Clerical jobs in Tampa, Florida - Page 3Create job alerts

Job Description Gracepoint seeks a caring and compassionate individual to manage front-office operations within a clinical setting. COMPANY BENEFITS • Full Health Care Benefits for full-time staff members, • PRN takes advantage of our 401(k) plan through Voya, • PTO advantage begins on day 1 of employment The Administrative Assistant provides clerical support and front office management to clinical staff and clients within the Adult Central Intake department. This is a front office desk position located within the Adult Inpatient Services for Adult Emergency Stabilization facility and will report to and function under the direction, instruction, and supervision of the program administrator. QUALIFICATIONS: Minimum of high school diploma or general education degree (GED). Must be able to type 35 wpm, read, write, comprehend verbal and written instructions, file alphabetically, and use office machines. Ability to communicate effectively with, provide information to, and respond to questions from employees, clients, visitors, and all outside providers. PHYSICAL DEMANDS: Abilities in reaching, bending, talking, fingering, sitting, carrying, standing, grasping, fine hand coordination, hearing, reading and writing, and remaining calm under stress. Ability to reach with hands and arms, climb stairs, balance, stoop, kneel, crouch, or crawl. Specific vision abilities include close, distance, color, peripheral, depth perception, and the ability to adjust focus. Must be capable of lifting 10 pounds of dead weight alone. WORK ENVIRONMENT: • General climate-controlled health care setting., • Most work is completed while seated at a desk using standard office equipment., • Interface with patients in an outpatient or acute care inpatient environment., • Complete documentation and/or data entry per program requirements., • Professional and courteous communication with patients, staff, and outside providers., • Assess initial client needs upon contact with the agency and route them appropriately., • Maintain organization in a fast-paced environment., • Maintain general knowledge of agency services available for clients., • Effectively manage the flow of the work area., • Other duties as needed per program requirements., • Meets deadlines, requirements, and expectations as established by the supervisor, agency, and department., • Provides exceptional customer service in all communications and interactions with staff, the general public., • Maintains confidentiality and remains calm under stress., • Assists staff with support in all areas of functional responsibility in a courteous, supportive manner., • Maintains and exhibits servant leadership qualities and exceeds customers’ expectations. PRN

Job Description Summary of Position The IT Specialist is responsible for providing services to enhance the use of IT products such as customer and desk side support, acquisition, implementation, deployment, help desk, asset, and problem management. Reports to: IT Support Manager Work Location: In our Tampa, FL office, onsite Essential Duties & Responsibilities • Records, responds to, diagnoses, escalates, follows up, and documents solutions to problems through discussions with users., • Diagnose and resolve problems associated with application software, hardware and operating systems; determine the source of problems and classify their level of urgency and nature., • Install and deploy workstations and other IT technology to users., • Support desktop environments and work with various backend technologies., • Takes requests, assembles and ships or installs solutions for users., • Operates equipment and software according to system design., • Troubleshoots and provides production support and repair., • Updates existing documentation based on instructions for products and services., • Adheres to all IT processes, policies, standards, and procedures., • Provide support to help desk staff as appropriate., • Configure, deploy, maintain, troubleshoot and install new computer hardware, peripherals, mobile devices and software for end users in-house and remotely., • All other duties as assigned.Preferred Skills (not mandatory), • Be the primary point of contact for the Managed Detection and Response (MDR) SOC events and requests from MSP if applicable., • Monitor software patch platform for vulnerabilities requiring manual remediation with MSP if applicable., • Operate the enterprise vulnerability scanner and prioritize/coordinate remediation activities., • Plan & implement Security training materials to end users.Qualifications, • High school diploma or GED required; Associates degree or a minimum of one (1) year experience in desktop and/or help desk support or either six (6) months plus work experience or an internship., • Knowledge of Microsoft Windows 10 & 11 OS, MS Office 365, Office 2016-2019 Suite and PC Hardware., • Excellent customer service skills for a diverse customer base., • Strong attention to detail with an emphasis on written and verbal skills. Nesco Resource provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Company DescriptionNESCO Resource Company Overview Established in 1956, NESCO Resource employs over 10,000 people in 42 states and services a variety of local accounts as well as major accounts. Within NESCO Resource, we have three operating groups with the capability to staff effectively any positions that require Technology, Accounting & Finance, and Clerical & Light Industrial expertise. Rather than the generalist approach most employment agencies pursue, we practice the approach of a specialized staffing firm. We believe our outstanding local growth can be directly attributed to the credibility of our employees and their ability to focus on the specific needs of our customers. Nesco Resource is an equal employment opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or veteran status, or any other legally protected characteristics with respect to employment opportunities.NESCO Resource Company Overview\r\nEstablished in 1956, NESCO Resource employs over 10,000 people in 42 states and services a variety of local accounts as well as major accounts. Within NESCO Resource, we have three operating groups with the capability to staff effectively any positions that require Technology, Accounting & Finance, and Clerical & Light Industrial expertise. Rather than the generalist approach most employment agencies pursue, we practice the approach of a specialized staffing firm. We believe our outstanding local growth can be directly attributed to the credibility of our employees and their ability to focus on the specific needs of our customers.\r\n\r\nNesco Resource is an equal employment opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or veteran status, or any other legally protected characteristics with respect to employment opportunities.

Job Description POSITION TITLE: Membership Coordinator DEPARTMENT: Operations REPORTS TO: Club Director SALARY/FLSA STATUS: Non-Exempt, Part-Time ORGANIZATION MISSION: The mission of Boys & Girls Clubs of Greater Tampa Bay is to provide high-quality, out-of-school Club experiences to ensure our young people, especially those who need us most, are on track to graduate from high school with a plan for their future, demonstrate good character & citizenship, and live a healthy lifestyle. PRIMARY FUNCTION: Fulfill the Boys & Girls Clubs of Greater Tampa Bay’s mission by maintaining the front counter area, providing courteous and quality customer service and ensuring the safety of Club members. Perform administrative tasks necessary for the proper maintenance of membership records including the maintenance of the membership tracking system (MTS). Provide all necessary clerical support for the Club Director and other program staff. MAJOR DUTIES AND RESPONSIBILITIES: • Data entry and updates to information contained within the membership tracking system (MTS) and parent portal., • Print daily program rosters for staff., • Manage daily sign-out process which includes verification of parent or other approved adult identification., • Member file management to include gathering necessary documents and authorization forms., • Interact with incoming visitors to include parents, volunteers or other administrative staff., • Answer incoming calls to the facility, respond to inquiries via Outlook email and phones., • Participate in weekly staff meetings and various team-oriented activities., • Actively support other club staff and youth development professionals in the daily service to club youth. ADDITIONAL RESPONSIBILITIES: Backup staff members in the absence of other youth development professionals or work on some weekends and/or extended hours for special events and/or programs or support other club locations within a reasonable geography. QUALIFICATIONS: • Minimum of high school diploma or equivalent, • Creativity with the ability to make tasks seem fun, • Must be flexible, • Must be responsible, • Must be able to engage with schoolchildren of all ages, • Willing to complete organization sponsored CPR training RELATIONSHIPS: Internal: Maintains close, daily contact with Club Staff (professional, part-time and volunteers), administrative staff, Club members and supervisor to receive/provide information, discuss issues, or explain guidelines/instructions. External: Maintains contact with external community groups, schools, members’ parents, and others. TRAVEL: Travel may be required to multiple Club facilities throughout Hillsborough, Pasco and Pinellas County for training and/or other business purposes. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, stand, walk, kneel, stoop, and use a keyboard. The employee is occasionally required to bend and lift and/or move up to 30 lbs. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate - high. Flexibility to working schedules may be required due to changing needs. DISCLAIMER: The information presented indicates the general nature and level of work expected of employees in this job classification. It is not designed to contain, nor to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications, and objectives required of employees assigned to this job. Reasonable accommodation will be possible and based on an individual basis. EQUAL OPPORTUNITY EMPLOYER: Qualified applicants receive consideration for employment without discrimination because of race, color, gender, religion, national origin, ancestry, citizenship, disability, age, sexual orientation, or any other characteristic protected by law. Signed by: ____________________________________________________________________ Printed Name: ________________________________________________________________ Date: ________________________________

Job Description We are seeking a highly organized and detail-oriented Construction Administrative Assistant to provide crucial support to our project management and field teams. This role will be responsible for a wide range of administrative and clerical tasks, ensuring the smooth and efficient operation of our daily construction activities. The ideal candidate will be a proactive problem-solver with excellent communication and computer skills, capable of managing multiple priorities in a fast-paced environment. Primary responsibilities include, but are not limited to: • Provide comprehensive administrative support to project managers, superintendents, and other construction staff., • Manage project-related documentation, including permits, ensuring accurate filing and organization (both physical and digital)., • Track project progress and deadlines, assisting in the preparation of status reports., • Coordinate and schedule meetings, site visits, and other project-related appointments., • Maintain and update project databases and logs., • Serve as a point of contact for clients, subcontractors, and vendors, handling inquiries professionally and efficiently., • Manage office supplies and ensure the smooth operation of office equipment., • Assist with the preparation of project close-out documents., • Support the safety department with administrative tasks, as needed., • Perform other administrative and clerical duties as assigned., • Work closely with PDS supervisor and field staff on expediting and completing daily field paperwork and duties as assigned, including but not limited to spreadsheets, copying, faxing and filing., • Keeping office organized and all documents neatly filed for easy access. Requirements: • Prompt and courteous customer service skills, both telephone and in person, • Ability to identify and resolve problems in a timely manner, • Ability to coordinate multiple tasks simultaneously, • Effective communication skills, both oral and written, • Respond promptly to customer needs and resolve all issues satisfactorily, • Maintain confidentiality at all times, • Treat people with respect and uphold organizational values, • Follow policies and procedures, • Complete tasks correctly and on time, • Prioritize and plan work activities and use time efficiently, • Ability to consistently meet or exceed deadlines, • Ability to deal with frequent changes, delays or unexpected events Education and/or Experience: • High school diploma or equivalent, • Intermediate computer skills. The Total Rewards Proposition: • Competitive compensation paid weekly., • Medical, Dental, Vision, and LTD/STD., • 401(k) with company match, vested day-one., • Employee Stock Purchase Plan [ESPP]., • Tuition Reimbursement., • Paid Time Off, Holiday Pay, and Community Service Paid Time Off., • Legal Assistance Coverage, • Award winning safety programs., • Growth Opportunities. EEO Statement: We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. Third Party Agency Notice: Primoris will not accept any unsolicited resumes from any third-party recruiting agencies either domestic or international. Primoris nor its subsidiaries will be responsible for any fees from the use of any unsolicited resumes either through our ATS or via electronic mail systems from any agency representative or agency consultant unless your firm is an approved vendor partner with a current executed agreement. Company Overview: Primoris Gas Operations, which consists of companies such as Q3 Contracting, ARB, Primoris Distribution Services, has over 60 years of experience working in the natural gas distribution industry. Over this time, we have maintained numerous customer relationships spanning more than two decades. Providing a safe environment, quality workmanship, and exceptional value to our customers is the foremost focus of our operations. We build great projects because we have built a great company – and insist on great performance, which is a product of our people, passion, and partners.

Job Description Our Culture: Inspire hope. Build your legacy. Discover a rewarding, fulfilling, well-balanced career at Florida Digestive Health Specialist, LLP (FDHS). With providers and locations across Florida, FDHS is one of the largest single-specialty, physician-owned GI practices in the state. FDHS was established in 2011 to provide comprehensive, high-quality gastroenterology services and foster advanced research for digestive health problems. With a growing team of nationally acclaimed care centers, providers, and staff, we continue to expand our reach to communities that need our care. As we continue to grow, we are seeking a skilled Office Administrative Assistant to join our team and support our mission. Description: We are seeking a highly organized and motivated individual to join our team as Medical Administrative Assistant for our busy gastroenterology office. The Medical Administrative Assistant supports the daily operations of the gastroenterology practice by performing a combination of front office administrative duties and limited back office clinical support. This role is primarily responsible for administrative and clerical functions such as scheduling, insurance verification, referrals, and patient record management. In addition, the position includes limited clinical duties, including rooming patients and taking vital signs. Candidates must have prior medical office experience and be fully bilingual in English and Spanish to support our diverse patient population. Duties and Responsibilities: Clerical Support: * Greet patients and visitors in a courteous and professional manner. * Schedule appointments, procedures, and follow-up visits in accordance with physician protocols. * Verify insurance coverage and eligibility prior to appointments. * Obtain prior authorizations and process referrals as required by insurance carriers. * Maintain accurate and up-to-date patient records in the electronic health record (EHR) system. * Collect and post copayments, assist with billing inquiries, and update patient financial records. * Answer multi-line phone system, relay messages, and respond to patient questions or route to the appropriate party. * Assist with medical forms, requests for records, and documentation. Back and Front Office Support: * Escort patients to exam rooms and record vital signs including height, weight, blood pressure, pulse, and temperature. * Document the chief complaint and basic intake information in the EMR system. * Clean and restock exam rooms as needed. * Support other front and back office operations as directed by the Office Administrator or clinical team. * Collaborate with clinical and administrative staff to ensure seamless patient flow and efficient operations. • Highschool diploma or equivalent required., • 2+ year of experience in a medical office setting required., • Must be fully bilingual in English and Spanish (verbal and written communication)., • Experience with EMR systems and medical scheduling software preferred., • Understanding of basic medical terminology and HIPAA HIPAA, OSHA, and Medicare compliance., • Strong organizational and multitasking skills, with the ability to prioritize tasks effectively., • Excellent communication and interpersonal skills, with a customer service-oriented approach., • Proficiency in Microsoft Office software applications., • Knowledge of medical billing and coding procedures preferred., • Ability to work independently and collaboratively in a fast-paced environment., • Attention to detail and a commitment to maintaining high standards of professionalism and patient care. The employee is frequently required to walk; sit; use hands for fine manipulation, handle or feel and reach with hands and arms using a keyboard and video display terminal. The employee is occasionally required to stand and stoop, kneel, crouch or crawl and climb stairs. The employee should be able to lift and move up to 25 lbs. EEO Statement: It is the policy of Florida Digestive Health Specialists to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information or any other protected characteristic under applicable law. When you join FDHS, you become part of a premier team striving to deliver unparalleled, personalized care while treating patients like family. And at FDHS, our patients are at the heart of everything we do. Join our team at FDHS and make a difference in the lives of our patients and employees alike!

Job Description Job Responsibilities & Requirements: As our Office Admin, you’ll keep the office running smoothly and support daily operations. Your responsibilities include: • Maintain office efficiency by maintaining appearance of common areas, organizing procedures, handling correspondence, managing filing systems, and overseeing supplies and equipment., • Provide direct administrative support and backup as needed; this includes, but is not limited to, scheduling appointments, meetings, and events, booking employee travel, maintaining filing systems, mailing and shipping/receiving packages, general clerical support, data entry, scanning, and maintaining all employee lists., • Oversee the day-to-day activities of the office as the main point of contact in the reception area., • Maintain truck inventory, schedule maintenance appointments and upkeep filing and documentation., • Track office inventory and supplies, proactively obtain purchase approval, order, and stock., • Coordinate meetings and events, including locations, personnel and food as requested by management., • Assist our Finance team with purchasing and proper documentation, A/R approvals, invoice and receipt backup, payroll processing, time and expense workflows, and client billings., • Review employees’ expense reports and verify accuracy, as needed., • Assist with the office space/infrastructure planning (moves, additions, and changes to workstations) and provide answers, resources, and solutions as requested., • Ensure the office remains clean, uncluttered, tidy, and always professionally presentable., • Coordinate with IT department on all office equipment needs and setup., • Assist the HR Department with onboarding/offboarding processes and other general HR functions as needed., • Screen phone calls and route callers to the appropriate party., • Greet and assist office visitors and employees., • Consistently communicate in a polite and professional manner in-person, as well as via phone and e-mail., • High School Diploma (Required), • Associate degree (Preferred), • Previous admin or office support experience, • Proficiency in Microsoft Office (Word, Excel, Outlook), • Strong organization, time management, and communication skills, • Friendly, professional, and detail-oriented Benefits • Choice of Two Medical Plans – 100% Employee Coverage, • HSA medical option – with Company contribution, • Affordable Dental & Vision Plans – Keep that winning smile sharp, • 401(k) with 3% Company Contribution – Future you says thanks, • Short & Long-Term Disability (Company Paid) – Because life happens, • Critical Illness, Hospital Indemnity, Accident Plan- Pairs nicely with an HSA, • $100,000 Life Insurance (Company Paid) – Your family’s safety net, • Professional Development & Certifications – Always be leveling up MC Squared is a professional consulting engineering firm specializing in the fields of Geotechnical Engineering, Geo-Environmental, Construction Materials Testing and Inspection, and Pavement Design and Management with offices in Florida, Georgia, and South Carolina. Our clients include DOTs, municipalities, state agencies, and large multi-national engineering firms. We are retained to provide innovative solutions to complex subsurface issues to support the design of heavy civil infrastructure projects in Transportation, Water/Wastewater, Tunneling, Dams, and Aviation sectors, as well as provide cost-effective solutions for structures, commercial developments, and educational institutions. MC Squared has experienced significant year-over-year growth for the last several years and our current in-house projects and backlog show the trend will continue. Equal Opportunity Employer We welcome candidates of all backgrounds and are committed to a respectful, fair, and inclusive workplace.