Clerical jobs in White Plains, New York - Page 3Create job alerts

Clerk – Clerks sell stamps, take incoming mail, sort and distribute the mail in addition to other clerical functions. To allow a better understanding of the Postal Service Clerk position, the following is a brief description. POSTAL CLERK NO EXPERIENCE REQUIRED – PAID TRAINING PROVIDED – JOB S

Job DescriptionAFC Urgent Care - Scarsdale Benefits/Perks • Paid time off (For Full - Time Only), • Health insurance (For Full - Time Only), • Dental insurance (For Full - Time Only), • Great small business work environment Job Summary To accurately check patients in and out by verifying insurance, collecting payments, and maintaining patient records and accounts. Maintain patient flow. Provide positive patient relations. Responsibilities • Prepare the clinic for opening each day by reviewing the facility, opening all systems applications, and preparing new patient registration packets and required documents, • Greet patients, provide patients with initial paperwork and obtain copies of insurance and identification cards, • Register patients, update patient records, verify insurance accurately and timely, and check patients out, • Determine, collect, and process patient payments and address collection and billing issues, • Respond promptly to customer needs, provide excellent customer service, assist patients with follow-up appointments, and fulfill medical documentation requests, • Balance daily patient charges (cash, check, credit cards) against system reports, • Complete closing procedures by preparing closing documentation and submitting required reports, • Complete cash control procedures and secure financial assets, • Maintain complete and accurate documentation

Job Description AF is looking for a responsible Gym Attendant Team Members to take care of our Health Clubs; carry out cleaning, maintenance, and office duties. The goal is to keep our gyms exceptionally clean, organized, and assist members or prospective members at the club for sales/handling. PLEASE DO NOT CONTACT OR VISIT THE CLUB ABOUT YOUR APPLICATION. CHECK YOUR SPAM/JUNK REGULARLY. MUST: have your own reliable car; be willing to work at multiple locations ( at least 2 - Mount Kisco NY, Pleasantville NY, Elmsford NY, Yorktown Heights NY); be willing to work a variety of tasks (not a "front desk job"); at least 18+ years of age; be able to work beyond the summer months (not a "summer job"). Compensation and hours will be based on experience/background and availability. Below is a list of general duties (but not limited to): • Managing facility with top-notch cleaning and organizational skills., • Exceptional customer service at the club ( i.e. handling prospective members, members' needs, security etc.)., • Managing emails and/or daily ongoing marketing + communications., • Sales of Membership and Personal Training (ideal for those certified in training)., • Clerical office work (i.e. CRM database, some filing, payment tracking/billing)., • Positive and friendly attitude., • Repeat: MUST be willing to work evenings, weekends, and Holidays., • Repeat: MUST have your own reliable car. Please send your complete resume, brief cover letter describing your strong points relevant for this position, your work availability, and two references. We look forward to meeting you!

Job Description AF is looking for a responsible Gym Attendant Team Members to take care of our Health Clubs; carry out cleaning, maintenance, and office duties. The goal is to keep our gyms exceptionally clean, organized, and assist members or prospective members at the club for sales/handling. PLEASE DO NOT CONTACT OR VISIT THE CLUB ABOUT YOUR APPLICATION. CHECK YOUR SPAM/JUNK REGULARLY. MUST: have your own reliable car; be willing to work at multiple locations ( at least 2 - Mount Kisco NY, Pleasantville NY, Elmsford NY, Yorktown Heights NY); be willing to work a variety of tasks (not a "front desk job"); at least 18+ years of age; be able to work beyond the summer months (not a "summer job"). Compensation and hours will be based on experience/background and availability. Below is a list of general duties (but not limited to): • Managing facility with top-notch cleaning and organizational skills., • Exceptional customer service at the club ( i.e. handling prospective members, members' needs, security etc.)., • Managing emails and/or daily ongoing marketing + communications., • Sales of Membership and Personal Training (ideal for those certified in training)., • Clerical office work (i.e. CRM database, some filing, payment tracking/billing)., • Positive and friendly attitude., • Repeat: MUST be willing to work evenings, weekends, and Holidays., • Repeat: MUST have your own reliable car. Please send your complete resume, brief cover letter describing your strong points relevant for this position, your work availability, and two references. We look forward to meeting you!

Job Description AF is looking for a responsible Gym Attendant Team Members to take care of our Health Clubs; carry out cleaning, maintenance, and office duties. The goal is to keep our gyms exceptionally clean, organized, and assist members or prospective members at the club for sales/handling. PLEASE DO NOT CONTACT OR VISIT THE CLUB ABOUT YOUR APPLICATION. CHECK YOUR SPAM/JUNK REGULARLY. MUST: have your own reliable car; be willing to work at multiple locations ( at least 2 - Mount Kisco NY, Pleasantville NY, Elmsford NY, Yorktown Heights NY); be willing to work a variety of tasks (not a "front desk job"); at least 18+ years of age; be able to work beyond the summer months (not a "summer job"). Compensation and hours will be based on experience/background and availability. Below is a list of general duties (but not limited to): • Managing facility with top-notch cleaning and organizational skills., • Exceptional customer service at the club ( i.e. handling prospective members, members' needs, security etc.)., • Managing emails and/or daily ongoing marketing + communications., • Sales of Membership and Personal Training (ideal for those certified in training)., • Clerical office work (i.e. CRM database, some filing, payment tracking/billing)., • Positive and friendly attitude., • Repeat: MUST be willing to work evenings, weekends, and Holidays., • Repeat: MUST have your own reliable car. Please send your complete resume, brief cover letter describing your strong points relevant for this position, your work availability, and two references. We look forward to meeting you!

Job Description 1 year min Front Desk Experience Computer skills Excellent communication skills Quick learner of office practice software and procedures Greets patients professionally in person and on the phone Insurance verification Scheduling patients appointments Perform clerical tasks Prepare medical files Maintain confidentiality Must be organized in time management and able to multi-task Knowledge of office equipment scan fax copy

Job Description We are seeking an Administration Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: • Greet and assist onsite guests, • Answer inbound telephone calls, • Develop and implement organized filing systems, • Previous experience in office administration or other related fields, • Ability to prioritize and multitask, • Excellent written and verbal communication skills, • Strong attention to detail, • Strong organizational skills

Job Description Fast growing company based in Mount Vernon that manufactures and imports medical products. We are currently in the process of hiring a person with an administrative assistant and data entry background. This position is ideal for someone with an excellent work ethic, strong computer skills and an outgoing personality who can work independently with minimal oversight. Duties & Responsibilities • Main responsibilities include assisting the invoicing and logistics departments in invoicing orders, entering data and other related tasks., • Generate and process invoices from shipped orders and send them to the customers., • Provide general support to the invoice department and account receivable department., • Generate and process sales orders from customer purchase orders and send confirmations to the customers., • Clerical duties such as filing, scanning and general office duties. Experience/Requirements • Minimum 2 years of office work, • Skilled in Microsoft Excel, • Data entry experience, • Stable work history, • Excellent spoken English is a must, • Reliability and dependability a must, • Proficient in Microsoft Office is a must (word, excel, outlook), proficiency in NetSuite would be a plus., • Previous experience in office or administrative setting preferred, • Excellent skills in all areas of communication (writing, reading and speaking)., • Highly motivated, organized individual who possesses attention to detail.

Job DescriptionPavilion Concierge — The Osborn Status: Part-Time (Weekend Coverage) Rate: $20.08/hour Location: Rye, NY (The Pavilion at The Osborn) Schedule: Every Saturday & Sunday, 10:00 AM – 6:00 PM (16 hours/week) Make every first impression feel like home As a Pavilion Concierge, you’re the warm welcome and calm problem-solver who keeps our Pavilion running smoothly. You’ll support residents, families, visitors, and our nursing team with grace, speed, and a smile—turning everyday moments into exceptional experiences. What you’ll do * Be the front-line ambassador: Greet residents, visitors, and vendors; answer phones; route calls and messages accurately; provide helpful information. * Support the unit: Handle clerical tasks (filing, basic data entry, organizing), keep the desk and common areas tidy, and jump in where needed. * Respond with care: Answer resident call bells as needed and follow up with residents, families, staff, and referral sources to ensure needs are met. * Keep things moving: Prioritize multiple requests, collaborate with the interdisciplinary team, and escalate issues to the right staff—fast. What you’ll bring * People skills, plus: Patience, tact, enthusiasm, and a consistently cheerful, professional demeanor. * Service mindset: Genuine respect for older adults and an understanding of age-related needs. * Organization & independence: Ability to manage your workload and make sound decisions in a busy environment. * Tech comfort: Proficiency with Microsoft Office (Outlook, Word, Excel; Publisher a plus). * Background: High school diploma (or equivalent) or prior office/concierge experience or a comparable mix of both. * Integrity & confidentiality: You handle sensitive information with care at all times. Physical & sensory essentials * Sit/stand for extended periods; move throughout the building. * Lift/carry 10–25 lbs and push/pull up to 25 lbs over short distances. * Communicate clearly in English in person and by phone (with or without accommodations). Why you’ll love working here * A mission-driven, resident-centered community with a supportive team culture. * A role where your calm, kindness, and follow-through make a daily difference. * Predictable weekend hours—perfect for students or a steady second role. The Osborn is an Equal Opportunity Employer. Duties and responsibilities may evolve to meet resident and operational needs. Every Saturday and Sunday from 10:00 am to 6:00 pm

Job Description Overview The Administrative Assistant is responsible for providing administrative and clerical support to ensure the efficient operation of the department. They perform a variety of tasks including scheduling appointments, coordinating meetings, preparing reports, and handling correspondence. The Administrative Assistant serves as a liaison between departmental staff, management, and external stakeholders, ensuring that communication is clear and effective. Responsibilities • Perform a variety of administrative duties such as answering phones, typing letters, filing, sorting and distributing mails for the department., • Coordinate and maintain office operations by maintaining files, ordering supplies, and performing relevant duties for senior management, ensuring the efficient functioning of the office., • Maintain and track a variety of records and files, including receiving and routing mail, publications, department messages, reports, and indicator boards, and scheduling appointments., • Operate a computer system with a printer, copier, fax machine, and other office machines to ensure smooth and seamless operations., • Process and submit management expense reports, while ensuring the confidentiality and accuracy of sensitive information. Qualifications Education • None required.

Job Description Joining Paraco means you will be part of a growing company thriving in a highly entrepreneurial, fast-paced culture in which generous incentive plans reward positive results. Our exceptional employees have access to industry leading tools, resources and support helping you to realize your full potential. Paraco Gas is seeking a loyal, responsible, dedicated, customer-oriented Office Administrator to join our team! Scope of the Role includes: Using their in-depth knowledge of Paraco products and solutions, the Office Administrator will provide effective customer service to internal and external customers supporting branch delivery operations. With their positivity and helpful “can-do” attitude, they act as brand ambassadors as they are dedicated professionals possessing a positive work ethic and exceptional communication skills, taking pride in what they do each and every day. If this sounds like you, Paraco may be a great place to take your career to the next level! Essential responsibilities will include but not be limited to: • Answer calls & emails, assisting with billing questions, payments, issue resolution and delivery scheduling., • Assist walk-in customers during office hours inclusive of dealer fill-ups and BBQ exchanges and handling payments., • Ensure daily cash deposits are reconciled and processed properly and in a timely manner., • Input orders into ADDs system for driver routes, and print driver route sheets., • Schedule and review drivers’ work schedules., • Review load sheets with dockworkers to ensure trucks are packed with the correct number and size of tanks., • Send mileage sheets to truck leasing company., • Issue credits/refunds to customers for overpayments when requested., • Bill out all service work after coding., • Daily, review evening shift log and month-end reports., • Order supplies for the facility., • Assist with clerical duties and special projects as needed. We’re looking for the following abilities and skills: • Computer data entry skills coupled with experience with Microsoft Office and the ability to learn and use fleet management software including: Roadnet, Silent Passenger and ADD’s energy for facility and delivery operations., • Effective written and oral communications skills for communication with staff, vendors and customers., • A passion for excellence with a customer service focus coupled with strong interpersonal skills., • High school diploma or general education (GED); or equivalent., • Punctuality and dependability arriving on time evidencing a willingness to learn and grow., • Mathematical skills with a 10-key calculator to perform basic functions (average, mean, etc.)., • Occasional travel (up to 5%) between field offices (South Plainfield/Mount Vernon) and Rye Brook corporate office., • Hours of this position are 10:00AM to 7:00 PM Monday to Friday with a willingness and capability to work a flexible schedule (including occasional weekends and overtime) when needed.

Job DescriptionWe are looking for a dedicated Administrative Assistant to join our team in White Plains, New York. This is a Contract to permanent position, offering an excellent opportunity for someone who excels in organizational support and thrives in a dynamic office environment. The ideal candidate will play a key role in ensuring smooth daily operations, handling administrative tasks, and providing exceptional customer service. Responsibilities: • Manage daily administrative tasks, including scheduling appointments and maintaining office records., • Answer inbound calls professionally, addressing inquiries and directing calls to the appropriate departments., • Perform receptionist duties such as greeting visitors and ensuring a welcoming atmosphere., • Organize and maintain physical and digital files, ensuring easy access and accuracy., • Assist with office correspondence, including drafting emails and preparing reports., • Support team members with various clerical tasks to ensure efficient workflow., • Coordinate office supplies inventory and place orders when necessary., • Maintain confidentiality while handling sensitive information., • Collaborate with staff to streamline administrative processes and enhance productivity.• Proven experience as an Administrative Assistant or in a similar role., • Strong proficiency in answering calls and providing excellent customer service., • Ability to perform receptionist duties with professionalism and friendliness., • Excellent organizational and multitasking skills., • Proficiency in standard office software such as Microsoft Office Suite., • Strong written and verbal communication skills., • High attention to detail and accuracy in handling administrative tasks., • Ability to adapt to changing priorities and work independently.

Job Description • $750– on completion of 3 months of employment, • $750 -on completion of 6 months of employment Job description: Organization Profile: Hawthorne Foundation Inc. serves children and adults with autism and other developmental disabilities. Our educational, vocational and life skills programs are only a few of the programs available. We also offer Early Intervention, parent training, recreational activities and crisis intervention. Mission: An Applied Behavior Analysis approach to lifelong quality educational, habilitative, vocational and recreational programs for individuals with autism and other intellectual disabilities. Vision: To foster independence, integration, individualization, and productivity while enhancing the quality of the lives for the people we serve. Our goal is to enable each and every individual to reach his/her maximum potential in the least restrictive environment by selecting and promoting educational practices that are grounded in research and science, in particular applied behavior analysis; and, to assist each individual with identifying and realizing his/her own goals. Job Requirements (Recruiter): • Assists with the development of staffing strategies., • Develops and builds hiring processes for a variety of levels from temporary staffing to executive placement in collaboration with all members of the Human Resources Department., • The Recruiter assists, develops, streamlines and enhances staffing systems, tracking reporting and analysis for all programs., • Assists in sourcing and recruiting initiatives and processes to leverage networking and employee referrals., • Coordinates college relations, job fairs and oversees various sourcing and internship programs., • Assists in managing relocation, immigration and other responsibilities related to staffing administration., • Responsible for posting jobs internally and on recruitment websites and other social media resources/outlets to recruit the best talent., • Processes job requisitions., • Coordinates with hiring manager(s) to determine the best recruiting process for the position(s)., • Acts as a liaison with area employment agencies and advertising agencies., • Maintains contracts with employment agencies., • Screens and interviews applicants., • Coordinates appropriate employment testing., • Conducts employment verification., • Extends verbal and written contingent job offers., • Coordinates background checks., • Conducts orientation of new employees., • Follows up with related clerical aspects of employment, notifying the department of employee’s starting date and the requisition the employee is filling, etc., • Conducts weekly report on employment activity., • Ensures compliance with all state and federal discrimination and employment regulations., • Some travel is expected for this position. LIFE INSURANCE/AD&D*403B PLANS *PAID VACATION, HOLIDAY & SICK TIME FOR ELIGIBLE EMPLOYEES. Required education: Bachelor’s degree in human resource management or related field or equivalent combination of education, training and experience. Required experience (if applicable): Two years of Recruiting experience. Knowledge or Experience with OPWDD and NYSED a plus. Required license or certification (if applicable): SHRM Certified Professional (SHRM-CP) or SHRM Senior Certified Professional (SHRM-SCP) credential. #ZR Company DescriptionWe are a dynamic and diverse group making a difference in the lives of people with autism and other developmental disabilities. We seek team members that are passionate and committed to service. We offer ongoing training to our employees in order to provide opportunities for growth. Please take a look at our career opportunities, whether you are looking for the next step in your career, or are just starting out.We are a dynamic and diverse group making a difference in the lives of people with autism and other developmental disabilities. We seek team members that are passionate and committed to service. We offer ongoing training to our employees in order to provide opportunities for growth. Please take a look at our career opportunities, whether you are looking for the next step in your career, or are just starting out.

Job Description We are seeking a Secretary to join our team! You will perform clerical and administrative functions in order to drive company success. This can be full time or part time. Responsibilities: • Draft correspondences and other formal documents, • Plan and schedule appointments and events, • Answer inbound telephone calls, • Develop and implement organized filing systems, • Previous experience in office administration or other related fields, • Ability to prioritize and multitask, • Strong attention to detail, • Strong organizational skills

Job Description We are seeking an Administration Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: • Greet and assist onsite guests, • Answer inbound telephone calls, • Develop and implement organized filing systems, • Previous experience in office administration or other related fields, • Ability to prioritize and multitask, • Excellent written and verbal communication skills, • Strong attention to detail, • Strong organizational skills