FocusKPI Inc.
Travel & Expense Specialist
3 days ago
Boston
Job Description FocusKPI is seeking a Travel & Expense Specialist to join one of our clients, a high-tech SaaS company. The client is seeking a Travel & Expense Specialist within their Source to Pay (S2P) Team to help scale travel and events. This will be a fast-paced and dynamic role that works closely with their stakeholders, legal, and finance teams to: • Manage travel, expense, and procurement functions, driving automation, and implementing best-in-class processes., • Analyze data to derive actionable insights and implement improvements. Grow your career and skill set by streamlining processes, enforcing policies, and fostering collaboration. The specialist plays a vital role in optimizing operations and driving efficiency within the organization. Work Location: Remote (prefer CST/EST in US timezone) Duration: 6-month contract Pay Range: $23/hr to $26/hr Responsibilities: • Travel, Events, Expenses (80%), • Triage & Resolve Ticketing System Requests, • Prioritize and process tickets to meet defined SLAs, • Keep HelpMe page links and information up to date, • Maintain accuracy in documentation and reporting, • Utilize automated tools to streamline, • Collaborate cross-functionally to address complex issues with timely resolutions, • Proactively identify and implement improvements to the end user experience Enforce Travel & Expense Policy • Monitor and enforce compliance with T&E policies, identifying and addressing instances of non-compliance through education, training, and corrective action as necessary, • Provide training and support to employees on policies, procedures, and systems to ensure understanding and compliance, • Process guest invitations, group travel, VIP traveler intake, delegations, • Monitor hotel room block system and end-to-end event activity tasks: contracts, purchase orders, deposits, payments, attendee rosters, etc., • Conduct reviews of P-card payment requests for accuracy and policy compliance, • Reconcile expenses with supporting documentation to ensure proper financial tracking, • Review Concur and Uber transactions against T&E Policy, • Identify discrepancies and policy violations via audits, • Facilitate a smooth onboarding experience related to T&E functions, • Manage credit card processes, including issuance and maintenance, • Ensure timely updates and adherence to credit card policies, • Support compliance with the procurement policy, • Initiate and execute the supplier, • Manage the supplier onboarding process in the Oracle Fusion ERP system, • Collaborate to facilitate 3rd Party Risk Assessments and Security reviews via ServiceNow, • Manage Purchasing module activity: submission and approval of purchase requisitions, change orders, etc., • Handle contract agreements: SOWs, order forms, and sponsorship agreements, • Identify opportunities & ensure integration of automated systems in S2P, primarily Travel., • Drive transformation projects in alignment with team goals., • Analyze data to derive actionable insights for T&E, • Summarize insights in concise and actionable reports for strategic decision-making, • Benchmark against industry leaders to maintain a best-in-class environment requirement Qualifications: • Bachelor's degree in business, supply chain, or a quantitative field preferred., • Alternatively, 4+ years of proven experience in Travel Operations., • Travel program administration, • Contract review experience, • Project management skills, • Data analysis and tool proficiency, • Adaptability and continuous learning, • Advanced written and verbal communication skillsMust Haves:, • Candidates' must-haves to excel in the role, • Two to five years of travel and analytical experience, • Ticketing systems proficiency, • Experience with T&E tools (especially TMC), • Strong written/verbal communication skills, • Qualitative and quantitative analytical skills, • Intermediate/Advanced Excel and Alteryx skills, • Cross-functional collaboration, • Critical thinking skills, • Ticketing & Issue Resolution: ServiceNow, • Travel Management: Navan, Oversee, Everbridge, • Credit Card Management: Conferma, BOA Gram, • Expense Management: Concur, Forma, • Business Management: G-Suite (Email, Spreadsheet, Slides, Forms), Slack, Zoom, UIPath, • Dropbox Applications: Dropbox, Paper, Capture, Dropbox Sign, DocSend, Dropbox Dash, • Business Analytics: Oracle Analytics Cloud, Tableau, Alteryx FocusKPI Hiring Team Founded in 2010, FocusKPI, Inc. (FocusKPI) is a data science and technology firm specializing in predictive analytics practice and methodologies. FocusKPI is a US company headquartered in Silicon Valley, California, with an East Coast office in Boston, Massachusetts. NOTICE: Please be aware of fraudulent emails regarding job postings, job offers and fake checks. FocusKPI's recruiting team will strictly reach out via @focuskpi.com email domain. If you have received fraudulent emails now or in the past, please report it to . The domain @focuskpijobs.com is fraudulent and not related to FocusKPI. Please do not not reply or communicate to anyone with @focuskpijobs.com. Powered by JazzHR Gg4rB9MmFK