Athletic Department Assistant
2 days ago
Paramus
Job Description The Athletic Department Assistant provides high-quality administrative, logistical, and customer service support for Bergen Community College’s intercollegiate athletics program. The position reports directly to the Director of Athletics and works in close collaboration with the Associate Director of Athletics, coaching staff, and all Athletics Department personnel to ensure efficient daily operations, accurate recordkeeping, and responsive service to student-athletes, visiting institutions, and internal campus partners. POSITION SUMMARY Responsibilities include but are not limited to: • Assist with the collection of documentation required for student-athlete eligibility and compliance under the direction of Athletic leadership., • Serve as the primary in-person and telephone point of contact for the Athletics Department, providing accurate information, routing inquiries, and supporting high-quality customer service., • Supports intake and initial inventory of packages and important items from the mailroom., • Respond to inquiries from other colleges, athletic directors, coaches, and conference officials as directed., • Support the communication of community events such as senior swimming hours, open swim for faculty, staff, and students, and any changes to those schedules., • Submit work orders in the system as directed by Athletic leadership., • Support scheduling of college vans and buses for athletics team travel and other institutional needs; direct all requests to the Director or Associate Director for approval., • Assist in coordinating travel arrangements, hotel reservations, reimbursements, and itineraries for athletic events and team travel., • Assist department staff as directed with scheduling contests, game rescheduling, and coordination with opposing schools, officials, vendors, or facilities., • Support event logistics including rosters, game contracts, facility access, visiting team confirmations and communications, travel arrangements, etc., • Disseminate department-approved information, announcements, general policies, and promotional materials relating to Bergen Community College athletics., • Assist with departmental reporting, filing, scheduling, and internal communication workflows as assigned., • Support basic purchasing, budget, and travel documentation processes, including vendor paperwork, mileage forms, and reimbursement submissions., • Works closely with the Foundation to support deposits and withdrawals from team fundraising accounts and keep accurate records of team fundraising balances., • Provide administrative assistance to athletic leadership, including calendar support, meeting coordination, and document preparation., • Assists with supervision of assigned college work-study students, interns, and temporary support personnel., • Support and work College events such as Open House, athlete award ceremonies, club days, etc. SPECIAL SKILLS AND QUALIFICATIONS • Associate degree required; bachelor’s degree preferred., • Familiarity with athletic administration, college athletics, student services, or physical education functions are desirable., • Demonstrated organizational, communication, and customer service skills with the ability to manage multiple priorities in a fast-paced environment., • Ability to work effectively with student-athletes, coaches, faculty, vendors, and college partners while maintaining professionalism and confidentiality., • Annual Salary is $50,000-$52,000, • NJ Educator's Health Plan with Free Dental and Vision. NJ State Pension Plan., • 15 vacation days, 15 sick days, 4 personal days, 2 floating holidays, all designated holidays and 5 non-designated holidays a year. 3 Partial Sick Days. Bergen Community College provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.