majority of them practising artists - it remains a true artists' club: a working cultural home in the heart of Chelsea, with a thriving hospitality operation, ten bedrooms, and one of the country's most active exhibition and events programmes. The Club is now seeking its next Managing Director & Club Secretary to lead the next chapter - a moment of renewal, investment and opportunity. Working alongside a committed Board and Council, the postholder will oversee the Club's day-to-day operations while driving its long-term sustainability, stewarding a member-led artistic institution whose culture is shaped by those who belong to it, and championing an active, engaged membership as the Club enters its next chapter. This is a rare opportunity to lead one of London's most distinctive cultural institutions. Applications close at midday BST on Friday 3rd July.

Greenfield Company Secretary hire at a premier, independent global asset manager with a team of ~200 professionals that operates across key financial hubs worldwide. This is a standalone position in the London office. Reporting directly to the General Counsel and deputy CEO you will take full ownership of corporate governance and regulatory compliance across their UK entities. Key Responsibilities • Manage corporate governance: Lead board and committee meetings, build agendas, and deliver high-quality board packs., • Maintain statutory compliance: Ensure alignment with the Companies Act, manage corporate filings, and track meeting action items., • Advise leadership: Serve as the core point of contact for the Chair and support non-executive directors. Requirements • Experience: Minimum of 5 years in investment management., • Skills: Expert minute-taking within regulated environments and flawless attention to detail., • Credentials: Degree-educated or holding a relevant professional qualification., • Lawyers with genuine cosec experience would be considered. Please contact Catherine Cook at ccook@novoresourcing.co.uk for further information.

Property Legal Secretary London | Competitive Salary + Benefits A well-established London law firm is looking to recruit an experienced Property Legal Secretary to join its busy and successful property team. This role offers the opportunity to work closely with experienced lawyers on a varied caseload of commercial property and residential transactions, providing high-level secretarial and administrative support in a fast-paced environment. Key Responsibilities • Supporting fee earners with property transactions from instruction through to completion., • Managing Land Registry applications and SDLT submissions., • Assisting with client onboarding, AML and compliance procedures., • Preparing legal documents, correspondence, bills and completion packs., • Liaising with clients, agents, lenders and third parties., • Maintaining electronic files and ensuring matters progress efficiently. Requirements • Previous experience as a Legal Secretary within a Property team., • Strong understanding of conveyancing and property processes., • Experience with Land Registry applications and SDLT submissions., • Excellent organisational skills and attention to detail., • Confident communicator with a professional and proactive approach., • Ability to manage multiple priorities in a busy legal environment This is an excellent opportunity to join a respected firm offering high-quality work, a supportive culture and genuine long-term career prospects.

Are you an experienced Assistant Co Sec/Co Sec Assistant who is available for a long-term contract to cover parental leave starting late July/early August? This well-established insurance provider has a friendly and down-to-earth culture and with GWP up 21% on prior year, it punches well above its weight in terms of growth. Due to maternity cover, the GC & Company Secretary is seeking an experienced and flexible Assistant Co Sec/Co Sec Assistant for 9-12 months to cover for parental leave. In this sole company secretarial role reporting to the GC & Company Secretary, you will take key responsibility for the full range of company secretarial and governance matters across all the entities within the small group. This will include full board and committee life cycle support, entity management, filing and compliance. However, the GC is also looking for someone who can be flexible and is happy to roll their sleeves up with the odd bit of Co Sec related admin/EA work eg booking travel for NEDS etc. As a rare, full-remote role, this opportunity offers huge flexibility. It is full-time but there is possibility of flexing hours (subject to certain core coverage) or even to do condensed weeks (eg 5 days over 4). As the ideal candidate, you are likely to: • Have at least 3 years of UK company secretarial experience, • Demonstrate broad ranging company secretarial skills, • Ideally have Insurance/FS experience – but this is not essential as you will have the full support of the GC., • Have an enthusiastic and can-do approach with the flexibility to roll your sleeves up and help out with other related company secretarial admin tasks, • Be available to start end of July/early August Salary is currently being finalised, but is likely to range up to around £65,000 depending on experience. Ref: 35706

Exciting opportunity to join a top-tier law firm in London, supporting senior fee earners within a high-performing, international team. Fast-paced, collaborative environment where precision, professionalism and adaptability are key. Key Responsibilities: • Extensive diary and inbox management for multiple stakeholders, • Coordinating complex international travel and cross-border meetings, • Preparing, formatting and proofing high-level legal documents and correspondence, • Acting as a key point of contact for clients and internal teams, • Supporting billing, expenses and general administrative processes Language Requirement (Essential): • Business-level French is a strict requirement, • Regular use of French in both written and spoken communication, • Ability to confidently draft and communicate complex information in French What we’re looking for: • Proven experience as a Legal Secretary / PA within a law firm or professional services, • Candidates from a Private Equity environment are also strongly encouraged to apply, • Highly organised with exceptional attention to detail, • Confident managing multiple priorities in a demanding environment, • Strong interpersonal skills and a proactive, solutions-driven approach This is a fantastic opportunity for a polished Legal PA/Secretary with fluent French to step into a prestigious firm and play a key role in a dynamic, international team.

Senior Legal Secretary Permanent | Full-time An excellent opportunity to join my client, a leading international law firm, as a Senior Legal Secretary supporting their high-performing Private Equity team in London. Fluency in French and English (spoken, written and reading) is essential for this role This is a key role within a fast-paced and collaborative environment, providing high-level secretarial and administrative support to partners, counsel, associates and trainees, while working closely with wider business services teams to ensure seamless day-to-day operations. You will be responsible for providing proactive, high-quality support including: • Managing complex diaries, prioritising meetings and resolving scheduling conflicts, • Drafting, formatting, amending and proofreading documents, presentations and correspondence, • Managing fee earner inboxes and ensuring timely actioning and filing of client and matter-related emails, • Supporting the billing process in partnership with the Finance team, • Opening new clients and matters, including conflict checks and engagement letters, • Arranging complex international travel and preparing detailed itineraries, • Maintaining and updating contact databases and CRM systems, • Managing electronic and hard copy filing systems to ensure accuracy and completeness, • Inputting time recording where required, • Handling calls and voicemail professionally, ensuring messages are actioned appropriately, • Processing expenses accurately in line with client and office requirements, • Coordinating document production, including scanning, binding and closing binders, • Supporting business development activity, including internal reporting and updates, • Building strong relationships with fee earners, clients and internal stakeholders, • Working collaboratively across teams and contributing to a positive team culture To be successful in this role, you will bring: • A minimum of 5 years’ experience supporting at partner level within a legal environment, • Strong MS Office skills (Word, Excel, PowerPoint, Outlook), • The ability to manage multiple priorities and work under pressure, • A proactive, professional and flexible approach, • Strong initiative and a team-focused mindset Language requirements • Fluent in French and English (spoken, written and reading) This is a fantastic opportunity to join my client’s London office in a senior support role within a highly regarded Private Equity practice, offering exposure to complex work in a dynamic and collaborative environment.

Commercial Property Solicitor | Top London Location | 2– 6 PQE | £58k - £70k + DOE + Bonus | Hybrid Working A highly regarded Legal 500-ranked London law firm is seeking a Commercial Property Solicitor to join its successful and growing Commercial Property team. This is an excellent opportunity for a Commercial Property Solicitor looking to join a firm renowned for its exceptional people culture, high-quality work, and long-term staff retention. The firm acts for an impressive portfolio of HNW individuals, investors, businesses, charities and property owners, offering a varied and interesting Commercial Property caseload. The firm is committed to providing an excellent working environment, combining high-quality Commercial Property work with genuine work-life balance, hybrid working and clear career progression. Staff enjoy beautiful offices in a sought-after Central London location, a dedicated wellbeing committee, and an ergonomic working environment. The office also offers smaller private workspaces within the wider space, providing quieter areas with less noise and greater focus when needed. The Role As a Commercial Property Solicitor, you will work closely with an experienced and supportive team comprising an Equity Partner, two Salaried Partners, an Associate , an NQ Solicitor, Paralegal and Secretary. Your work will include: • Landlord and tenant matters, • Acquisitions and disposals of commercial property, • Refinancing, • Charity property work, including regulatory compliance, • Drafting and negotiating leases and complex property documentation, • Advising a diverse range of HNW commercial clients, • Working closely with clients and stakeholders to deliver practical, commercial advice About You • Qualified Solicitor with 2–6 years' solid PQE in a broad range of Commercial Property work, • Experience managing a varied Commercial Property caseload, • Excellent drafting and communication skills, • Commercially minded and client focused, • Collaborative team player with a positive approach Why Consider This Opportunity? • Legal 500-ranked firm, • High-quality HNW Commercial Property clients, • Hybrid working (3 days office / 2 days home), • Annual discretionary bonus + referral incentives, • Annual salary reviews, • Private medical cover, • Outstanding people-focused culture, • Genuine Work life balance, • Dedicated wellbeing committee, • A firm who values their people, • High staff retention, • Genuine long-term progression, including partnership scheme, • Beautiful offices in a prestigious Central London location, • Supportive and collaborative firm wide culture, • Harmonious environment This is a sought-after opportunity for a Commercial Property Solicitor seeking high quality work, a supportive environment and genuine career progression in a practice who genuinely value people and their well being. For a confidential discussion, please contact: Jo Cokayne jo@lrlegal.co.uk 0208 078 9236 (office hours) 07925 104795 (out of office hours) LR Legal is a specialist legal recruitment agency with a reputation based on trust and integrity. We will always ask your permission before sending your CV to any of our clients. LR Legal Recruitment is operating as an Employment Agency in respect of this vacancy.

📄⚖️ Legal Secretary Competitive Salary | Private Client | Central London A well-established London law firm is seeking an experienced Legal Secretary to join its busy Private Client team. This is an excellent opportunity for a professional, organised Legal Secretary with strong experience and a genuine interest in this area. As a Legal Secretary, you will provide full secretarial and administrative support including managing correspondence and legal documents, file management, diary coordination, maintaining records, assisting with finance tasks, and acting as the first point of contact for client enquiries. You will also support meetings, client liaison, and wider team activities when required. This is a 1:1 position supporting an experienced fee earner, with flexibility to assist across the wider team where needed. The ideal Legal Secretary will have previous experience in a similar role, ideally within Private Client. Strong communication skills, attention to detail, and a professional, discreet approach are essential. The work is largely precedent-based, so it is not heavily focused on pure typing; however, confidence in typing, form completion, and using initiative is required. Hybrid working is available after an initial 3-month probation period. This role is strictly secretarial/administrative and is not suitable for paralegals, graduates, or those seeking a training route. Apply now!

Join a leading telecommunications company as a Senior Assistant Company Secretary (plc), playing a key role in delivering high standards of corporate governance across a dual-listed FTSE 100 environment! This is a senior governance position with responsibility for plc-level compliance, disclosure obligations, and Board and Committee support. Working closely with the Group Deputy Company Secretary, you will help ensure robust governance frameworks and regulatory excellence across the organisation. Role Details • Location: London (Hybrid – twice per week on-site), • Rate: £750 per day (inside IR35), • Contract Length: until 31st December 2026 Key Responsibilities • Oversee statutory, listing and disclosure obligations in line with UK and US requirements., • Support Board and Committee governance, including acting as Secretary to key committees., • Lead the preparation of Board and Committee papers, ensuring quality, accuracy and compliance., • Manage governance aspects of corporate reporting, including Annual Report and interim disclosures., • Oversee market disclosures and regulatory filings (e.g. RNS, SEC, Companies House)., • Lead governance delivery for the AGM and support key shareholder processes., • Provide governance advice to senior stakeholders, including Non-Executive Directors. Key Requirements • Strong technical knowledge of UK Companies Act, UK Corporate Governance Code and Listing Rules (US exposure advantageous)., • CGI-qualified with significant post-qualification experience within a plc environment., • Proven experience supporting Board and Committee governance at a senior level., • Excellent stakeholder management and communication skills., • Strong organisational skills with the ability to manage multiple priorities and deadlines., • Experience leading or mentoring junior team members. Start Date: ASAP

Legal PA - US Law Firm Liverpool Street £40,000 – £45,000 + Excellent Benefits Are you looking to take the next step in your career? An award-winning US law firm, just a stone’s throw from Liverpool Street station, is seeking a proactive and adaptable individual to join their highly-regarded London team. Whether your background is in corporate or litigation, the firm is open-minded – what matters most is your attitude and willingness to learn. You’ll be working alongside high-performing lawyers in a collaborative and fast-paced environment, supporting them with a wide range of executive and legal admin duties. What you'll be doing: • Providing high-level support to Partners and Associates, including diary management, travel coordination and meeting scheduling, • Preparing, proofreading and formatting legal documents and correspondence, • Liaising with clients and internal departments to ensure seamless communication, • Managing billing and time entry processes, • Assisting with ad hoc projects and supporting broader team needs as required What they're looking for: • Previous experience as an Executive Assistant or Legal PA or Legal Secretary in a law firm (corporate or litigation), • A positive, can-do attitude and a genuine eagerness to learn and grow, • Excellent communication and organisational skills, • Strong attention to detail and the ability to juggle multiple priorities, • Tech savvy with good knowledge of Microsoft Office Suite Why apply? • Join a prestigious US firm with a reputation for excellence, • Supportive and inclusive culture with a focus on personal development, • Modern offices in a prime City location, • Competitive salary and generous benefits package If you're looking for a firm that will invest in your future and offer exposure to high-quality international work, apply today to find out more.

Company Secretary My client is seeking an experienced company secretary to join a professional services firm providing governance and company secretarial support to a diverse portfolio of UK and international clients. Key Responsibilities • Manage company lifecycle matters including incorporations, strike-offs, liquidations and restorations, • Prepare and file Companies House forms, Confirmation Statements, Overseas Entity filings and other statutory submissions, • Maintain statutory registers and corporate records, • Draft board minutes, resolutions and governance documentation, • Support share allotments, transfers, buy-backs and other corporate actions, • Attend board and committee meetings as required, • Assist with KYC, AML and compliance processes, • Monitor legislative developments and advise on governance best practice Key Skills & Experience • Strong knowledge of UK company law and statutory compliance, • Experience preparing Companies House filings and maintaining corporate records, • Excellent minute-taking and drafting skills, • Experience using Diligent, Blueprint, Inform Direct or similar systems, • Strong attention to detail and client-facing communication skills This is an excellent opportunity to join a collaborative team in a varied and technically interesting company secretarial role.

Interim Company Secretary – London (Insurance Sector) MLA is recruiting for an experienced Interim Company Secretary to join a globally recognised, market-leading insurance group with a significant international footprint and longstanding presence in the London market. Operating at scale across multiple jurisdictions, this organisation is known for its sophisticated governance structures, complex regulated entities, and high-performing boards. This role sits within a highly regarded legal and governance function supporting UK regulated businesses and their wider corporate structure. Key responsibilities include: • Acting as Company Secretary across UK regulated and non-regulated entities, • Advising Boards and Committees on governance and regulatory matters, and briefing the chairman and the independent directors as necessary to ensure that efficient decision-making takes place, • Managing board and committee cycles (agendas, packs, minutes, actions), • Supporting board effectiveness, evaluations, and director onboarding, • Drafting board papers, resolutions, and governance documentation, • Draft and circulate board/shareholders’ resolutions (e.g. in respect of dividends or board appointments), • Attend and manage Board and Committees’ meetings proactively and ensure the production of timely and appropriate minutes, • Maintaining statutory records and supporting regulatory/KYC requests Key requirements: • 10 years company secretarial experience within the insurance sector, • Exposure to Lloyd’s / regulated environments, • Chartered Secretary (or equivalent), • Strong board-facing experience and executive presence, • Excellent organisational, communication, and stakeholder management skills, • Minute taking and resolutions drafting experience with regulated entities at board level, • Diligent Entities experience (or equivalent company secretariat tool), • Knowledge of UK governance regulation, • Ability to manage assistant company secretaries and organise workloads London based. Immediate start and contract until the end of the year. 4 days in office, 1 day remote (Fridays). If this role is of interest, or you’d like to discuss it further, feel free to reach out directly.

Legal PA Location: London (Hybrid) Salary: Competitive + Benefits We are currently seeking a Legal PA to support a busy legal team within a respected law firm. This position offers the opportunity to work closely with fee earners and partners, providing high-level administrative and organisational support. Key Responsibilities: • Diary and meeting management, • Preparing legal documents and correspondence, • Managing billing and expense processes, • Coordinating travel arrangements, • Client liaison and relationship management, • Matter administration and document management, • Supporting business development activities where required Requirements: • Previous experience as a Legal PA, Legal Secretary or Legal Administrator, • Experience supporting fee earners or legal professionals, • Strong document production skills, • Excellent communication and organisational abilities, • Professional and client-focused approach Benefits: • Hybrid working, • Competitive salary and benefits package, • Exposure to high-quality legal work, • Supportive and inclusive culture

Owen Reed is looking for an accomplished Legal Secretary to join the Private Wealth team at a top law firm in London. This is an exciting opportunity for an experienced Legal Secretary to become part of a highly regarded Private Wealth practice, providing exceptional support to legal professionals while working in a collaborative, client-focused environment. The successful Legal Secretary will play a key role in ensuring the smooth day-to-day running of the team while delivering outstanding service to both colleagues and clients. Working Arrangement This is a permanent hybrid position based in London, with three days in the office and two days working from home. About the Role As a Legal Secretary supporting the Private Wealth team, you will provide high-quality secretarial and administrative support within a busy and fast-paced practice. The Legal Secretary will take ownership of team workflow, manage competing priorities and ensure work is completed accurately, efficiently and to the highest professional standard. The Legal Secretary will manage team calendars, coordinate meetings, prepare and proofread legal documents, oversee billing processes, submit expense claims and proactively monitor team inboxes during absences. Working closely with Executive Assistants, Client Administrators and Business Services teams, the Legal Secretary will ensure seamless support across the department while maintaining excellent client service. Key Responsibilities • Manage team workflow and coordinate work with central support departments., • Monitor shared inboxes during absences and ensure timely responses., • Organise meetings, manage diaries, book meeting rooms and coordinate logistics., • Prepare, amend and proofread legal documentation to house style with exceptional accuracy., • Collaborate with Executive Assistants, Legal Secretaries and Business Services teams to provide seamless support and holiday cover., • Manage billing administration, generate bills and liaise with Client Administrators while ensuring compliance processes are followed., • Submit expense claims promptly and accurately., • Act as a professional first point of contact for clients and colleagues, managing calls and correspondence efficiently., • Identify potential issues proactively and implement practical solutions to maintain an efficient workflow., • Keep stakeholders informed of progress and changing priorities while consistently meeting deadlines. About You The ideal Legal Secretary will be proactive, organised and committed to delivering exceptional support within a professional legal environment. You will possess excellent communication skills, demonstrate sound judgement and thrive when managing multiple priorities. You will have: • Proven experience providing first-class legal secretarial support within a professional services or legal environment., • Essential experience within Probate or Trust and Tax., • Excellent verbal and written communication skills., • Strong organisational skills with the ability to prioritise competing deadlines., • Exceptional interpersonal skills with the confidence to build strong working relationships., • A proactive, adaptable and solutions-focused approach., • Excellent attention to detail and proofreading ability., • Advanced knowledge of Microsoft Office applications., • A minimum typing speed of 60 words per minute., • A strong client-service mindset with professionalism, discretion and good judgement.

AJ Chambers are working with a prestigious Law Firm based in Central London who are looking for a Float Legal Secretary to join the team, predominantly supporting the Family and Litigation teams The Float Team The Float Team currently consists of two secretaries who provide support across all departments, covering periods of holiday, sickness, or where additional assistance is required. The Role This role involves providing a broad range of secretarial and administrative support to fee earners. The successful candidate must be able to step into different roles at short notice and will have strong experience in family law. Responsibilities include: • Typing, formatting, and proofreading legal documents, correspondence, and presentations, • Maintaining both physical and electronic filing systems, including opening, closing, and archiving files, • Assisting with case management systems, conflict checks, and billing processes, • Managing diaries and schedules for fee earners, • Carrying out general administrative duties such as scanning, printing, binding, and photocopying The role requires a solid understanding of legal terminology, procedures, and relevant technology. Skills and Attributes The ideal candidate will demonstrate: • A strong commitment to delivering exceptional client service, • Excellent accuracy, attention to detail, and organisational skills, • The ability to remain confident and effective under pressure, • Strong written and verbal communication skills, including professional telephone manner, • Discretion and the ability to handle confidential information sensitively, • Initiative, adaptability, and lateral thinking, • Confidence working with fee earners at all levels, • Proactive and flexible approach to unfamiliar tasks Additionally, candidates should have: • Strong IT skills, including Microsoft Office, Zoom, and Microsoft Teams, • Experience with SOS Connect, BigHand or Diktamen, Nuance/Kofax, and iManage (desirable, training provided), • Excellent time management and the ability to work independently with minimal supervision, • A collaborative approach and the ability to build positive working relationships, • A willingness to support colleagues and contribute to team efficiency, • Fast and accurate typing skills (minimum 65 words per minute), • Strong business writing and numeracy skills, • Reliability, persistence, and a commitment to delivering high-quality work The role will offer great benefits and hybrid working. Please contact Ella Britton at AJ Chambers for further information

Legal PA (Float) Are you an experienced Legal PA looking for a varied and engaging role within a supportive and collaborative team environment? Our client, a highly regarded and long-established law firm, is seeking a proactive and adaptable Float Legal PA to provide high-quality support across a range of practice areas. This is an excellent opportunity for someone who enjoys variety in their workload, thrives in a fast-paced environment, and takes pride in delivering exceptional administrative support. The Opportunity Working alongside an established team of Legal PAs, you will provide comprehensive support to Partners and Fee Earners across the business, stepping in to cover absences and ensuring a seamless service is maintained at all times. This role offers exposure to a broad range of legal work and stakeholders, making it ideal for a flexible and organised individual who enjoys building relationships with a keen interest in family law. Key Responsibilities • Managing busy inboxes and ensuring emails and documents are accurately filed within the firm's document management system., • Providing diary management support, coordinating meetings, court hearings, client appointments, business development activities, and travel arrangements., • Preparing, formatting, and producing legal correspondence, court documents, reports, and other documentation., • Maintaining electronic and hard copy client files in accordance with firm procedures., • Supporting monthly billing processes, including time recording, draft bills, billing correspondence, and payment administration., • Liaising confidently with clients, barristers, clerks, courts, and other third parties by telephone and email., • Assisting with matter inception processes, including conflict checks, client engagement documentation, and opening new files., • Coordinating document execution processes, including compiling PDF bundles and arranging electronic signatures., • Supporting Land Registry submissions and online court administration through relevant portals., • Assisting fee earners with expense claims and general administrative tasks., • Organising domestic and international travel arrangements, accommodation, itineraries, and meeting logistics., • Preparing files for closure and archiving in line with regulatory and firm requirements., • Providing occasional support to reception and switchboard functions when required., • Delivering a professional and client-focused service at all times. About You • Previous experience working as a Legal PA, Legal Secretary, or within a legal support role., • Excellent organisational skills with the ability to manage multiple priorities effectively., • Strong communication and relationship-building skills., • A proactive and flexible approach, with the confidence to adapt to different teams and working styles., • High levels of accuracy and attention to detail., • Strong IT skills and experience working with legal systems and Microsoft Office applications., • A positive, team-oriented attitude and commitment to delivering outstanding support. What's on Offer? • The opportunity to join a respected and friendly law firm with an excellent reputation., • A varied role with exposure to multiple practice areas and stakeholders., • A collaborative and supportive working culture., • Competitive salary and benefits package., • Long-term career development opportunities within a stable and growing firm. If you're looking for a role that offers variety, responsibility, and the chance to work with a highly regarded legal team, we'd love to hear from you.

AJ Chambers are seeking an experienced and highly organised Legal Secretary to provide dedicated secretarial and administrative support to a group of Senior Associates and Associates within a Top West End Law Firm. This is a central support role requiring excellent organisational, communication, and prioritisation skills, alongside the ability to manage multiple competing demands and deadlines within a fast-paced legal environment. The successful candidate will act as a key point of contact both internally and externally, working closely with Executive Assistants and wider business support teams to ensure the smooth running of day-to-day operations. Reporting to the Secretarial Team Leader, you will be adaptable, proactive, and committed to delivering a high standard of service. Flexibility around working hours may be required to meet business needs. Key Responsibilities • Take ownership of and effectively manage workload, collaborating with and delegating tasks to central support teams where appropriate., • Proactively monitor and manage team inboxes, particularly during periods of absence, ensuring prompt and accurate responses., • Manage calendars and coordinate meetings, events, and associated logistics, including room bookings and schedule updates., • Prepare, format, edit, and proofread documentation to a high standard, ensuring compliance with house style and quality requirements., • Build strong working relationships with Executive Assistants, central support functions, and fellow Legal Secretaries to provide seamless support and cover during holidays or absences., • Respond promptly to requests and manage competing priorities to meet deadlines and stakeholder expectations., • Act as a professional first point of contact, handling telephone calls, taking accurate messages, and representing the team effectively both internally and externally., • Support financial and compliance processes, including billing activities and proactive cash collection management., • Ensure expense claims are completed and submitted accurately and within required timescales., • Use initiative to identify, escalate, and resolve issues efficiently., • Maintain the highest levels of confidentiality, discretion, and professionalism when dealing with sensitive information, clients, and colleagues. Skills and Experience • Previous experience in a Legal Secretary or professional services secretarial role., • Exceptional organisational and time-management skills., • Strong written and verbal communication abilities., • Excellent attention to detail and accuracy., • Ability to manage multiple priorities and work effectively under pressure., • Proficiency in Microsoft Office applications and document management systems., • Strong interpersonal skills and the ability to build effective working relationships., • A proactive, flexible, and solutions-focused approach., • Commitment to delivering excellent client service and maintaining confidentiality. Personal Attributes • Professional and approachable., • Highly organised and dependable., • Collaborative team player., • Adaptable and resilient., • Able to exercise sound judgement and discretion., • Committed to delivering high-quality work and support

Legal Secretary – Commercial Property Leading West End Law Firm £45,000 - £50,000 Are you an experienced Legal Secretary seeking a traditional, rewarding role within a highly respected West End law firm? This is a fantastic opportunity to join a leading UK practice and provide dedicated support to a small team of Commercial Property lawyers. In this position, you’ll be an integral part of the team, handling a varied range of legal secretarial and administrative tasks. This is not a high-volume diary management or travel coordination role — instead, it’s a classic legal secretary position, allowing you to become deeply involved in the property work itself and really make a difference day-to-day. Key Responsibilities: • Preparing and amending legal documents and correspondence, • Assisting with property transaction processes and documentation, • Liaising with clients, solicitors, and other stakeholders, • Managing file systems and ensuring compliance with firm procedures What’s on Offer: • Salary up to £50k, • Hybrid working model (office in the West End of London), • Supportive, well-established team and inclusive firm culture If you’re looking for a friendly, traditional legal secretary role within one of London’s most respected firms — where you can take pride in your work and feel valued every day — this could be the perfect move. Apply now or contact me for a confidential discussion.

Company Secretary Assistant | Insurance Firm | London (Hybrid) This is a fantastic opportunity to join a top international insurance firm in London as a Company Secretary Assistant. This role is perfect for an accomplished expert seeking cross-jurisdictional responsibility over key Irish, Australian and UK operations while working closely with a supportive senior leadership team. Perks & Benefits: • Flexible Hybrid Working: 3 days onsite in London, with 2 days working from home, • Salary: Up to £60k depending on experience, • Pension & Security: Highly competitive, non-contributory defined contribution pension scheme and life assurance at 10x salary, • Generous Time Off: 25 days’ annual leave (increasing with service), bank holidays and an extra office closure on Christmas Eve, • Professional Growth: Full company funding for professional qualifications and continuing professional development, • Strong Incentives: Annual performance-based bonus scheme alongside exceptional income protection and enhanced parental leave policies Key Responsibilities: • Cross-Border Governance: Provide end-to-end Company Secretariat support and advisory to the Irish and Australian Boards and Committees, • Meeting Management: Independently manage and attend high-level board, committee and executive meetings, producing comprehensive minutes to tight time scales, • Board Portal Ownership: Orchestrate and circulate complex board and reporting packs globally via Diligent and Diligent Entities, • Action & Compliance Tracking: Drive corporate accountability by recording, reporting and monitoring all board actions and conflicts of interest to completion, • Framework Alignment: Embed and enhance the Company Secretariat Manual, governing policies and committee Terms of Reference across international entities, • Stakeholder Liaison: Act as a central point of contact for Directors, executives, internal teams and external auditors to ensure seamless annual audit support About You: • Industry Expertise: Solid experience within a legal, governance, or corporate secretarial environment, with a distinct advantage if coming from the insurance market, • Technical Proficiency: Exceptional minute-taking skills and advanced competence in Microsoft Office and dedicated entity management software (Diligent), • Communication Skills: Fluent written and verbal English with a clear, analytical approach and the ability to build strong relationships at executive and group levels, • Autonomy & Delivery: Highly organised and proactive, with the ability to manage your own workload, anticipate complications and hit deadlines with minimal supervision, • Professional Discretion: Meticulous attention to detail with an absolute commitment to confidentiality and protecting the interests of the wider group If you're interested, don't delay, apply today!

Company Secretary Assistant | Insurance Firm | London (Hybrid) This is a fantastic opportunity to join a top international insurance firm in London as a Company Secretary Assistant. This role is perfect for an accomplished expert seeking cross-jurisdictional responsibility over key Irish, Australian and UK operations while working closely with a supportive senior leadership team. Perks & Benefits: \n • Flexible Hybrid Working: 3 days onsite in London, with 2 days working from home, • Salary: Up to £60k depending on experience, • Pension & Security: Highly competitive, non-contributory defined contribution pension scheme and life assurance at 10x salary, • Generous Time Off: 25 days’ annual leave (increasing with service), bank holidays and an extra office closure on Christmas Eve, • Professional Growth: Full company funding for professional qualifications and continuing professional development, • Strong Incentives: Annual performance-based bonus scheme alongside exceptional income protection and enhanced parental leave policies\n Key Responsibilities: \n • Cross-Border Governance: Provide end-to-end Company Secretariat support and advisory to the Irish and Australian Boards and Committees, • Meeting Management: Independently manage and attend high-level board, committee and executive meetings, producing comprehensive minutes to tight time scales, • Board Portal Ownership: Orchestrate and circulate complex board and reporting packs globally via Diligent and Diligent Entities, • Action & Compliance Tracking: Drive corporate accountability by recording, reporting and monitoring all board actions and conflicts of interest to completion, • Framework Alignment: Embed and enhance the Company Secretariat Manual, governing policies and committee Terms of Reference across international entities, • Stakeholder Liaison: Act as a central point of contact for Directors, executives, internal teams and external auditors to ensure seamless annual audit support\n About You: \n • Industry Expertise: Solid experience within a legal, governance, or corporate secretarial environment, with a distinct advantage if coming from the insurance market, • Technical Proficiency: Exceptional minute-taking skills and advanced competence in Microsoft Office and dedicated entity management software (Diligent), • Communication Skills: Fluent written and verbal English with a clear, analytical approach and the ability to build strong relationships at executive and group levels, • Autonomy & Delivery: Highly organised and proactive, with the ability to manage your own workload, anticipate complications and hit deadlines with minimal supervision, • Professional Discretion: Meticulous attention to detail with an absolute commitment to confidentiality and protecting the interests of the wider group\n #INDMADS

HaysMac is an award-winning firm of chartered accountants and tax advisors, with over 45 partners and over 600 staff, providing advice and services to entrepreneurs, fast-growing and owner-managed businesses, large, complex and listed groups and not for profit organisations across the UK and internationally. From our trainees to our partners, our culture of support and progression means we grow together as one firm to best help our clients. HaysMac is currently recruiting an Assistant Company Secretary to provide an efficient, professional company secretarial service to internal and external clients, to continually increase the quality of service and to encourage client referrals and repeat business with the aim to increase revenue and profits. Key Tasks • Company restructuring, capital reductions, share buy backs, share allotments and transfers;, • Attend client board meetings and take the minutes thereof;, • Maintain client companies on ‘Diligent’ and ensure all statutory deadlines are complied with including preparation and filing of confirmation statements;, • Incorporate new companies;, • Prepare documentation for client companies including change in registered office, change in officers and change in accounting reference date;, • Prepare accounts approval documentation;, • Prepare dormant company accounts;, • Liaise with and provide general advice on company secretarial matters and corporate governance to clients and other members of the firm;, • File documents with Companies House and the Charity Commission;, • Prepare proposals and quotes for new clients and assist with general business development;, • Billing;, • Assist the head of department with general administration and special projects;, • Supervise and train junior members of staff., • Attending internal and external events Qualifications / Knowledge Work based competencies & experience • Company secretarial skills and experience in a professional services environment in a similar role (ideally, accountancy practice or law firm, but candidates with an in-house background will also be considered), • A good level of IT skills is required, including:, • Microsoft Office suite – particularly Word and Excel (Windows VISTA), • ICSA qualified or part-qualified, • Diligent Entities – expert level Behavioural competencies • Prioritise workload/Manage deadlines, • Manage relationships with other professionals both internally and externally, • Work well in a team and be able to support junior members of staff and head of the department, • Be proactive and always strive for improvement, • Organisational skills

A friendly and welcoming firm of Engineers and Architects are looking for a super easy going, down to earth and well skilled Secretary / PA to support their team up to Partner Level. A busy and varied role where you will work in small, close knit team, they are looking for someone with a good sense of humour, strong work ethic and the ability to really muck in, with no job being too small. Your daily remit will include handling incoming calls, dictation, producing letters, proofreading documents, diary management, managing inhouse technical library and database, ordering all office supplies, onboarding new starters, planning meetings and travel itineraries, research, invoicing and all accompanying administration. A truly lovely firm to work for, they are looking for someone who is friendly yet professional, with natural business acumen and common sense to really add value and be an integral part of the team.

Top mid-sized firm at Chancery Lane is keen to recruit an experienced Legal PA/Legal Secretary to support a Partner + Team. The work is a mix of commercial property work and as PA your day would be varied and challenging, supporting a dynamic Partner, performing a high quality PA role and dealing with a wide range of clients. To apply, you'll need at least 3 years Legal PA/Secretary experience in Commercial Real Estate transactions, and be friendly, outgoing and IT literate. Three days in the office, really friendly and supportive team. Please note - this is not a paralega role

Legal Operations & Deal Execution Coordinator (Legal / Contracts / Deal Process Focus) Our Client is a privately backed international investment firm focused on acquiring and managing assets within the real assets / natural resources / infrastructure space. Operating across Europe with a growing global footprint, they execute multiple transactions each year and work closely with external advisers and internal stakeholders to deliver deals efficiently and commercially. The business is entrepreneurial, fast‑moving, and highly collaborative. While their transactions can be complex, their culture is pragmatic and relationship‑driven. They value people who take ownership, communicate calmly, and keep momentum moving behind the scenes. This role supports a senior investment and legal leadership team, with line management based internationally and day‑to‑day collaboration conducted in English. The Opportunity We are looking for a highly organised, commercially aware Deal Execution / Legal Operations professional to support the smooth delivery of investment transactions from documentation through to signing. This is not a negotiation role and not a senior legal position. Instead, it is ideal for someone who enjoys managing contracts, paperwork, approvals, and internal coordination, and who takes pride in ensuring deals close efficiently and correctly. You will act as the connective tissue between internal teams, external counsel, and decision‑makers, quietly but effectively ensuring that nothing stalls and that all documentation reflects agreed commercial terms. Key Responsibilities Deal & Process Coordination • Manage the end‑to‑end execution process for investment transactions, from initial documentation through to signing and completion, • Track deliverables, deadlines, and approvals to ensure deals progress smoothly, • Maintain oversight of multiple transactions running in parallel Legal & Contract Support • Support the preparation, review, and circulation of contracts, term sheets, and execution documents, • Ensure that commercially agreed terms are accurately reflected in final documentation, flagging discrepancies where needed Internal Stakeholder Management • Act as a central point of contact between Legal, Investment, Finance, Tax, and senior approvers, • Proactively chase inputs and signatures in a diplomatic, relationship‑driven manner, • Help a junior in‑house legal function by taking ownership of process, administration, and execution logistics Candidate Profile Ideal Background • Legal Secretary / Senior Legal Assistant (transactional focus), or, • Paralegal (corporate / commercial / funds / finance), or, • In‑house Legal Operations, Contracts, or Deal Coordination role, • Experience from either law firm or in‑house environments Key Skills & Attributes • Comfortable working with contracts, paperwork, and execution mechanics, • Commercially aware - able to understand the intent of a deal even if not negotiating it, • Exceptionally organised with strong attention to detail, • Confident chasing stakeholders politely and persuasively, • Calm, smooth, and relationship‑oriented communication style, • Well‑spoken, professional, and discreet Practical Details • Location: Fully remote; London office available but not required, • Reporting Line: International manager (based in Europe), • Language: English (business language), • Working Style: Autonomous, trust‑based, execution‑focused Why Join? This is an excellent opportunity for a legal or deal‑focused professional who enjoys being at the heart of transactions without being on the front line of negotiation. You'll gain exposure to high‑value, international deals while playing a critical role in ensuring they close smoothly and successfully.

A well-established and highly regarded law firm based in North West London is seeking an experienced Legal Secretary to join its busy Conveyancing department. This is an excellent hybrid opportunity for a proactive and highly organised Legal Secretary with proven experience across both commercial and residential conveyancing matters. This role is based in North West London, with the office conveniently located and easily commutable. Requires one full day in the office per week. Key Responsibilities: • Providing full secretarial support to the Partner within the Conveyancing department, • Preparing legal documents, correspondence, contracts, and carrying out typing/audio typing via digital dictation, • Handling residential and commercial conveyancing matters from instruction through to post-completion, • Preparing initial contract packs, completion statements, and supporting documentation, • Opening files and conducting anti-money laundering (AML) checks and compliance procedures, • Assisting with Land Registry applications, registrations, and submission of SDLT returns, • Supporting commercial property transactions and portfolio purchases, • Assisting with post-completion matters including Land Registry and Companies House registrations Key Skills: • Previous experience as a Legal Secretary within commercial and residential conveyancing is essential, • Strong knowledge of both residential and commercial conveyancing procedures, • Experienced with digital dictation is essential, • Strong organisational and communication abilities This is a fantastic opportunity for a Legal Secretary with commercial and residential conveyancing experience seeking a hybrid role within an established law firm in North West London. Apply today to be considered for this opportunity. Fame Recruitment is an equal opportunities employer and is committed to continually improving our diversity, equity, and inclusion practices. Due to the high volume of applications, we regret that we are unable to respond to each applicant individually. If you have not been contacted by a consultant within 24 hours, please assume your application has been unsuccessful.

Birchrose Associates is representing a leading law firm based in London that is seeking a Legal PA to join its friendly and collaborative Real Estate team. The Firm Our client, a leading law firm based in London are seeking an experienced Legal PA to join their friendly and collaborative Real Estate team on a 12-month fixed-term basis. The Opportunity The successful candidate will be a highly organised and proactive Legal PA, providing comprehensive support to fee earners and partners within a busy property department. Duties will include: • Drafting legal documents including contracts, leases and completion statements, • Managing post-completion matters, including submission of SDLT returns, • Producing, amending and formatting legal documentation using Microsoft Word, • Handling digital dictation and copy typing, • Obtaining property searches via Searchflow (or similar platforms), • Managing Land Registry applications and documentation, • Carrying out AML checks in line with compliance procedures, • Supporting billing processes, including completion statements and accounts requisitions, • General administration, filing and document management, • Uploading documents to client portals/extranets, • Liaising with clients via telephone and in person, • Meeting and greeting clients and preparing meeting rooms, • Assisting with post, scanning and office coordination tasks This Legal PA position is a full time, 12-month FTC role, working Monday – Friday 9.30am – 5:30pm. Requirements • Minimum 3 years’ experience as a Legal PA/Property Secretary within a law firm, • Strong background supporting a Real Estate/Property team (essential), • Solid understanding of conveyancing processes and documentation, • Confident using case management systems, • Advanced knowledge of Microsoft Office 365 (Word, Excel, Outlook) Vacancy Highlights • Hybrid working (3 days office based), • Competitive benefits package including private healthcare, pension, cycle to work scheme and season ticket To be considered for this Legal PA opportunity, please get in touch for a confidential discussion.

Birchrose Associates is representing a highly regarded London law firm, known for its collaborative culture and strong reputation in the Construction sector, seeking an experienced Legal Secretary to join its busy team on a 12-month fixed-term contract. The Firm Our client, a highly regarded law firm, known for its collaborative culture and excellent reputation, seeking an experienced Legal Secretary to join its busy Construction team on a 12-month fixed-term contract. The Opportunity The successful Legal Secretary will provide high-level secretarial support to a group of Senior Associates and Associates within a fast-paced and collaborative environment. Working closely with Executive Assistants and central support teams. Duties will include: • Managing busy inboxes and calendars on behalf of fee earners, • Coordinating meetings, events, and related logistics, • Preparing, editing, and proofreading legal documentation and correspondence, • Supporting billing, finance, compliance, and expense processes, • Liaising closely with Executive Assistants and wider support teams, • Managing deadlines and prioritising competing workloads, • Providing support across the team during holidays and absences This Legal Secretary opportunity is a full-time, 12-month fixed-term contract, working Monday - Friday, 9:30am - 5:30pm Requirements • At least 2 years' experience as a Legal Secretary within a law firm, • Construction experience is essential, • Vacancy Highlights Hybrid working • Excellent benefits package To be considered for this Legal Secretary opportunity, please contact Birchrose Associates for a confidential discussion.

Join Orwins as an experienced Property Secretary and become part of a busy, high-performing property team in Finchley. We do law differently - less formal, more focused, and built around delivering an outstanding client experience. This is an excellent opportunity for someone who enjoys variety, thrives in a fast-paced environment, and wants to play a key role in supporting a top-tier legal team. Working across residential conveyancing, commercial property and secured lending, you will support a talented group of fee earners with the day-to-day coordination that keeps matters progressing smoothly. From client communication and document preparation to post-completion work and Land Registry submissions, you will be central to ensuring every transaction is handled efficiently, accurately and professionally. What You Will Be Doing • Provide full secretarial and administrative support to a busy property team working across residential conveyancing, commercial property and property finance matters., • Prepare, format and amend legal documents, contracts, completion statements and correspondence with a high level of accuracy and attention to detail., • Manage Land Registry applications, SDLT submissions and post-completion formalities using systems such as Infotrack, ensuring all deadlines and compliance requirements are met., • Open, organise and maintain client files, keeping records, documents and case management systems fully up to date throughout each transaction., • Liaise confidently with clients, solicitors, lenders, estate agents and other third parties, helping to keep transactions moving and queries resolved promptly., • Order searches, manage incoming documentation, monitor progress on live matters and proactively support fee earners with the smooth running of their caseloads., • Help create a professional, efficient and reassuring experience for clients by ensuring communication is clear, timely and well organised from instruction to completion. What We Are Looking For You will have previous experience as a property or legal secretary, a confident knowledge of Land Registry processes and hands-on post completion experience. LEAP experience is a big plus. Above all, you are organised, accurate, and the kind of person who takes real pride in their work. What You Will Get At Orwins, we invest in our people just as much as our future. Our future is our people. This is a firm where your voice is heard, your contribution is recognised, and your development is taken seriously – not just talked about. You will get genuine access to our C-Suite, Senior Partners, leaders and experts from the start, working closely with a team that values expertise, supports each other and takes pride in doing things well. We are growing fast, and the people who join us will grow with us too. On top of that: fresh and open plan offices, flexible hybrid working, a benefits package that enhances your development, financial security, family and wellbeing and personal life. Above all, a people focussed and collaborative culture that makes coming to work worth it. Further Information: • Salary to £30,000 per annum, • Hybrid based role with 3 days in our Finchley Office each week Additional Benefits Information: • Annual Leave Entitlements: 25 days, plus Bank Holidays and your Birthday day off (a/l increases with time served!), • Private Medical Insurance through Vitality, • Cashplan through Medicash, • EAP scheme (open to family members), • Referral bonuses, • Enhanced wellbeing policies, • Enhanced family friendly policies, • Salary sacrifice pension through NEST, • More free fruit, drinks and regular freebie lunches than you can handle, • CSR events, • Summer and Winter colleague events, celebrating our collective efforts Orwins is working in partnership with its recruitment partner Cogito Talent for this vacancy. As such you may be contacted by either the Cogito Talent or Orwins recruitment team during the screening phase.

A highly regarded medium sized law firm is seeking an experienced Legal Secretary to provide high-level administrative, legal and business support across a friendly Corporate department. This role requires a proactive, organised and personable individual who can build strong internal and external relationships while ensuring an efficient and professional service delivery. The successful candidate will work closely with senior stakeholders, fee earners and support teams, helping to maintain exceptional client service standards and operational efficiency. Key Responsibilities PA & Secretarial Support • Deliver proactive PA and secretarial support to allocated stakeholders, ensuring all legal administration tasks are completed accurately and efficiently., • Manage legal administrative processes including file opening, billing support and file closing procedures., • Format legal documentation in line with firm branding and document standards., • Provide guidance and mentoring support to junior secretarial staff where required., • Assist with monitoring workflow quality and supporting performance improvements across the team., • Deliver a consistently high level of client service and act as a professional point of contact for external parties., • Liaise effectively with internal stakeholders to ensure requests and priorities are managed appropriately., • Prioritise workloads across multiple requests while communicating progress clearly to stakeholders., • Identify issues proactively and support effective problem resolution. Executive Assistant Duties • Manage diaries, Outlook calendars and scheduling for senior team members., • Coordinate internal and external meetings, including room bookings, refreshments and IT requirements., • Support the setup and coordination of larger meetings and departmental events., • Take and distribute meeting minutes when required., • Manage calls, voicemail, inboxes and out-of-office communications on behalf of stakeholders., • Coordinate conference calls and virtual meetings., • Distribute documentation electronically and in hard copy as required. Filing & Administrative Management • Maintain electronic and hard-copy filing systems in accordance with firm procedures., • Support and guide junior secretarial staff in maintaining accurate filing standards., • Coordinate large printing and copying requests with Office Services teams and oversee delivery timelines., • Provide reception and wider departmental PA cover during periods of absence or peak workload where needed. Business Process & Operational Support • Ensure departmental compliance with internal processes and operational procedures., • Support the management and reduction of aged WIP and debt in collaboration with department leadership and finance teams., • Assist with invoice drafting and financial administration tasks., • Help improve departmental financial performance against agreed targets., • Support the team with IT queries and coordinate with internal and external technical support providers., • Communicate system changes, training updates and process improvements to relevant stakeholders. Candidate Profile • Previous experience within a Legal PA, Executive Assistant or senior secretarial role in a law firm, ideally within a Corporate or Litigation group, • Strong organisational and prioritisation skills within a fast-paced environment., • Excellent communication and stakeholder management abilities., • Confident managing multiple deadlines and competing priorities., • Competent across Microsoft Office and legal systems/platforms. For more information, please apply directly or contact Jess at AJ Chambers.

London-Based International Corporate Bank: looking to make a vital hire as Head of Internal Audit, small team Head of Internal Audit - International Corporate Bank Main Responsibilities & Accountabilities:Leadership & Strategy- Review the existing audit methodology to develop and execute a risk-based internal audit strategy;- Prepare and regularly update the annual Audit Plan for submission to London Branch Audit Committee and the Head Office Internal Audit Bureau (IAB) for approval.- Lead, mentor and manage the Internal Audit team, fostering a high-performance culture;- Act as the primary liaison with the Board Audit Committee, presenting audit findings and insights.- Ensure that the External Quality Assessment (EQA) is implemented effectively. Audit & Assurance- Provide independent assurance on the adequacy and effectiveness of internal controls, governance, and risk management;- Oversee the delivery of audit engagements across all business areas, with emphasis on key areas including treasury, lending, operations, IT and Compliance;- Ensure audit work is performed in accordance with professional standards;- Undertake special investigations at the request of the Audit Committee and/or the CEO;- Evaluate the effectiveness of remediation actions and track issue resolution;- Maintain, regularly review and refine relevant audit related policies and procedures (e.g. Audit Manual, Internal Audit Findings Risk Appetite Policy, London Branch Audit Committee Terms of Reference, Auditor Independence Policy);- Maintain an up-to-date “audit universe” for the Bank as the business develops;- Including high level review of bank-wide operational policy and procedure manuals as part of the audit work undertaken;- Consider opportunities to enhance co-operation and interaction with fellow group entities wherever possible;- Complete mandatory training as required, and undertake other necessary training to ensure an appropriate level of technical knowledge is maintained;- Oversee the effective deployment of the Internal Audit Management System to maximise benefits; Risk Management & Compliance- Assess emerging risks and adjust audit plans accordingly;- Maintain strong awareness of UK regulatory expectations (e.g. PRA, FCA requirements);- Co-ordinate with Compliance, Risk and external auditors to ensure effective coverage and minimal duplication;- Support regulatory reviews and inspections, as required. Stakeholder Management- Build strong relationships with Senior Management and business heads;- Maintain a good relationship with IAB and ensure that IAB requests are managed on an effective and timely basis;- Provide constructive challenge and actionable recommendations to improve business processes;- Communicate complex risk and control issues clearly to both technical and non-technical stakeholders;- Act as secretary to the London Branch Audit Committee, and facilitate the effective and efficient workings of the London Branch Audit Committee;- Work with the Chairman of the Audit Committee to ensure that relevant regulatory regulations are complied with (e.g. Statutory Audit Directive, in terms of independence of the external auditors, non-audit services provided, fee cap management and activities / composition of the Audit Committee). Governance & Reporting- Prepare high-quality audit reports for senior management and the Audit Committee;- Provide regular updates on audit progress, key findings, risk themes, and other relevant findings, e.g. those raised by external audit, IAB, etc.;- Ensure independence and objectivity of the Internal Audit function at all times. KEY REQUIREMENTSExperience- Significant experience in internal audit within banking or financial services.- Proven leadership experience, ideally as a Head of Audit or a senior audit leader.- Strong knowledge of commercial banking operations, products and risk frameworks.- Experience working within a UK regulated environment. Qualifications- Professional certification such as CIA, ACA, ACCA, or equivalent.- Degree in Finance, Accounting, Business, or a related discipline. Skills & Competencies- Strong analytical and risk assessment skills.- Excellent communication and stakeholder management abilities.- High level of integrity, independence, and professional judgement.- Ability to influence at Board and Executive level.- Strategic thinking combined with hands-on execution capability.- Time and staff management skills. Desirable- Experience in a foreign bank or international financial institution in London.- Familiarity with cross-border regulatory frameworks.- Experience interacting directly with regulators.-Certain experience in IT and cybersecurity auditing will be given priority. Additional Information- The role is subject to the UK Senior Managers & Certification Regime (SMCR).- The individual must demonstrate fitness and propriety in line with regulatory expectations. Managing the Team:- Recruit and maintain sufficiency and appropriateness of human resources in accordance with agreed plans, and train, develop and lead resources to ensure that targets are met. Manage performance of staff and ensure appropriate training needs are identified. Regulated activities: This section is to be completed for roles that will be covered by the Senior Managers and Certification Regime i.e.: Senior management function (SMF) - one that involves the person performing it being responsible for managing one or more aspects of the firm’s affairs, so far as it relates to regulated activities, and those aspects involve, or might involve, a risk of serious consequence for the person, or for the firm or for other interests in the UK. The Prescribed Responsibilities and Other Responsibilities are as set out in the Statement of Responsibilities and the Responsibilities Management Map. Certification - one where the person could pose a risk of significant harm to the firm or any of its customers: Material risk-taker: Advising on, dealing (as principal or agent) and arranging (bringing about) deals in and/or managing investments Giving advice to clients in connection with corporate finance business and performing other functions relating to this. Where direct reports include staff within the Certification population role holder is a voting member of the Credit Committee. [Please also provide details of the regulated products that the role holder will be involved in selling/providing advice] - N/A The incumbent must comply with the requirements under the Senior Managers and Certification Regime. For Head of Internal Audit:Prescribed Responsibilities - None assigned.SMF - SMF 5 designation is held. Responsibilities of SMF 5 are to be discharged effectively.Conduct Rules - To perform in accordance with the Conduct Rules. #4798480

Private GP Practice, Chelsea/Hybrid • Salary: TBD depending on experience, seniority and contract structure., • Location: Central London., • Core hours: 8:30am–6:30pm, Monday to Friday., • Flexibility: The role may occasionally run beyond 6:30pm depending on patient needs, urgent coordination, diary changes, travel, medical administration or time-sensitive concierge support., • Out-of-hours support: Rare urgent evening/night-time and weekend facilitation may be required across 7 days for genuine medical or concierge emergencies. This would usually involve coordination, escalation or communication rather than providing clinical advice., • Contract: Employed salary or self-employed/contract arrangement considered., • Benefits: Holiday, pension and flexible working options available depending on contract structure., • Equipment: Work phone and Apple Mac laptop provided. Role Overview An exceptional opportunity has arisen for a highly organised, discreet and detail-oriented Executive Assistant / Medical Concierge Manager to provide true right-hand support to a fast-paced Private GP with a remote-led practice based in Chelsea. This is a small, highly specialised and fast-paced private medical practice providing a very personal level of care to a discerning patient base, including high-net-worth individuals and families. The role combines medical executive assistance, private EA support, patient coordination, practice administration and high-touch concierge support. It requires someone calm, polished, tech-confident and highly proactive, with excellent judgement and a genuine ability to manage detail. The successful candidate must be comfortable working in a growing practice where priorities can change quickly and where discretion, initiative, ownership and follow-through are essential. This is a trusted role for someone who can act as a true right hand, anticipate needs and ensure that nothing is missed. This is not a traditional 9–5 EA role. The core hours are 8:30am–6:30pm, Monday to Friday, but the successful candidate must understand that occasional flexibility beyond these hours may be required, particularly where urgent patient coordination, diary changes, medical administration, travel or concierge support is needed. Key Responsibilities Executive Assistant & Diary Management • Extensive diary management across meetings, appointments, calls and patient consultations, • Managing complex, changing schedules with accuracy, urgency and discretion, • Coordinating regular in-person meetings and occasional office-based work in Chelsea, with flexibility for other Central London locations, • Assisting with travel arrangements including flights, accommodation and itineraries; expenses covered where applicable, • Preparing agendas, documents, notes and follow-up actions, • Supporting both high-level coordination and day-to-day administration with equal care Medical Administration & Patient Coordination • Using Semble for patient administration, scheduling, billing and records, • Liaising with patients, families, assistants, specialists, clinic teams and external providers, • Arranging referrals, investigations, imaging and follow-up care; registering patients on relevant portals, • Chasing test results, reports and clinical correspondence; maintaining referral logs, • Scanning, filing and managing medical records securely, • Maintaining patient details, daily patient lists and clinical tracking spreadsheets, • Audio typing and preparing clinical documents where required, • Escalating clinical queries appropriately; this role does not involve giving medical advice Technology, AI & Workflow Support • Confident use of Apple Mac, cloud-based systems and practice management software, • Using Xero and/or QuickBooks for invoicing, payment tracking, expenses and debt chasing, • Familiarity with, or willingness to learn, Semble, Heidi, AI transcription tools and automation platforms, • Using AI tools to support drafting, formatting, summarising and administrative efficiency — with accuracy, confidentiality and clinical discretion, • Creating and formatting documents in Word, Excel, PowerPoint and other platforms, • Helping improve systems, templates, trackers and workflows as the practice grows Governance, Confidentiality & Data Protection • Handling sensitive medical, personal, financial and family information with absolute discretion, • Applying GDPR principles in day-to-day work and ensuring information is stored, shared and processed securely, • Supporting safe, organised and auditable administrative workflows, • Completing relevant confidentiality, information governance and safeguarding training as required, • Holding, or willing to obtain, an up-to-date DBS check Concierge & High-Net-Worth Client Support • Providing discreet, polished and responsive support to private patients and their assistants, • Managing communication across email, phone and approved messaging channels with professionalism and clear boundaries, • Coordinating urgent requests calmly; escalating clinical matters to the doctor or relevant provider, • Facilitating rare out-of-hours or night-time medical and concierge emergencies when needed, • Anticipating patient, family and assistant needs with professionalism and care Inbox, Invoicing & Operations • Inbox management: monitoring, prioritising, flagging and actioning emails, • Invoicing and debt chasing via Xero, QuickBooks or similar, • Maintaining supplier relationships, processing expenses and managing incoming invoices, • Monitoring inventory and ordering office and medical supplies, • Maintaining spreadsheets, patient trackers, referral logs and operational workflows The Ideal Candidate You will be exceptionally organised, discreet and detail-oriented, with strong written and verbal communication skills and the emotional intelligence to work within a high-trust, high-standards environment. You will be calm under pressure, proactive, and confident using technology — including AI tools and practice management systems. Previous experience as an EA, PA, medical PA, practice manager or in a senior administrative role is essential. Experience supporting high-net-worth individuals or working in private healthcare is highly desirable. Essential Requirements • Strong diary and inbox management experience, • High level of discretion, confidentiality and data protection awareness (GDPR), • Exceptional attention to detail and follow-through, • Excellent written English and communication skills, • Technical confidence; comfortable on Apple/Mac and willing to learn new systems quickly, • Ability to work independently and remotely, • Flexibility to attend meetings in Chelsea and occasionally other Central London locations, • Available 8:30am–6:30pm Monday to Friday, with understanding that the role may occasionally run beyond these hours, • Willingness to provide rare urgent support for evening, night-time or weekend medical emergencies, • Up-to-date DBS check, or willingness to obtain one Desirable Experience • Private GP, medical concierge, executive health or private healthcare background, • Experience supporting high-net-worth individuals, families or family offices, • Medical secretary, practice manager or healthcare coordination experience, • Familiarity with Semble, Xero, QuickBooks, Heidi or similar systems, • Experience booking referrals, investigations, imaging or specialist appointments