Administrative Assistant
21 days ago
Boca Raton
Job DescriptionSalary: $20-$23 Hourly rate Globaltech, Inc. is a design-build company of engineers and contractors that serves primarily municipal water and wastewater utilities. Our main office is located in Boca Raton, Florida. We are currently seeking dynamic, team-oriented individuals to play key roles in our growing South Florida firm. We offer competitive salaries and a comprehensive benefit package including health, vision, dental and life insurance, 401K retirement program, paid vacation and holidays, sick pay, and employee continuing education support. Globaltech, Inc. is seeking a motivated Administrative Assistant to join our multidiscipline group of dedicated design-build professionals to round out our engineering service capabilities in the municipal water and wastewater facilities market. Job Duties • Greet and direct visitors, clients, and vendors upon arrival, • Answer,screen, and route incoming phone calls, • Maintain a clean, welcoming reception and lobby area, • Handle incoming and outgoing mail, packages, and courier services, • Assist with scanning, copying, filing, andlight data entry, • Schedule conference room usage and prepare meeting spaces, • Provide general administrative support to project managers, engineers, and office staff, • Assist with formatting, editing, and proofreading documents (e.g., reports, proposals, contracts), • Maintain and organize digital and physical filing systems, • Assist with project tracking, • Order office supplies and track inventory, • Assist with social media postsand proposal(s), • Maintain and update all fleet and fleet software, • Maintain and update all business licenses, • Request, collect, and file lien waivers (conditional and unconditional) from subcontractors and vendors, • Coordinate with accounting to ensure lien waivers are received before releasing payments, • Send out vendor and subcontractor checks, either via mail or courier, and document properly, • Other duties as assigned Requirements • Minimum High School Diploma (Associates degree preferred), • Positive attitude, friendly demeanor, • Proven experience working on a team, • Proficient in Microsoft Office (Excel, Word, Outlook), • Experience with Adobe Acrobat (PDF) a plus, • Professional verbal and written communication skills, • Ability to work Monday through Friday from our Boca Raton office, • Ability to pass a background check, • Possess a valid Florida Driver License and able to pass a motor vehicle record search, • Ability to pass a pre-hire drug test