Invoice processing jobs in Harrison, New YorkCreate job alerts

Location: Valhalla, NY Schedule: Monday – Friday, 8:30 AM – 5:00 PM Pay Rate: $20/hour The Accounts Payable (AP) Clerk is responsible for supporting the full-cycle accounts payable process, including invoice processing, vendor payments, and maintaining accurate financial records. This role ensures timely and accurate payment of company expenses while building and maintaining strong relationships with assigned vendors. The AP Clerk works closely with internal teams to resolve discrepancies and support overall financial operations. • Review invoices for accuracy, proper documentation, and contract compliance, • Code invoices to appropriate cost centers and general ledger accounts, • Verify approvals and process vendor invoices and payment requests, • Match purchase orders, invoices, and receiving documentation, • Prepare and process payments, including checks, ACH, and wires, • Reconcile vendor statements and investigate/resolve discrepancies, • Maintain organized and accurate AP records, including electronic filing and scanning, • Respond to vendor inquiries regarding payment status and account details, • Coordinate and manage vendor payment schedules as needed, • Support month-end close activities and financial reporting, • Monitor payment timelines to ensure on-time disbursements, • Accurately enter financial data into accounting systems, • Assist with audits by providing requested AP documentation, • Collaborate with Supply Chain, Buyers, and Receiving to resolve invoice and PO discrepancies, • Participate in system testing, upgrades, and process improvements, • Assist with special projects and other duties as assigned Experience: • 1+ years of accounts payable experience, preferably in a full-cycle AP environment Education: • High school diploma or equivalent required, • Associate degree in Accounting, Finance, or related field preferred Skills & Competencies: • Strong proficiency in Microsoft Excel, Word, and Outlook, • High attention to detail and accuracy in data entry, • Excellent organizational and time management skills, • Strong communication and problem-solving abilities, • Ability to work independently and collaboratively within a team, • Experience with ERP systems (INFOR preferred, but not required)

The HRIS & Benefits Administrator is responsible for the administration, maintenance, and optimization of the organization's Human Resources Information System (UKG/UltiPro) and benefits programs. This role serves as a key resource for HR data integrity, benefits administration, reporting, compliance, and Open Enrollment management. The ideal candidate combines strong HR systems expertise with hands-on benefits administration experience and thrives in a detail-oriented, fast-paced environment. This individual will partner closely with HR, Payroll, benefits brokers, and external vendors to support a seamless employee experience while ensuring compliance and data accuracy. • Serve as the primary administrator for UKG (UltiPro) Benefits modules, ensuring data integrity and accurate employee records., • Configure and maintain benefit plans, eligibility rules, workflows, and system updates within UKG., • Partner with IT, Payroll, and UKG support teams to troubleshoot issues, implement enhancements, and optimize system functionality., • Develop and maintain standard, custom, and ad hoc reports using UKG BI Reporting to support business and compliance needs., • Perform routine audits, reconciliations, and quality-control reviews to ensure accuracy across HRIS and benefits data., • Support year-end processing, annual plan updates, benefits rate changes, and new plan-year implementation activities., • Create and maintain HRIS documentation, process guides, and training materials., • Lead the annual Open Enrollment process within UKG, including configuration, testing, employee communications, enrollment monitoring, and post-enrollment audits., • Administer day-to-day employee benefit programs, including enrollments, qualifying life events, leaves of absence, COBRA, and terminations., • Serve as a primary contact for employee benefits inquiries and issue resolution., • Partner with benefits brokers and carriers to resolve escalated eligibility, claims, billing, and enrollment issues., • Coordinate and facilitate new hire benefits orientation and enrollment activities., • Monitor carrier eligibility files and ensure timely and accurate transmission of enrollment data., • Support wellness initiatives, employee education programs, and benefits communications., • Assist with compliance reporting, annual audits, nondiscrimination testing, Form 5500 support, and carrier invoice reconciliation., • Ensure benefits administration practices comply with ERISA, ACA, HIPAA, COBRA, FMLA, and other applicable regulations., • Generate metrics, analytics, and reporting to support HR leadership and organizational decision-making., • Maintain confidentiality and security of sensitive employee information., • Identify opportunities for process improvements, automation, and operational efficiencies., • Bachelor's degree in Human Resources, Business Administration, or a related field., • 4+ years of HR experience with significant exposure to benefits administration and HRIS management., • Hands-on experience with UKG (UltiPro), including Benefits Administration, Open Enrollment configuration, and BI Reporting., • Strong knowledge of employee benefits programs and related federal regulations., • Advanced Microsoft Excel skills, including PivotTables, VLOOKUP/XLOOKUP, and data analysis., • Strong analytical, organizational, and problem-solving skills., • Excellent attention to detail and commitment to data accuracy., • Ability to manage multiple priorities and meet deadlines in a fast-paced environment., • Experience in the financial services industry., • Experience with HR reporting, workforce analytics, and dashboard development., • CEBS, SHRM-CP, SHRM-SCP, PHR, or related certification., • Experience leading Open Enrollment processes in a multi-state environment.

Accounts Payable Data Entry | Valhalla, NY | On-Site | Full-Time | $48K About the Role We are seeking a detail-oriented Accounts Payable Representative to own the full vendor A/P relationship for an assigned vendor portfolio. This includes invoice processing, payment scheduling, statement reconciliation, and fraud prevention. This role works cross-functionally with Supply Chain and Receiving and is well-suited for someone who takes pride in accuracy, compliance, and vendor relationships. Key Responsibilities • Review all incoming invoices for proper documentation, contract compliance, and required approvals before processing payment., • Process check requests and PO-based invoices (both manually and through an imaging/ERP system.), • Conduct thorough vendor research (government databases, W-9 collection, etc.) prior to vendor creation or any account changes., • Serve as a first line of defense against payment fraud; proactively identify and escalate potential risks., • Collaborate with Supply Chain Buyers and Receiving to resolve invoice/PO discrepancies, providing guidance to ensure timely resolution., • Analyze invoices to ensure proper coding to accounts and cost centers in accordance with company policy., • Verify vendor federal ID numbers, schedule payments, and confirm outstanding credits or memos are applied before disbursement., • Reconcile vendor statements monthly, ensuring account balances and transactions are accurate., • Build and maintain strong vendor relationships; respond to all vendor inquiries in a professional and timely manner., • Maintain organized digital records by scanning, indexing, and linking invoices and supporting documentation., • Participate in ERP/system testing, development initiatives, and department projects as needed. Qualifications • Minimum of 2 years of full-cycle Accounts Payable experience preferred, • Associate degree in Finance, Accounting, or a related field preferred, • Familiarity with ERP and imaging systems; strong proficiency in Microsoft Office, • Solid understanding of AP controls, vendor compliance, and fraud prevention best practices, • Strong attention to detail, organizational skills, and the ability to manage a high volume of transactions, • Excellent communication skills and a collaborative, team-oriented approach

Job Description Selective residential and commercial (institutional, outreach, hospitality) project planning and construction advisory group – Owner’s Rep - seeks qualified individual to support Project Managers on interesting projects with a wide range of design and construction details and techniques. Providing office management support and reporting directly to Owner to assist with Company administrative tasks will also be a requirement. As an Assistant PM, your specific contributions will be: · Researching materials and cost questions generated from Project Managers · Organizing all project cost data received and keeping information current · Working with word processing and spreadsheet applications to assist with Project Managers’ project invoice review and tracking, monthly payment request, project contractor leveling sheets and minutes agendas and minutes · Review drawings of various disciplines to support Project Manager responses as back up to invoice review, progress of work against consultant and contractor pay requests · Supporting Project Manager communication with various external Project Team members through project meeting minutes, project checklists and project schedule management Qualified candidates will have: · College graduate with 3-4 years related experience within the construction and architectural/engineering industry, preferably with a combination of new construction and renovation, with site work involved. · Excellent writing, verbal and interpersonal skills, including professional telephone etiquette · Patience in working through various levels of problem solving · Very organized and can finish tasks efficiently and can stick to a deadline · Ability to multi-task · Demonstrate a team-player mentality, including ability to maintain a professional demeanor while representing our firm to Clients, professional design consultants and vendors · Proficient in computers, particularly MS Excel (must particularly know how to successfully use math/sorting functions and formatting), MS Word (must particularly know how to successfully use simple Table functions and text formatting features), MS Project. Sharepoint and MS Teams exposure a plus. Equally important is a positive and professional work attitude within a Team- centered, small firm environment. Salaried position with benefits \nCompany Description Owner's Representative - selective (reference based only) residential and commercial (institutional, social outreach, hospitality) project planning and construction advisory group. Owner's Representative - selective (reference based only) residential and commercial (institutional, social outreach, hospitality) project planning and construction advisory group.

Job DescriptionWe are looking for a detail-oriented Bookkeeper to support billing and financial operations in White Plains, New York. This role focuses on producing accurate client invoices, maintaining organized financial records, and helping ensure timely payment activity. The ideal candidate is comfortable working with attorneys and internal staff, managing billing workflows, and upholding client-specific billing standards. Responsibilities: • Create, revise, and issue client invoices for designated legal professionals or practice areas, ensuring each bill is complete and ready for release., • Examine time entries, expenses, and supporting details to confirm accuracy and alignment with client billing instructions before invoicing., • Manage recurring billing activities throughout the month, including draft bill preparation, requested updates, and delivery of finalized invoices., • Partner with attorneys and administrative team members to investigate billing questions, correct discrepancies, and resolve outstanding invoice concerns., • Transmit invoices through approved electronic billing portals and verify successful submission according to client requirements., • Track rejected bills, appeal activity, and payment progress to help accelerate issue resolution and reduce delays in collections., • Maintain current billing data within the system, including client matter details, agreed rates, and related financial records., • Support accounts receivable efforts by assisting with follow-up on unpaid balances and contributing to collection-related activities., • Prepare billing summaries and financial reports for internal stakeholders to support visibility into invoice and payment status., • Follow firm billing policies, outside counsel guidelines, and established deadlines to ensure compliant and timely processing.• Experience in bookkeeping, billing, or a related financial support role., • Proficiency with QuickBooks and familiarity with accounting or billing software., • Working knowledge of accounts payable and accounts receivable processes., • Ability to perform bank reconciliations and maintain accurate financial records., • Strong attention to detail when reviewing invoices, time entries, and expense data., • Effective communication skills for working with attorneys, staff, and internal stakeholders., • Capacity to manage multiple deadlines and prioritize tasks in a fast-paced environment.

Job DescriptionWhy Renovo: Renovo Construction is a General Contractor business created by DLC in 2021. Since Renovo is an affiliate company of DLC, a leading owner and operator of shopping centers, we have access to a pipeline of continual business with some of the world’s most iconic brands including Starbucks, Dick’s Sporting Goods, Homegoods, Burlington, Ross, AspenDental & Wellnow. More on DLC below! The business plan is to grow Renovo into a $100M+/yr General Contractor executing projects both internally and for external clients. Renovo is a people-driven company that hires top talent and works with best-in-class partners. About the Role: The Assistant Project Manager provides administrative support to the Project Managers and Site Superintendents. Responsibilities: • Provide daily support to the Project Management teams, including Project Managers, Site Superintendents and Estimator to complete tasks for Renovo projects to ensure timely delivery of the project/grand opening., • Assist Project Teams during the Subcontractor buyout, contract completion & invoice training., • Assist Project Teams complete the General Conditions coordination and buyout., • Set up Procore project requirements and create RFI’s, Submittals & Procurement Log., • Prepare meeting agendas, take minutes, and pull weekly financial reports and permit requirements., • Schedule & coordinate all inspections., • Assist Project Managers in completing weekly project reports for internal and external use., • Enter all required project information, including project management teams travel costs, in Procore., • Enter all expenses for project management team in Concur., • Handle all invoice submission and processing in partnership with Accounts Payable team, • Act as point of contact for Subcontractors regarding payment., • Assist Project Manager with gathering financial information for project updates., • Create, coordinate and complete the closeout checklist & all closeout requirements., • Assist Project Manager create, coordinate and complete the Punch List., • Obtain all 3rd Party and municipal permit and inspection sign offs., • Obtain all architectural sign offs, letters of completion, etc., • Review, coordinate and complete all owner and tenant closeout requirements. Soft Skills/Behaviors: • Ability to stay focused and productive in fast-paced, constantly evolving environment., • Collaborative and cooperative with internal teammates and external parties., • Possess a “can-do” attitude and the ability to problem solve & be resourceful., • Strong organizational skills to successfully complete tasks., • Ability to multitask and prioritize to successfully complete tasks., • Strong communication skills, both written and oral., • Hands-on and ready to pitch in on whatever is needed., • Service first attitude., • Proactive, energetic with a creative, pleasant disposition., • Act with a high sense of urgency. Technical Skills: • 0-2 years of experience with a General Contractor, • Experience with Procore (preferred)., • Experience with Microsoft Excel, Word and Project. The expected salary range for this position is between $60,000 and $70,000. The actual compensation will be based on factors such as scope and responsibilities of the position, candidate's work experience, education/training, job-related skills, internal peer equity, market and business considerations and other factors permitted by law. About DLC: Founded in 1991, DLC has been one of the nation’s preeminent owners, operators, and managers of shopping centers. Our portfolio includes millions of square feet of attractive retail space and continues to expand as we complete additional acquisitions. Powered by JazzHR C5UUQIyS4A

Majority Remote - Senior Accountant – NYC! \n \n A growing, private equity-backed company at the intersection of consumer products and design is looking for a Senior Accountant. This is an excellent opportunity for an early-career accounting professional to take on significant responsibility within a growing organization and gain exposure to both core accounting and broader financial analysis, as you’ll work hand in hand with the CFO and VP Finance. \n \n This person will play an important role in strengthening the company's accounting infrastructure as the business continues to grow. The position will be hands-on and involve month-end close, reconciliations, journal entries, and financial reporting, while also providing exposure to process improvement, multi-entity accounting, and other strategic finance initiatives. \n \n The ideal candidate will have strong accounting fundamentals, excellent attention to detail, and the ability to operate independently in a fast-moving environment. This role is particularly well suited for someone coming from a strong public accounting or corporate accounting background who is looking to take on broader ownership within an operating company. \n \n The company is based in Midtown and only requires 1 day in office per week! \n \n Responsibilities: \n\n • Support the monthly close process, including journal entries, account reconciliations, accruals, and preparation of financial schedules\n, • Assist with accounting activities across multiple entities and support the consolidation and reporting process\n, • Maintain accurate general ledger accounts and investigate and resolve discrepancies in a timely manner\n, • Support accounts payable and accounts receivable activities, including invoice review, payment processing, cash application, and account reconciliation\n, • Prepare bank and balance sheet reconciliations and ensure transactions are accurately recorded and supported\n, • Assist with the preparation of internal financial reporting and schedules for management\n, • Support external audit processes by preparing schedules, documentation, and responding to requests from external auditors\n, • Help improve accounting processes, controls, systems, and reporting as the organization continues to scale\n, • Assist with inventory-related accounting and other operational accounting activities as needed\n, • Support broader finance initiatives, including KPI reporting, pricing analysis, variance analysis, and other ad hoc projects\n\n \n Requirements: \n\n • 2–5 years of progressive accounting experience, ideally within a public accounting or corporate accounting environment\n, • Bachelor's degree in Accounting, Finance, or a related field\n, • Strong understanding of GAAP, accrual accounting, journal entries, reconciliations, and month-end close processes\n, • Experience working with multiple entities, consolidations, accounting systems, or process transitions is highly preferred\n, • NetSuite experience is strongly preferred\n, • Strong Excel skills and the ability to work with large amounts of financial data\n, • Experience in inventory, distribution, manufacturing, consumer products, or a similar operating environment is a plus\n, • Highly organized, analytical, and detail-oriented with the ability to manage multiple priorities\n, • Self-starter who is comfortable working in an evolving environment and taking ownership of responsibilities\n, • Interested in developing broader exposure to FP&A, business analysis, and operational finance\n\n \n Salary: $85K – $95K + bonus \n \n The above salary range represents the company's good faith and reasonable estimate of the possible base compensation range at the time of posting and is not reflective of the total compensation package, which may also include benefits, equity and other non-cash incentives. \n \n Please send your resume for immediate consideration to: jdamico@adviceny.com \n \n If this particular role isn't the ideal fit, please feel free to forward your resume to the email above to explore other available opportunities. Please also feel free to share this posting with anyone in your network who might be open to learning more. Referrals are always appreciated! \n \n Advice Personnel \n Celebrating over 40 years as one of the premier search/staffing firms serving the New York metropolitan area

Job DescriptionAccounts Payable RepresentativeJob Type: Temporary (6-Month Assignment) Pay Rate: $27-29/hour Location: Valhalla, NY | On-site (Monday-Friday, 8:30am-5:00pm) Job OverviewMadison Approach Staffing is recruiting for an Accounts Payable Representative for our client's Finance department. Our client is a large healthcare organization seeking an experienced A/P professional to process invoices, manage vendor payments, and maintain accurate financial records. This role ensures all company expenses are paid accurately and on time while managing vendor relationships for assigned accounts. The ideal candidate has full-cycle accounts payable experience, strong Excel proficiency, attention to detail, and ability to work independently on high-volume invoice processing. Key Responsibilities • Review all invoices for appropriate documentation, contract compliance, and approvals, • Code invoices to correct cost center and general ledger accounts, • Match purchase orders, invoices, and receiving documents, • Prepare and process checks, ACH payments, and wire transfers, • Reconcile vendor statements and resolve discrepancies, • Maintain accurate A/P records and filing systems including electronic scanning of invoices, • Respond to vendor inquiries regarding payments and account status, • Manage payment plan schedules with vendors as needed, • Assist with month-end closing and financial reporting, • Monitor payment schedules to ensure timely payments, • Enter financial data into accounting software, • Support audits by providing requested documentation, • Collaborate with Supply Chain Buyers and Receiving to resolve invoice and PO discrepancies, • Participate in system testing and developmentRequired Skills & Experience, • Experience: 3+ years full-cycle accounts payable experience preferred, • Education: High school diploma or equivalent required; Associate degree in Accounting or Finance preferred, • Microsoft Office: Proficiency in Excel, Word, and Outlook (required), • Data Entry: Strong attention to detail and accuracy with data entry skills, • Organization: Good organization and time-management abilities, • Communication: Effective interpersonal and problem-solving skills, • Teamwork: Ability to work collaboratively and develop strong vendor relationships, • Financial Software: Ability to enter data and work with accounting software systemsPreferred Skills & Experience, • INFOR ERP system experience, • Healthcare accounts payable experience, • Three-way matching experience (PO, invoice, receipt), • Vendor reconciliation experience, • Month-end close support experience

Job DescriptionWe are looking for an Accounts Payable Clerk to join a nonprofit organization in Elmsford, New York on a contract basis with the potential to become permanent. This position is designed for a detail-focused accounting specialist who can help bring financial records up to date in preparation for audit season while supporting daily payables activity. The role offers the opportunity to work closely with a small accounting team and contribute to accurate reporting in an environment where precision directly supports reimbursement funding. Responsibilities: • Manage the full accounts payable cycle, from receiving invoices through final payment processing, while maintaining a high level of accuracy., • Review invoices against purchase orders and required approvals, ensuring documentation is complete before entry and payment., • Assign proper account codes and enter invoices into the accounting system with careful attention to expense classification., • Prepare journal entries related to accounts payable transactions and support the integrity of the general ledger., • Scan, file, and upload invoice records so supporting documentation is organized and easy to retrieve., • Coordinate payments for vendors with different terms, including recurring schedules, immediate-pay items, and wire transactions., • Support month-end close activities by entering outstanding invoices and helping track expenses across the reporting period., • Handle a steady daily invoice volume, including contractor and staffing invoices that require added review, approvals, and backup materials., • Work independently within a lean accounting team while helping maintain accurate records needed for audit readiness and reimbursement reporting.• Experience in accounts payable, bookkeeping, or a related accounting function., • Ability to process invoices, apply accurate coding, and manage payment activity with strong attention to detail., • Proficiency with Microsoft Excel at an intermediate level for tracking, reconciliation, and reporting tasks., • Comfort working with accounting software; experience with FUND E-Z is preferred, though training can be provided., • Ability to manage paper-based and digital documentation in an organized and efficient manner., • Strong understanding of expense allocation and financial accuracy in support of reporting requirements., • Capability to work with minimal supervision and take initiative in a small team environment., • Nonprofit accounting experience, including familiarity with reimbursement-based funding or government-supported programs, is highly preferred.

Majority Remote - Senior Accountant – NYC! A growing, private equity-backed company at the intersection of consumer products and design is looking for a Senior Accountant. This is an excellent opportunity for an early-career accounting professional to take on significant responsibility within a growing organization and gain exposure to both core accounting and broader financial analysis, as you’ll work hand in hand with the CFO and VP Finance. This person will play an important role in strengthening the company's accounting infrastructure as the business continues to grow. The position will be hands-on and involve month-end close, reconciliations, journal entries, and financial reporting, while also providing exposure to process improvement, multi-entity accounting, and other strategic finance initiatives. The ideal candidate will have strong accounting fundamentals, excellent attention to detail, and the ability to operate independently in a fast-moving environment. This role is particularly well suited for someone coming from a strong public accounting or corporate accounting background who is looking to take on broader ownership within an operating company. The company is based in Midtown and only requires 1 day in office per week! Responsibilities: • Support the monthly close process, including journal entries, account reconciliations, accruals, and preparation of financial schedules, • Assist with accounting activities across multiple entities and support the consolidation and reporting process, • Maintain accurate general ledger accounts and investigate and resolve discrepancies in a timely manner, • Support accounts payable and accounts receivable activities, including invoice review, payment processing, cash application, and account reconciliation, • Prepare bank and balance sheet reconciliations and ensure transactions are accurately recorded and supported, • Assist with the preparation of internal financial reporting and schedules for management, • Support external audit processes by preparing schedules, documentation, and responding to requests from external auditors, • Help improve accounting processes, controls, systems, and reporting as the organization continues to scale, • Assist with inventory-related accounting and other operational accounting activities as needed, • Support broader finance initiatives, including KPI reporting, pricing analysis, variance analysis, and other ad hoc projects Requirements: • 2–5 years of progressive accounting experience, ideally within a public accounting or corporate accounting environment, • Bachelor's degree in Accounting, Finance, or a related field, • Strong understanding of GAAP, accrual accounting, journal entries, reconciliations, and month-end close processes, • Experience working with multiple entities, consolidations, accounting systems, or process transitions is highly preferred, • NetSuite experience is strongly preferred, • Strong Excel skills and the ability to work with large amounts of financial data, • Experience in inventory, distribution, manufacturing, consumer products, or a similar operating environment is a plus, • Highly organized, analytical, and detail-oriented with the ability to manage multiple priorities, • Self-starter who is comfortable working in an evolving environment and taking ownership of responsibilities, • Interested in developing broader exposure to FP&A, business analysis, and operational finance Salary: $85K – $95K + bonus The above salary range represents the company's good faith and reasonable estimate of the possible base compensation range at the time of posting and is not reflective of the total compensation package, which may also include benefits, equity and other non-cash incentives. Please send your resume for immediate consideration to: jdamico@adviceny.com If this particular role isn't the ideal fit, please feel free to forward your resume to the email above to explore other available opportunities. Please also feel free to share this posting with anyone in your network who might be open to learning more. Referrals are always appreciated! Advice Personnel Celebrating over 40 years as one of the premier search/staffing firms serving the New York metropolitan area

Job DescriptionWe’ve built Rowan by rethinking the ear piercing experience from the ground up—prioritizing safety, clinical expertise, and a customer experience that feels both celebratory and trusted. Every piercing is performed by licensed nurses and guided by our Rowan Clinical Piercing Standard® and paired with our hypoallergenic products, setting a clear standard that is differentiated from traditional retail models. Our goal is to create a destination where customers feel confident, cared for, and excited to participate. Rowan is looking for an Accounts Payable Specialist to process all expense and inventory invoices received for payment and initiate the invoice approval process for all vendors in an accurate, efficient, and timely manner. Reporting directly to the VP Finance, you will be responsible for compiling and maintaining accounts payable records while also providing clerical and administrative support as needed. An understanding of how purchase orders and inventory receipts flow into AP will be critical for success in this role. We are looking for an objective Accounts Payable Specialist who combines a solid understanding of bookkeeping, internal controls and accounts payable principles with strong analytical and problem-solving skills. What you'll do: • Verify invoice payments, approvals, and valid general ledger coding, before processing., • Enforce strict internal controls to prevent fraud, eliminate duplicate payments, and safeguard company assets., • Inventory AP processing, including 3-way matching., • Respond to vendor inquiries and resolve outstanding issues promptly, which may include working with various internal departments., • Manage vendor accounts by obtaining Form W-9’s and monitoring payment terms., • Establishing and maintaining relationships with new and existing vendors., • Assist with certain month-end closing activities and expense accruals., • Support internal and external audits by providing requested documentation., • Complete other ad hoc tasks and projects as requestedExperience we're looking for:, • BA or equivalent experience, • Experience with NetSuite and Ramp, • Proven experience applying internal control standards to prevent fraud and payment errors, • Minimum three (3) or more years accounts payable experience, • Demonstrated understanding of general ledger accounts and how they relate to vendor invoices, • Detail-oriented and thorough, with flexibility and willingness to perform a variety of related tasks, including data entry, mathematical analysis, and organization and maintenance of historical records, • Proficient in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint), • Experience with sales tax or Avalara is preferred but not requiredWhat you bring to the table:, • Highly organized and detail-oriented, • Ability to work both independently and in a team setting effectively, • Excellent verbal and written communication and interpersonal skillsFull-time Benefits + Perks:, • Medical/Dental/Vision Health Plans, • Short and Long-term Disability, • Life Insurance, • 401k and Roth IRA Plans, • Paid Parental LeaveOpen PTO policy, • Employee discounts on our amazing products!About Us: Rowan is an innovative ear-piercing and hypoallergenic jewelry brand that brings safety to the forefront with our team of licensed nurses—and celebration to every guest with our joyful approach to piercings and jewelry. Our brick-and-mortar locations across the US also provide a long-overdue alternative to the standard mall piercing. At Rowan, we believe that every ear piercing is a milestone and it should be celebrated. We believe in “Piercing for All”. Check us out on CNBC's How I Made ItCheck us out on the TODAY Show on NBC — How 1 woman is reinventing the ear piercing experience (today.com) How Rowan Has Created a New Pathway for Nurses Important note: Rowan believes in teamwork, collaboration, and diversity. We know our team is stronger together and we commit to staying true to these values as we grow. In a remote setting, interviewing at Rowan may include phone interviews, virtual “on-site” interviews, and on-the-job mock cases. We are committed to run a thorough process for candidates with whom we identify a potential match, and we will do our best to follow-up with each and every applicant! If you’re on the fence, just give it a try! We are an equal opportunity employer and we encourage everyone to apply! Rowan is an equal opportunity employer. All applicants will be considered for employment without regard to race, religious creed (including religious dress and grooming practices), color, national origin (including language use and possession of a driver's license issued to persons unable to prove their presence in the United States is authorized under federal law), ancestry, physical disability, mental disability, medical condition, genetic information, registered domestic partner status, marital status, sex (including pregnancy), sexual orientation, gender, gender identity (including transgender identification), gender expression, age for individuals over forty years of age, military and veteran status of any person, or any other consideration made unlawful by federal, state, or local laws (“protected characteristics”). We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Location: Valhalla, NY Schedule: Monday Friday, 8:30 AM 5:00 PM Pay Rate: $20/hour.The Accounts Payable (AP) Clerk is responsible for supporting the full-cycle accounts payable process, including invoice processing, vendor payments, and maintaining accurate financial records.This role ensures time

Description We are looking for an experienced Accounts Receivable Supervisor/Manager to lead receivables activities in White Plains, New York. This position oversees billing, payment application, collections, and account review while ensuring accurate financial records and strong internal controls. The role also partners with cross-functional teams to resolve customer account issues, improve workflow efficiency, and deliver timely reporting for leadership. Responsibilities: - Direct the day-to-day receivables function, overseeing invoice processing, payment posting, collections activity, deduction handling, and account balancing. - Guide and develop accounts receivable staff by providing training, coaching, and ongoing support to maintain high levels of accuracy and performance. - Analyze aging trends and take proactive steps on overdue balances to strengthen collection results and limit outstanding debt. - Investigate account variances such as disputed charges, partial payments, and unapplied funds, and drive resolution in a timely manner. - Work closely with sales, customer support, and finance partners to address billing concerns while preserving strong customer relationships. - Produce recurring receivables reports, performance metrics, and month-end schedules to support management review and close activities. - Uphold established credit practices, company policies, and internal control standards across all receivables processes. - Contribute to customer credit reviews, new account onboarding, and ongoing assessment of account exposure and payment risk. - Recommend and implement process enhancements that improve efficiency, data accuracy, and overall receivables workflow. - Provide audit support by organizing required documentation and clarifying account activity within the accounting system. Requirements - Experience managing accounts receivable operations, including invoicing, collections, cash application, and account reconciliation. - Strong background in commercial collections and the ability to follow up effectively on delinquent balances. - Proficiency in reviewing aging reports and using receivables data to prioritize collection efforts. - Working knowledge of billing functions, payment discrepancies, deductions, and unapplied cash resolution. - Ability to prepare accurate reports and support month-end close activities with attention to detail. - Effective leadership skills with experience training, mentoring, or supervising team members. - Strong cross-functional communication skills and the ability to resolve customer account issues collaboratively. Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

Ampcus Inc. is a certified global provider of a broad range of Technology and Business consulting services. We are in search of a highly motivated candidate to join our talented team. Location: White Plains, NY 10601 Duration: 12 months Contract CWP - 1449 Work Schedule: Monday through Friday. 7.5-hour workday with.5-hour unpaid lunch. Paid for actual time worked; there are no paid vacation or sick days. During client and Canals holidays, the business is closed, and no work is permitted. Client requires a hybrid schedule of a minimum of 3 days on-site, up to including fully on-site depending on department requirements. The role supports the Portfolio Cost Controls function within the Cost Control group by performing comprehensive cost analysis and reconciliations, managing high volume billings, processing accounts payable invoices, and completing monthly accrual reviews. Responsibilities also include verifying budget compliance, reviewing purchase orders, performing manual interest calculations, coordinating project closeouts, and supporting departmental workflows. The position requires a high level of accuracy, timely completion of all deliverables, and strong adherence to established financial controls and deadlines. • Portfolio Cost Control: Support cost management activities by tracking project expenditures, preparing journal entry adjustments, performing manual interest calculations, and generating portfolio-level cost reports., • Billing and Invoice Processing: Contribute to the accurate and timely preparation of high volume monthly billings and invoices using SAP, Primavera, PDF tools, and Teams Planner., • Reconciliation: Conduct routine portfolio and project-level cost control accounting, including variance analysis (budget vs. actuals) and financial system reconciliations. Research and resolve discrepancies related to payments and revenue postings., • Project Closeouts: Execute final reconciliations and cost recovery activities for completed projects. Prepare complete and accurate Closeout Memo Packages in accordance with departmental guidelines., • Billing Discrepancy Resolution: Maintain organized and accurate billing records. Assist with resolving billing-related inquiries and discrepancies for internal stakeholders and external customers., • Accounts Payable Support: Assist with invoice processing, purchase order corrections, and verification of available PO funding. Request additional funding when required to support accurate payments., • Reporting: Assist with monthly performance reports, budget tracking, and cost monitoring. Support data organization and analysis using Excel, Teams Planner, and Procore., • Account Maintenance: Update client billing records, project hour tracking, and payment history information across relevant systems., • Compliance: Review and verify budget requests against approved purchase orders and contract values. Assist in the monthly accrual review process to ensure accurate financial reporting., • Departmental Workflows and Transitions: Support the department in system migrations, process transitions, and implementation of new platforms and workflows. Ensure timely and accurate execution of related tasks., • Experience: Background in cost controls, billing, accounts receivable, accounts payable, accounting, or general ledger maintenance., • Analytical Skills: Strong analytical and auditing abilities to interpret financial data and resolve complex cost and billing discrepancies., • Technical Proficiency: Advanced Microsoft Excel skills (including PivotTables and lookup functions), as well as proficiency with PDF tools, Teams Planner, SharePoint, Procore, Word, and Outlook., • Systems Knowledge: Hands on experience using SAP and Primavera., • Core Competencies: Highly organized, detail oriented, and capable of managing complex billing processes under tight deadlines. Strong verbal and written communication skills with the ability to manage time effectively., • Education & Certifications: College degree, preferably in related financial field. Ampcus is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veterans or individuals with disabilities.

Executive Director, Head of HR & Business Operations Perm Division Our client is a financial services firm in Greenwich, CT . Base pay range $70,000.00/yr - $90,000.00/yr Responsibilities Assist with proofreading presentations and documents Apply edits to corporate documents as requested by attorneys Set up conference calls and coordinate conference room reservations. Manage bill and invoice processing, including coordinating approvals for the legal team and working directly with external billing teams. Track and update attorney bar requirements and status to ensure compliance and accurate records. Prepare and distribute documentation in advance of meetings involving the Legal department as appropriate Requirements 3+ years of legal and/or compliance admin experience at a law firm or financial services firm. Bachelor's degree is required. Excellent written, verbal and interpersonal communication skills. The annual base salary range is $70k to $90k. Actual compensation offered to the successful candidate may vary from posted hiring range based upon geographic location, work experience, education, and/or skill level, among other things. Details about eligibility for bonus compensation (if applicable) will be finalized at the time of offer. Seniority level Associate Employment type Full-time Job function Legal, Administrative, and Finance #J-18808-Ljbffr

We are seeking a detail-oriented Accounts Payable Representative to own the full vendor A/P relationship for an assigned vendor portfolio. This includes invoice processing, payment scheduling, statement reconciliation, and fraud prevention. This role works cross-functionally with Supply Chain and Receiving and is well-suited for someone who takes pride in accuracy, compliance, and vendor relationships. Key Responsibilities • Review all incoming invoices for proper documentation, contract compliance, and required approvals before processing payment., • Process check requests and PO-based invoices (both manually and through an imaging/ERP system.), • Conduct thorough vendor research (government databases, W-9 collection, etc.) prior to vendor creation or any account changes., • Serve as a first line of defense against payment fraud; proactively identify and escalate potential risks., • Collaborate with Supply Chain Buyers and Receiving to resolve invoice/PO discrepancies, providing guidance to ensure timely resolution., • Analyze invoices to ensure proper coding to accounts and cost centers in accordance with company policy., • Verify vendor federal ID numbers, schedule payments, and confirm outstanding credits or memos are applied before disbursement., • Reconcile vendor statements monthly, ensuring account balances and transactions are accurate., • Build and maintain strong vendor relationships; respond to all vendor inquiries in a professional and timely manner., • Maintain organized digital records by scanning, indexing, and linking invoices and supporting documentation., • Participate in ERP/system testing, development initiatives, and department projects as needed. Qualifications • Minimum of 2 years of full-cycle Accounts Payable experience preferred, • Associate degree in Finance, Accounting, or a related field preferred, • Familiarity with ERP and imaging systems; strong proficiency in Microsoft Office, • Solid understanding of AP controls, vendor compliance, and fraud prevention best practices, • Strong attention to detail, organizational skills, and the ability to manage a high volume of transactions, • Excellent communication skills and a collaborative, team-oriented approach

The Staff Accountant is responsible for accurate invoice processing, cost coding support, reconciliations, and documentation, and will also assist the Controller with bank activity, cash reporting, month-end close preparation, job cost support, and compliance-related schedules.

We are seeking a detail-oriented Accounts Payable Specialist to join our team on a contract basis. The ideal candidate will bring strong technical skills, excellent organizational habits, and the ability to thrive in a fast-paced, deadline-driven finance environment. This role will support daily AP operations, ensuring accurate invoice processing, timely payments, and exceptional vendor service. • Process high volumes of invoices with accuracy and efficiency., • Review invoices for proper coding, approvals, and compliance with company policies., • Reconcile vendor statements and resolve discrepancies in a timely manner., • Manage the AP inbox and respond to vendor and internal inquiries professionally., • Prepare and process weekly payment runs (ACH, checks, wire transfers)., • Assist with month-end close activities, including accruals and reporting., • Maintain complete and organized AP records for audit readiness., • Partner with procurement, finance, and business stakeholders as needed.

Project Overview: The Accounts Payable Representative purpose is to deal with all aspects of vendor invoicing, including coordinating and working with internal departments, processing intake invoices from vendors, perform invoice verification, and ensure invoice charges are accurate. The Accounts Pa

Job DescriptionJob Description: About White Plains HondaWhite Plains Honda is seeking a motivated and professional Automotive Parts Wholesale Advisor to join our parts department. We offer a positive work environment where you can develop your skills and grow your career in the automotive industry.Job DetailsSalary: $30,000 to $50,000 per year, depending on experienceJob Type: Full TimeLocation: White Plains, NY 10606Position SummaryAs a Parts Wholesale Advisor, you will be responsible for coordinating wholesale parts sales, assisting customers at the counter, and handling incoming phone calls. This role requires attention to detail, excellent communication skills, and the ability to work efficiently in a fast-paced environment. You will assist in processing orders, managing inventory, coordinating deliveries, and supporting other dealership departments.Key ResponsibilitiesAssist customers at the retail counter and over the phone, providing accurate price quotes and product information.Process wholesale orders online and via telephone, ensuring timely and accurate fulfillment.Pull parts from inventory and place emergency orders as needed.Prepare parts for daily shipment, delivery, or customer pick-up.Maintain and verify 'will call' and 'back order' files weekly, returning or restocking parts as appropriate.Solicit and develop wholesale accounts through phone contact.Issue credits for returned parts, verifying original invoice details with approval from Parts Manager when necessary.Maintain cleanliness and organization of work area and equipment.Stay informed about new products and updates through ongoing training.Participate in departmental programs such as Lost Sale Tracking and adhere to all company safety policies.Report any workplace accidents immediately to management.Work HoursThis position requires a flexible schedule, including some evenings and Saturdays.Equal Opportunity EmployerWhite Plains Honda is an equal opportunity employer and maintains a drug-free workplace. Job Requirement:One to two years of automotive parts experience in a retail outlet or dealership environment.Customer-oriented with strong communication and phone skills.Self-motivated team player who can work independently and efficiently.Proficient with computers and basic software applications.High School Diploma or GED required.Valid driver’s license with a clean driving record.Ability to work a flexible schedule, including evenings and Saturdays. WHAT WE OFFER: Tremendous product & inventory Ongoing company-wide training Strong company reputation Growth opportunities Professional, enthusiastic & supportive working environment When you join our organization, you'll enjoy comprehensive training, competitive compensation, and unparalleled benefits. Simply put, you'll experience the best that a career in the automotive industry has to offer. The above statements are intended to describe the general nature and level of the work being performed by people assigned to this work. This is not an exhaustive list of all duties and responsibilities. We reserve the right to amend and change responsibilities to meet business and organizational needs as necessary. We are an Equal Opportunity Employer and a drug-free workplace. We Would Really Like To Hear From You!