Are you a business? Hire Office & Admin candidates in New York, NY
We are a large and established Art Gallery here in New York City. We have a Brand New Retail Gallery space in midtown Manhattan. It is a very large incredible space, approximately 4,000 square feet with almost 20 foot ceilings! It is also located next door to some of the world's most famous landmarks! We are looking for several new Administrative Assistants to help us establish and make our new and unique gallery a "Museum-Like Showcase"! The position includes keeping inventory, managing our online platforms, and answering phone calls. You will also learn how to appraise items and prepare insurance appraisals. Previous experience is not required. We are looking for bright and energetic individuals who are good multi-taskers and ready to learn! Recent graduates or current students are encouraged to apply. In addition to the Administrative Assistant position, we are also looking for: High-end Sales Associates (Full or Part Time) Describer; Curator of the Arts (Full or Part Time) Social Media Expert (Full or Part Time) Telemarketing Solicitors (Full or Part Time) You will be working in a Brand New Gallery space with a energetic and friendly staff in a very nice environment. These positions offer a very competitive salary, tremendous opportunity for growth, bonuses and a possible career situation. Although we prefer full-time hires, we will consider excellent part-time candidates as well. If you are interested in pursuing this unique opportunity, please send your resume.
M-F 12:30PM-8:30PM MIDTOWN Front desk team looking for someone who is reliable and flexible Great Benefits in a easy going location with weekends off.
Harlem Based looking for a Personal Assistant. Looking for a Personal Assistant to assist in all aspects of a multi-faceted life. Must have skills in marketing (no degree necessary) and knows their way around social media; how to market on social media. The candidate’s marketing skills and knowledge of using social media to drive campaigns and reach specific targeted demographics will be applied to: - Selling apparel items on Amazon, Amazon Seller, Poshmark, Shopify, eBay, Facebook Marketplace and other viable platforms - Keeping all three Manhattan units and a Pennsylvania vacation home fully occupied by using short term rental sites such as Airbnb, Booking, VRBO, Couchsurfing etc. - Promoting a self published book and creating a presence on Tik-Tok, Tik-Tok Customer Marketplace, and Instagram - Helping with his endeavors in the entertainment industry - Assist in running errands and straightening up area if necessary Employment Type: Full-time; On site (NOT Virtual) Compensation $21.00 an hour plus commission on sales
Receptionist for Hair Salon & Spa Federico Salon Inc. New York, NY, USA Employment Type Full-Time Benefits Offered Paid Time Off Compensation $18 to $25 per hour (plus commission) Why Work Here? High earning potential & growth opportunities. • Service celebrity guests and high-end clientele. • Secure employment • IMMEDIATE HIRING - Receptionist/Coordinator for front desk needed at a high-end beauty salon & day spa. 8-hour shift - flexible schedule Pay: From 40k to 60k per year based on experience Location: 57 West 58th Street, NYC Requirements: Professional, fashion-forward, and polished presentation. Strong communication and phone skills. Excellent attention to customer service. Interested in the growth opportunity. Sales focused. Must speak fluent English Preferred: • Prior salon, spa, or hospitality customer service experience. Experienced candidates are welcome, salary is commensurate with experience. Please forward your resume and cover letter. Apply Now
Full job description Campus is on a mission to maximize access to a world-class education. At Campus, students come first, and we mean it. Our goal is to enable everyone to have access to a superb education without having to take on student debt. We power online two-year degree programs featuring live, online interactive classes led exclusively by faculty from top-ranking schools in the country (think Princeton, NYU, UCLA, Spelman, and more) – all at community college costs. We're backed by an investor team that believes deeply in our vision for the future of education - our investors include Sam Altman (OpenAI), Jason Citron (Discord), Peter Thiel (Founders Fund), Michael Bloomberg (Bloomberg Ventures), Shaquille O'Neal and others who support our vision for the future of education in America. Position Overview: The Admissions department has a critical team of Admissions Counselors across the country who interact with potential students on a daily basis. Our Admissions Counselors serve as the first point of contact for prospective students as they explore their college options. This team helps prospective students understand how Campus can meet their academic needs and supports them closely throughout the evaluation and enrollment process. As an Admissions Counselor your primary responsibility will be to grow overall student enrollments, educate potential students on the value of Campus, and take part in the college admissions process. You will partner closely with Marketing, Student Success and other internal teams to ensure a seamless transition for students through setting processes, procedures, customer service standards, and ensuring their delivery to all prospective students. This role reports to the Director of Admissions. What you'll do: Make outbound calls, emails, SMS, and live chats to potential students who have requested information about Campus programs Own the full-cycle admissions process Evaluate the prospective student's needs, interests, and qualifications while providing clear and concise information to help the prospective student make an informed decision on program/course offering, delivery mode, and school fit Present information accurately and ethically regarding the school, program offerings, structure, accreditation, cost, and benefits specific to the prospective student Generate inquiries from prospective students that convert to enrolled students Share the value of Campus with prospective students Assist in reducing pre-enrollment attrition About you: 1 to 2 years of experience in higher education admissions and recruiting Experience in a KPI/ metric driven environment with a sense of urgency A deep understanding of the sales process and the challenges and opportunities it presents Ability to thrive in a fast-paced, evolving startup environment Proficient in working within Salesforce or a related CRM system and advanced knowledge of GSuite Excellent communication skills, both written and verbal, and able to effectively interact with stakeholders at all levels Proactive and self-motivated, with the ability to work autonomously and manage multiple priorities simultaneously Has passion for ensuring access to higher education Location: NYC | Onsite Tuesday, Wednesday & Thursday in our Tribeca office from 10 am to 7 pm EST daily What you'll get: Opportunity for impact– as an early team member, you'll be an integral player in bringing our vision for American higher education to life Medical, Dental, and Vision Insurance Salary: $55,000 - $60,000 Equity: A competitive equity package befitting this crucial role Unlimited PTO and hybrid work schedule
Full job description •Front Desk Receptionist at Laser Vision Correction (LVC) Center on Park Avenue in Manhattan! •You MUST either have already had LVC or want it FOR FREE, as we are the ONLY LVC in NY which REQUIRES this, so we can say to prospective clients "We believe so strongly in LVC that we have ALL had it ourselves, and can speak about it from PERSONAL EXPERIENCE--unlike at our competing LVCs in NYC" •You MUST be a graduate of a 2-year Associate's Degree. •You MUST have at least 1 year of FULL TIME or 2 years of Part-time experience working at the FRONT DESK of a DOCTOR's OFFICE, and be FAMILIAR with Heath Insurance and know how to "clear" it (eg, confirm remaining deductible) •You MUST have SOME SALES EXPERIENCE, as LVC is NOT covered by medical or vision insurance, because it's considered cosmetic, so you will need to help convince each potential customer to get LVC LIKE YOU HAVE YOURSELF :) •Duties will include (in chronological order from the patient experience POV): •Checking emails 3x/day & contacting inquiries by phone, email and text •Reassuring the patient by answering 1-2 questions, then getting them to schedule •Gathering demographic data, making a contact record, scheduling the free consult •Hyping the patient on the confirmation call so they show up for their consult •Greeting them, building on rapport established above to reassure them & hype them •After the eye MD examines them, explaining packages & pricing •Getting them to deposit, or making them commit to a good "next step" if they don't •Performing logistics on their preop test visit (payment, consent, e-Rx, answering ?s) •Hard-confirming surgery, making sure the customers don't "back out" of LVC •Getting patients ready from a Front Desk POV on the day of surgery (DOS) •Checking patients out on DOS •Checking patients in and out when postop, having them refer in exchange for free products •Encouraging happy postop patients to post on social media, leave 5* reviews •Flagging problem patients to the MDs so there are no "surprises" (eg: missed visits) •Training and supervising the premed interns so they can assist you at the Front Desk •Ordering secretarial supplies regularly so they don't run out Job Type: Full-time Pay: $25.00 - $30.00 per hour Expected hours: 40 – 50 per week Benefits: 401(k) Employee discount Green card sponsorship Health insurance Uniform allowance Vision insurance Healthcare setting: Medical office Outpatient Private practice Medical specialties: Dermatology Medical-Surgical Ophthalmology Plastic Surgery Surgery Schedule: 8 hour shift Monday to Friday No weekends Application Question(s): •Please see the job listing; you MUST either have had Laser vision correction (LVC) or WANT LVC AS A JOB BENEFIT because we require each employee to be able to recommend LVC from a PERSONAL POV and be able to explain it from the patient's POV •This is a reasonable ask as it begs the question, “If LVC is so safe, why haven’t you done it yourself?” Much like a dental office, it would be unusual for the staff to have unhealthy teeth when they are working in a practice that has an experienced and expert dentist. •Lastly, it makes sense to not only have LVC done for free as it is normally a $5000-$7000 procedure on average. It is also very helpful for patients to have you as a resource when they want to know what to expect. Experiencing it for yourself makes it easier to convey and reassure patients their outcome and experience will be on par with your own Education: Associate (Required) Experience: Medical receptionist: 1 year (Required) Work Location: In person
- Manage and coordinate schedules, appointments, and travel arrangements. - Assist in project management, including client communications and vendor coordination. - Handle administrative tasks, such as email management, data entry, and document organization. - Conduct research and compile information as needed for design projects. - Act as a liaison between clients, contractors, and our design team.
Well spoken, efficient office assistant for small company. The candidate should be proficient in computer skills, be able to create and send correspondences as well as create scope of work… monitor licenses and request certificates of insurance for new locations.
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Candidate must be competent in both CHINESE & ENGLISH Job responsibilities To assist in the formulation, revision of rules and regulations, the task of the work order arranged for tracking feedback; responsible for arranging the company's regular meetings and other relevant meetings, do a good job of meeting minutes; daily system supervision, maintenance of the working environment; to assist in the completion of the company's annual meeting, staff activities, market activities; responsible for the company, the receipt and distribution of external documents, registration, delivery, archiving; responsible for the company's office supplies, gifts, warehouses, asset management; responsible for the management of company files; responsible for administrative logistics, security and fire management; responsible for dealing with emergencies; to assist in the completion of the company image publicity, publicity product design and production Responsible for the company's office supplies, gifts, warehouse, asset management; responsible for the management of the company's archives; responsible for administrative logistics, security and fire management; responsible for dealing with emergencies; to assist in the completion of the company's image publicity, publicity product design and production Responsible for the construction and maintenance of the company's computer network. Responsible for establishing, maintaining and updating the company's website to complete other tasks assigned by the leadership. Job Requirements 1.Educational background: Bachelor degree or above; must be proficient in English & Chinese. 2. Work experience: more than two years; 3.Knowledge and skills: official document writing; familiar with the use of OFFICE office software and automation equipment, with basic network knowledge; 4.Personal qualities: excellent verbal and written expression skills, good communication, coordination, implementation capacity, good observation and analysis of timely comprehension of the supervisor's intentions, high efficiency, strong sense of service, patience and meticulousness, responsibility, and awareness of confidentiality; benefits: bonus, meal supplement, transportation subsidies, annual physical examination, holiday benefits.
Full job description Office Assistance for a motorcycle dealership phone receptionist filing system, invoices, billing, balance and credits storage facility paperwork and billing Salary / Wage TBD based on experience and abilities DMV; filing documents (industry experience is a plus / the "verifi" system) office Supply inventory handling Job Types: Full-time, Part-time Pay: From $15.00 per hour Schedule: Monday to Friday
We are looking for a friendly and dynamic individual to fill our front desk/lobby attendant attendant Have to be people oriented & detail oriented provide supply information when needed Qualifications: - Excellent verbal and communication skills - Knowledge of administrative and clerical procedures - Attend to visitors and deal with inquiries on the phone, over email and face to face WEEKLY DAY RANGE Monday-Friday ( weekends available as well)
Seeking an Experienced Medical Office front desk coordinator for a private Neurology practice focused on high quality personalized care for patients. Looking for a self motivated, organized, patient-centric and caring person capable of serving as the front office administrator and treatment coordinator. This is an amazing opportunity for someone who is looking for a long term position in a growing fee-for-service practice. We are friendly and well respected business that provides excellent work environment. We make it a priority to take care of our patients and staff.
HR Administrative Assistant-$6,000-8000/month Job Description: HR Administrative Assistant - Full Time Work location: Manhattan main duty: • Act as a liaison and translator between the General Manager, employees, customers and external stakeholders, coordinating communications, arranging meetings and ensuring effective information flow. • Assist the General Manager with day-to-day administrative tasks such as managing calendars, scheduling meetings, arranging business trips and handling correspondence. • Manage phone calls, emails and other forms of communications and arrangements on behalf of the General Manager • Coordinate and organize meetings, workshops and events, including preparing meeting agendas and recording meeting minutes. • Provide support to the General Manager in the decision-making process by gathering relevant information, preparing presentations and providing insights or recommendations. • Responsible for various administrative tasks such as maintaining files, organizing files, processing expenses and managing office supplies. • Assist the General Manager with U.S. personnel-related matters, including recruiting activities, employee training and development, performance evaluations, etc. job requirements: Bachelor degree or above Have at least 1 year or more experience in personnel or assistant work, and understand New York State personnel-related procedures and policies. Proficient in English and Mandarin, with fluent oral and written communication skills. Possess excellent organizational and coordination skills, able to handle multi-tasks efficiently and meet urgent requirements. Have team spirit and be good at cooperating with people of different levels, nationalities and backgrounds. Proficient in using office software and technology tools, such as Microsoft Office suite, etc.
Hiring for a receptionist fluent in English. Seeking a young, well-presented candidate. Responsibilities include greeting customers, so a presentable appearance is required. Prior salon experience preferred.
Full Job Description The Association to Benefit Children (ABC) is dedicated to ensuring that every child has a joyful, healthy, and safe life through compassionate and innovative programs since 1986. Cassidy’s Place, a preschool program serving children ages 2 to 5 and their families, is seeking a bilingual Front Desk Receptionist. The position requires a bilingual Spanish speaking person, who is friendly and welcoming, to serve as the face of the school. The position hours are 8am to 4pm, four days a week and 10am to 6pm, one day a week. Responsibilities of the Front Desk Receptionist: Offering friendly service to those entering the building or calling in on the phone. Greeting guests and parents entering the building and directing them where they need to go. Maintaining building security by following safety protocols. Answering and managing the phones by routing them to the proper extensions or taking messages. Following up with parents regarding attendance. Maintaining attendance tracking information. Working as a member of a team. Working alongside the Director. Answering to the Executive Director and Director. Qualifications of the Front Desk Receptionist: Strong verbal and written communication skills. Excellent organizational and time management skills Able to multitask. Computer Proficiency High School or GED diploma Must be bilingual Spanish Perks of Working at ABC: Full time W-2 position with full benefits including Medical (Health Savings Account option), Dental, and Vision (premiums covered by employer) 20 vacation days Great team and supportive environment Be a part of a local organization with a strong community presence We would love to meet YOU!! Interviews will be conducted remotely. ABC is an EOE. Salary Range for Front Desk Receptionist: $28,500. COVID-19 vaccination required before working on-site. Job Type: Full-time Pay: From $28,500.00 per year Benefits: 401(k) Dental insurance Health insurance Paid time off Professional development assistance Tuition reimbursement Vision insurance Schedule: 8 hour shift Monday to Friday Ability to Relocate: New York, NY 10028: Relocate before starting work (Required) Work Location: In person
Comunilife is looking for an experienced Administrative Assistant for our Community Residence Program in Washington Heights. In this role, you will be responsible for administrative and clerical support for our Mental Health Program. Develop, modify, improve and implement Comunilife administrative policies and procedures. Contact service program supervisors for any missed administrative information. Reports to the Assistant Program Director and Program Director. This position is eligible for Comunilife's generous benefit and paid time off package and has a rate of pay up to $16.92 per hour, based on 40hrs a week. Essential Duties Greet patients and visitors and inform staff of patient arrival. Answer and make phone calls, schedule appointments. Process Medicaid and other types of insurance. Data entry into computerized system of medical billing and provide receipts for patient fees. Prepare, type, file and process AFPs, LS3 and medical billing reports. Organize bank deposits and petty cash statements Order and maintain inventory of pre-approved office supplies. Operate a computer to enter, retrieve, review, or modify data; utilizing word processing, database, and software programs. Maintain a filing system for all administrative, purchasing and procurement related documents. Provide guidance, assistance, and/or interpretation to employees and supervisors on how to apply clerical procedures and standards to specific administrative related functions. Provide administrative support to staff, such as but not limited to, composing general correspondence, record keeping, file maintenance, and data entry. Qualifications Education and Experience Requirement(s) An Associates Degree in Accounting, Business, Finance, or a related degree from a two-year college or technical school and one year of purchasing and procurement experience and/or training; or equivalent combination of education / experience. Prefer Bilingual (Spanish). Comunilife is an EEO employer and provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Light administrative work needed. Make copies, sort and organize financial documents.
Career school is looking for recruiters to find students for the school's programs.
Paralegal/Legal Secretary needed for small City Hall area plaintiffs' personal injury law office who is a self-starter; must be able to multi-task and is capable of working independently. Responsibilities and Duties You are the Go To person in the office and are involved from take-in through trial. Client intake; gathering and tracking hospital/medical and employment information; client contact; paying disbursements; resolving no-fault benefits issues; obtaining bodily injury insurance adjuster information. Adjourning court conferences; scheduling and confirming EBT's and IMEs; Typing pleadings and correspondence Updating mailing list Qualifications and Skills: Minimum 1 year personal injury experience required. Salary is commensurate with experience. Minimum typing speed - 55 wpm required Fully Proficient with MS Word in an office setting Job Type: Full-time Pay: $50,000.00 - $65,000.00 per year Benefits: Paid time off Retirement plan Schedule: 8 hour shift Travel requirement: No travel Application Question(s): Is your typing speed 55 or more words per minute? Experience: Personal injury law: 1 year (Required) MS Word - law office: 1 year (Required) Work Location: In person
—Greet clients as they enter the salon, and take them to appropriate place to sit. —Answer clients questions about nail services in person/via phone call. -Answer phone calls, assist to schedule client appointments annd write down appointment information in the appointment book. -Able to handle different types of payment such as Zelle, credit card machine and cash. -Able to get along/communicate with customers in English without difficulty. -Know/understand at least basic English.
We are seeking a detail-oriented and highly reliable Remote Data Entry Specialist to join our team. As a Remote Data Entry Specialist, you will be responsible for accurately entering and updating data into our systems. Your primary role will be to organize, maintain, and ensure the accuracy of large amounts of data.
ABOUT US We are a leading full service personal financial and business management firm that caters to high net worth individuals and high earners throughout the country. We manage an established client base in entertainment, the arts, and corporate America. JOB DESCRIPTION We are looking for an Assistant Account executive with strong bookkeeping experience. Qualified candidates must be well organized, self-motivated, able to multi-task, and have strong verbal and written communication skills. Specific skill sets are detailed below. REQUIRED SKILLS/EXPERIENCE • At least 1 year accounts payable/accounts receivable experience • Ability to prepare bank reconciliations and investigate discrepancies • Ensure that books and records are maintained accurately, including adjusting journal entries • Prepare accounting reports such as monthly cash flows and budgets • Manage monthly payroll and reconcile quarterly tax returns • Organize and submit medical reimbursements • Maintain communication with clients and outside professionals COMPUTER SKILLS • Knowledgeable with Microsoft Excel, Word • Knowledge of Data Faction/Agillink a big plus
As a Receptionist, you are the face and voice of our organization, responsible for creating a positive first impression for visitors and callers. Your primary duties include greeting guests, answering and directing phone calls, and managing inquiries with professionalism and courtesy. Efficiently handling administrative tasks such as sorting mail, scheduling appointments, and maintaining records is crucial. Excellent communication skills, both verbal and written, are essential, as you will often serve as the liaison between clients, staff, and management. Strong organizational abilities and a friendly demeanor are key to ensuring smooth operations and a welcoming atmosphere in our office.