Office Assistant
il y a 3 jours
Springfield
Job Description Summary Clerical duties within the office may include a combination of answering telephones, bookkeeping, typing or word processing, office machine operation, and filing. Requires knowledge of office systems and procedures. Duties • Collect, count, and disburse money, do basic bookkeeping, and complete banking transactions., • Communicate with customers, employees, and other individuals to answer questions, disseminate or explain information, take orders, and address complaints., • Answer telephones, direct calls, and take messages., • Compile, copy, sort, and file records of office activities, business transactions, and other activities., • Complete and mail bills, contracts, policies, invoices, or checks., • Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers., • Compute, record, and proofread data and other information, such as records or reports., • Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer., • Open, sort, and route incoming mail, answer correspondence, and prepare outgoing mail., • Review files, records, and other documents to obtain information to respond to requests., • Deliver messages and run errands., • Inventory and order materials, supplies, and services., • Complete work schedules, manage calendars, and arrange appointments., • Process and prepare documents, such as business or government forms and expense reports., • Monitor and direct the work of lower-level clerks., • Type, format, proofread, and edit correspondence and other documents, from notes or dictating machines, using computers or typewriters., • Count, weigh, measure, or organize materials., • Train other staff members to perform work activities, such as using computer applications., • Prepare meeting agendas, attend meetings, and record and transcribe minutes., • Troubleshoot problems involving office equipment, such as computer hardware and software. Requirements • Prepare cash for deposit or disbursement., • Execute sales or other financial transactions., • Collect deposits, payments or fees., • Confer with coworkers to coordinate work activities., • Respond to customer problems or complaints., • Answer telephones to direct calls or provide information., • Compile data or documentation., • File documents or records., • Send information, materials or documentation., • Operate office equipment., • Check data for recording errors., • Proofread documents, records, or other files to ensure accuracy., • Maintain inventory records., • Sort mail., • Distribute incoming mail., • Search files, databases or reference materials to obtain needed information., • Provide information to coworkers., • Monitor inventories of products or materials., • Schedule appointments., • Prepare employee work schedules., • Prepare documentation for contracts, transactions, or regulatory compliance., • Supervise clerical or administrative personnel., • Proofread documents, records, or other files to ensure accuracy., • Train personnel., • Transcribe spoken or written information., • Record information from meetings or other formal proceedings., • Maintain office equipment in proper operating condition., • Make travel, accommodations, or entertainment arrangements for others. Nice To Haves • Adobe Systems Adobe Acrobat, • Adobe Systems Adobe InDesign, • Blackbaud The Raiser's Edge, • Blackboard, • Data entry software, • FileMaker Pro, • IBM Notes, • Intuit QuickBooks, • LexisNexis, • Medical condition coding software, • Medical procedure coding software, • MEDITECH software, • Microsoft Access, • Microsoft Excel, • Microsoft Outlook, • Microsoft PowerPoint, • Microsoft Publisher, • Oracle JD Edwards EnterpriseOne, • Oracle PeopleSoft, • Sage 50 Accounting, • SAP, • Yardi, • 10-key calculators, • Alpha Software Alpha Five, • Appointment scheduling software, • Billing software, • Bookkeeping software, • Computer laser printers, • Computer terminals, • Data input scanners, • Desktop computers, • Dictation equipment, • Digital duplicating machines, • Electric typewriters, • Electronic Data Interchange EDI systems, • Filing system software, • Google Docs, • IBM Check Processing Control System CPSC, • Laptop computers, • Laser facsimile machines, • Letter folding machines, • Mavenlink, • Microsoft Office, • Microsoft Windows, • Microsoft Word, • Multi-line telephone systems, • Personal computers, • Photocopiers, • Photocopying equipment, • Postage machines, • Propertyware, • Records management software, • Salesforce.com Salesforce CRM, • Scanners, • Spreadsheet software, • St. Paul Travelers e-CARMA, • Switchboards, • Transcription system software, • Typewriters, • Voice mail systems, • Web browser software, • Word processing software Benefits Inquire with in.