Trabajos executive administrative assistant en Troy, New YorkCrear alertas

Job Description The New York State Department of Health, Office of Primary Care and Health Systems Management, Division of State EMS, is seeking to fill one administrative assistant position. The successful candidates will assist with administrative functions related to the Division of State EMS. These will include: • Administrative oversight of Division file management: o developing and coordinating retention and archival schedule o ensure compliance with retention policies o digitizing files as needed o maintain confidentiality with all sensitive and confidential materials; • scheduling meetings with internal and external stakeholders;, • organizing and analyzing incoming communications and files;, • managing daily schedule for Division Leadership, ensure no conflicts on calendars and prioritize meetings as needed., • managing communications deadlines and organize materials for review;, • running reports in multiple different systems as needed;, • completing required state forms needed for submission of paperwork;, • Assist with multiple projects within the Division, including space management and consolidation. Successful candidates should be dependable, highly motivated, detail-oriented, and comfortable working autonomously in a fast-paced environment with senior leadership of the Division. Successful candidates should be able to multitask and be flexible in moving from assignment to assignment as deadlines and priorities change rapidly. Minimum qualifications include: • 3 years of experience working with SharePoint, networks, shared drivers, or servers;, • excellent working knowledge of Microsoft Office 365, including Outlook, Teams, SharePoint, Word, Excel, and PowerPoint in a professional setting;, • ability to work independently and also contribute to a team;, • ability to maintain confidentiality;, • strong organizational and time-management abilities;, • comfort with speaking on the phone;, • ability to reconcile projects, audit for consistency, completeness and accuracy;, • ability to develop tiered filing management (folders) to represent proper organization of documents;, • familiarity working in electronic databases. Preferred qualifications include: • experience providing executive-level administrative support in a government or healthcare environment;, • experience coordinating meetings and travel logistics across multiple stakeholders or agencies, • experience preparing a variety of correspondence, reports and other written material;, • experience managing electronic communications;, • comfort with data entry and maintaining paper and electronic filing systems. \nCompany Description Established in 2005, Knowledge Builders Inc. (KBI) offers a wide range of services, including Information Technology Consulting, Administrative and Health Care Staffing solutions, Payrolling, and Call Center services to organizations of all sizes, including both private companies and governmental entities. KBI is a certified Woman-Owned Business Enterprise (WBE) recognized by New York State, New York City, and the Port Authority of New York and New Jersey. Our extensive consultant placements cover a variety of roles, from Technical Architects and Specialists to Developers, Project Managers, Analysts, Executive Secretaries, Nurses, Dietitians, Paralegals, Computer Operators, Food Preparation Workers, and many other occupations. To date, KBI has successfully placed over 1,000 consultants across more than 100 private sector companies and public sector agencies in New York State and throughout the country. We are dedicated to recruiting candidates who consistently exceed our customers’ expectations. We provide equal employment opportunity for all applicants and employees regardless of race, color, sex, gender identity, gender expression, religion, age, national origin, citizenship, disability, medical condition, family care status, marital status, domestic partner status, sexual orientation, genetic information, military/veteran status, or any other protected basis. Established in 2005, Knowledge Builders Inc. (KBI) offers a wide range of services, including Information Technology Consulting, Administrative and Health Care Staffing solutions, Payrolling, and Call Center services to organizations of all sizes, including both private companies and governmental entities. KBI is a certified Woman-Owned Business Enterprise (WBE) recognized by New York State, New York City, and the Port Authority of New York and New Jersey.\r\n\r\nOur extensive consultant placements cover a variety of roles, from Technical Architects and Specialists to Developers, Project Managers, Analysts, Executive Secretaries, Nurses, Dietitians, Paralegals, Computer Operators, Food Preparation Workers, and many other occupations. To date, KBI has successfully placed over 1,000 consultants across more than 100 private sector companies and public sector agencies in New York State and throughout the country.\r\n\r\nWe are dedicated to recruiting candidates who consistently exceed our customers’ expectations.\r\n\r\nWe provide equal employment opportunity for all applicants and employees regardless of race, color, sex, gender identity, gender expression, religion, age, national origin, citizenship, disability, medical condition, family care status, marital status, domestic partner status, sexual orientation, genetic information, military/veteran status, or any other protected basis.

Job Description POSITION TITLE: CHILDCARE CENTER DIRECTOR Company Confidential | Capital District, NY Position Type: Full-Time Compensation Range: $58,000-$60,000 / year Target Demographics: Infants & Toddlers (6 weeks to 36 months) Position Overview An established, premier childcare organization is seeking an experienced, high-caliber Childcare Center Director to lead a high-quality early childhood facility within the Capital District. This leadership position is fully confidential and reports directly to executive board management. The ideal candidate will possess deep operational expertise, an intimate understanding of state childcare licensing regulations, and a passionate dedication to creating a safe, nurturing, and educationally robust environment for infants and toddlers. Key Responsibilities · Regulatory Compliance: Maintain absolute, flawless compliance with all state Office of Children and Family Services (OCFS) regulations, health codes, fire safety mandates, and local facility protocols. · Staff Leadership & Management: Recruit, onboard, supervise, and mentor an exceptional team of teachers and support staff. Direct ongoing professional development and establish efficient daily scheduling shifts. · Curriculum & Education Quality: Oversee the continuous development and strict implementation of age-appropriate, play-based curriculums uniquely optimized for the developmental milestones of children from 6 weeks to 36 months. · Family Relations & Admissions: Act as the primary point of contact for families. Coordinate outreach, deliver professional tours, guide prospective parents through the enrollment intake packet, and cultivate trusted, long-term partnerships. · Operational Logistics & Administration: Direct the daily business mechanics of the center, including budget monitoring, fee collections, meticulous record-keeping, supply inventories, and facility maintenance coordination. · Safety & Incident Management: Champion a culture of safety. Rapidly address facility challenges, handle parental escalations with exceptional discretion, and execute emergency response procedures smoothly when required. Qualifications & Requirements · Educational Foundation: Bachelor’s degree (or higher) in Early Childhood Education, Child Development, or a closely aligned human services field preferred, alongside all state-mandated administrative credentials. · Proven Experience: A minimum of 2 to 3 years of direct supervisory, managerial, or assistant director experience inside a state-licensed childcare facility. · Regulatory Literacy: Comprehensive, up-to-date knowledge of infant/toddler developmental needs and state OCFS childcare center licensing guidelines. · Certifications: Active certifications in CPR and First Aid required. Possession of, or immediate willingness to complete, Medication Administration Training (MAT) upon hiring. · Professional Traits: Superior interpersonal communication talents, outstanding crisis management capabilities, and polished organizational and technical workflows. \nCompany Description Gregg Carroll Recruiting Services, LLC is an independent executive search firm serving customers throughout the United States. Gregg Carroll Recruiting Services, LLC is an independent executive search firm serving customers throughout the United States.

Job Description The Healthcare Association of New York State (HANYS) is seeking an Executive Assistant to join our State and Federal Policy divisions. Reporting to the Senior Vice President, State Policy and the Senior Vice President, Federal Policy providing secretarial and administrative support to them, this position will also support the divisions of State and Federal Government Affairs. Responsibilities include but are not limited to calendar management, coordination of meeting logistics, support with finalizing and disseminating written materials, maintaining advocacy resources and providing telephone support for the divisions This is a hybrid position based in Rensselaer, NY with applicants expected to work at least 2 days per week at our office. The expected hourly rate for this position is between $32.30/hr. and $34.87/hr. (This is based on a 37.5-hour work week). Payrate offered will be based on the successful candidate?s relevant experience, knowledge, skills, and abilities and in consideration of internal equity. Principals only. Key responsibilities include but are not limited to: • Provides high-level secretarial and administrative support to the Senior Vice President for State Policy, the Senior Vice President for Federal Policy, and the Divisions of State Governmental Affairs and Federal Relations including correspondence, calendar management, meeting notices and minutes, and coordination of internal and external communications and related documents. Assists with special projects, as assigned., • Responsible for the efficient and effective management of requests from HANYS members and offices of federal and state elected officials, as needed, and internal needs communicated in-person, via phone, or electronically. Ensures that all inquiries are handled professionally, promptly and courteously and communicates precise and accurate information, whether communicated verbally or in writing., • Manages travel arrangements, including hotel and transportation arrangements, creating/maintaining itineraries, and management of related expense reports., • Coordinates logistics for meetings and conference calls, including virtual and group meetings. Prepare and distribute related documents and coordinate all related communications. Maintain complete and accurate files of all meeting materials., • Coordinates routine office processes (e.g., check requests, expense reports), and monitors and orders departmental office supplies., • Assists with maintenance of advocacy tools and resources., • Provides backup support as needed to meet organizational needs. Work collaboratively with other Executive Assistants to ensure that needs are met with a high level of productivity and quality., • Responsible for filing Federal LD-2 filings on behalf of HANYS., • Performs other duties as assigned. Qualifications: • High School diploma or GED required. Associates degree is preferred. 6-8 years? experience is expected. Candidates with experience supporting senior management are preferred. An equivalent combination of education and experience sufficient to satisfactorily perform the duties of the job may be substituted, • Excellent verbal and written communication skills and strong organizational skills are expected., • Experience working in a legislative or affiliated environment is strongly preferred., • Proficiency in Microsoft office (Word, Outlook, PowerPoint, and Excel) is required. Familiarity with other computer systems, including payroll, is helpful., • Database management systems experience is preferred. Ability to extract data, create reports/lists, and email blasts are helpful., • Must be able to maintain confidentiality. Ability to work independently as well as part of a team is required. Demonstrated ability to prioritize work, manage multiple priorities and work under pressure in a professional manner is expected., • Ad hoc travel to our DC Office once or twice a year is expected.

Job Description Gerber Ciano Kelly Brady LLP is seeking a highly organized, proactive, and detail-oriented Legal Executive Assistant to support a Partner with a nationwide litigation practice spanning New England and New York. This role is ideal for a professional who thrives in a fast-paced environment, takes ownership of responsibilities, and serves as a true partner in managing priorities, client relationships, and internal team coordination. The Legal Executive Assistant will play a critical role in helping manage day-to-day operations, client communications, reporting, billing support, and administrative functions. The successful candidate will be an exceptional communicator, highly responsive, capable of exercising sound judgment, and able to anticipate needs rather than simply react to instructions. Overall Responsibilities: • Serve as a trusted partner to the supported Partner, proactively managing priorities, deadlines, and day-to-day operations., • Coordinate and manage complex calendars, meetings, appointments, and events while identifying and resolving scheduling conflicts., • Communicate directly with clients, attorneys, and internal team members in a professional and responsive manner., • Coordinate and help manage client support teams within the firm to ensure tasks, deadlines, and deliverables are completed efficiently., • Maintain and update client, matter, and case assignment lists and other tracking systems., • Assist with billing activities, accounts receivable follow-up, and client-related administrative matters., • Prepare reports and analyze client file data using Microsoft Excel and other reporting tools., • Draft correspondence, communications, and reports for both internal and external audiences., • Prepare agendas, meeting materials, presentations, and supporting documentation for client and internal meetings., • Maintain accurate electronic and physical records, files, and documentation., • Open new matters and perform conflict checks in accordance with firm policies and procedures., • Process expense reports and track reimbursements., • Coordinate travel arrangements and prepare detailed itineraries as needed., • Support special projects and initiatives while handling multiple competing priorities., • Perform additional administrative and operational responsibilities as assigned. Qualifications: • Minimum of 3+ years of experience in a law firm environment, preferably supporting litigation or insurance defense practices., • Experience supporting partners, attorneys, executives, senior leaders, or other high-level professionals in a fast-paced professional services environment., • Experience with legal matter management, conflict checks, billing support, or document management system., • Advanced proficiency in Microsoft Office Suite, particularly Outlook, Word, and Excel., • Strong Excel skills, including the ability to organize, analyze, and report on data., • Exceptional verbal and written communication skills, including professional telephone communication and client-facing interaction., • Proven ability to manage multiple projects simultaneously while maintaining exceptional attention to detail., • Ability to work independently, exercise sound judgment, and proactively solve problems., • Strong organizational skills with the ability to prioritize and complete time-sensitive assignments in a fast-paced environment., • Demonstrated ability to build relationships and effectively coordinate with diverse stakeholders across an organization.

The State University of New York, or SUNY, is the largest comprehensive system of public higher education in the United States, with 64 colleges and universities spanning the state from Long Island to the Adirondacks to Buffalo. SUNY System Administration employees, based in Albany and New York City, provide critical support for SUNY campuses, employees, and students to advance SUNY's mission of providing high-quality, affordable higher education for all. Across a wide range of roles, from finance and legal counsel to student support, academic affairs, IT, admissions, and more, our employees work toward advancing the four priority pillars established by SUNY Chancellor John B. King Jr. and the SUNY Board of Trustees: student success; research and scholarship; diversity, equity, and inclusion; and economic development and upward mobility. Job Description: This position will support the Executive Vice Chancellor (EVC) for Academic Affairs and Provost, State University of New York (SUNY) System and President, SUNY Research Foundation (RF) as well as the EVC's executive leadership team. Reporting to the Chief of Staff, duties for the Program Manager and Special Assistant include: Executive Support: • Serve as the principal executive support to the Executive Vice Chancellor, ensuring the effective daily operation of the Office of the Provost., • Manage a highly complex executive calendar, exercising independent judgment to prioritize competing demands, coordinate meetings, and anticipate scheduling conflicts., • Serve as the primary point of contact and gatekeeper for the Executive Vice Chancellor, managing communications and ensuring timely responses to internal and external stakeholders., • Coordinate the preparation of daily briefings, meeting materials, presentations, talking points, and background information for executive meetings, conferences, and public engagements., • Draft, edit, proofread, and coordinate executive correspondence, reports, presentations, speeches, and other communications on behalf of the Executive Vice Chancellor., • Track executive action items, commitments, and strategic priorities, ensuring timely follow-up and completion. Executive Coordination: • Coordinate meetings with the Chancellor's Executive Leadership Team, Board of Trustees Office, SUNY campuses, the Research Foundation, state and federal agencies, industry partners, and external organizations., • Plan and coordinate executive travel, including itineraries, logistics, travel authorizations, expense reconciliation, and supporting documentation., • Organize and support Board of Trustees committee meetings, advisory groups, and executive leadership meetings by preparing agendas, presentation materials, minutes, and follow-up documentation., • Serve as liaison among the Provosts Office, ORIED, Academic Affairs, System Administration offices, the Research Foundation, and campus leadership to facilitate communication and execution of strategic initiatives. Administrative Operations & Training Program: • Oversee office administrative operations, including procurement, purchasing, records management, inventory, telecommunications, technology coordination, and office procedures., • Coordinate budget tracking, invoice processing, travel reimbursements, purchasing card reconciliation, and other administrative functions in accordance with SUNY and Research Foundation policies., • Assist in the preparation of budget projections, reports, data analyses, and executive presentations supporting academic and research initiatives., • Maintain confidential personnel, financial, legal, and executive records while exercising sound judgment and discretion., • Coordinate required and professional development training sessions within the Provosts Office. Stakeholder Relations: • Respond to inquiries from System Administration leadership, campus executives, Board members, government officials, industry partners, and the public with professionalism and discretion., • Welcome and coordinate visits by external stakeholders, ensuring appropriate logistics and executive support., • Perform other duties as assigned. Minimum Qualifications: • Bachelor's degree in Business Administration, Public Administration, Communications, Higher Education Administration, or a related field., • Five years of progressively responsible experience supporting a senior executive in higher education, government, nonprofit, or corporate administration., • Demonstrated experience managing executive calendars, preparing executive communications, coordinating complex meetings, and supporting senior leadership., • Strong project management, organizational, and analytical skills., • Exceptional written and verbal communication skills., • Ability to exercise sound judgment, maintain confidentiality, and manage multiple competing priorities., • Proficiency with Microsoft Office Suite, collaboration platforms, and project management tools. Additional Information: • Salary is dependent on a variety of factors, including but not limited to, experience, education, training, and certifications. The range for this position is $70,000 - $80,000 annually., • The posted salary range reflects the minimum and maximum target for this position. Individual starting salaries are determined based on a variety of factors, including relevant experience, skills, qualifications, and internal equity. While the full range is provided for transparency, starting salaries generally fall near the entry to midpoint of the range. Salaries at or near the top of the range are rare and reserved for candidates who exceptionally exceed all posted requirements., • This position will be based in Albany, NY., • Excellent Benefit Package which includes: NYS health insurance, free dental and vision coverage, competitive retirement options, tuition assistance, parental leave at full pay, and generous vacation, sick, and holiday time. 13 days of paid holidays per year; 21 days of vacation, and 21 days of sick time accrued each year. Please see our MC benefits summary for additional information., • Management/Confidential appointments work under the leadership and discretion of the appointing authority and are not represented by a union. Applicants must be currently authorized to work in the United States on a full-time basis. VISA sponsorship is not available for this position.

$62,354 to $66,341 per year With a career at HMSHost, you really benefit! We Offer: • Health, dental and vision insurance, • Generous paid time off (vacation, flex or sick), • Holiday pay, • Meal and Transportation Benefits, • 401(k) retirement plan with company match, • Company paid life insurance, • Tuition reimbursement, • Employee assistance program, • Training and exciting career growth opportunities, • Referral program refer a friend and earn a bonus *Benefits may vary by position so ask your recruiter for details. Purpose: The purpose of the General Manager I (GM) position is to manage a QSR restaurant or small cluster of restaurants or points-of-sale in close proximity to each other with Sales of generally up to $5M. The GM ensures the restaurant is clean, staffed, open for business, and operates to high operational and financial standards. The GM uses broad discretion and judgement to make great leadership decisions and is responsible for the overall success of the restaurant. Essential Functions: Open and Close • Ensures all assistant managers and staff recognize the importance of closing the restaurant to prepare the restaurant for opening, holding Shift Managers accountable for executing all closing and opening checklist/requirements Staffing/Deployment • Understands, adopts, and consistently demonstrates defined manager behaviors designed to create an environment where employee engagement thrives, • Deploys staff and resources to maximize profitability within the restaurant and accepts P&L responsibility., • Assigns work tasks and activities, prepares schedules, and ensures that all shifts are covered, • Provides restaurant staff(s) with consistent support, coaching and encouragement necessary to achieve business goals, • Interviews job candidates, makes hiring, termination, advancement, promotion or any other status change decisions for associates within the unit. Promotes HMSHost as an employer of choice within the local community, • Ensures company and branch diversity and inclusion philosophy is understood and actively executed within the restaurant, • Ensures on-boarding and off-boarding of all restaurant associates, to include all activities related to compliance with proper badging requirements, orientation, OJT, and other company training/processes, • Reads and understands financial and operational data and reports to monitor progress towards unit goals and assigns associates to meet those objectives., • Recognizes restaurant staff for their contributions and performance, including using Shout-Out tools and materials; supports company recognition initiatives and develops and implements plans that will motivate team., • Accepts, understands, adopts, trains and champions all Employee Engagement behaviors, • Ensures that the company has most current contact information for all associates working in the restaurant. Product Availability/Working Equipment • Ensures daily orders are prepared and units are stocked with appropriate levels of product and teaches associates these order procedures, • Oversees receiving goods, processing invoices, and contacting vendors for supply chain issues/product availability., • Maintains proficiency in management information systems and tools like MIV, Crunch Time, Kronos and other programs as utilized by the company., • Monitors and maintains restaurant equipment, schedules routine service or repairs as needed., • Participates and manages company response to NSF and other audits, • Minimizes waste, records as needed and participates in food donation program. Brand Knowledge/Proficiency • Assesses skill levels of restaurant associates and conducts and coordinates on-the-job and other training/education activities as necessary, • Embraces technology and inspires employees to understand and adopt new technologies implemented by the company, • Maintains a working knowledge of all applicable brand standards, CBAs, Landlord lease agreements, and all procedures and protocols to maximize brand/landlord/labor relations, and teaches associates these standards, • Develops and implements creative strategies to increase revenue Visual/Vibe/Appeal • Manages the day-to-day activities of associates within a defined individual or group of restaurants or points-of-sale, • Uses judgment and discretion to resolve customer and associate questions and problems and determines when to refer more complex issues to senior level leaders, • Utilizes associate's strengths and provides ongoing feedback that reflects on progress against individual development goals and business goals, • Implements marketing programs as directed by OSC or brand initiatives, complies with promotional activity, drives revenue and interacts with support teams for AB programming, sales matrix, Coke programming or other as directed. Safety • Maintains an in-depth understanding of all federal, state, and local sanitary, safety, and health standards, and all procedures and protocols to comply with the law, • Holds Managers accountable for ensuring all safety standards are understood and followed, • Trains new managers and associates in wellness check protocols and adheres to new COVID 19 requirements., • Understands and performs all Health and Safety activities as specified in the Manager's Guide to Associate Health and Safety Reporting relationship and other important information • The GMI position as described falls under the Fair Labor Standards act as an Exempt position, under both the Administrative Exemption and the Executive Exemption tests., • The position typically reports to the Director of Operations, or an intermediate zone, cluster or area leader within the assigned location., • The GMI position is expected to work a varied and rotating schedule to be on site at various operating days and hours each week; some opening shifts, during some busy dayparts, and during some closing shifts to monitor restaurant associates' work activities during these different days and times. Minimum Qualifications, Knowledge, Skills, and Work Environment: • GMIs must have documented and demonstrated skills managing the types of restaurants (QSR, Casual Dine, Full Service, similar complexity, Union and Non-Union, etc.) to which the role is assigned, to include overall responsibility for success and failure of the restaurant under their leadership as identified by P&L success for multiple annual cycles for the type or restaurant assigned. Generally speaking, restaurant P&L management experience for a minimum of 3 years with underlying overall working restaurant experience of 5-7 years in type is typically necessary to be successful., • Graduation from a Food Service Management or Culinary program may substitute for a portion of the time-based experience requirement for each of these roles, • Demonstrates team management, delegation and issue resolution skills and the ability to manage multiple and concurrent priorities, • Demonstrates knowledge of HMSHost policies and products, service, quality, equipment and operations standards, or able to demonstrate this knowledge within a reasonable time from hire or promotion, • Requires the ability to speak, read and comprehend instructions, short correspondence and policy documents, understand menus and brand standards as well as converse comfortably with individuals Equal Opportunity Employer (EOE) Minority/Female/Disabled/Veteran (M/F/D/V) Drug Free Workplace (DFW)

Job DescriptionBenefits: • Opportunity for advancement, • Paid time off, • Training & development Job Title: Administrative Assistant to CEO and President – Real Estate Development Firm Job Summary: We are seeking a highly organized, detail-oriented, and proactive Administrative Assistant to provide dedicated support to the CEO and President of our fast-paced real estate development firm. This role is critical to ensuring seamless operations, managing complex schedules, and facilitating high-level communications in a dynamic, deadline-driven environment. The ideal candidate thrives under pressure, excels at multitasking, and has a strong understanding of real estate development processes. Come grow with us Key Responsibilities: • Manage the CEO and President’s calendars, scheduling meetings, appointments, with precision and flexibility., • Coordinate high-level meetings, including preparing agendas, presentations, and materials, and taking detailed minutes., • Serve as the primary point of contact for internal and external stakeholders, including clients, contractors, and government officials., • Handle confidential correspondence, draft emails, reports, and proposals, ensuring accuracy and professionalism., • Assist with project coordination by tracking timelines, deliverables, and communications for real estate development projects., • Maintain and organize critical documents, such as contracts, permits, financial reports, and development plans., • Support the CEO and President in preparing for meetings, presentations, and industry events., • Manage expense reports, budgets, and reimbursements for executive activities., • Monitor and prioritize incoming communications, flagging urgent items and ensuring timely follow-ups., • Assist with light research on market trends, zoning regulations, or potential development opportunities as needed., • Handle ad-hoc tasks and special projects as directed by the CEO and President in a fast-moving environment. Qualifications: • 1- 2+ years of administrative experience, • Bilingual Preferred Spanish and English*, • Experience in real estate development, construction, or a related field is highly preferred., • Exceptional organizational and time-management skills, with a proven ability to thrive in a fast-paced setting., • Proficiency in Microsoft Office Suite, Google and real estate tools, • Strong written and verbal communication skills, with a professional and polished demeanor., • Ability to handle sensitive information with discretion and maintain confidentiality., • Quick learner with adaptability to shifting priorities and tight deadlines. Willing to train • High energy, initiative, and a problem-solving mindset.

Administrative Assistant / Remote] - Anywhere in U.As a Virtual Executive Assistant you'll: Administrate and implement assigned tasks from clients in your virtual environment; Utilize your skills and embrace your resourceful skill-set to complete them; Manage calendars and set appointments with clie