Administrative Assistant (Project Coordinator)
hace 20 días
Irving
Job Description SEA, Ltd. is a nationally recognized forensic engineering firm, adding to our team due to growth! We are seeking an Administrative Assistant (Project Coordinator) to work in-office, in our Irving, TX office. Previous legal experience (paralegal, legal assistant or similar) is strongly preferred. Demonstrated strong attention to detail is a firm requirement for qualified candidates. Must have prior professional office experience. Essential Job Functions & Responsibilities: • Provide proactive administrative support for various engineers by scheduling and tracking incoming and ongoing projects, • Responsible for document proofreading and letter composition, • Maintaining and coordinating engineer's schedules of meetings, site inspections, depositions, mediations, arbitrations, and trials and changes to trial schedules, • Uploading images and documents to electronic files, • Handles verbal and written client communications, • Ability to understand the relationships and interplay of parties involved in the industries in which we operate, and to regularly apply that knowledge, • Ability to search legal dockets and other resources like Bloomberg, Lexis Nexus, etc., • Maintains office files and databases, • Spreadsheet creation, data entry and manipulation, • Manage meeting and lab exam scheduling, both in-person and virtually, • Provide back up support for performing conflict checks, • Serve as receptionist as needed Answer in-bound telephone calls, • Handle police and fire report requests, • Assist with time and cost entry and reviewing of invoicing, • Bachelor's degree preferred but commensurate experience is considered, • Paralegal, Legal Assistant or Legal Secretary experience highly preferred, • High level of proficiency in Microsoft Office (Word and Excel; PowerPoint) and Outlook, Adobe Acrobat and DocuSign, • A minimum of five (5) years of professional office experience, • Proactive approach to workflow, • Ability to pivot between tasks as priorities change quickly, • Ability to perform essential functions in a cyber-secure environment, • Excellent writing skills and proofreading skills, • Strong attention to detail, • Ability to lift 20 lbs., • Ability to communicate with colleagues and clients, • Ability to answer phones, • Ability to maneuver around the office, • Ability to file folders, • Two medical plan options, • Dental & vision coverage, • 401(k) with company match, • Paid vacation, sick days and holidays SEA is a dedicated equal opportunity employer, evaluating all qualified applications without regard to race, color, religion, sex, national origin, veteran status, disability, sexual orientation, gender identity, or any other protected status.