Healthcare Office Manager
hace 13 días
King of Prussia
Job Description Annual Salary: $45k-$55k (varies depending on years of experience) The Office Manager plays a key role in ensuring the smooth and efficient functioning of a busy podiatry office. This individual leads the administrative team, oversees daily operations, and cultivates a welcoming environment for patients and staff alike. As the primary point of contact for the practice, they are responsible for maintaining high standards of service and operational excellence. Key Responsibilities: • Promote a patient-first culture by ensuring every interaction is courteous, professional, and empathetic, • Respond to patient concerns and feedback promptly to maintain satisfaction and trust, • Maintain a clean, organized, and safe office space, • Coordinate timely resolution of facility maintenance and repair needs, • Supervise and support front desk and administrative staff, fostering teamwork and accountability, • Guide onboarding and training for new hires to ensure consistency and quality, • Serve as the central liaison for internal communications and practice coordination, • Implement process improvements to enhance scheduling efficiency and patient flow, • Monitor and ensure accurate collection of copays, outstanding balances, and product payments, • Oversee insurance eligibility checks and authorization processes, • Address billing inquiries and assist patients in understanding their financial responsibilities, • Track and manage staff timesheets to control overtime and labor costs, • Ensure adequate staffing coverage based on provider schedules and patient volume, • Manage inventory levels and supply ordering to support uninterrupted operations, • Encourage utilization of available ancillary services and products within the practice, • Welcome patients warmly upon arrival and ensure a smooth check-in and check-out process, • Accurately enter and update patient information in the EMR system, • Confirm appointments and follow-up visits, adjusting schedules as needed, • Answer phone calls and emails professionally, providing timely and compassionate responses, • Process and scan documentation into patient records with precision and confidentiality, • High school diploma or GED required, • Minimum of 3 years’ experience in a medical office setting, preferably in a supervisory role, • Strong multitasking and organizational abilities, • Excellent communication and interpersonal skills, • Calm and composed under pressure, • Detail-oriented with a commitment to accuracy Atlas Search is a tri-state area recruitment agency, connecting new graduates, Advanced Practice Providers, Physicians and Nurse Leaders to hospitals, clinics, multi-specialty groups, nursing homes, managed care companies, private practices, and healthcare start-ups. If you would like to learn more about the opportunities we offer, please submit your CV for consideration here. Company DescriptionAtlas Search is an executive recruiting firm dedicated to placing accounting, finance, middle office, information technology, human resources, and office / accounting support professionals. Our clients range from Fortune 500 to start-ups and we service all industries ranging from Financial Services to Media & Entertainment. We were founded on the principle of relationships; our firm has been built on partnering with candidates and clients with a focus on their long-term interests. We provide Technology professionals like yourself on a permanent basis for our clients across all industries. Specialties include: Software Engineers, Web Developers, iOS/Android Engineers, Data Analysts, Business Intelligence, Data Engineers, Data Scientists, Help Desk/Desktop Support, Systems Administrators/Engineers, Network Administrators/Engineers, Cloud/DevOps Engineers, Application Support, Business Analysts, Project Managers, IT Managers, CTOs, etc.Atlas Search is an executive recruiting firm dedicated to placing accounting, finance, middle office, information technology, human resources, and office / accounting support professionals. Our clients range from Fortune 500 to start-ups and we service all industries ranging from Financial Services to Media & Entertainment. We were founded on the principle of relationships; our firm has been built on partnering with candidates and clients with a focus on their long-term interests. We provide Technology professionals like yourself on a permanent basis for our clients across all industries. Specialties include: Software Engineers, Web Developers, iOS/Android Engineers, Data Analysts, Business Intelligence, Data Engineers, Data Scientists, Help Desk/Desktop Support, Systems Administrators/Engineers, Network Administrators/Engineers, Cloud/DevOps Engineers, Application Support, Business Analysts, Project Managers, IT Managers, CTOs, etc.