Accounts Payable Clerk
hace 1 día
West Palm Beach
We are looking for an experienced Accounts Payable Clerk to handle critical A/P, accrual, reconciling, and cash-flow responsibilities for a fast-paced, multi-entity business environment. The right individual is hands-on, detail-oriented, able to work independently in a remote setting (with optional hybrid in West Palm Beach), and who thinks beyond the task list to understand how workflows impact the business. This is a full-time W2 position. PublicSquare is a payments ecosystem that serves customers and businesses that value life, family, and freedom. Our Financial Technology segment includes Credova, a consumer financing and payments company. Key Responsibilities Accounts Payable & Cash Management • Ensure all vendor invoices/bills are entered into Ramp accurately and promptly., • Review and monitor all approval workflows in Ramp; confirm required supporting documentation and approvals are in place., • Initiate, or request the release of, payments in Ramp only after verification and approval., • Monitor bank account cash levels; forecast upcoming payments and ensure sufficient funds are available., • If cash is insufficient, request a funds transfer (inter-account or external) to maintain adequate cash levels., • Maintain vendor master data, including payment terms and updates., • Coordinate with procurement, operations, internal teams and vendors to resolve missing approvals, discrepancies, or documentation., • Prepare and issue annual Form 1099s, ensuring accuracy, completeness and compliance with IRS requirements. Accruals, Prepaids & Reconciliations • Prepare monthly accrual journal entries (utilities, vendor services, payroll liabilities, etc.) and amortize prepaid expenses., • Review and validate the completeness and reasonableness of accruals and prepaids., • Reconcile A/P control accounts, accrued expense accounts, prepaid expense accounts, and other related general ledger balances., • Investigate and resolve reconciling items or discrepancies in a timely manner., • Assist with other ad-hoc reconciliations (e.g., intercompany, clearing accounts) as requested. Process Improvement, Controls & Critical Thinking • Continuously evaluate A/P and accrual workflows, internal controls, and automation opportunities; suggest improvements., • Understand how adjustments or entries in one area impact other processes and overall financial reporting or cash flows., • Be proactive: think through workflows, raise questions, identify anomalies, and go beyond “checking the box.”, • Participate in month-end close processes, supporting the Accounting Manager with schedules and analysis., • Document standard operating procedures (SOPs), help train backups/new team members, and maintain process documentation. Qualifications & Experience Required: • Minimum Associate’s degree in Accounting, Finance, or related field (Bachelor’s preferred)., • At least 3 years of demonstrated A/P or accounting experience, ideally in a multi-entity or growing company environment., • Proficient in using Ramp (or a similar spend/payment automation tool)., • Hands-on experience with Sage Intacct., • Strong working knowledge of accrual accounting under US GAAP., • Excellent Excel skills (pivot tables, formulas, logical functions)., • Ability to work independently in a remote or hybrid setting; self-motivated, disciplined, and reliable., • Strong critical thinking, analytical, and communication skills (written and verbal). Preferred / Nice-to-Have: • Prior experience in a startup, high-growth, or fast-paced environment., • Experience working with multiple subsidiaries or entities, intercompany reconciliations or consolidations., • Familiarity with improving workflows, automations, and process documentation., • Exposure to other ERPs or systems (NetSuite, QuickBooks Enterprise, etc.). Attributes / Soft Skills We Value • A self-starter mentality — someone who thinks “why” and “how it fits” rather than just “what to do.”, • Good business-process acumen: understands how their tasks affect others downstream., • High attention to detail but also comfortable looking at the “big picture.”, • Reliable and accountable: meets deadlines, communicates proactively., • Adaptable to changing priorities and able to manage multiple tasks in a dynamic environment., • Ethical and professional: respects internal controls, vendor relationships, and accuracy in reporting. Working Conditions & Expectations • Full-time Hybrid position in West Palm Beach, FL, • A strong expectation of consistent productivity, self-management, and regular communication., • Month-end and year-end close periods may require occasional extended hours or extra focus. What we offer: • Insurance: The company covers 100% of the premiums for Medical, Dental, Vision, and Life Insurance, with some plans including an HSA with a company contribution., • Retirement Planning: 401(k) with a 100% employer match up to 4%., • Work-Life Harmony: Generous Paid Time Off and Paid Holidays., • Make More Babies: Paid Parental Leave and a $5,000 Baby Bonus when you grow your family., • Savings: Discounts on our brands., • Recognition: Rewards and recognition bonuses., • Free Speech: Ability to respectfully express your views, even on sensitive topics., • More to Come! Physical Requirements: • Prolonged periods of sitting at a desk and working on a computer., • Ability to travel as needed, including by plane, car, or public transportation., • Ability to lift up to 15 pounds occasionally (e.g., laptop, marketing materials, or trade show equipment)., • Ability to communicate effectively in person and via phone, video conferencing, and email., • Ability to attend in-person meetings, conferences, or events, which may require standing or walking for extended periods. PublicSquare Company Values • We are united in our commitment to freedom and truth - that's what makes us Americans., • We will always protect the family unit and celebrate the sanctity of every life., • We believe small business and the communities who support them are the backbone of our economy., • We believe in the greatness of this Nation and will always fight to defend it., • Our Constitution is non-negotiable - government isn't the source of our rights, so it can't take them away.