Legal secretary jobs in East Elmhurst, New York - Page 2Create job alerts

Job DescriptionDescription: Job Title: HR Administrative Assistant Supervisor: Senior Director of Human Resources/ Secretary to the Board Job Status: Part-Time, Non-Exempt Job Hours: 25-29 hours per week Location: Midtown Manhattan, On-Site Compensation: $23-$25 per hour About Encore: Known widely as Broadways longest running act of loving care, Encore’s mission is to improve the quality of life for older New Yorkers so they are not just surviving, but thriving. Through a robust array of programming, Encore takes a “no wrong door approach” to ensure Seniors are able to age in place comfortably for as long as possible. Encore is recognized as one of the most respected and trusted nonprofit organizations providing services for older New Yorkers in New York’s City. Encore is on the cutting edge in the human service field and is a staunch advocate not only for older New Yorkers, but also for the essential human service employees who serve as the City’s safety net. Do not miss this chance to work for a mission-oriented organization, which centers employees as its number one resource. Position Summary: The HR Administrative Assistant provides high-level administrative and operational support to the Senior Director of Human Resources / Secretary to the Board and the Executive Director. This role is responsible for coordinating day-to-day HR and executive tasks, supporting internal communications, and ensuring smooth documentation, scheduling, and organizational flow. The position requires excellent organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced, mission-driven environment. Benefits: This position is a part-time position with benefits that include paid time off (vacation, sick days and earned floating holidays) flexible spending account, dependent care, and transit benefits. Requirements: • Manage calendars, schedule meetings, and coordinate travel arrangements for the Executive Team and the Board;, • Prepare correspondence, reports, meeting agendas, and presentation materials., • Maintenance of all employee files, both paper and electronic, related to events, such as hiring, terminations, leaves, transfers, or promotions in files as well as similar records using the utmost confidentiality;, • Maintain additional files and documents related to executive and HR functions;, • Assist with HR-related compliance such as maintaining equal employment opportunity records and personnel audits;, • Support logistics and materials preparation for leadership meetings, board meetings, and HR initiatives;, • Assist in onboarding and offboarding processes, including scheduling orientations, preparing new hire paperwork, scheduling exit interviews and conducting follow-ups., • Process background and reference checks and process hiring-related paperwork for all New Hires;, • Maintain and update employee records and personnel files, ensuring compliance with legal and organizational standards., • Track staff certifications, training completions, and policy acknowledgments;, • Assist with HR compliance documentation, including I-9s, background checks, and required postings;, • Track and maintain logs related to employee leaves, benefits enrollments, and performance reviews;, • Assist with benefits enrollments, qualifying events and terminations, monthly check processing for medical, dental, FSA, Dependent Care, Transit and 403B management;, • Prepare and maintenance of orientation packets for new hires, trainings and other supporting materials;, • Support organizational surveys, evaluations, and data collection efforts;, • Other HR-related duties as assigned. Qualifications: • High school diploma or equivalent required; associate’s or bachelor’s degree preferred;, • 2–3 years of administrative or HR support experience, preferably in a nonprofit setting;, • Demonstrated ability to handle confidential and sensitive information with discretion;, • Strong written, verbal, and interpersonal communication skills;, • Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook); experience with HRIS systems (e.g., Paylocity) is a plus;, • Strong organizational and time-management skills;, • Bilingual (English/Spanish) preferred;, • Must have Administrative efficiency and attention to detail;, • Demonstrated discretion and professionalism;, • Strong calendar and task management;, • Ability to Adapt in a high paced work environment;, • Respect for high level confidentiality and organizational values

Job Description DEPARTMENT: Entertainment Group & Corporate Group SCHEDULE/STATUS: Monday – Friday, 10AM to 6PM, 4 days in office (hybrid), with overtime flexibility, Full-Time/Non-Exempt SUPERVISOR: Entertainment Partners & Corporate Partners LOCATION: New York City SALARY: The salary for this position is $70,000 – 80,000, plus overtime. SUMMARY Founded more than 40 years ago as a boutique law firm servicing the entertainment and arts communities, Frankfurt Kurnit Klein & Selz provides the highest quality legal services to clients in a wide range of industries and disciplines worldwide. The firm leads practices in advertising, charitable organizations, corporate & finance, entertainment, estate planning, intellectual property, litigation, professional responsibility, technology, and other areas. Frankfurt Kurnit Klein & Selz has offices in Los Angeles and New York City. Our Entertainment Group represents clients in the motion picture, television, theatre, news, podcast, radio, fashion and music industries, including actors, writers, directors, producers, radio, television and podcast personalities, playwrights, composers, musicians, comedians, models, and designers. Our Corporate Group represents emerging and established companies, entrepreneurs, business owners, buyers, sellers, investors, consultants, bankers, finders, franchisors, franchisees, exempt organizations, and creative talent in the media, entertainment, advertising, fashion, information technology and innovation industries. We are seeking a transactional paralegal to help support both the Entertainment Group and the Corporate Group. The paralegal will work closely with partners, counsel, and associates in negotiating and closing mergers and acquisitions, film finance and motion picture distribution transactions, equity and debt financings, as well as agreements for actors, writers, directors, and producers in the motion picture and television industries. This position affords a unique opportunity to become an integral part of an internationally recognized law firm and to work with top attorneys in their respective field. PRIMARY JOB FUNCTIONS • Prepare checklists for debt and equity financings, loan and M&A closings;, • Review chain of title documents;, • Prepare and file security documents;, • Prepare filings with the US Copyright Office;, • Order and review UCC and lien searches;, • Assist with the formation of limited liability companies and corporations;, • Draft and file corporate formation documents and qualification documents;, • Assist with stock issuances, including preparing stock certificates;, • File merger certificates and other statutory documents with state agencies;, • Assist with Form D and Blue Sky filings;, • Set up and maintain capitalization tables on electronic cap table management platforms;, • Assist with the creation of equity plans and the issuance of stock options through electronic equity management platforms;, • Assist in preparing disclosure schedules;, • Drafting board and stockholder written consents and resolutions;, • Assist with NY publication requirement for LLCs;, • Maintain corporate minute books and stock ledgers;, • Maintain records of officer and director appointments;, • Manage filing deadlines for annual reports, franchise tax filings, and registered agent renewals;, • Collect, organize and compile signature pages for closings;, • Draft ancillary loan and M&A closing documents, such as secretary certificates and officer certificates;, • Organize and maintain virtual data rooms for due diligence, and assist with organizing diligence materials for attorney review;, • Perform basic diligence review (e.g., reviewing minute books, identifying missing documents);, • Revise agreements based on attorney instructions;, • Work with attorneys throughout contract negotiations;, • Draft transmittal letters and other correspondence;, • Research union and guild rules and tax credit incentives;, • Obtain EIN’s from the IRS;, • Create closing binders;, • Draft and revise various types of contracts;, • Assist the corporate paralegal with mandatory filings; and, • Perform other related duties as assigned. SPECIFIC SKILLS, KNOWLEDGE AND ABILITIES REQUIRED • Excellent verbal/written communication skills;, • Exceptional organizational skills;, • Strong and resourceful (online) research skills;, • Detail-oriented;, • Ability to balance many tasks and work within deadlines; and, • Ability to work autonomously and as part of a team. EDUCATION AND EXPERIENCE • Bachelor’s degree required., • Minimum two (2) years of experience as a paralegal at a law firm, production company or studio., • Proficiency with Microsoft Office. Frankfurt Kurnit Klein & Selz offers eligible employees a comprehensive range of benefits, including medical, dental, vision care, life insurance, disability insurance, commuter benefits, flexible spending and retirement plans. To apply: Direct applicants may apply to this position by clicking “Apply” below or on the upper right side on this posting. Your submission must include a resume and cover letter addressed to the hiring manager. If you have any questions about this position, you may contact Human Resources by sending an email to . Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements. The duties and responsibilities may change at any time with or without notice. Frankfurt Kurnit Klein & Selz is committed to providing a diverse work environment free from harassment and discrimination, in which all individuals are treated with respect and dignity. The Firm is an equal opportunity employer committed to recruiting the most qualified employees and providing them with equal opportunity for advancement in all aspects of employment. All human resources actions are administered in a manner which will not discriminate against any persons on the basis of age, race, sex, color, creed, religion, national origin, disability, sexual orientation, gender identity, gender expression, marital status, genetic predisposition or carrier status, veteran status, or any other characteristic or trait protected by Federal, State or local law. The Firm prohibits and will not tolerate any such discrimination or harassment. Further, it is our policy to provide reasonable accommodations to people with disabilities who request such accommodation, consistent with the requirements of the Americans with Disabilities Act.

Job Description Small personal injury firm seeking EXPERIENCED full time personal injury/worker's compensation paralegal/legal secretary to assist 2-4 attorneys. Duties include but are not limited to reporting insurance claims, calendar coordinating, drafting pleadings, routine correspondence, meeting with clients, trial preparations etc. Must have AT LEAST FIVE YEARS PERSONAL INJURY AND WORKER'S COMPENSATION experience AND be bilingual ENGLISH AND SPANISH.