Senior Compliance Manager
13 days ago
Cincinnati
Job Description King City Gardens is seeking a Senior Compliance Manager to lead regulatory compliance across its Ohio operations. Level I cultivation facility, processing relationships, and dispensary operations. This role is responsible for protecting the company’s licenses, operational continuity, product integrity, and regulatory standing by ensuring that cultivation, inventory, product movement, testing, documentation, employee training, and Partner coordination is performed in accordance with applicable Ohio cannabis laws, rules, and licenses requirements, and internal policies. The Senior Compliance Manager will serve as the company’s primary internal authority for cannabis compliance, audit readiness, seed-to-sale tracking, SOP governance, corrective action, incident response, regulatory interpretation, and regulator-facing documentation. This is a senior, hands-on leadership role that requires both technical compliance knowledge and practical operational judgment. About King City Gardens King City Gardens operates a Level I cannabis cultivation facility in Ohio and supports a broader regulated cannabis supply chain through processing contracts and dispensary relationships. The company is committed to disciplined operations, product quality, regulatory integrity, accurate inventory control, and responsible participation in Ohio’s medical and adult-use cannabis markets. Position Summary The Senior Compliance Manager will oversee the company’s cannabis compliance program and ensure that All cultivation, post-harvest, product transfer, contracted processing, and dispensary-related activities are conducted in accordance with Ohio Division of Cannabis Control requirements, applicable statutes, and administrative rules, license conditions, and internal standard operating procedures. The role requires strong attention to detail, excellent documentation practices, practical knowledge of seed-to-sale tracking, and the ability to work confidently with cultivation, inventory, logistics, processing partners, dispensary teams, senior leadership, testing laboratories, vendors, and regulators. This position is expected to identify compliance risks before they become operational or regulatory issues. build systems that make compliance repeatable, and provide clear guidance to managers and employees. The Senior Compliance Manager should be able to balance business urgency with disciplined regulatory controls. The role also requires fluency with AI-enabled productivity and research platforms, including tools such as Manus, Claude, ChatGPT, and similar systems, to improve compliance research, SOP drafting, audit preparation, training materials, data review, and executive reporting while maintaining appropriate confidentiality and human oversight. Key Responsibilities The Senior Compliance Manager will manage and continuously improve daily compliance activities for the Level I cultivation facility, including plant tracking, harvest batch documentation, inventory reconciliation, waste documentation, destruction records, product transfers, manifests, testing coordination, packaging, and labeling review, product release documentation, and required reporting. The role will maintain accurate records in the applicable seed-to-sale system and ensure that physical inventory reconciles to the system inventory at all times. The role will develop, maintain, and enforce SOPs covering cultivation, harvest, drying, curing, trimming, storage, quarantine, destruction, transportation, inventory, sanitation, security, testing, incident reporting, employee conduct, visitor control, and document retention. The Senior Compliance Manager will conduct regular internal audits and mock inspections, document findings, assign corrective actions, and verify completion. For processing contracts, the Senior Compliance Manager will review compliance-sensitive workflows, confirm that transfers and product movements are properly documented, coordinate required testing, and chain-of-custody records, and ensure that third-party processors meet applicable compliance expectations. The role will also coordinate with dispensary partners or affiliated dispensary operations to support compliant wholesale transfers, product documentation, product complaints, adverse event review, recalls, and incident response. Compliance Area Responsibilities Cultivation compliance: Maintain compliant plant, batch, harvest, waste, storage, quarantine, testing, and transfer records for the Ohio Level I cultivation facility. Seed-to-sale tracking: Oversee Metrc or other required tracking system entries, reconciliations, tags, manifests, adjustments, transfers, and exception resolution. Inventory control: Conduct cycle counts, monthly audits, and discrepancy investigations, quarantine reviews, and reconciliation between physical inventory and system records. Processing contracts, coordinating compliant transfers, and chain-of-custody documentation, testing records, product specifications, packaging, and labeling review, and partner compliance follow-up. Dispensary support: Support compliant wholesale documentation, product release, recall coordination, customer or product complaint investigation, and dispensary- facing compliance questions. SOPs and training Write, update, train, and enforce SOPs; document Essential Duties • Lead the company’s cannabis compliance program across cultivation, processing relationships, product movement, inventory control, testing, documentation, and dispensary-related support. • Serve as the primary internal resource for Ohio cannabis compliance questions and provide practical guidance to operations, cultivation, inventory, logistics, sales, and leadership teams. • Maintain accurate and timely seed-to-sale records, including plant tags, harvest batches, inventory lots, manifests, transfers, waste records, destruction records, testing records, and product release documentation. • Create, revise, implement, and train employees on SOPs and compliance workflows that support consistent execution and audit readiness. • Conduct routine internal audits, mock inspections, inventory reconciliations, document reviews, and compliance spot checks. • Prepare for regulatory inspections and coordinate responses to regulator inquiries, document requests, notices, observations, or corrective action requirements. • Review packaging, labeling, product documentation, certificates of analysis, manifests, chain-of-custody documents, and product release records for compliance before product movement or sale. • Coordinate with third-party processors, testing laboratories, transportation partners, dispensaries, and vendors to ensure compliant product flow and accurate documentation. • Investigate inventory discrepancies, compliance incidents, security issues, product complaints, adverse events, or potential violations; document findings and corrective actions. • Monitor Ohio regulatory updates and translate changes into operational requirements, SOP revisions, training materials, and leadership recommendations. • Maintain organized compliance records, inspection files, training files, renewal documents, contracts, manifests, COAs, audit reports, and corrective action documentation. Provide regular compliance reporting to senior leadership, including audit findings, open corrective actions, regulatory risks, and recommended improvements. actions Requirements Qualifications The ideal candidate will have at least five years of experience in compliance, regulatory operations, quality assurance, controlled inventory management, cannabis operations, legal operations, pharmaceutical operations, food manufacturing, agriculture, alcohol, gaming, or another highly regulated industry. Direct cannabis compliance experience is strongly preferred, and Ohio cannabis compliance experience is highly preferred. Candidates should have working knowledge of seed-to-sale tracking systems, inventory reconciliation, regulatory inspections, SOP management, audit preparation, controlled inventory environments, document control, product testing workflows, and corrective action procedures. Strong candidates will be comfortable reading statutes, administrative rules, regulatory guidance, inspection findings, contracts, lab reports, manifests, and internal operating procedures. A bachelor’s degree in business, regulatory affairs, legal studies, agriculture, horticulture, biology, chemistry, criminal justice, public administration, or a related field is preferred. Equivalent cannabis compliance experience may be considered in place of a degree. Required Skills • Strong understanding of compliance systems in a regulated cannabis or controlled inventory environment. • Excellent attention to detail, documentation discipline, and follow-through., • Ability to interpret regulatory requirements and translate them into practical operating procedures., • Experience with seed-to-sale tracking, inventory systems, spreadsheets, and document management tools. • Strong written and verbal communication skills, including the ability to train employees and brief leadership. • Sound judgment, discretion, and the ability to handle confidential or sensitive compliance matters., • Ability to work cross-functionally with cultivation, inventory, logistics, processing, dispensary, sales, finance, and executive teams. • Proficiency with Microsoft Excel, Google Sheets, Microsoft Office, and digital recordkeeping platforms., • Fluency working with AI-enabled tools such as Manus, Claude, ChatGPT, and similar platforms to support compliance research, document drafting, SOP management, audit preparation, training content, data analysis, and leadership reporting, with appropriate judgment regarding confidentiality, accuracy, and regulatory risk. Preferred Experience Preferred candidates will have direct experience with Ohio cannabis rules, Metrc, cultivation compliance, processing transfers, dispensary operations, Division of Cannabis Control inspections, product testing workflows, packaging and labeling review, recall procedures, or multi-license cannabis operations. Experience training hourly teams, building SOPs, preparing for inspections, managing corrective action plans, and working with regulators is especially valuable. Physical and Work Environment Requirements This role will require regular work inside a cannabis cultivation and production environment. The Senior Compliance Manager may enter cultivation rooms, drying and curing areas, trim areas, secure storage areas, loading zones, and other controlled-access spaces. The position may require standing, walking, bending, reviewing physical inventory, inspecting records, and occasionally lifting light items. The role may also require travel to processing partners, dispensaries, testing laboratories, or regulatory meetings.
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