Executive Operations Coordinator, Enrollment Management and Retention
hace 2 días
Fort Collins
Job Description Title: Executive Operations Coordinator, Enrollment Management and Retention Position Type: Professional Tech Full time College: Front Range Community College Division: Enrollment Management & Student Success Department: Enrollment & Retention Campus: Larimer Campus Location: Fort Collins Salary Range: $56,606 - $59,436 annually Who We Are: With three campuses along Colorado’s Front Range, FRCC is the state’s largest community college. We enroll close to 28,000 students annually from our diverse service area, which offers a variety of cultural and recreational activities. Each year approximately 5,000 FRCC students transfer to four-year universities and FRCC offers more than 36 career training programs that prepare students for immediate employment and rewarding careers. Last year, more than 5,000 high school students took concurrent enrollment classes with us, earning college credit without having to pay college tuition. And we were recently ranked as one of the “Top Online Colleges” in the country by Newsweek. One of FRCC’s main goals is to offer educational excellence for everyone. The college’s strong commitment to student success means we start by creating an inclusive and equitable environment—one where both students and employees feel they belong and are supported. FRCC’s focus on diversity, equity and inclusion is woven into the fabric of our college conversations and decision-making processes. We are actively seeking to hire a workforce that reflects the diversity of our student body. The college is also an emerging Hispanic Serving Institution. For us, becoming an HSI is an intentional commitment to being a college where our Latinx (and other historically marginalized) students thrive. At FRCC, employees and leaders bring our values to life through their actions. We collaborate across roles and campuses, seek and value diverse perspectives, follow through on our commitments, and turn thoughtful ideas into meaningful improvements which are measured for success. We take pride in our work, support one another, and make decisions that advance student success, equity, and excellence. We seek people who will actively contribute to this culture and demonstrate these commitments every day. This position requires a regular presence on campus, occasional travel between FRCC campuses, and participation in some evening and weekend events. Job Summary: The Executive Operations Coordinator provides executive, administrative, and operational support to the Vice President for Enrollment Management & Retention and serves as a key partner in the day-to-day operations of the division. This role coordinates communications, meetings, budgets, contracts, records, events, and administrative processes that support the division's work across the college. The Executive Operations Coordinator develops and maintains systems, workflows, and processes that promote efficiency, accountability, and operational excellence. The position manages executive calendars and communications, coordinates stakeholder interactions, supports purchasing and contract administration, maintains division records and resources, and ensures timely follow-through on commitments and action items. The ideal candidate is highly organized, proactive, detail-oriented, and committed to excellent customer service. They exercise sound judgment, maintain confidentiality, manage multiple priorities with professionalism, and continuously seek opportunities to improve processes and reduce administrative burden. Demonstrates curiosity, adaptability, and a willingness to explore new approaches that improve organizational effectiveness. Success in this role requires building positive relationships across the college, appreciating diverse viewpoints, and contributing to a culture of collaboration, innovation, and belonging. The successful candidate understands the important role community colleges play in expanding educational opportunities, supporting workforce development, and serving diverse communities across Colorado. A key responsibility of this role is to ensure the division runs smoothly by keeping critical information, processes, communications, budgets, contracts, meetings, and follow-up activities organized and consistently maintained. Through strong operational stewardship and continuous process improvement, the Executive Operations Coordinator enables division leadership to focus on advancing institutional priorities and serving students, employees, and community partners. Duties & Responsibilities: Executive Operations & Leadership Support • Provide direct operational and administrative support to the Vice President, including calendar coordination, meeting scheduling, travel arrangements, correspondence, and preparation of materials., • Support the Vice President in preparing presentations, reports, briefings, and materials for executive leadership, committees, and other stakeholder groups., • Handle sensitive information and confidential matters with discretion, sound judgment, and professionalism., • Facilitate coordination and follow-up between the Vice President and department leaders to ensure alignment and progress on key initiatives., • Serve as the primary point of contact for internal and external stakeholders, exercising sound judgment and discretion when coordinating communications and requests., • Track leadership action items, coordinate meetings, prepare materials, maintain records, facilitate travel arrangements, and ensure timely follow-through on commitments and decisions., • Provide backup and coordination support for leadership and administrative functions across the division as needed., • Promote a culture of collaboration, accountability, continuous improvement, and service excellence. Operational Support and Process Coordination • Coordinate and support the day-to-day operational functions of the division to promote consistency, efficiency, and effective service delivery., • Develop, document, maintain, and improve administrative processes, procedures, systems, workflows, timelines, and tracking tools that support efficient operations and organizational effectiveness., • Monitor progress on division priorities, maintain operational records, support reporting needs, and identify opportunities to improve processes, reduce administrative burden, and enhance service delivery., • Maintain divisional calendars, organizational documents, shared resources, and tracking systems to support operational effectiveness., • Research, compile, and organize information to support leadership decision-making and operational planning., • Assist with onboarding, orientation, and coordination of new leadership or administrative personnel as appropriate., • Support the implementation of new initiatives, operational changes, and organizational priorities., • Support special projects and strategic initiatives assigned by the Vice President. Communications, Events & Stakeholder Engagement • Coordinate and facilitate internal and external communications on behalf of the Vice President and division leadership., • Coordinate division meetings, retreats, professional development activities, recognition events, and other special events., • Manage event logistics, including scheduling, invitations, facilities, catering, technology, materials, and post-event follow-up., • Maintain division communication resources and digital platforms, including SharePoint sites, and support the development of materials that communicate division priorities and initiatives to internal and external audiences., • Coordinate communication and logistics with internal departments and external partners as needed. Budget, Purchasing & Contract Administration • Coordinate administrative and operational budget activities in collaboration with the Vice President and appropriate fiscal personnel., • Monitor budget expenditures, purchasing activity, and operational expenses to support responsible resource management., • Initiate and coordinate purchase requests, requisitions, purchasing card documentation, invoices, travel arrangements, and expense reimbursements in accordance with established policies and procedures., • Maintain purchasing records, budget tracking documents, and supporting fiscal documentation., • Coordinate with fiscal services, procurement, and other departments to resolve purchasing and payment questions., • Support budget planning, forecasting, and preparation of financial summaries and reports., • Identify opportunities to streamline purchasing processes and improve administrative fiscal practices Competencies/KSAs: • Mission, Vision & Values: Embraces the mission, vision and values of FRCC; understands the importance of the work that you do to support institutional goals., • Project Management: Manages multiple projects concurrently and ensures that contributors are on target to reach their goals., • Student & Employee Centeredness: Places students and employees at the center of your work. Adopts a philosophy that makes the ability to serve them the cornerstone of your work., • Inclusive Excellence: Contributes to a welcoming and respectful work environment where individuals feel valued, heard, and supported. Demonstrates cultural awareness, treats others with respect, and works effectively with people from a variety of backgrounds, experiences, and perspectives. Supports process and procedure improvement with an equity lens. • Communication: Communicate effectively, verbally and in writing, when speaking with individuals of different backgrounds; chooses words carefully and translates complex strategic initiatives into accessible messaging., • Relationship & Team Building: Strives to build positive and collaborative relationships with colleagues cross-functionally and with external stakeholders., • Initiative & Problem Solving: Effectively and successfully lead and implement projects and initiatives with minimal oversight. Proactively address daily challenges to develop positive solutions. • Leading from the Middle Lead: from your position by closely examining your responsibilities for the department and bringing ideas to your supervisor that the college should consider., • Operational Planning: Have an understanding and knowledge of the college's strategic plan and how your work supports each goal. Find proactive ways to support the department's expectations. Minimum Qualifications: • Bachelor’s and two years of experience providing administrative, operational, executive, or program coordination support in a complex and fast-paced office OR • An Associate’s degree and four years of experience providing administrative, operational, executive, or program coordination support in a complex and fast-paced office, • Experience managing multiple priorities simultaneously, coordinating schedules and activities, maintaining accurate records, and ensuring timely follow-through on tasks and commitments., • Demonstrated ability to organize workflows, solve problems proactively, and support efficient and effective operations. Selection Process: The selection process for this position will be conducted through a competitive, merit-based evaluation of all qualified applicants. Preliminary screening will be based on the completed application package submitted by the candidate. Position will remain open until filled with a priority deadline of November 30 at 11:55pm This posting may be used to fill multiple or similar positions. Application Procedures: In your application, please include a resume and cover letter that specifically address how your background and experience align with the requirements, qualifications, and responsibilities of the position. The application will ask for you to provide three references. We ask that they are all professional references and at least one is a current/recent supervisor. Additional Information/Benefits: Salary Information: The salary range reflects the minimum and maximum starting salary for the position. When determining the starting salary for a new employee, FRCC takes into consideration a combination of the selected candidate’s education, training and experience as it relates to the requirements of the position, as well as the position’s scope and complexity, internal pay equity and external market value. Benefits Information: For information about benefits for Administrative, Professional and Technical Employees and Faculty, please see the Front Range Community College Benefits page. Welcoming. Respectful. Inclusive. Together, we are FRCC.
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