Personal & Executive Assistant
1 day ago
Boca Raton
Job Description Personal & Executive Assistant The Concept Agency | Boca Raton, FL | Full-Time 📍 Location: Boca Raton, FL (in-person, with remote flexibility for admin tasks) 🕘 Hours: Monday–Friday, 9:00 AM – 4:00 PM 💰 Compensation: $52,000/year 🚗 Requirements: Must have own reliable vehicle and valid driver's license About the Role We're looking for a highly organized, proactive, and tech-savvy Personal & Executive Assistant to support the Founder & CEO of The Concept Agency — a fast-growing boutique marketing agency based in Boca Raton, FL. This is a unique hybrid role that is 50% personal assistant and 50% executive assistant, requiring someone who can seamlessly toggle between managing household logistics and supporting a busy business operation. This role is ideal for someone who thrives on variety, loves checking things off a list, takes initiative without being asked twice, and genuinely enjoys making someone else's life run more smoothly. No two days will look exactly alike. What You'll Do Personal Assistant (50%) Home & Household • Grocery shopping and stocking the home, • Light meal prep — cutting and organizing vegetables, organizing the fridge, • Laundry — washing, drying, and folding, • General home organization and tidying, • Coordinating with home vendors (plumber, electrician, cleaners, etc.), • Managing Amazon and online orders and returns Family & Errands • Occasional school pickups for the kids (driving required), • Running personal errands — birthday gifts, pharmacy, office supplies, etc., • Gift buying for family occasions and kids' friends' birthdays, • Setting reminders for school deadlines, appointments, and family events Personal Admin • Coordinating documents and appointments, • Managing personal calendar and scheduling Executive Assistant (50%) Admin & Financial • Managing and organizing receipts and invoices, • Ensuring bills and vendor payments are made on time, • Categorizing and organizing expenses for the bookkeeper, • Tracking subscriptions and flagging unnecessary spend Operations & Logistics • Shipping and receiving packages (work and occasional personal), • Managing one-off projects like listing and selling office furniture online, • Running office errands — supplies, print jobs, drop-offs, etc., • Managing Amazon and online orders and returns for TCA Scheduling & Calendar • Managing the CEO's work calendar, • Scheduling and confirming meetings, calls, and appointments, • Coordinating across the TCA team as needed, • Sending timely reminders for deadlines and upcoming commitments Events & Projects • Helping coordinate in-person client and company events — vendor outreach, logistics, timelines, • Liaising with team members and vendors on the CEO's behalf, • Work travel research and booking (occasional personal travel as well) What We're Looking For • 1–3+ years of experience in an assistant, coordinator, or operations role (personal or professional), • Highly organized and detail-oriented — nothing falls through the cracks, • Comfortable with technology and able to learn new tools quickly, • Experience with or willingness to learn: Google Workspace, Slack, Monday.com, and similar platforms, • Excellent communication skills — knows when to ask questions and when to just handle it, • Discreet and trustworthy — you'll be in both personal and professional spaces, • Positive, proactive, and solutions-oriented, • Comfortable driving and running errands throughout the Boca Raton area Requirements • Must have a valid Florida driver's license and reliable personal vehicle, • Must be local to Boca Raton / South Florida area, • Must be comfortable working in both personal (home) and professional (office) environments, • Must be available Monday–Friday, 9:00 AM – 4:00 PM, • Must pass a background check Nice to Have • Prior experience supporting a founder, executive, or high-net-worth family, • Familiarity with Klaviyo, Shopify, or marketing agency environments, • Experience with project management tools (Monday.com, Asana, etc.), • Bilingual (English/Spanish) is a plus but not required What We Offer • $52,000 annual salary, • Monday–Friday schedule, 9 AM–4 PM — work-life balance is real here, • A dynamic and varied role — no two days are the same, • Mileage reimbursement for work-related driving, • A close working relationship with a driven, creative CEO who values your contribution, • Opportunity to grow with the role as the agency grows How to Apply Please send your resume and a brief note (3–5 sentences) telling us why this role is a great fit for you to: Subject line: Personal & Executive Assistant – [Your Name] Applications without a personal note will not be considered. We're looking for someone who's genuinely excited about this role — tell us why that's you.