59 Best bi weekly Jobs in Louisville, Kentucky (December 2025)

Hotel Accounting Manager

15 days ago

Louisville

Job Description Overview: The Accounting Manager is the person responsible for the direct accounting and HR support for the Hotel and includes, bank deposits and reconciliations, balancing daily work and preparing daily reports, managing accounts payable, reviewing inventory, third party F&B accounting, and assisting in the managing of cash flow. The position is responsible for the accuracy of hotel generated reports and assists in the review of the Month End/Year End reporting. This position is part of the management team and will perform “Manager on Duty” responsibilities in the absence of the General Manager. This employee must display effective listening and communication skills, initiative, ability to work independently and in teams, and lead by example. The employee must be able to exercise good judgment and discretion, display effective problem solving skills, and provide excellent customer service. Additionally, the employee must have the ability to multi-task, maintain composure under pressure, and display a high level of professionalism, integrity, and follow through. Additional Information: In order to apply for this position, you must be legally authorized to work in the United States. Upon hire you must complete the I-9 form no later than your first day of employment. A background check will be conducted as a condition of employment. We expect our employees to approach their work with passion, enthusiasm, and attention to customer satisfaction. We also expect our employees to champion, embrace and live the company values: Fun, Accountability, Concern for Others, Continuous Improvement, and Trust. Our values are at the center of everything we do. We use them as guides to make decisions and chart our course on a daily basis. Essential Functions of the Job: • Regular attendance and reporting to work on time, ready to begin your shift is an essential function of employment (being tardy places an unfair burden on the team), • Ability to work flexible schedules (including weekends, nights, holidays) to meet hotel/guest needs, • Communicating effectively, both verbally and in writing (i.e. use appropriate language, display proper tone, attitude and body language when communicating), • Ability to understand and follow instructions as directed by supervisor/manager, • Working Safely is a condition of employment. All employees must follow the safety policies, • Performing the job duties as described. (Reasonable accommodations will be considered in accommodating eligible employees. If you believe you need an accommodation, please speak with your supervisor, General Manager, or Human Resources) Expectations of all Employees: • Be polite, courteous and helpful to all guests and coworkers, displaying a positive “can do” attitude while maintaining a high level of professionalism consistent with the company values, • Acknowledge our guests with a smile and friendly “hello.” Promptly attend to guest needs, • Comply with all hotel policies and procedures, i.e. Employee Handbook, Conduct Policy, Safety Policy, etc., • Comply with guest privacy standards, • Report to your supervisor or the MOD, immediately, all injuries occurring while on duty, no matter how minor. (Fraud, Dishonesty and False Statements regarding an injury will result in disciplinary action up to and including termination), • Act as a safety and security agent by identifying and reporting potential risks to guests and/or employees to the Manager or General Manager, • Arrive to work on time (follow call-out policy), and in appropriate work attire, (uniform, foot wear and name tag) neat in appearance, • Complete work in a timely manner and meet productivity standards/expectations, • Keep work area clean, neat, and well organized, • Demonstrate a team behavior and attitude of working together effectively to accomplish tasks (even if outside specific job duties), • Perform additional duties as assigned Job Duties and Responsibilities: • Daily cash-up and making bank deposits, • Accounting functions in PMS / POS systems and trouble shoot as necessary, • Review overnight reports and verify the resulting daily revenue and statistic entries in accounting software, • Food and Beverage Leased Accounting functions, • Route invoices to department heads and Executive Committee members for approval, • Ensure account coding is accurate, and all invoices are being returned on a timely basis – ensure all appropriate signatures and back-up attached, • Input all hotel invoices in a timely manner- ensure accuracy of amount paid, account coding, invoice extension and that all discounts are taken, • Handle all vendor inquiries and reconcile vendor statements, • Maintain open invoices file, paid invoices file and voided check file in an organized and up-to-date manner, • Manage petty cash and always maintain prescribed cash balances, • Assist in month end counts of inventory of supplies (ordering, tracking inventory, storage and invoice coding), • Review and balance ledgers daily, • Accurately review, balance and post all direct billings, credit card charges and payments, • Balance accounts receivable daily; prepare daily invoices on all city ledger accounts; and prepare, organize and file all reports in accordance with OHM’s accounting and credit policies and procedures, • Internal audit of all house banks, • Daily work in Profitsword to reconcile Cash, Credit Cards and Sales Tax, • Track incoming payments and ensure proper process/deposit in accordance of OHM policies, • Conduct internal audits of cash deposits, transfers and processes, • Monitor records of food and beverage inventories to control accuracy and supply distribution. Along with ensuring GM reviews and signs off for month end, • Assist in analysis and interpretation of accounting records for use by management of home office, • Prepare and distribute daily reporting, • Chargeback reconciliation, • Prepare Monthly Accrual spreadsheet, • Assist in any State, City or County Sales Tax audits, • Assist in Budgeting and Forecasting Reports, • Process bi-weekly payroll, preparing and analyzing payroll reports, including tracking approaching overtime and final overtime details, • Reconcile daily banquet server and restaurant/bar credit card tips, inputting the information into payroll weekly., • Assist managers in training employees on time clock usage, including clocking in/out and transferring between departments., • Support the management team with onboarding new associates, ensuring seasonal and terminated employees are promptly removed from payroll., • Ensure compliance with PTO and Holiday Pay policies., • Collaborate with Department Managers to maintain accurate employee status records, especially related to benefits, by running monthly audit reports for Full-Time, Part-Time, and Terminated employees., • Reconcile daily cash transactions and prepare bank deposits., • Attend and participate in Department Manager meetings to foster open lines of communication Skills Required: Core Skills: • Leadership – ability to effectively motivate, mentor, coach & counsel others to perform well (including appropriate documentation), • People Skills – ability to collaborate, create rapport, and work effectively with others; earn and maintain trust and respect, • Communication Skills – ability to effectively listen & communicate professionally, both verbally and in writing, • Problem-Solving & Analytical Skills – ability to identify the issue, collect and analyze information to understand the problem and effectively resolve. Identify, recommend, and implement best practices, • Judgment & Discretion – appropriately handle confidential and sensitive information, • Organizational & Time Management Skills – ability to appropriately schedule time to meet job demands, multi-task, prioritize, follow through, and work efficiently with limited supervision, • Aptitude & Adaptability – ability to learn quickly and adapt to changing priorities and business needs, • Composure – ability to maintain composure and work under pressure, managing stress to meet business demands. (Calmly handle all customer and employee interactions & issues), • Attention to Detail – ability to follow instructions and achieve thoroughness and accuracy when accomplishing tasks, • Computer skills/ Technical Aptitude – proficiency in computer technology, i.e. e-mail, MS Word, Excel, & other hotel related systems. Utilize technology to enhance organizational efficiency, • Training – ability to share knowledge and act as a resource in teaching others to perform tasks efficiently and safely Technical Skills: • High aptitude in working with numbers and experience using excel, • Bookkeeping and basic accounting principals, • Keyboarding and office skills Experience / Education: Minimum 5 years of accounting experience preferred. 2-3 years of management experience preferred. College degree or equivalent combination of education and experience Performance Measurement: 90 Day performance review, on-going feedback from supervisor, attendance, productivity, feedback from others, etc. Physical Demands: Work is performed in a hotel environment. Sitting, computer keying, working at a desk, viewing spreadsheets and other written or displayed numbers and words for extended portions of the day are required. Extended workdays may be required to accomplish tasks and meet workload demands during peak periods. Reasonable accommodations may be made to eligible employees to perform the essential functions.

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