Office clerk jobs in West Palm Beach, FloridaCreate job alerts

Universal Health Services - 10101 FOREST HILL BLVD [Medical Office / Unit Secretary] As an Unit Clerk at Universal Health Services, you'll: Provide clerical support to the clinical staff on the unit; Answer phones, screen callers and relay messages; Schedule appointments, transport patients and deli

Universal Health Services - 10101 FOREST HILL BLVD [Medical Office / Unit Secretary] As an Unit Clerk at Universal Health Services, you'll: Provide clerical support to the clinical staff on the unit; Answer phones, screen callers and relay messages; Schedule appointments, transport patients and deli

With over 170 attorneys and 11 offices, we represent clients throughout the entire State of Florida and the southern parts of Georgia, Alabama and Mississippi. The West Palm Beach office of Kubicki Draper, P. Assist with moving boxes, equipment and inter-office moves.

Job Description Gunster seeks an Administrative Clerk to support its Conflicts Department in the firm’s West Palm Beach office. Our Conflicts Department is a critical part of the firm’s risk management and compliance efforts, ensuring that all new client and matter engagements adhere to professional ethical standards. We foster a collaborative and dynamic work environment, valuing integrity and attention to detail. This role is crucial in ensuring the firm effectively identifies and manages potential conflicts of interest, facilitating smooth client onboarding and matter tracking. The ideal candidate will be a proactive team player who can manage sensitive, confidential information. Key responsibilities include data entry, maintenance of client intake records, preparing reports, following up on essential documents such as engagement letters and waivers, and other clerical assignments as delegated. Qualifications include a minimum of 1+ years of administrative experience, Microsoft Office Suite proficiency, exceptional organizational and communication skills. Additional qualifications include the ability to manage multiple tasks and prioritize effectively required. A high degree of discretion and the ability to handle highly confidential and sensitive information with professionalism required.

Job Description A professional services organization is seeking a dependable Office Services Clerk to support daily office operations in a fast-paced, team-oriented environment. This role ensures attorneys and staff receive timely assistance with logistical, administrative, and facilities-related needs. The ideal candidate is organized, service-driven, and comfortable handling a wide variety of tasks that contribute to an efficient and well-run office. Key Responsibilities • Provide general office support to ensure a smooth, organized working environment, • Prepare meeting rooms, shared spaces, and workstations for daily activities and events, • Coordinate with building personnel or vendors on routine facility or maintenance needs, • Handle high-volume printing, copying, scanning, and binding projects for internal teams, • Assemble packets, notebooks, and other materials requested by staff, • Monitor copiers, printers, and scanners, resolving simple issues and keeping machines supplied, • Manage incoming mail, packages, and courier deliveries, ensuring items are routed promptly, • Prepare outgoing shipments and maintain basic tracking or documentation, • Organize and maintain physical file areas, storage rooms, and supply spaces, • Retrieve and return files or boxes upon request and coordinate transfers to off-site storage, • Prior office, facilities, mailroom, or administrative support experience preferred, • Strong customer-service mindset with a professional and helpful demeanor, • Ability to lift 30+ lbs as needed, • Comfortable working in a busy, deadline-driven setting, • Reliable, punctual, and proactive in anticipating office needs

Job Description Join the Fidelis Team as a Shipping and Receiving Clerk! Are you a detail-oriented multitasker who thrives in a fast-paced environment? As a Shipping & Receiving Clerk, you'll play a key role in ensuring smooth logistics by managing incoming and outgoing pallet shipments. From verifying deliveries to coordinating loading schedules, you'll be the go-to person for keeping operations on track! Our employees proudly say, "Fidelis CARES!" Why Choose Fidelis? • Competitive Wages: $18.00-$20.00 /hour, • Fidelis Cares Program: Because life happens, and we've got your back, • Overtime Opportunities: Boost your earnings., • Paid Vacation and Holidays: Enjoy work-life balance., • Comprehensive Health Coverage: Medical, Dental, and Vision plans., • Financial Security: 401(K) participation and Employer Sponsored Life Insurance., • Experience: 1+ year in shipping/receiving or warehouse operations. (pallet/manufacturing experience a plus)., • Tech Savvy: Familiarity with TMS/WMS or inventory management systems a plus., • Software Skills: Proficient in Microsoft Office (Excel, Word, Outlook)., • Strong Attention to Detail: Ability to track shipments and spot discrepancies., • Process and verify incoming shipments-ensure everything matches work orders., • Prepare outgoing pallet loads and keep shipments on schedule., • Maintain accurate shipping & receiving records-digital logs & documentation., • Coordinate loading and unloading schedules with carriers and drivers., • Be the main point of contact for truck drivers, vendors, and visitors., • Use inventory management software (COLT/Blue Yonder) to optimize workflow., • Perform pre-shift door checks, assign loads, and coordinate with forklift drivers., • Ensure compliance with safety and company policies (OSHA, MSDS, etc.), • Support office management, accounting, and customer service as needed. Join us and be part of a team that values hard work, dedication, and a commitment to excellence. Apply today and build your career with Fidelis! In compliance with C.R.S. § 8-5-201(1) and C.R.S. § 8-5-201(2) Fidelis Logistics is committed to sharing all opportunities for promotion to all current employees and the public along with salary compensation ranges and general description of bonuses and other compensation. Fidelis Logistics is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Our goal is to be a diverse workforce that is representative, at all job levels, all employment is decided on the basis of qualifications, merit and business need.

Job DescriptionDescription: At Schumacher Automotive Group, we are seeking a detail-oriented Accounting Clerk to join our accounting team in Palm Beach Gardens. This position plays a key role in supporting daily accounting functions that include processing warranty and aftermarket product cancellations. The ideal candidate will have a background in accounting or bookkeeping, strong attention to detail, and the ability to work both independently and collaboratively in a fast-paced dealership environment. Experience with CDK or similar dealership management systems is preferred, but we’re willing to train the right candidate. Job Responsibilities: • Processing all cancellations of extended warranty and insurance policies., • Collect and verify all required documents for the cancellation process., • Accurately calculate and process all related refunds., • Post all general ledger entries accurately and in a timely manner., • Reconcile statements for all warranty and aftermarket cancellations., • Maintain clean accounting schedules and organized records., • Respond to customer and vendor inquiries related to cancellations or accounting transactions., • Maintain accurate files for all companies and ensure compliance with internal processes., • Communicate with management regarding financial impacts or process updates., • Support additional duties and projects within the Accounting Department as needed.Requirements:, • High School Diploma or equivalent required; additional coursework or degree in Accounting preferred., • Relevant accounting, billing, or bookkeeping experience required., • Automotive accounting experience and familiarity with CDK DMS are preferred (training available for qualified candidates)., • Strong attention to detail and organizational skills., • Ability to multitask and manage priorities in a fast-paced environment., • Proficiency with Microsoft Office, particularly Excel.

Job DescriptionDescription: The Automotive Accounts Payable Clerk compiles and maintains verified accounts payable records. Reconciles statements and issues payment to vendors. ESSENTIAL JOB RESPONSIBILITIES • Checks all vouchers and obtains appropriate payment approval., • Prepares accounts payable checks., • Posts all open items in accounts payable daily., • Prints all accounts payable reports and maintains all accounts payable files., • Reconciles statement and the ledger making sure that payments are consistent with dealership schedules., • Communicates cash requirements for payable dates to the office manager., • Audits freight bills against freight inquiries., • Analyzes vendor accounts., • Provides title clerk with information on all purchased vehicles for title list., • Answers all vendor inquiries., • Reconciles bank balances on a daily basis., • Reconciles time cards, prepares work sheets for the office manager, and posts payroll on a weekly basis., • Posts flat rate flag sheets on a weekly basis., • Assists in monthly closings., • Prepares analysis of accounts, as required., • Assists with accounts receivable and special projects, as necessary. Schumacher Auto Group, we strive to create a positive and challenging workplace that promotes excellence and achievement, and we aim to deliver the very best experience possible to our customers. We are looking for dedicated and motivated professionals who share that same passion to join our team. Requirements: WHO ARE WE LOOKING FOR • Experience with CDK software is a plus, • Experience in the Automotive industry is a plus, • A professional will the ability to read and comprehend simple instructions, short correspondence, and memos., • A professional with the ability to ready and interpret documents., • A professional with the ability to write routine reports and correspondence., • Proficient computer skills and attention to detail., • Excellent written and oral communication skills., • Positive attitude., • Brand Icon Company in business for “50 years.", • Comprehensive benefits program, including health care options (medical, dental and vision) Long and Short-term disability, Life, 401k savings and retirement plan with company match, time off (vacation time, sick time, six major holidays, bereavement leave), EAP Program, and Family Fund., • Training, resources and opportunities for career growth and advancement, tailored to individual performance, experience and interests. If you are ready for a rewarding career and opportunities to excel and advance, consider joining the Schumacher Auto Group organization. Schumacher Auto provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. All applicants must pass pre-employment testing to qualify for employment.Pre-Employment testing includes a successful background check and drug testing.

Job DescriptionDescription: At Schumacher Automotive Group, we are seeking a detail-oriented Accounting Clerk to join our accounting team in West Palm Beach. This position plays a key role in supporting all aspects of dealership vehicle trading, as well as daily accounting functions. Experience with CDK or similar dealership management systems is preferred, but we’re willing to train the right candidate. • Coordinate vehicle trades between dealerships (inbound and outbound units)., • Ensure all dealer trade documentation is completed accurately and in compliance with manufacturer and state requirements., • Work with sales, inventory, and management teams to identify trade needs and availability., • Communicate with partner dealerships to arrange trade details, including vehicle specifications, trade terms, and delivery/pick-up logistics., • Input and update trade vehicle information in dealership management systems (DMS)., • Maintain accurate inventory records and assist with inventory audits., • Track open trades and ensure timely completion of all paperwork and logistics., • Work closely with accounting to reconcile costs and ensure accurate billing or credits for trade units., • Assist with additional inventory or administrative tasks as needed.Requirements:, • High school diploma or equivalent; associate degree in business or accounting preferred., • 1-3 years of experience in an automotive dealership environment preferred., • Knowledge of dealership management systems (e.g., CDK, Dealertrack) is a plus., • Strong attention to detail and organizational skills., • Ability to handle confidential information with integrity., • Proficient in Microsoft Office (Excel, Word, Outlook)., • Excellent communication and customer service skills.

Job DescriptionDescription: GOLDLAW is a Personal Injury law firm that believes in our employees' happiness, health, and engagement, which directly contributes to the exceptional customer service we provide to our clients. It has topped the South Florida Sun-Sentinel’s top workplaces survey for four consecutive years. We offer outstanding legal services and achieve favorable outcomes for our clients. Our commitment is to prioritize our employees while we work diligently to grow the organization and enjoy life, given our benefit plans and competitive compensation. We are seeking a skilled and motivated professional to join our excellent team. POSITION SUMMARY: GOLDLAW is seeking a Director of Finance who will develop and execute financial strategies aligned with organizational goals. This key member will oversee all financial operations of the firm, including budgeting, financial planning and forecasting, cash flow, vendor management, financial reporting, and risk management. This position will also mentor and lead a financial team of four. This key member will work closely with the COO and CEO to guide strategic planning and provide insight into GOLDLAW's overall financial health, profitability, case valuation, and return on investment. This role requires a deep understanding of law firm financials and a strong grasp of the unique revenue cycle in litigation firms. THIS POSITION IS IN-PERSON ONLY. NO REMOTE WORK IS AVAILABLE. DUTIES/RESPONSIBILITIES: • Lead and mentor the finance team, including the Finance Specialist, Bookkeeper, Analyst, and Finance Clerk., • Collaborate with all other departments, such as HR, Office Services, IT, Legal Intake, Culture, Litigation, and Pre-Suit to ensure seamless integration of financial processes across the firm., • Oversee daily financial operations, including accounts payable/receivable, vendor management, payroll, insurance policies, financial controls, reconciliations, budget vs actual, and general ledger maintenance., • Prepare financial operational expense reports. Ensure a successful end-of-year closure of books., • Lead the preparation of monthly, quarterly, and annual financial statements, KPI reports, attorney bonuses, and updates., • Analyze case-level financial performance, case acquisition costs, settlement cycles, and ROI., • Lead the annual budgeting process, including departmental budgeting and variance reporting., • Identify opportunities for cost savings, especially in overhead, operational costs, and vendor contracts., • Manage GOLDLAW expenses, disbursements, payments, and litigation funding., • Manage and oversee our vendor approval process, including evaluation, onboarding, and contract negotiation., • Prepare and develop data analytics to facilitate reporting and analyze performance., • Develop, update, and implement standard operating procedures (SOPs) for financial and administrative processes., • Continuously evaluate and improve workflows for efficiency, cost control, and accountability across departments., • Ensure compliance with all our internal financial controls, external financial regulations, and industry standards., • Strategic Thinking & Financial Acumen, • Vendor & Contract Negotiation, • Operational Efficiency & Process Improvement, • Leadership & Team Development, • Analytical & Data-Driven Decision-Making, • High Integrity & Accountability, • Competitive Salary based on experience, • KPI Performance-Based Bonus, • Health, Dental, and Vision, • 401K Retirement plan and employer match, • 15 Days of Paid time off and 10 Paid Holidays, • Short-Term and Long-Term Disability, • Employee Assistance Program (EAP) Requirements: REQUIRED QUALIFICATIONS: • Bachelor’s degree in finance, accounting, or related field; CPA or MBA strongly preferred., • 10+ years of progressive experience in financial leadership roles., • Prior experience in a professional services firm., • Proven experience with vendor contract negotiation and management., • Deep understanding of contingency fee-based revenue cycles and case cost management. PREFERRED: • Experience working with law firm software such as QuickBooks and FileVine., • Knowledge of Pre-Suit and Litigation funding arrangements., • Process improvement or Six Sigma certification is a plus., • Personal Injury Law Firm Experience a plus. WORK ENVIRONMENT: This job operates in a professional office setting and works with the public at events as needed. This role routinely uses standard office equipment. Manual dexterity, physical mobility, and some physical strength/stamina. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to successfully complete most office tasks that require any physicality, which is limited in this position. GOLDLAW is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees

Job Description Part-Time Law Clerk Position – AV-Rated Insurance Defense Firm Join our highly regarded insurance defense firm, located in West Palm Beach, as a part-time Law Clerk. This is an excellent opportunity to gain hands-on experience in litigation and work closely with seasoned attorneys in a dynamic and professional environment. Responsibilities: • Draft responses to Complaints, Discovery Requests, and various legal motions., • Conduct in-depth legal research on complex issues and provide concise briefings to attorneys., • Must be a current law student enrolled in a Florida law school (2L or 3L preferred)., • Ability to commute to our West Palm Beach office, • Excellent written and verbal communication skills., • Strong research abilities with attention to detail and a proactive work ethic., • Professional demeanor and reliability.