Booking jobs in San Francisco, CaliforniaCreate job alerts

We are recruiting on behalf of a premier event production company in San Francisco. This position is for an Assistant Manager of an Events and Rental company. ABOUT THE ROLE The company is a premier event production, rentals, and creative services company. We are seeking a high-caliber Assistant General Manager to serve as second-in-command at our San Francisco headquarters. The SF AGM is a true leadership partner to the General Manager, with direct accountability for profitability, team performance, and client excellence across our most complex market. With visibility to executive leadership and multi-site oversight responsibilities, this person must be equally comfortable in the boardroom and on the event floor. The ideal candidate brings financial fluency, operational rigor, and the executive presence to lead without close supervision; who can drive results, develop people, and represent the company at the highest level. Location: San Francisco Area Reports to: General Manager Compensation: The hiring range for this position is expected to be $140,000-$170,000, depending on experience and qualifications. WHAT YOU'LL DO Operational Leadership • Serve as a senior operational leader for the San Francisco location and provide multi-site oversight across the company markets, • Oversee all departments including creative, warehouse, logistics, and field teams, ensuring safety, quality, profitability, and process adherence, • Act as the General Manager's primary deputy, stepping in to lead full operations as needed Financial Ownership • Manage and own the SF location P&L: budgeting, labor forecasting, expense control, and margin performance, • Interpret financial reports and make proactive adjustments to protect profitability in a fast-moving environment, • Present financial results, risks, and operational updates directly to the GM, COO and leadership Team & People Leadership • Lead a team of 50+ staff including department managers, event leads, warehouse crew, and front-line operators, • Own performance management, onboarding, coaching, conflict resolution, and attendance accountability, • Build and sustain high-performing teams equipped to operate in dynamic, deadline-driven environments Cross-Functional Execution • Bridge the creative agency side of the business with logistics, warehouse, and trucking operations, • Ensure seamless execution of large-scale activations, rentals, and production services for a high-profile Bay Area and tech industry client base, • Maintain vendor contracts, uphold quality standards, and manage cross-functional project timelines and budgets Process & Systems • Implement and enforce SOPs, KPIs, and operational metrics across departments, • Drive efficiency in labor scheduling, resource utilization, and workflow optimization, • Integrate operational data into enterprise-wide reporting and executive dashboards WHAT WE'RE LOOKING FOR Experience • 5+ years in a senior operational leadership role (Director of Operations, VP of Operations, GM, or equivalent), • Demonstrated P&L ownership with direct budget and margin accountability, • Experience managing 50+ staff across multiple departments or locations, • Background in live events, experiential marketing, production, hospitality, or service-driven operations strongly preferred, • Multi-site or multi-unit operational responsibility is a significant plus, • Track record of delivering complex projects on time and within budget Attributes • Executive presence: comfortable presenting to senior leadership; confident and decisive under pressure, • Ownership mindset: takes end-to-end accountability and proactively solves problems without waiting to escalate, • Operational rigor: uses data to drive decisions, enforces standards, and optimizes labor and resources, • Adaptability: pivots quickly in time-sensitive, ambiguous situations while maintaining sound judgment, • Cross-functional fluency: moves seamlessly across operations, finance, sales, and creative disciplines WHAT SUCCESS LOOKS LIKE We move fast. Here is what we expect from you in your first 90 days: 30 Days — Learn, Listen, and Establish Presence • Complete a full operational audit of the SF location: staffing, scheduling, vendor relationships, active projects, and open financial exposure, • Build trusted relationships with department managers and key cross-functional partners across warehouse, creative, and logistics teams, • Sit in on client briefings, walk through active events, and understand the flow of a production from booking through strike, • Review current SOPs, KPIs, and reporting cadences, Identify the top two or three gaps that need immediate attention, • Meet with the GM and executive team; align on priorities, communication expectations, and success metrics for the first quarter 60 Days — Take the Wheel on Operations • Own the daily operational rhythm of the SF location; scheduling, labor deployment, and shift accountability — without requiring GM involvement, • Deliver your first independent financial review: actuals vs. forecast, labor variance, and a clear action plan for any gaps, • Identify and begin implementing at least one process improvement that reduces cost, improves quality, or eliminates recurring friction, • Demonstrate visible leadership presence with front-line staff; known by name, trusted by the team, and respected as the decision-maker on the floor, • Begin multi-site oversight responsibilities: check-ins, reporting, and operational alignment with other locations 90 Days — Drive Results and Lead Independently • Operate fully autonomously as the SF location leader; the COO/GM should be able to step away for a week with full confidence in your command, • Present a 90-day operational review to senior leadership: what you found, what you fixed, what you are still solving, and your 6-month roadmap, • Have at least one measurable outcome on the board: cost savings, efficiency gain, revenue contribution, or team performance improvement, • Have built or begun rebuilding the management bench, each direct report should have clear goals, regular feedback, and a development plan, • Be the person the team calls first. Not the second call, not the escalation path. This is a rare opportunity for a seasoned operator to step into a role with genuine executive visibility, strategic weight, and the scope to make a lasting impact on a growing, dynamic company. If you thrive where no two days are the same — and you can see the big picture while mastering the details — we want to hear from you.

San Francisco Proper Hotel is seeking a dynamic and experienced Senior Manager, Group Sales to join our team. Housed in a historic flatiron building in the heart of Mid-Market, San Francisco Proper offers a fresh interpretation of the urban hotel experience through timeless design, intuitive service, and meticulous attention to detail. Our 131 guest rooms are seamlessly layered among vibrant dining venues and dynamic public spaces, creating a truly immersive stay. Position Overview The Sr. Manager, Group Sales is responsible for managing and coordinating all aspects of group bookings, meetings, and events at the property. This role ensures that all group and event clients receive exceptional service before, during, and after their event. The Sr. Manager, Group Sales acts as the main point of contact for group organizers, collaborating with internal teams to ensure seamless event execution and client satisfaction, while driving revenue through successful group bookings and events. Essential Job Duties & Responsibilities Group & Event Planning & Coordination • Serve as the primary point of contact for all group and event clients, guiding them through the planning process, from initial inquiry to post-event follow-up, • Coordinate with clients to understand their event goals, preferences, and requirements, ensuring that all logistical details (e.g., room block, catering, A/V, transportation) are addressed, • Work closely with sales, catering, and other internal teams to ensure event requirements are met and services are delivered efficiently and effectively, • Ensure the successful implementation of event layouts, schedules, and the availability of services and equipment, • Oversee the pre-event details including setup, room assignments, timelines, and client specifications, ensuring everything is prepared to meet client expectations Customer Service & Client Relations • Build and maintain strong relationships with group and event clients, understanding their unique needs and ensuring high levels of satisfaction throughout the planning process and event execution, • Provide proactive communication, keeping clients informed and updated on event status, changes, or special requests, • Address and resolve any client concerns or issues promptly and professionally, ensuring a positive experience for the client and guests, • Follow up with clients after their event to gather feedback, assess satisfaction, and identify opportunities for improvement or future business On-Site Event Execution & Support • Oversee the day-to-day operations of events, ensuring that all services (e.g., catering, audio/visual, décor) are executed according to the event specifications and timelines, • Supervise event staff to ensure smooth event operations, making on-the-spot decisions to resolve any issues that arise, • Ensure all event equipment is set up and functioning properly, liaising with vendors and internal teams to resolve any technical or service-related issues, • Act as the liaison between the client and operational teams during the event, ensuring the smooth transition of event activities and adherence to agreed schedules Group & Event Booking Management • Manage group room blocks, ensuring that the group’s accommodation needs are met in accordance with the event requirements and client preferences, • Track and monitor group bookings, making adjustments as necessary to optimize occupancy and revenue, • Oversee event contracts and ensure that all group agreements are adhered to, including negotiated rates, terms, and special arrangements, • Coordinate with the finance team to ensure proper billing and payment processes for groups and events Revenue & Budget Management • Assist in setting group pricing, including room rates and event packages, ensuring they align with the hotel’s revenue strategy, • Work with the sales and finance teams to manage group budgets, monitor expenditures, and ensure cost-effective delivery of services, • Track and report on event performance, identifying opportunities for up-selling or additional services that can increase revenue Vendor & Supplier Coordination • Coordinate with external vendors, such as catering, A/V companies, decorators, and transportation services, to ensure seamless service delivery for events, • Ensure that vendors meet contractual obligations, and troubleshoot any issues that arise during the event, • Maintain relationships with trusted vendors, ensuring quality services and favorable terms for future events Team Collaboration & Support • Work closely with the sales team to convert group inquiries into confirmed bookings, providing insights and recommendations for event solutions, • Collaborate with operations teams (housekeeping, catering, front desk, and security) to ensure that all event needs are met, • Provide guidance and training to junior event staff and coordinators, ensuring the entire team is aligned in providing excellent service and execution Education and/or Experience • Bachelor’s degree in hospitality management, event planning, business administration, or a related field preferred, • 3+ years of experience in group and event management, ideally within the hospitality industry, • Experience managing a variety of event types, including corporate meetings, conferences, weddings, and social events, • Strong background in customer service, with a demonstrated ability to manage high-profile clients and large events, • Experience with event management software (e.g., Delphi, Cvent) and Microsoft Office Suite (Word, Excel, PowerPoint) Skills/Specialized Knowledge • Strong organizational skills, with the ability to handle multiple events simultaneously and prioritize tasks effectively, • Excellent communication and interpersonal skills, with the ability to build relationships with clients, vendors, and internal teams, • High level of attention to detail, ensuring that all aspects of the event are planned and executed to perfection, • Strong problem-solving skills, with the ability to remain calm and resourceful when managing unexpected challenges or last-minute changes, • Ability to work well under pressure in a fast-paced environment and manage tight deadlines, • Knowledge of budgeting, cost control, and revenue optimization in event planning, • Familiarity with event industry trends, best practices, and customer preferences Physical Demands • Ability to stand and walk for extended periods during events and meetings, • Ability to lift and carry light to moderate items (up to 25 pounds), such as event materials, décor, or promotional items, • Flexibility to work evenings, weekends, and holidays, depending on event schedules, • Ability to work in a fast-paced, high-energy environment and handle multiple event tasks simultaneously Salary • $90,000-100,000 Why Join Proper Hospitality At Proper, we build experiences that move people — and that begins with the team behind them. As a best-in-class employer, we’re committed to creating one of the Best Places to Work in hospitality by nurturing a culture where creativity, excellence, and humanity thrive together. Everything we do is grounded in the belief that hospitality is more than a profession - it’s an opportunity to care for others and make lives better. Guided by the Pillars of Proper, we show up with warmth and authenticity (Care Proper), strive for excellence in everything we do (Achieve Proper), think creatively and resourcefully (Imagine Proper), and take pride in the style and culture that make us who we are (Present Proper). We believe our people are our greatest strength, and we invest deeply in their wellbeing, growth, and sense of belonging. From comprehensive benefits to meaningful development programs, Proper is designed to help you build a career, and a life, that feels as inspiring as the experiences we create for our guests. Our Commitment: Building the Best Place to Work Our Best Place to Work initiative is a living commitment — a continuous investment in our people, our culture, and our purpose. We listen, learn, and evolve together to create an environment where everyone feels empowered to imagine boldly, achieve confidently, care deeply, and present themselves authentically. At Proper, joining the team means more than finding a job — it means joining a community that believes in building beautiful experiences together, for our guests and for one another.

Administrative Assistant Private Equity | Fund-of-Funds San Francisco Overview Hiring company is a leading Asia-dedicated fund-of-funds managing approximately $15 billion (AUM) in regulatory assets. The company invests with top performance private equity fund managers across Asia primarily in Greater China, Japan, Korea, Southeast Asia, India, and Australia; and is diversified across buyout, growth and expansion, venture capital and special situation funds. The company has an agile team of over 60 professionals across four offices located in Hong Kong, Beijing, Shanghai, and San Francisco. We are looking for an exceptional Administrative Assistant. The best candidate fit for this role is someone who possesses demonstrated early career technical competency and is a self-starter. The role requires the ability to adapt to developing situations, excellent communication (written and verbal) and organizational skills; and has worked well in team environments. Responsibilities • Coordinate and provide back-up support to the Senior EA supporting the firm’s Managing Partner including:, • International and domestic travel arrangements – personal and business, including preparation of detailed itineraries;, • Inputting and updating contacts in Outlook and CRM system;, • Expense reports: organize and gather receipts for both personal and corporate, follow-up on missing items and submit on a timely basis;, • Support on-site meetings: booking conference room, catering, and AV coordination;, • Support for off-site events: dinners, multi-day functions, and speaking engagements;, • Ensure that all logistics are handled including facilities, A/V, security and catering requirements;, • PPOFMs (Please Print Out For Me), PSRs and other varied printing projects;, • Collaborate with other assistants to keep kitchen and office tidy and clean;, • Assist with various ad-hoc projects or requests, as needed. Requirements • Candidate must have at least 3-5 years of administrative assisting experience;, • Must be organized, have a high degree of motivation and time-management skills;, • Ability to handle numerous projects with a high level of accuracy and professionalism;, • Excellent written and oral communication skills;, • Demonstrated ability to maintain a high degree of confidentiality, while exercising tact and diplomacy in managing highly sensitive, privileged and non-public information;, • Strong computer skills in Word, Excel, PowerPoint, Outlook, CRM and other proprietary systems;, • Openness to taking on new responsibilities as needs change and new requirements develop;, • Must be flexible with their schedule and be comfortable handling last minute requests and willing to work overtime, after hours or on weekends; and, • Private Equity experience is a plus.

About The Job ⭐️ $25hr + Commission + Spiffs 🤑 At Realm, we’re passionate about supporting homeowners through their renovation journey and creating meaningful connections within our communities. We’re currently seeking a highly motivated, outgoing individual to join our team as a Part-Time Event Sales Representative. This isn’t your typical sales role — it’s perfect for someone who thrives in energetic environments like farmers’ markets, sporting events, and retail pop-ups. Note: This is an in-person position. You will be working events throughout the city. Please only apply if you are specifically looking for a face-to-face performance-based sales role. 😎 🚀 What You’ll Do • Book meetings with homeowners at local events (performance-driven — more bookings = more earnings), • Set up and break down your event booth (tent, table, signage, promotional materials), • Represent Realm by confidently engaging attendees and explaining our services 🧰 Requirements • 4-door vehicle or larger (must fit event kit), • Able to lift and transport materials up to 50 lbs, • Comfortable standing and engaging with attendees for extended periods, • Strong people skills — approachable, proactive, and clear in conversation, • 2+ years of experience in face-to-face sales, events, or customer-facing roles, • Comfortable using basic booking tools (Slack & Google Suite a plus), • Weekend availability required (some weekdays and holidays depending on event schedule), • Access to a computer for training, meetings, and onboarding 💰 Pay & Commission Structure • $25hr + Commission + Spiffs, • Uncapped commission, paid monthly, • Commission is paid for qualified meetings (booked, held, and approved) Per-event commission breakdown: • 1 qualified meeting → $50, • 2 → $200, • 3 → $325, • 4 → $500, • 5 → $700, • 6 → $850, • 7+ → $150 per additional meeting If you book 6 meetings and 3 are qualified, you earn $325 in commission, plus hourly pay and event-day spiffs. 👋 Sound like you? Click the link to apply!

About the job At Thryv, we are a team that lives by teamwork. However, it’s not the work that drives us, it’s the respect, trust, and care for each other that defines us as a team. We’re a diverse community of trendsetters who do our best work in a fun, relaxed environment. Technology never stops evolving and neither do we. We’re always looking for the best and brightest team players to join us. About the Position Are you an ambitious outbound seller with 1–2 years of experience and a passion for software sales? Ready to accelerate your career into full cycle account management and close deals—not just source them for other sales reps who share your commission? This 6 month Software Sales Acceleration Program is designed to fast track high potential talent into our Software Account Management (SAM) organization. This is a temporary program role with full benefits and a clear outcome at the end of six months: • Top performers will advance directly into a Software Account Representative (SAR) role, • Exceptional performers may be considered for Sr Software Account Representative (Sr SAR) placement, • Those who do not meet performance expectations may conclude participation at the end of the program If you want a true pathway into Software Account Management, you will want to take a close look at this role. Responsibilities In this role, you’ll work in a high energy, outbound sales environment built to strengthen your SaaS selling foundation while preparing you for full cycle responsibilities. You will: • Own outbound prospecting, targeted outreach, and pipeline generation, • Qualify opportunities and create momentum for SAM sales cycles, • Deliver compelling messaging to SMB and mid-market prospects, • Execute structured call, email, and LinkedIn cadences, • Collaborate with SAM leaders and sales partners to refine conversion strategies, • Strengthen your SaaS sales acumen through ongoing coaching, training, and immersion in our platform, • Demonstrate performance and consistency across a structured evaluation framework You’ll get exposure to real selling, not just booking meetings—setting you up for success as you transition into the SAM family. Who We’re Looking For • Associate's degree or equivalent experience, required, • 1 to 2 years of outbound sales experience, required., • 2+ years of related experience, preferred., • Confidence communicating with decision makers via phone, email, and social, • Ability to manage volume, objection handling, and pipeline creation, • Desire to learn full cycle sales and move into a closing role, • Comfort with structured goals, metrics, and performance accountability, • A growth mindset and coachability, • Ability to travel less than 5% of the time., • Must be 18 years of age or older., • Must successfully complete pre-employment screening process, as required., • Must successfully complete any required training or orientation courses, as needed. What’s in It for You This role is intentionally designed as a launchpad into Software Account Management, offering: • A 6‑month accelerated program focused on outbound software selling, • Competitive base pay + an uncapped performance incentive, • Hands‑on exposure to our SAM teams and full sales cycle, • Real opportunity to move into SAR or Sr SAR based on performance following 6-months’ performance, • Skill‑building that positions you for long‑term career growth in software sales This isn’t just another outbound role—it’s a career advancement program. Program Outcomes At the end of the 6‑month program: • High performers → Software Account Representative (SAR), • Exceptional performers → Sr SAR, • Non‑performers → Program completion without transition This creates a fair, performance‑based path and allows you to take ownership of your growth which doesn’t end with the Sr SAR role: SAM Family Software Account Representative “SAR” Sr Software Account Representative “Sr SAR” Software Account Executive “SAE” Sr Software Account Executive “Sr SAE” Key Software Account Executive “Key SAE” What We Offer Life requires balance. So we provide benefits around health and wellness, continued education, and work/life balance to help you live your best life when you’re working…and when you’re not. • Medical, dental, and vision plans, plus a wellness program with added incentives, • 401(k) savings plan with company match and employee stock purchase plan, • Continuing education benefits with tuition assistance programs, • Paid time off including holidays, vacation, sick, personal, and year-end close Who We Are At ___, we’re a team fiercely devoted to the success of local businesses. We’ve been around for over 100 years, always with one goal in mind — helping small businesses compete, win and succeed. We provide the technology, software and local business automation tools small business owners need to better manage their time, communicate with clients, and get paid, so they can take control of their business and be more successful. We support businesses across the U.S., and we have team members all around the country (even internationally). In fact, we’re a work-from-anywhere company, because that’s how we get work done. Culture is vital at Thryv because it shapes our identity and, therefore, our measurements for growth. We have an identified set of values that hold all of us accountable paving the way for our company success and our legacy. All of this helps us deliver results for our clients and creates success for our employees. At Thryv, making a positive impact within our team and in our local community is the reason we get out of bed every morning. Thryv Core Values: • Client Devoted – Be humble with a servant mentality. Understand the uniqueness of each interaction while being flexible, knowledgeable, and genuine., • Under Promise, Over Deliver – Deliver expectations and exceed them, have accountability, listen and understand the ask., • Act Like You Own the Place – Taking ownership and accountability in your day-to-day decisions empowers you to act like you own the place., • Invest in our People – Hire people that are aligned with Thryv’s core values. Provide learning opportunities to enable all of us to adapt, belong, and create a lifelong career., • DONE3 – Define what you say (Done), Do what you say (Done), Follow up and ensure completion (Done)., • Making $$ is a Byproduct of Helping People – Always be devoted to people, act with integrity., • Think Long Term, Act with Passion & Integrity – Focus on making every interaction exceptional. Bring enthusiasm and devotion to every act. This includes doing the right thing, even when no one is looking. Think five years out or think for the long play. Find out more at corporate.thryv.com/careers/ Belonging at Thryv We believe in a work environment where all individuals are treated fairly and respectfully, have equal access to opportunities and resources, and can contribute fully to the organization’s success. We want our employees to feel a part of something big and we encourage the sharing of ideas and collaboration across the organization. We strive to ensure our work environment reflects diversity, fairness and meritocracy. We believe all employees should have the opportunity to perform effectively in their position. We value every employee and the authenticity they bring to their role and to the organization. As a result, our employee policies and internal practices focus on ability and merit as the standards for success. Requisition Detail and Process This information indicates the general nature and level of work performed by employees in this job. It is not designed to contain a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. The duties and responsibilities in this job description may be subject to change at any time due to reasonable accommodation or other reasons. The final job level offered may vary based on the applicant’s competencies and qualifications such as experience and education, and other job-related reasons. Our Commitment to Equal Opportunity Thryv is proud to provide equal employment opportunities to all employees and applicants, without regard to gender, color, race, religion, sexual orientation, national origin, citizenship, age, disability, veteran status, pregnancy, genetic information, or any characteristic protected by law. Thryv is committed to provide equal employment opportunities throughout the employment relationship including recruitment, hiring, discharge, compensation, benefits, discipline, development, and advancement or other aspects of employment.

Hands-on AR & Collections Team Lead needed for a global consumer services company in Woodland Hills, CA. Lead staff on AR/refund processes, provide training, manage assignments, and ensure timely reporting while driving accuracy and service excellence. This Jobot Job is hosted by: Ray Madden Are you a fit? Easy Apply now by clicking the "Apply" button and sending us your resume. Salary: $70,000 - $85,000 per year A bit about us: We are a global consumer services company supporting high-volume transactions and complex reporting needs. Our teams ensure financial accuracy, customer satisfaction, and strong operational support across international markets. Why join us? Lead a dynamic team in a global consumer services company. Hands-on role with multi-entity AR operations and chargeback resolution. Opportunity for professional growth in a fast-paced, customer-focused environment. Job Details Overview A global consumer services company is seeking an Accounting Operations Team Lead to oversee staff handling balance due and refund processes. This is a hands-on supervisory role that combines staff training, assignment management, process improvement, and detailed reporting. The Team Lead will coach and cross-train a small team, ensure deadlines are met, and work closely with management to enhance accuracy, efficiency, and customer satisfaction. Key Responsibilities Supervise and coach staff; establish training timelines, deliver one-on-one guidance, and conduct refresher sessions to close skill gaps. Monitor and distribute daily/weekly assignments, ensuring quotas are met and aged items are resolved promptly. Analyze and report on assignment volumes, error trends, and staff development progress to management. Review and update procedures, ensuring accuracy and compliance while identifying process improvements. Collaborate across departments (Customer Service, Reservations, Sales, etc.) to resolve account and booking-related issues in a timely manner. Handle ad hoc projects related to refunds and receivables, including research and reconciliation of complex cases. Maintain detailed documentation, reporting, and communication to support transparency and continuous improvement. Requirements 3–4 years’ experience in accounting, AR/AP, or operations in a corporate/professional setting. Proven ability to supervise, train, and coach staff. Strong customer service orientation, with excellent phone and email communication skills. Intermediate Excel skills (formulas, pivot tables) and comfort with large data sets. Strong problem-solving skills and ability to follow structured procedures while adapting to new scenarios. Solid math skills and attention to detail. Interested in hearing more? Easy Apply now by clicking the "Apply" button. Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy

About the Company Everest is redefining executive support by striking the perfect balance between cutting-edge technology and the human touch. At Everest, we believe being an executive assistant is meaningful, impactful work, using technology to help with the busywork, while providing the human oversight and partnership clients want and need. Great executive assistants bring sound judgment, empathy, and partnership—things no tool can replace. As a company serving a diverse and accomplished client base, our goal is to simplify the everyday so our clients can focus on the big picture. Ready to see what's possible when tech and humanity work hand in hand? About the Role This is not a traditional EA role. As an Executive Assistant supporting a deep tech CEO through an active fundraising sprint, you will be the operational backbone of one of the most consequential moments in the company's history. You will make sure every investor email is answered within hours, every meeting is preceded by a thorough briefing document, and every follow-up lands within 24 hours — so that your principal can focus entirely on the work only they can do: telling the company story, building relationships, and closing the round. Your principal is a self-aware, highly autonomous founder who processes information quickly and thinks in systems. They carry meaningful cognitive load around email, follow-up, and scheduling — and they are looking for someone who will absorb that load completely, from day one, without being asked twice. You will work alongside an existing EA shared across the founding team, coordinating on calendar matters with clear lanes and mutual respect. Responsibilities • Investor Communications Ownership: Triage and manage the principal's inbox end-to-end via full Outlook delegation. Draft and send investor follow-ups, meeting confirmations, and thank-you notes in their voice. Ensure no email sits unanswered and no investor thread goes cold., • Investor Meeting Preparation: Prepare a tailored briefing document before every investor meeting — fund background, partner bios, investment thesis, relevant portfolio companies, and prior interaction history. Coordinate pitch materials and logistics in advance of each session., • Calendar Strategist: Own the principal's investor meeting calendar across multiple time zones (San Francisco and Berlin). Build in prep time, protect buffer between sessions, and resolve conflicts proactively. Coordinate with the existing EA to keep fundraising and broader company obligations aligned., • Follow-Up & Relationship Tracking: Send personalized thank-you correspondence within 24 hours of every meeting. Track investor interest, next steps, and commitments in a shared system. Manage follow-up sequences so no relationship loses momentum., • Travel & Logistics: Manage travel booking and itinerary coordination for the principal's San Francisco stay and any related travel. Handle day-of logistics — meeting locations, transportation, last-minute changes — with calm and precision., • Term Sheet & Due Diligence Support: As the process advances, coordinate term sheet logistics, due diligence requests, and data room management in close partnership with the principal and the broader team. Qualifications • Experience: 5+ years of high-level executive support, with direct experience supporting a founder or executive through a capital raise. Familiarity with venture capital dynamics, investor communications, and fundraising operations is required. Required Skills • Investor Communications Fluency: You understand what investor follow-ups should look like, what a briefing document should contain, and why response time is a form of credibility. You calibrate quickly to a principal's voice and draft communications that feel native to them., • Tech-Savvy: Microsoft Outlook native — full inbox and calendar delegation is the operating model. Also comfortable with project management platforms, CRMs, and shared tracking systems., • Core Strengths: Discreet, professionally mature, and built for a sprint. You thrive when the stakes are high and the pace is fast. You own the inbox completely, anticipate needs before being asked, and never require check-ins to stay effective., • German is a Plus: Not required, but a genuine differentiator given the company's international footprint and European investor base. Work Environment • Location: San Francisco, CA (hybrid), • Geographical Focus: San Francisco/Bay area for occasional in-person investor and client-facing moments as needed. Pay range and compensation package We are committed to providing a competitive compensation package that rewards your experience and contributions. Annual Compensation: The starting annual compensation for this role is expected to be in the range of $110,000 to $140,000, commensurate with skills and relevant experience. Comprehensive Benefits Package: • Health & Wellness: Full medical, dental, and vision insurance coverage., • Time Off: Generous paid time off (PTO) policy., • Professional Growth: Opportunities for up-skilling, continuous education, and career advancement; access to industry conferences and special events. This role is with a private client. All inquiries will be handled with full confidentiality.

A healthcare startup in San Francisco is seeking a Growth Engineer to enhance patient engagement through innovative solutions. The role involves designing experiments to drive bookings, analyzing funnel metrics, and improving user experiences. Ideal candidates have 5+ years in software engineering and experience in growth-focused teams. This role offers hybrid work options and competitive compensation between $185,000 and $225,000 annually. #J-18808-Ljbffr

A remote travel assistance firm is seeking a remote Trip Assistant to support clients with their travel planning.The ideal candidate will assist with booking flights, hotels, and transportation, providing clear support via phone, email, or chat.Experience in customer service is a plus, but not manda

Base pay range $60,000.00/yr - $150,000.00/yr About The Role Chief of Staff (Founder’s Office) at Just Words – we’re looking for a Chief of Staff to join the Founder’s Office and work side-by-side with the CEO. This role is a force multiplier for the founder, helping drive strategic priorities, building leverage across the organization, and ensuring the company executes with focus and speed. You’ll be at the center of decision-making, gaining a front-row seat to the challenges and opportunities of scaling a high-growth startup. This is an ideal role for someone who wants to learn what it takes to build a category-defining company and is excited to wear many hats – operator, strategist, communicator, and problem-solver. Responsibilities Strategic Execution Drive the CEO’s top priorities, from company-wide OKRs to critical cross-functional initiatives. Founder Leverage Support Go-To-Market efforts, including booking calls, preparing decks, and conducting company research. Wear different hats across functions such as HR, accounting, and finance management. Act as a thought partner and sounding board on strategic decisions. Operational Excellence Build lightweight processes that scale with the company while preserving velocity. Anticipate and resolve operational issues to elevate customer success and internal efficiency. Special Projects Lead high-impact, ambiguous projects with no clear owner, spanning Marketing, Sales, and Fundraising. Run point on partnerships, research, and external opportunities as delegated by the CEO. About You Experience: 2–5 years as a founder, or in management consulting, operations, or in an early-stage startup environment. Skills: Exceptional written and verbal communication; ability to synthesize complex ideas clearly. Highly analytical; comfortable working with data and financial models. Strong project management; able to drive initiatives from 0→1 with minimal oversight. Mindset: Founder-like – bias to action, resourceful, comfortable with ambiguity. Low-ego team player who thrives in fast-moving environments. Hungry to learn and grow; motivated by building something from the ground up. What You’ll Gain Direct exposure to the CEO, board, and leadership team. A crash course in company building – strategy, fundraising, GTM, operations. A path to grow into a leadership role in the company as we scale. Seniority level Executive Employment type Full-time Job function Administrative Software Development Referrals increase your chances of interviewing at Just Words by 2x. Get notified about new Chief of Staff jobs in San Francisco, CA . #J-18808-Ljbffr

A healthcare delivery company is seeking a Growth Engineer to enhance patient bookings through innovative product changes and optimize engagement across multiple channels.You will design and implement experiments to gain insights into user behavior.Ideal candidates possess 3+ years of software engin

A innovative healthcare company in San Francisco is seeking a Growth - Staff Software Engineer to enhance patient engagement through innovative booking systems.The ideal candidate will lead a team, design and execute experiments that drive bookings, and have over 7 years of experience in software en

Company Overview: Penny’s Adventures is a leading travel company that specializes in creating unique and unforgettable experiences for our clients.We are committed to providing exceptional customer service and helping our clients discover the world in new and exciting ways.As a remote company, we

A travel company is seeking a Luxury Client Experience Manager to assist clients with customized travel arrangements.This remote position offers professional development opportunities.Key responsibilities include researching personalized itineraries, booking travel services like flights and hotels,