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Assistant manager jobs in California

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  • Administrative Assistant
    Administrative Assistant
    28 days ago
    $25–$35 hourly
    Full-time
    Central LA, Los Angeles

    Sunrise Luxora Productions is the in-house video production company behind Dhar Mann Studios, the world's leading creator of scripted inspirational content. Our mission is to produce meaningful stories that inspire compassion, kindness, and positive change while supporting a growing portfolio of production and commercial service operations. We're seeking an experienced, highly organized, and proactive **Executive Administrative Assistant & Accounts Payable/Receivable (AP/AR) Specialist to support our CEO while managing key financial and administrative operations. This position is available as either remote or onsite at our Los Angeles office and is ideal for someone who thrives in a fast-paced environment, enjoys taking ownership, and can manage multiple priorities with minimal supervision. Responsibilities * Provide high-level administrative support to the CEO. * Manage calendars, appointments, meetings, travel arrangements, and executive schedules. * Coordinate meetings, prepare agendas, record action items, and follow up on deliverables. * Prepare presentations, reports, spreadsheets, research, and executive correspondence. * Draft professional emails, memos, internal communications, and LinkedIn content. * Organize confidential files, records, and business documents. * Coordinate communication between executives, employees, vendors, clients, and business partners. * Assist with special projects and administrative initiatives across the organization. * Anticipate administrative needs and proactively resolve issues before they arise. Accounts Payable & Accounts Receivable * Process vendor invoices, purchase orders, expense reports, and payments. * Generate and distribute customer invoices accurately and on time. * Apply customer payments and reconcile accounts receivable. * Monitor aging reports and professionally follow up on outstanding invoices. * Reconcile vendor statements and resolve billing discrepancies. * Assist with month-end close, account reconciliations, and financial reporting. * Maintain organized, accurate, and audit-ready financial records. * Support vendor onboarding, W-9 collection, 1099 preparation, and compliance documentation. Qualifications • 2+ years of experience as an Executive Administrative Assistant, Administrative Assistant, or similar role supporting senior leadership. * Minimum 2 years of Accounts Payable and Accounts Receivable experience. * Proficiency with Microsoft Office (especially Excel), Google Workspace, Slack, and Notion. * Experience with QuickBooks and/or Sage accounting software is preferred. * Excellent written and verbal communication skills. * Exceptional organizational, multitasking, and time-management abilities. * Strong attention to detail with excellent problem-solving skills. * Ability to work independently while maintaining a high level of confidentiality and professionalism. * Positive, proactive, and solutions-oriented attitude. Compensation & Benefits * $25–$35 per hour (based on experience) * Remote or Onsite (Los Angeles, CA) * Part-Time to Full-Time opportunity * Flexible work environment * 401(k) with company matching * Medical, Dental & Vision Insurance * Life & Disability Insurance * Paid Time Off (PTO) * Paid Sick Leave * Career growth opportunities within a rapidly expanding organization Why Join Sunrise Luxora Productions? At Sunrise Luxora Productions, you'll become an integral part of a collaborative team where your administrative expertise and financial accuracy directly support executive leadership and company success. Whether working remotely or from our Los Angeles office, you'll have the opportunity to contribute to a mission-driven organization dedicated to producing meaningful content that inspires millions around the world. If you're an organized, dependable, and detail-oriented professional who enjoys supporting executives while helping keep business operations running smoothly, we'd love to hear from you. Apply today and become an essential part of the Sunrise Luxora Productions team.

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  • Office Administrator
    Office Administrator
    2 months ago
    $30–$35 hourly
    Full-time
    Carmel Valley, San Diego

    Nexora Recruitment Group is seeking a dedicated and organized Office Administrator to ensure the smooth and efficient operation of our office. This role is crucial in providing comprehensive administrative support to our team, maintaining a productive work environment, and contributing to our overall success in talent acquisition. Key Responsibilities: • Manage general office administrative tasks, including procurement of office supplies and equipment maintenance., • Handle incoming and outgoing communications, including phone calls, emails, and postal mail, directing inquiries as appropriate., • Maintain organized filing systems, both digital and physical, for important documents and records., • Assist with scheduling appointments, meetings, and managing calendars for team members., • Coordinate and prepare for meetings, including setting up meeting rooms and distributing materials., • Support various departments with administrative tasks, such as data entry, report generation, and document preparation., • Ensure the office environment is tidy, professional, and welcoming for visitors and staff., • Collaborate with the team to identify and implement improvements in office procedures. Qualifications: • Proven experience in an administrative or office support role., • Excellent organizational and time management skills with the ability to prioritize tasks effectively., • Strong communication skills, both written and verbal, with a professional and friendly demeanor., • Proficient in Microsoft Office Suite (Word, Excel, Outlook)., • Ability to work independently and as part of a team in a fast-paced environment., • High level of attention to detail and accuracy. Join our dynamic team and play a vital role in supporting our mission to connect top talent with leading companies.

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  • Administrative Assistant
    Administrative Assistant
    2 months ago
    $20–$25 hourly
    Full-time
    Fountain Valley

    Paul Anthony Real Estate is seeking a dedicated and organized Administrative Assistant to support our operations in Fountain Valley. This role is crucial for maintaining efficient office functions and providing comprehensive support to our real estate agents and clients. We are looking for someone who can ensure the smooth running of our office and contribute to a productive work environment. Key Responsibilities include: • Managing office correspondence, including emails, calls, and mail., • Scheduling appointments, property showings, and meetings for real estate agents., • Maintaining and organizing client files, property listings, and other essential documents., • Assisting with the preparation of marketing materials and property advertisements., • Coordinating with clients, vendors, and other stakeholders to ensure smooth transactions and timely communication., • Performing general clerical duties such as data entry, photocopying, and filing. Qualifications: • Proven experience in an administrative support role, with experience in the real estate industry being a plus., • Excellent organizational and time management skills, with the ability to prioritize tasks effectively., • Strong written and verbal communication abilities, demonstrating professionalism and clarity., • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general office software., • Ability to work independently and as part of a team in a dynamic, fast-paced environment., • A proactive attitude with meticulous attention to detail.

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