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Part-Time Shipping & Purchasing Administrator\n(12-Month FTC – Maternity Cover)\n\nWembley\n£28,000 - £32,000 Pro Rata DOE\n3 Full Days per Week\nImmediate Start Available\n\nA global business based in Wembley is looking for a Part-Time Shipping & Purchasing Administrator to join their team on a 12-month fixed-term contract covering maternity leave.\n\nThis is a varied role split across shipping and purchasing administration. Previous shipping and import/export administration experience is essential, making this an excellent opportunity for an organised and detail-oriented administrator with proven experience handling import/export documentation and coordinating purchasing activities.\n\nKey Responsibilities\n\nPrepare and process shipping and import/export documentation.\nOrganise domestic and international shipments and track deliveries.\nEnsure compliance with shipping, VAT and import/export regulations.\nCreate and process purchase orders and maintain supplier records.\nMonitor inventory levels and support stock accuracy.\nLiaise with suppliers, freight forwarders and internal departments.\nUpdate and maintain CRM and ERP systems.\nProduce reports and maintain accurate records across all activities.\nCandidate Profile\n\nPrevious shipping and import/export administration experience is essential.\nProven experience preparing and managing shipping, import and export documentation.\nPrevious experience within purchasing, logistics or supply chain administration.\nExperience using CRM and ERP systems is essential.\nExcellent organisational skills and attention to detail.\nStrong communication skills with the ability to manage multiple priorities.\nAvailable to start immediately or at short notice.\nWhat's on Offer?\n\nSalary of £28,000 - £32,000 pro rata, depending on experience.\nPart-time position working 3 full days per week.\n12-month maternity cover contract.\nImmediate start opportunity.\nVaried role within a successful global business.\nWhat You Need to Do Now\n\nIf this sounds like the role for you, don't wait – apply today with your up-to-date CV!\n\nIf it's not quite right for you but you know someone perfect, refer them to us and receive a £100 voucher when they're placed and pass their probation period (terms apply). Visit our website to read more about our Double the Reward scheme in our blog.\n\nDue to the high number of applications, if you have not heard from us within 48 hours, please assume your application has been unsuccessful.\n\nA Little More About Us\n\nWe are Top Flight Recruitment Ltd (trading as Uxbridge Employment Agency and Windsor Employment Agency), and act as an Employment Agency when advertising permanent roles and as an Employment Business when advertising temporary or contract roles.\n\nAll vacancies are advertised with written instruction from our clients. Where salaries or rates of pay are quoted, the nature of the work, location, and minimum experience, training or qualifications required are stated within the advert.\n\nWe never charge fees to work-seekers, and all recruitment is carried out in line with the Conduct of Employment Agencies and Employment Businesses Regulations 2003.\n\nWe take your privacy seriously. Please see our website for our full Data Privacy Notice

Shipping, Purchasing & Finance Administrator \n\n(12-Month FTC – Maternity Cover)\n\nWembley\n£28,000 - £32,000 DOE\nImmediate Start Available\n\nA global business based in Wembley is looking for a Shipping, Purchasing & Finance Administrator to join their team on a 12-month fixed-term contract covering maternity leave.\n\nThis is a varied role split across shipping, purchasing and finance administration, making it ideal for an organised and detail-oriented administrator with experience handling import/export documentation and coordinating purchasing activities.\n\nKey Responsibilities\n\nPrepare and process shipping and import/export documentation.\nOrganise domestic and international shipments and track deliveries.\nEnsure compliance with shipping, VAT and import/export regulations.\nCreate and process purchase orders and maintain supplier records.\nMonitor inventory levels and support stock accuracy.\nLiaise with suppliers, freight forwarders and internal departments.\nSupport the Accounts team with invoicing and finance administration.\nUpdate and maintain CRM and ERP systems.\nProduce reports and maintain accurate records across all activities.\nCandidate Profile\n\nPrevious experience within shipping, purchasing, logistics or supply chain administration.\nWe are particularly interested in speaking with candidates who have experience preparing and managing shipping, import and export documentation.\nExperience using CRM and ERP systems is essential.\nExcellent organisational skills and attention to detail.\nStrong communication skills with the ability to manage multiple priorities.\nAvailable to start immediately or at short notice.\nWhat's on Offer?\n\nSalary of £28,000 - £32,000 DOE.\n12-month maternity cover contract.\nImmediate start opportunity.\nVaried role within a successful global business.\nWhat You Need to Do Now:\n\nIf this sounds like the role for you, don’t wait - apply today with your up-to-date CV!\n\nIf it’s not quite right for you but you know someone perfect, refer them to us and receive a £100 voucher when they’re placed and pass their probation period (terms apply). Visit our website to read more about our Double the Reward scheme in our blog.\n\nDue to the high number of applications, if you have not heard from us within 48 hours, please assume your application has been unsuccessful.\n\nA little more about us:\n\nWe are Top Flight Recruitment Ltd (trading as Uxbridge Employment Agency and Windsor Employment Agency), and act as an Employment Agency when advertising permanent roles and as an Employment Business when advertising temporary or contract roles.\n\nAll vacancies are advertised with written instruction from our clients. Where salaries or rates of pay are quoted, the nature of the work, location, and minimum experience, training or qualifications required are stated within the advert.\n\nWe never charge fees to work-seekers, and all recruitment is carried out in line with the Conduct of Employment Agencies and Employment Businesses Regulations 2003.\n\nWe take your privacy seriously. Please see our website for our full Data Privacy Notice

Customer Service & Sales Administrator\n Are you a highly organised customer service professional with experience in sales administration and export coordination? Do you thrive in a fast-paced environment where no two days are the same?\n We are looking for a proactive and detail-oriented Customer Service & Sales Administrator to join a busy and growing team. This is a varied and rewarding role supporting both UK and international customers while helping deliver exceptional service standards.\n The Role\n You will play a key role in managing customer relationships, processing orders, coordinating export shipments, and supporting wider sales and operations teams. Working closely with colleagues across Sales, Supply Chain, Accounts, Marketing, and Logistics, you will help ensure a smooth customer journey from enquiry through to delivery.\n This role would suit someone with strong administration skills, excellent communication abilities, and previous experience within customer service, export administration, or international logistics.\n Key Responsibilities\n Customer Service & Sales Support\n \nManage inbound customer enquiries via phone and email \nProcess customer orders accurately and efficiently \nProvide day-to-day support to the sales team \nIssue invoices and credit notes \nMaintain customer pricing and account information \nResolve customer queries relating to products, stock, pricing, shortages, and deliveries \nCoordinate with supply chain and warehouse teams regarding stock availability and bulk orders \nManage warranty claims from investigation through to resolution Amazon & Customer Portal Management\n \nProcess Amazon orders and acknowledgements \nMaintain and update ASIN codes \nResolve pricing discrepancies and shortage claims \nManage customer portals for key accounts Export Customer Service & Administration\n \nCoordinate export orders from receipt through to dispatch \nPrepare and manage export documentation including: \nCommercial invoices \nPacking lists \nCertificates of origin \nShipping and customs documentation \nLetters of credit \nCountry-specific export paperwork \nArrange collections and shipments with freight providers \nLiaise with freight forwarders, customs brokers, and shipping agents \nSupport customers with international freight quotations \nEnsure compliance with international trade regulations and customs requirements \nPrepare Dangerous Goods Notes (DGN) and Chamber of Commerce certifications \nMonitor delivery schedules and resolve shipment or documentation issues Team Support & Continuous Improvement\n \nHelp foster a positive, high-performance team culture \nSupport team coordination and scheduling \nAssist with developing and improving Standard Operating Procedures (SOPs) \nIdentify opportunities for process improvements and efficiencies Skills & Experience Required\n \nPrevious experience in customer service, sales administration, export administration, or international logistics \nStrong knowledge of export documentation and shipping procedures \nExcellent organisational skills and attention to detail