Accounts payable assistant jobs in Passaic, New JerseyCreate job alerts

Salary: $100,000 - $115,000 Location: Teterboro, NJ (100% On-Site) • High-visibility role with direct exposure to ownership and business decision-making • Opportunity to fully own the accounting function rather than serving in a review-only capacity, • Stable, privately owned company with an established presence in the distribution industry, • Broad responsibilities across accounting, cash management, payroll, AR, AP, and financial reporting, • Ability to make a meaningful impact by strengthening processes and internal controls, • Work closely with external CPA partners and gain exposure to the full financial operations of the business, • Hands-on environment offering autonomy, responsibility, and long-term stability, • Opportunity to leverage both accounting and operational knowledge within a distribution setting, • Competitive compensation plus profit-sharing potential, • Comprehensive benefits package including health insurance and paid time off • Manage the full accounting cycle, including general ledger, reconciliations, payroll, accounts payable, and accounts receivable, • Maintain accounting records through trial balance and support month-end and year-end close activities, • Monitor cash flow, bank activity, positive pay processes, and account reconciliations, • Prepare financial reporting and coordinate with the outside CPA on accounting and tax-related matters, • Oversee customer payment processing, collections, credit management, and vendor payment activities, • Support inventory, billing, receiving, and distribution accounting processes while resolving discrepancies • Experience as an Accounting Manager, Controller, Assistant Controller, or similar hands-on accounting professional, • Strong QuickBooks experience required, • Proven experience with accounts receivable, accounts payable, general ledger accounting, and reconciliations, • Experience managing payroll, month-end close, and maintaining books through trial balance, • Experience working with an outside CPA and preparing financial reporting support, • Distribution, inventory accounting, VAM, and/or ADP experience preferred

Job Description Job Title: Director of Facilities & Operations Reports To: Regional Vice President Location: The Heights at Montclair State University, Montclair, NJ Compensation: $115,000.00-$125,000.00 per year and a comprehensive benefits package FLSA Status: Exempt Company Information Capstone On-Campus Management (COCM), with headquarters in Birmingham, Alabama, is a group of student housing professionals focused exclusively on the management of housing communities owned by non-profits and/or highly affiliated with a university. Summary The primary responsibility of the Director of Facilities & Operations is the overall maintenance and custodial of The Heights at Montclair State University in Montclair, NJ. Areas of responsibility include, but are not limited to, fiscal oversight, hiring/training/supervision of maintenance and custodial team members, capital planning, development/implementation and oversight of all maintenance, cleaning, and preventive maintenance plans, and close collaboration with campus partners to create and maintain a satisfactory housing experience for residents in the community. Primary Responsibilities: • Seamless Assimilation: Provide leadership, development and program management for residential community integrating it into the institutional culture, • Point Person: Represent and provide communication about the residential community to University, owner, auditors, state/county/city housing stakeholders, and corporate staff., • Client Relations: On site coordination, communication and liaison with the University; more specifically, Residential Education and Services, Student Affairs, Finance and Treasury, University Facilities, Auxiliary Services/Dining Services, Fire Safety, University Police, Parking Services, University and Community Relations, etc., • Accountability: Assume accountability for the management and administrative operation of the residential community including office management, staff supervision, and facility management., • Supervision: Directly supervise one Assistant Director for Facilities and one Maintenance Supervisor. Oversee supervision of subordinate employees in the areas of Maintenance and Operations; responsible for the overall direction, coordination, and evaluation of these units. Carry out supervisory responsibilities in accordance with the organization's policies and applicable state and federal laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems; maintaining personnel documentation and process bi-weekly payroll employees., • Human Resources: Oversee human resource functions such as benefits, workers compensation claims, payroll processing, hiring, training and evaluating for direct and indirect reporting staff., • Emergency Response: Available for emergency response at all times (unless arrangements are made with supervisor); Support of after-hours duty staff, which may include response expectations at site., • Reporting: Distribute regular status reports about the residential community including a weekly operations report, weekly licensing report, and collaborative reporting with the University for collections, occupancy, and subordinated expenses; also includes bi-annual furniture, fixture, and equipment report and tracking; providing prompt and thorough documentation for incidents that may create liability., • Budgets: Manage operating and capital budgets. Includes developing annual budget proposals, presenting budgets to University and Owner for approval, ensuring all expenditures fall within budget expectations, planning for unexpected expenses, tracking and approving expenditures, accounts payable functions, submitting monthly budget variance explanations, and communicating with corporate accountant., • Accounts Payable: Provide oversight of the accounts payable area including processing invoices for payment, tracking expenditures, containing costs and providing reports regarding expenditures., • Contracts: Manage vendor/contractor relationships including negotiating for the most cost effective and high quality services and monitoring vendor activities for contract compliance., • Facilities’ Programs: Oversee facility management program including an active preventive maintenance program, promoting a culture of sustainability, a responsive maintenance ticket system with low call back volume, a well-regulated housekeeping and grounds-keeping program, inventory control and asset management, and ongoing quality improvement efforts., • Turn(s): Manage annual “turn” of apartments between contracts including assisting institution in conducting an efficient and student friendly move in/move out processes., • Service Delivery: Design and implement effective systems and processes so excellent customer service is provided., • Other duties as assigned. Supervisory Responsibilities Manages subordinate supervisors who supervise employees in the areas of Maintenance, Custodial and Operations. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems. Qualifications An ideal candidate will have strong experience in financial reporting, facilities management/maintenance and capital planning, marketing (print, online, social media and events), managing housing contracts/assignments, accounts receivables/payables and feels comfortable and is fluid in social media platforms. Has excellent verbal and written communication skills to interact with campus partners, students, staff, families, and community members are needed. Effective time management, attention to detail, and the ability to manage competing priorities will be necessary for success too. Required Minimum Qualifications: • Bachelor’s degree., • 7+ years in student housing operations, property management, facilities management., • Previous experience in operations including budget, personnel, analyzing data, report generation, business administration processes, facilities management, and budget management., • Strong communication and interpersonal skills with the ability to collaborate effectively with students, staff, and campus partners., • Proficiency with Microsoft Office, student housing management software and work order management systems., • Ability to operate standard office equipment (e.g., copier, computer, telephone)., • Experience supervising full-time staff., • Strong attention to detail and organizational skills., • Ability to manage multiple tasks and competing priorities in a dynamic environment., • Ability to lift and/or move up to 35 pounds. Preferred Qualifications: • Master’s degree preferred in higher education, student personnel, business administration, facilities, project management or a related field., • Knowledge of building systems such as chilled water HVAC systems, fan coil units, building automation control systems, rooftop outside air units, etc., • Experience in the implementation of capital projects, development of maintenance reports and presentation of results to constituents, and experience in student or multi-family housing or in a higher education environment. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The work environment is mid-to-high paced. The noise level in the work environment is usually moderate. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is frequently required to walk, climb stairs, and reach with hands and arms. The employee is occasionally required to stand and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 35 pounds. Specific vision abilities required by this job include close vision and distance vision. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This is not employment contract. Salary commensurate on experience. Competitive benefits package, including health benefits, dental benefits, vision coverage, and 401K. If you are unable to submit an application because of incompatible assistive technology or a disability, please contact COCM Recruitment from our website. We will make every effort to respond to your request for assistance as soon as possible. To provide equal employment opportunities to all individuals, employment decisions at Capstone On-Campus Management (COCM) will be based on qualifications and abilities. COCM does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, national origin, age, disability, sexual orientation, marital status, veteran status or any other characteristic protected by law.

Job DescriptionWe are seeking an enthusiastic individual to join our team as a part-time Assistant Bookkeeper. This role will be responsible for working with our Agency Bookkeeper on processing the agency’s income and expenses. Responsibilities include but are not limited to data entry, maintaining records, creating reports, processing accounts receivable/payable, payroll, recording and verifying transactions. This position requires a sharp, organized, professional with an accounting/bookkeeping background. Associates or Bachelor’s Degree required. Must perform with a high degree of accuracy and attention to detail, be proficient in MS Office, QuickBooks, have excellent phone and interpersonal skills, and be able to multi-task. Job Type: Part-time Pay: $26.00 per hour Expected hours: 16 per week Schedule: Monday to Friday Education: Associates (Preferred) Work Location: In person Powered by JazzHR Q7Z0dLYDcV

Job DescriptionWe are looking for an Accounting Assistant to support daily finance operations for a fully onsite team in Carlstadt, New Jersey. This Long-term Contract opportunity is ideal for someone who is comfortable handling transactional accounting tasks, keeping records accurate, and contributing to an organized, fast-moving office environment. The role focuses on bookkeeping support, invoice and payment processing, and general administrative assistance within the accounting function. Responsibilities: • Process vendor invoices, enter payment-related details accurately, and respond to routine supplier inquiries., • Record customer payments, update account information, and help keep receivable balances current., • Perform high-volume data entry to maintain complete and accurate financial records., • Assist with bookkeeping activities such as transaction tracking, account updates, and daily accounting support., • Support bank reconciliation activities and help identify discrepancies in financial entries., • Organize accounting files and documentation so records remain accessible, current, and audit-ready., • Provide administrative assistance to the finance team and help manage day-to-day departmental tasks.• Prior experience in bookkeeping, accounting support, or a similar finance-related position., • Practical working knowledge of QuickBooks in a business environment., • Basic proficiency with Microsoft Excel for simple tracking and record maintenance., • Familiarity with accounts payable, accounts receivable, and invoice coding., • Strong attention to detail with the ability to maintain accuracy across repetitive tasks., • Well-developed organizational skills and the ability to manage multiple priorities independently., • Comfortable working onsite in a fast-paced office setting.

Job Description Beware of Recruitment Fraud: We are committed to protecting job seekers from recruitment fraud. Please be aware that all official communication regarding opportunities with our firm will come exclusively from an email address ending in @RoseNYC.com. We will never request payment, financial information, or sensitive personal documentation during the application process, and we will never extend a job offer without first conducting a formal in-person interview. If you receive a message that appears suspicious or does not originate from this domain, please mark it as spam or phishing and report it to us directly at recruiting@rosenyc.com. Overview Rose Associates is a recognized market leader in multifamily and mixed-use real estate. Based in New York City, we own, develop and operate leading properties in urban markets from Philadelphia to Boston and across all residential asset classes, including market, regulated, workforce and affordable housing. Our dynamic services platform spans development, construction, property and asset management, leasing, marketing and accounting/financial operations. We partner with private owners and institutional investors globally to develop and operate some of the most iconic assets in our markets. We rely on technology and the deep expertise of our team to consistently outperform the market in the operation of more than 30,000 units across some 250 properties in the most challenging housing markets in the country. For the past three years, Rose has been the top-rated manager for resident satisfaction in the United States on the Kingsley Surveys platform (peer group of firms with 10-30,000 units being surveyed). Established in 1925, Rose Associates possesses a century of real estate expertise and an impeccable reputation for excellence and integrity. Today a woman-owned business led by CEO Amy Rose, we are committed to a corporate culture of belonging and inclusion that is widely admired in the industry. As we expand across the Northeast, Rose is providing opportunity for our team members to grow their careers in an environment of respect and support. Join us on the forefront of innovation and growth – Rose Associates is where excitement meets opportunity! We are seeking a dedicated and detail-oriented individual to join our team as an Assistant Community Manager for our multifamily properties. The Assistant Community Manager will play a crucial role in supporting the Community Manager in day-to-day operations, resident relations, and administrative tasks to ensure the success of our vibrant residential communities. Essential Job Functions • Address resident requests, complaints, and inquiries in line with contractual obligations and standards., • Liaise between ownership and residents, including drafting and distributing resident communications., • Foster positive relationships among residents, management, and building staff., • Assist in analyzing income and expense patterns, budget forecasting, code and process accounts payable and receivable, file compliance paperwork, and maintain office files., • Manage office supplies inventory and monitor storage, bicycle, and fitness agreements for compliance.Prepare monthly reports, ensuring delinquency is below 0.5% of GPR., • Assist in regular community inspections, coordinate Move In/Move Out schedule, collect insurance certificates, and process Move Out Reports and security deposit refunds., • Assist with data entry in the online work order system and support Resident Manager with post-move out walk-throughs., • Collaborate with property management and maintenance on renovations or CapEx projects, obtain vendor estimates and review contracts, provide recommendations for modifications and coordinate vendors for repairs as necessary., • Conduct leasing demonstrations, monitor and maintain new and renewal leases to include optimal renewal rates, process lease administration paperwork, and enter information into property management systems., • Assist in the lease enforcement process, including reviewing applications, conducting inspections, and ensuring notice requirements., • Maintain competitive marketplace intelligence to contribute to sales, marketing, and operational initiatives for budgeted occupancy and customer retention goals., • Supervise programs for resident retention and collaborate with internal departments., • Be available for after-hours emergencies, ensure proper insurance requirements are met, report liability and property incidents to upper management, and submit necessary paperwork., • Must be present on-site and be able to move throughout the building to address community-related matters, including exceptional communication skills to meet with tenants, staff, vendors and visitors., • Ability to ascend and descend stairs and be comfortable with exposure to varying environmental climates and circumstances., • Position may be required to perform duties outside their normal responsibilities as needed. Qualifications • Bachelor’s degree in business, marketing, real estate, or finance is preferred., • Minimum of 3 years of multifamily leasing and/or assistant community management experience., • Proficiency in navigating computers and community management software, including Microsoft Office, iLuvLeasing, On-Site, Elise AI, RentCafe and Yardi., • Technical knowledge of building operations and maintenance., • Understanding of marketing trends, budgeting, and reporting., • Valid NYS real estate license or ability to obtain one within the first 120 days of employment. All active license holders must register their license with Rose Associates upon hire., • Work authorization (required), • Must be available to work weekends (Saturdays and Sundays) In addition to base compensation, significant incentive pay and full benefits packages are available. Annual pay range: 85,000 - 95,000 Powered by JazzHR LqiEiiRL21

Job Description RPM Development is a dynamic place to work – staff are asked to be professional, collaborative, and think critically while working towards a shared mission of providing safe, clean, affordable housing to people and families across the State of New Jersey. RPM Development takes pride in offering its employees an outstanding benefits package, including: • Competitive Compensation based on experience., • Bonus Potential of up to 15% of base salary, • Generous Paid Time Off: 10 paid holidays annually, plus up to 15 days of PTO in the first year, with increases based on tenure., • 401(k) Retirement Plan with a discretionary dollar-for-dollar company match and potential profit-sharing opportunities., • Comprehensive Health Coverage: RPM covers 90% or more of employee health insurance premiums., • Fully Paid Dental, Vision, and Life Insurance for all staff., • Professional Growth Opportunities through internal advancement and ongoing training., • Seasonal Perks: Summer hours from Memorial Day to Labor Day. Role Description: The Property Manager (“PM”) will oversee the day-to-day operations of RPM’s affordable and mixed income properties in Newark. The PM will have broad and in-depth general management responsibilities and strong communication and leadership skills for their assigned apartment developments. The PM will supervise site teams consisting of Assistant PM’s, Resident Coordinators and maintenance personnel at levels consistent with property resources. The PM ensures assigned properties are meeting the financial, leasing and compliance expectations and upholding RPM’s standards of providing affordable housing that our residents are proud to call home. The PM will also ensure that all maintenance tasks are managed professionally, while maintaining a safe work environment at these same developments. The PM will ensure the integrity of all financial and operations data is hosted in the company’s property management software. Duties and Responsibilities include but are not limited to: • Foster a culture of inclusivity and TEAM across properties(s) so that your entire team works as a cohesive unit. PM is responsible for continuously teaching/motivating staff and holding them accountable for their work., • Provide outstanding customer service to our residents., • Optimize the financial and operational performance of the property by ensuring all financial targets are met (both budget and leasing/occupancy). Completing monthly variance reports as required., • Regularly tour properties to ensure they meet RPM and compliance standards and are always “inspection ready”. Ensure properties are prepared to excel at all property inspections without the need for surges in staff and spending, i.e., • Work with the Facilities Manager and Site Supers to monitor work orders, preventive maintenance, capex and apartment turns - all to be done within company policy timeframes., • Demonstrate professional leadership; ensure staff is on-boarded effectively, trained, motivated and are equipped to be successful in their role., • Effectively manage the eviction process., • Consistently market the properties to high standards by optimizing curb appeal., • Ensure Fair Housing requirements are being met at all times., • Proactively manage housing partner subsidy programs /relationships particularly as it relates to inspections, • Inspect properties following company timelines and following prescribed procedures and ensure corrective actions are taken where needed – safety being a high priority with this process, • Manage accounts payable so that the properties can successfully meet all financial obligations., • Monitor utility consumption and related expenses., • Provide thoughtful and comprehensive input to the capital planning process, the budget process in its entirety and examine expenditures for cost savings and efficiencies., • Own all aspects related to your properties recognizing that this is a 24-hour daily operation., • Work beyond the narrow and specific job responsibilities to advance the goals of the company. Relationships and Contacts: • Reports to: Regional Property Manager, • Supervises: Assistant Property Manager, Resident Coordinator and or Maintenance site personnel Required Education and Experience: • High School Diploma required/College degree preferred/CPM a plus., • Three years of increasing property management responsibility to include all aspects of a multi-site operation., • Knowledge of both affordable housing and market rate housing., • Technology literacy and a solid understanding of operating software, Yardi experience preferred., • Industry training credentials which authenticate understanding of rental housing programs. LIHTC certification a plus., • Requires a valid driver’s license, an insured vehicle, and the ability to travel between properties. Working Conditions: • Ability to work periodic flexible hours is required., • Prolonged periods sitting at a desk and working on a computer., • Ability to work at property locations within or near transitional neighborhoods., • Ability to climb stairs, take elevators, bend, squat, reach overhead and lift up to 15 pounds at times. EOE \nCompany Description At RPM Development Group, our goal is to create high-quality affordable housing. Throughout our history this has meant developing residential communities that are affordable and serve as environments for residents and their families to thrive. Our company takes great pride in creating housing that is attractively designed, skillfully built, and well-managed. Sustainable building is one of the core values that guides our work. When affordable housing is done well, we believe that it can serve as a transformational resource for residents and a source of beauty and vibrancy for surrounding communities. At RPM Development Group, our goal is to create high-quality affordable housing. Throughout our history this has meant developing residential communities that are affordable and serve as environments for residents and their families to thrive. Our company takes great pride in creating housing that is attractively designed, skillfully built, and well-managed. Sustainable building is one of the core values that guides our work. When affordable housing is done well, we believe that it can serve as a transformational resource for residents and a source of beauty and vibrancy for surrounding communities.

Competitive Pay / Comprehensive Employee Benefits Package - As a AP/AR Accounting Assistant, you will: Review and reconcile accounts receivable and accounts payable; Generate financial reports and assist with month-end closing processes; Process and post payments from clients and vendors; Communicat

Join Our Team at Bergen New Bridge Medical Center! We are dedicated to providing high-quality, compassionate care to our diverse community. As a leading healthcare provider, we offer a supportive and inclusive work environment. If you're passionate about making a difference and thrive in a collaborative setting, Bergen New Bridge Medical Center is looking for an Executive Assistant to support our SVP of Regulatory Compliance-Chief Quality & Equity Officer and the overall Quality, Infection Prevention and Safety team. Responsibilities: Manages complex calendars and coordinates executive-level meetings for the Senior Executive by prioritizing appointments; and providing them with relevant support material in a timely manner. Coordination of Outlook calendars and meeting set up for Senior Executive and other members of the Quality, Infection Prevention and Safety team. Provides administrative support to the Senior Executive, resolving issues not requiring their direct attention; acts as liaison between the Senior Executive and hospital departments. Project and daily assistance for SVP and other members of the Quality, Infection Prevention and Safety Departments. Prepares agenda, power point presentations and other information packets for Quality and Regulatory meetings, ensures they are distributed in a timely manner; records minutes of these meetings and distributes to appropriate individuals. Assist with coordination of regulatory surveys. Manage travel arrangements as needed. Prepares purchase orders, requisitions, check requests and invoice reconciliation for accounts payable. Coordinating Kronos timecard system for the department staff, including coordination and approval process by SVP for vacation and holiday schedules and other time off requests. This position has overall responsibility for maintaining employee attendance records (including vacation time, sick days); and processing timecards for department employees. Order and manage office supplies. Manage Resource Center requests and room reservations and coordinate maintenance and facility requests for department. Coordinate room availability for Quality Conference Room. Customer Service: respect, flexibility, knowledge, confidence, professionalism, pleasant attitude, patience and helpfulness. All responses should be timely, professional, caring, and respectful in accordance with Customer Service Performance expectations Maintains established departmental policies and procedures, objectives, quality assurance program, safety, environmental, and infection control standards. Assesses gaps in policies and procedures and create necessary policies and procedures to fulfill these gaps. Good record of timeliness and attendance. Understands and adheres to the Medical Center's Code of Conduct. Familiar with the Medical Center's Mission, Vision, and Values Statements Performs other related duties as required. Education/Licensure: High School education required with an associate or bachelor's degree a plus Experience: 2 or more years' experience providing administrative support to a Senior Executive, preferred. 1-3 years of healthcare experience a plus. Office setting experience required. Skills: Strong computer skills required; Microsoft office and statistical software (willing to train). Able to multitask and able to meet deadlines. Interpersonal requirements: Strong verbal, written communication and presentation skills, must be an organized self-starter, as well as a team player. Ability to maintain a calm, professional demeanor under pressure. Comfort in handling challenging situations that may involve adverse outcomes. Salary commensurate with experience within posted range: $55,000 - $75,000 annually We provide a comprehensive benefits package, including a competitive medical, dental, and vision plans. We prioritize work-life balance with a generous time off policy that includes ample vacation days, personal time, sick leave and nine paid holidays. Additionally, we are committed to the personal and professional growth of our employees, offering robust tuition reimbursement and continuing education programs to help support our employees ongoing development. Please note that selection of the candidate for any position will depend on several factors, including the individual's educational background, skills, and professional experience. Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

Job Description Job Details We are seeking an Office Assistant for the Center for Leadership Excellence. This part-time position reports to the Faculty Coordinator for Phi Theta Kappa (PTK), and also supports the Faculty Coordinator for The Honors Program. The Office Assistant performs general clerical functions, data entry for various college platforms, interfaces with various college offices, divisions and departments on behalf of PTK and The Honors Program as well as provides appropriate level student support. Summer, evening, and weekend availability may be required from time to time and with advance notice. Example of Duties: • Perform data entry for purchasing, accounts payable, travel, work orders, catering, and related college forms/processes., • Provide primary support to college advisors/students., • Interface with IT department regarding desktops/TutorTrac and related college platforms., • Manage office supplies, including all student handouts., • Answer phones, greet and help students with questions, and resolve basic concerns regarding the Phi Theta Kappa Honors Society (PTK)/Honors Program (HP)., • Word-process documents, edit and proofread when necessary, and prepare mailing lists., • Monitor PTK and The Honors Program email boxes; prepare standardized responses on behalf of the supervisor(s) as required., • Maintain, update, and distribute PTK and The Honors Program student handbooks., • Maintain clerical records and obtain required reports for both PTK/Honors Program., • Copy, organize, and file materials for distribution to students in PTK/HP., • Clean the computers/wipe down keyboards., • Perform data entry into Colleague for PTK/Honors students., • Interface with Registrar and the Office of Institutional Research for reporting of PTK and The Honor Program., • Participate in planning for PTK/Honors Program events and projects., • Perform other related duties as required. Qualifications: • Associate degree from an accredited college or university required. Twenty-four (24) credits in a Bachelor degree program may be substituted for an associate degree., • Experience with Phi Theta Kappa or an Honors Program preferred., • Office 365 Suite required., • Demonstrate professional office experience preferred., • Experience interacting with students and faculty preferred., • Summer, evenings, and weekend availability are required on an as-needed basis. The completion of a background check will be required for the selected candidate. Compensation: The hourly pay range for this position is $18 Benefits: • New Jersey Sick Leave: Earn 1 hour of sick leave for every 30 hours worked with a maximum of 40 hours of leave per benefit year. (Eligible to use after successful completion of probationary period.), • Employee Assistance Program provides free, confidential, limited counseling services, work-life assistance, legal and financial guidance., • Commuter Benefits: Free parking access is provided on site. An optional Transit Pre-Tax Plan is available which allows employees to use pre-tax dollars to purchase eligible transit expenses., • NJ Defined Contribution Retirement Program provides eligible members with a tax-sheltered, defined contribution retirement benefit, along with life insurance and long-term disability coverage. (Must meet eligibility requirements.)

Job Description Under the direction of the Vice President for Information Technology, the Assistant provides secretarial and administrative support to the Information Technology (IT) department, and in particular to the Vice President; performing a variety of administrative, coordinating, and logistical services in support of the operation of the team. The incumbent assists in the management of information within the department. This includes keeping up to date on the department’s current activities; responding to general external and internal requests for information; liaising with staff from other departments and divisions. In addition, the incumbent assists in IT procurement, contract renewals, and related vendor engagement. This is a part time, hourly, position. Example of Duties: • Coordinates the day-to-day operational and administrative activities of the Vice President by maintaining his or her appointment calendar, organizing and prioritizing incoming flow of administrative work, maintaining a monitoring system, and following-up to ensure timely responses; preparing for meetings and arranging web conferences., • Organizes and actively supports meetings, including but not limited to, contacting participants, preparing documentation for distribution, and coordinating administrative and logistical arrangements. Documents decisions and action items; drafts and distributes minutes; and tracks follow‑through to ensure accountability and timely completion of assigned tasks., • Issues purchase requisitions for supplies, services and equipment, tracks all IT purchases, invoices, and payments and serves as the primary liaison with the Purchasing and Accounts Payable departments., • Coordinates general office procedures; maintains office files; screens incoming correspondence and communications; provides clerical support; orders office supplies as needed., • Contributes to managing information of the department by serving as a Teams and/or SharePoint administrator, • Facilitates communication on behalf of the Information Technology department by updating service notices on the College portal and knowledge base, and preparing and posting announcements on the portal and sending them via email, as necessary., • Assists with updating and maintaining IT knowledge base articles and other resources, ensuring content is accurate, current, well‑organized, and aligned with established IT procedures and standards., • Prepares forms and composes correspondence and memoranda independently for the Vice President., • Makes conference, training and travel arrangements for the Vice President and members of the IT department., • Coordinates IT training activities, including scheduling initial training sessions, supporting employee training and orientation, administering and presenting surveys, tracking participation and completion, and preparing quarterly reports summarizing training participation and survey results., • Provides comprehensive budget support, including preparation of financial materials for Board agenda items, tracking contract renewals, monitoring operating and capital expenditures, maintaining budget and capital project tracking reports, and ensuring accuracy and timeliness of budget-related documentation., • Perform other related duties, as assigned. Qualifications: • Bachelor’s degree required; or AA or AS degree and two or more years equivalent experience., • Proven ability to maintain strict confidentiality, • Excellent communication and interpersonal skills, • Ability to organize and work independently, • Must have experience in editing written materials for spelling, grammar, and punctuation, • Excellent word processing skills and experience creating and maintaining spreadsheets Preferred: • IT background or experience supporting technology systems, applications, or IT administrative functions a plus. The completion of a background check will be required for the selected candidate. Compensation: Compensation is determined by a variety of criteria, including but not limited to, previous relevant experience, education level, and certifications. The hourly pay range for this position is $25-$28. Benefits: • New Jersey Sick Leave: Earn 1 hour of sick leave for every 30 hours worked with a maximum of 40 hours of leave per benefit year. (Eligible to use after successful completion of probationary period.), • Employee Assistance Program provides free, confidential, limited counseling services, work-life assistance, legal and financial guidance., • Commuter Benefits: Free parking access is provided on site. An optional Transit Pre-Tax Plan is available which allows employees to use pre-tax dollars to purchase eligible transit expenses., • NJ Defined Contribution Retirement Program provides eligible members with a tax-sheltered, defined contribution retirement benefit, along with life insurance and long-term disability coverage. (Must meet eligibility requirements.)

Job DescriptionExecutive Assistant Direct report: Owners Location: Wayne, NJ (hybrid - on-site as required) Employment type: Full-Time, Hourly The Executive Assistant position provides day-to-day administrative, operational, and basic financial support across the family’s multiple small businesses and household interests, acting as a trusted point of contact for vendors, advisors, and family members while maintaining discretion and high standards of organization. Key Responsibilities • Manage daily office operations across the family’s businesses: mail, phone, scheduling, reception, supplies, and vendor relationships., • Handle basic bookkeeping and finance administration: process invoices, track expenses, prepare vendor payments for approval, reconcile small accounts, and prepare monthly expense summaries for the principal or external accountant., • Maintain and track budgets for each business unit and household expenses; flag variances and recommend corrective actions., • Manage external advisors (accounting, payroll, legal, and insurance), managing priorities, directing deliverables, and exercising judgment to resolve issues and ensure timely completion of business requirements., • Support payroll and HR administrative processes in partnership with external providers, including employee records, onboarding workflows, and ensuring compliance with established policies; identify issues and implement process improvements as needed., • Oversee basic household and property coordination: schedule maintenance, manage contractors, track warranties and service agreements across properties/business locations., • Maintain confidential files and important documents (insurance, contracts, deeds); ensure secure storage and easy retrieval for authorized parties., • Implement and improve administrative systems and processes to increase efficiency, including standard operating procedures, filing systems, and dashboards for expense tracking., • Provide ad-hoc project support for household or business projects (renovations, events, small acquisitions), including vendor sourcing and project coordination.Required Qualifications, • 3–5 years office management, family office, or operations experience for small businesses or multi-site environments; prior exposure to family-owned businesses is a plus., • Solid working knowledge of basic accounting/bookkeeping tasks (accounts payable/receivable, reconciliations) and comfort using accounting software (QuickBooks, Xero, or similar)., • Strong organizational and time-management skills, with the ability to prioritize across competing tasks and sensitive requests., • High level of discretion, trustworthiness, and professionalism handling confidential family and business matters., • Excellent written and verbal communication and vendor management skills., • Proficiency with Microsoft Office (Outlook, Excel, Word) and comfortable learning new systems., • Valid driver’s license and willingness to travel locally between properties/business locations as needed.Preferred Qualifications, • Experience supporting multiple business entities or a family office environment., • Bookkeeping certification, associate degree in business/finance, or comparable experience., • Familiarity with payroll processes and HR record keeping.Working Conditions & Expectations, • Must be comfortable working in a small, flexible team and handling both routine admin and irregular high-priority tasks., • This role requires high discretion and may involve after-hours coordination for urgent family or business needs., • Occasional local travel to properties or vendor sites; standing/physical inspection of sites when requiredCompensation & Benefits Salary range: $55,000–$70,000 • Benefits: standard health insurance contribution, paid time off, reimbursed business expenses We do not accept resume submissions from third party recruiters. Powered by JazzHR lyH7kDJ8Ph

The AP Assistant is the primary point of contact for Atlas Supreme's subcontractors and vendors throughout the accounts payable process. While the AP Assistant does not process or approve payments, they play a key role in preventing delays through organization, attention to detail, and proactive com

This is an excellent opportunity for someone who wants to play a key role in managing the accounts payable process, ensuring accurate and timely processing of invoices, and maintaining vendor relationships. Review and allocate invoices in Accounts Payable software - Basware. Basic understanding of b

Flexible Savings Accounts (Healthcare, Dependent Care and Transit). Urgent Care Physician Assistant Position Available!. Our busy urgent care located in West Caldwell, is looking for a qualified Physician Assistant to join our Urgent Care team.

New York State Office of Mental Health (OMH) Title: Graduate Physician Assistant or Physician Assistant About Us The New York State Office of Mental Health (OMH) promotes the mental health of all New Yorkers, with a particular focus on providing hope and recovery for adults with serious mental illne

Administrative Office Assistant. We're looking for reliable, detail-oriented Office Assistants to help ensure our office runs smoothly. The primary responsibility of an Office Assistant is to assist the administrative staff, but additional duties include printing, packaging, scanning, filing, copyin

The Accounts Payable Specialist. Accounts Payable Operations (Third-Party Vendors & Employees).

Administrative Assistant: 2 years (Required).

BUILDINGS ADMINISTRATIVE ASSISTANT. Homes for the Homeless (HFH) is searching for a Buildings Administrative Assistant who will provide administrative support to the Building Operations Manager.

This role is responsible for managing accounts payable and accounts receivable processes, maintaining accurate financial records, reconciling accounts, and supporting the organization's day-to-day accounting operations. Minimum of 2 years of experience in accounts payable, accounts receivable, bookk

I can succeed as an Executive Assistant at Capital Group. As one of our Executive Assistants, you will be a critical safety net for our leadership team.

Administrative Assistant/Bookkeeper (Casual Position). Amherst College invites applications for the Administrative Assistant/Bookkeeper position. The Administrative Assistant/Bookkeeper is a part-time (up to 19 hours per week), casual position with no benefits.

Perform bank reconciliations (operating, security deposit, escrow accounts). Perform reconciliations of the balance sheet accounts.

Prepare journal entries, account reconciliations and other analyses as part of the month end close process.Ensure that the monthly close for EmblemHealth is performed timely, accurately and in accordance with Generally Accepted Accounting Principles (GAAP).Participate in the development and enhancem

Handles day to day for accounts payables functions including vendor management, invoice review and creation of wires for approval.

NJ GEARUP / College Bound / UBELLs.Director of the Consortium for Pre-College Education in Greater Newark/NJ GEAR UP/NJ College Boun.Under the leadership of Director of the Consortium for Pre-College Program Education in Greater Newark/NJ GEAR UP/NJ College Bound, the Program Administrative Assist

In order to be considered for this position candidate must be serving permanently in the title of Clerical Associate, or must have taken, passed, and be reachable on the Open Competitive Clerical Associate Exam # 3120.Under general supervision, the selected candidate will be responsible for processi

The Administrative Assistant I provides administrative support services for one or more individuals, a department or a division.

Ideal candidate has at least 5-7 years of administrative assistant experience and preferably from a banking, financial services background. Our Administrative Assistants provide high-quality, proactive administrative support within a fast-paced, team-oriented environment. This role partners closely

Temple Beth-El, Jersey City, NJ.Hours: 30 hours per week; Monday-Friday (Flexible hours.Location: Jersey City, NJ, no more than one day/week remote.Background: Temple Beth-El is the Reform Jewish congregation of Jersey City.Our temple has long been known for the friendliness, diversity, enthusiasm,

Administrative / Executive Assistant IV. Work with other Executive Assistants to coordinate Executive schedules.

The Administrative Assistant provides administrative and operational support.

Receptionist & Administrative Assistant. We are seeking a dynamic and professional Receptionist & Administrative Assistant to manage all lobby and reception desk functions.

We're inviting individuals from all backgrounds, including those searching for administrative assistant roles, to express interest in joining upcoming consumer research studies.

The Administrative Assistant position serves as a key administrative resource, providing comprehensive clerical and organizational support to first-level management and senior clerical staff, ensuring smooth day-to-day operations.

Senior Administrative Assistant.

Answer, screen and transfer phone calls.Act as the liaison between managers, tenants and owners.

Englewood, NJ (ShopRite of Englewood).We are living our Purpose - To Care Deeply about People, Helping them to Eat Well and Be Happy.This Purpose guides everything we do and is why we are in business.We are using our service priorities - Safety, Friendliness, Presentation, and Efficiency to help us

Performs diversified clerical duties related to the operational needs of the office/department.Performs diversified clerical duties which may include, but are not limited to: Typing various correspondence, reports, articles; Greeting and directing visitors; Answering telephones, taking messages, dir

Regularly collaborate with cross-functional Administrative & Executive Assistants and provide backup as needed. Eagerness to network with other Executive Assistants at Gainwell and cooperate as a worldwide team. Senior Executive Administrative Assistant.

The Administrative Assistant must be a diligent, strong communicator who thrives in a fast-paced environment & is a creative, collaborative, curious, & innovative thinker.

Executive Administrative Assistant. New Jersey Reentry Corporation (NJRC), a nonprofit organization with locations throughout New Jersey, seeks an energetic, organized, detail-oriented, and reliable professional to serve as an Executive Administrative Assistant serving the Operations Systems Manager

Position Overview: We are seeking a highly organized and detail-oriented Executive Assistant to support our CFO in managing both personal and professional tasks. Executive Assistant To The CFO.

EOF Administrative And Programming Assistant. We are seeking a EOF Administrative and Programming Assistant who will report directly to the Director of the Educational Opportunity Fund Program. The Assistant is responsible for fulfilling clerical, accounting, and EOF event planning duties in accorda

OFE is looking for an exceptional Administrative Assistant. The Administrative Assistant plays a vital role in ensuring the health, safety, and well-being of families in need while being supported by prevention providers.

We are currently seeking an Administrative Assistant to join our team in New York, NY.

Opportunities for professional development and advancement within the company Degree: College Degree Required.Oversee administrative tasks such as managing the firm calendar(s), scheduling appointments, coordinating meetings, and handling correspondence.Guest registration with concierge, conference