Japanese Bilingual HR & Administrative Coordinator#13015
hace 7 días
Grand Prairie
Job Description Position Summary: The HR & Administration Coordinator is responsible for supporting the company's human resources, administrative, and accounting functions. This position plays a key role in supporting the growth of the organization by coordinating employee lifecycle activities, maintaining records, assisting with financial administration, and managing general office operations. Key Responsibilities: Human Resources Support (Approximately 60%) • Coordinate employee onboarding and offboarding activities, including new hire documentation, personnel file maintenance, and employee records management, • Assist with payroll administration by collecting, reviewing, maintaining, and processing employee payroll-related information in coordination with payroll providers and internal stakeholders, • Administer employee leave programs, including PTO, sick leave, and other leave entitlements, and maintain accurate leave records, • Administer employee benefit programs, including health, dental, vision, life insurance, and other company-sponsored benefit plans, • Coordinate benefit enrollments, qualifying life event changes, employee eligibility tracking, and annual open enrollment activities, • Maintain and update employee information within HRIS, payroll systems, and related databases to ensure data accuracy and compliance, • Support recruiting activities, including job postings, candidate communications, interview scheduling, background screening coordination, and new hire preparation, • Respond to employee inquiries regarding payroll, benefits, leave programs, company policies, and general HR procedures, • Maintain personnel records and HR documentation in compliance with federal, state, and company requirements, • Prepare routine HR reports, employee data summaries, and supporting documentation for management review, • Coordinate employment verification requests and other employee-related administrative documentation, • Serve as a primary point of contact for incoming phone calls and direct inquiries to the appropriate department or team member, • Support HR compliance initiatives and assist with maintaining required employment-related records and documentation Accounting & Finance Support (Approximately 20%) • Assist with day-to-day bookkeeping activities, including recording financial transactions and maintaining accurate accounting records, • Process accounts payable transactions, including organizing invoices, verifying supporting documentation, and preparing payment requests, • Enter payment instructions into banking platforms and payment systems in accordance with company procedures and approval requirements, • Maintain vendor records and assist with vendor account administration, • Assist with expense report processing and documentation management, • Organize, maintain, and archive accounting records, financial documents, invoices, receipts, and supporting documentation, • Support month-end and year-end closing activities under the direction of the Finance Manager, • Assist in preparing financial reports, schedules, reconciliations, and supporting documentation as requested by management, • Coordinate with external accountants, payroll providers, financial institutions, and government agencies regarding routine administrative and accounting matters, • Respond to inquiries and requests from banks, vendors, government agencies, including the Internal Revenue Service (IRS), and other external parties as directed, • Maintain confidentiality of financial, payroll, and employee-related information, • Support internal controls and compliance procedures by ensuring proper documentation and record retention practices Administrative & Office Operations Support (Approximately 20%) • Coordinate general office operations to ensure an organized, efficient, and professional work environment, • Manage office supplies, equipment, and inventory, including purchasing, receiving, tracking, and replenishment activities, • Maintain records of company assets, office equipment, and other administrative resources, • Assist with asset tracking, inventory control, and documentation related to company-owned property, • Coordinate office maintenance activities and communicate with landlords, service providers, contractors, and vendors regarding routine office and facility matters, • Assist with procurement activities, including obtaining quotations, preparing purchase requests, and coordinating orders with approved vendors, • Receive, distribute, and process incoming and outgoing mail, packages, and deliveries, • Maintain electronic and physical filing systems and ensure proper document retention and organization, • Support document preparation, scanning, copying, filing, and record management activities, • Coordinate meeting arrangements, conference room scheduling, and administrative logistics as needed, • Support company projects and administrative initiatives assigned by management, • Serve as a point of contact for general administrative inquiries and routine vendor communications, • Ensure administrative records and documents are maintained in accordance with company policies and procedures Qualifications • Minimum 2 years of experience in human resources, administration, payroll, office operations, or a related field, • Strong organizational, communication, and interpersonal skills, • Ability to handle sensitive and confidential employee and financial information with discretion, • Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and Teams, • Ability to manage multiple priorities and maintain accuracy in a fast-paced environment, • Strong attention to detail and problem-solving skills, • Experience with HRIS, payroll systems, QuickBooks, or similar business systems preferred, • Basic bookkeeping, accounts payable, or accounting support experience preferred, • Experience supporting employee benefits administration, onboarding, payroll, or office operations preferred, • Ability to work independently and collaboratively within a small, growing organization, • Bilingual English and Japanese communication skills, • Experience with ADP Workforce Now or other payroll and HRIS systems preferred
Limpieza
Ayudante de Cocina
Transporte y Reparto
Camareros
Chef y Cocinero
Construcción y Obras
Seguridad
Comida Rápida
Estética y Belleza
Oficina y Administración
Venta Minorista
Almacén
Ventas y Marketing
Azafato y Azafata
Servicio al Cliente
Barista
Entretenimiento
Arte, Medios de Comunicación, Diseño
Ciencia
Contabilidad y Finanzas
Cuidado de animales
Cuidado de niños
Deportes y Bienestar
Educación
Eventos y Promociones
Gerencia
Industria y Producción
Ingenieria
Moda
Personal de Bar
Redacción y Edición
Salud y Servicios Sociales
Servicios Jurídicos
Tecnología de la información