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Location US-FL-Miami Job Category Legal, Compliance, and Risk Management Position Type Regular Full Time Req ID 42237 Overview Being good neighbors – helping people, investing in our communities, and making the world a better place – is who we are at State Farm. It is at the core of how we operate and the reason for our success. Come join a #1 team and do some good! Responsibilities As a Fortune 50 company, we hire the best employees to serve our customers, making us a leader in the insurance and financial services industry. In 2024, the Leadership Council on Legal Diversity named State Farm a Top Performer and Compass Award Winner. Additionally, Fortune named State Farm one of the World’s Most Admired Companies. Our mission is to provide high quality legal services in a cost-effective manner and to act as strategic thinking partners for our client and customers. To succeed, we need self-starters who are agile, creative, collaborative, strategic, passionate, and communicative. Nicholas J. Ryan & Associates, insurance staff counsel for State Farm Insurance Companies, is seeking a Legal Secretary to join the Miami, Florida Claim Litigation office. While every day can provide different experiences and opportunities, a typical day as a Legal Secretary involves supporting attorneys with calendaring and scheduling, processing mail, and electronic/paper filing. The office allows for collaborative environments with access to peer mentors. This role provides diversity of work and the opportunity for development/advancement. This role will interact with clients, courts, and counsel throughout the litigation process on behalf of the attorney. The position is classified as a hybrid role, meaning that the work arrangement calls for hours in the office and virtually. Everyone in a hybrid role is required to spend time in the office. Work arrangements could change over time based on business needs. Hours for the position are Monday-Friday 8:30am-5:00pm. LOCATION: 5301 Waterford District Drive, Suite 200, Miami, FL 33126 The team is compromised of multiple roles and levels including Legal Administrative Support, Legal Secretary, and Paralegal. Responsibilities of a Legal Secretary include, but are not limited to: • Apply specialized knowledge of legal procedures, • Calendar management, processing electronic mail, • Schedule litigation events, including depositions, mediations, hearings, scheduling compulsory medical examinations Qualifications Please only apply for this position if you meet the minimum requirements. Previous experience required: • 2-8 years of recent civil defense litigation secretarial experience in insurance defense or personal injury is preferred, • Calendaring and scheduling experience within a legal environment, • Strong organizational skills, prioritizing urgent and non-urgent tasks (items with deadlines, handling demands), multitasking, • Knowledge of legal terminology, local and state rules regarding pleadings and pre-trial matters, and deadlines (strongly preferred), • Ability to adapt to a corporate law environment, • Strong written and oral communication skills (proofreading, attention to detail, formatting), • Working knowledge of Microsoft Office Suite, • Working knowledge of Case Management system, • Applicants are required to be eligible to lawfully work in the U.S. immediately. State Farm will not sponsor applicants for U.S. work opportunities. #SFPL PM22 #LI-SK2 Our Benefits Because work-life balance is a priority at State Farm, compensation is based on our standard 38:45-hour work week! • Potential starting salary range: $51,886.25 - $63,000.00, • Starting salary will be based on skills, background, and experience, • High end of the range limited to applicants with significant relevant experience, • Potential yearly incentive pay up to 9% of base salary At State Farm, we offer more than just a paycheck. Check out our suite of benefits designed to give you the flexibility you need to take care of you and your family! • Get Paid! On top of our competitive pay, you are eligible for an annual raise and bonus., • Stay Well! Focus on you and your family’s health with our robust health and wellbeing programs. State Farm pays most of your healthcare premium, and we offer multiple healthcare plan options, including a high deductible plan. All medical plans provide 100% coverage for in-network preventative care, AND you and your family have access to vision, dental, telemedicine, 24/7 mental health professionals, and much more!, • Develop and Grow! Take advantage of educational benefits like industry leading training programs, top-notch tuition assistance programs, employee resource groups, and mentoring., • Plan Ahead! Plan for those big moments in life with benefits like fertility/IVF/adoption assistance, college coaching, national discount programs, interactive monthly financial workshops, free financial coaching, and more. You can also start a savings account or consider financing through our State Farm Federal Credit Union!, • Take a Little “You” Time! You will have access to our generous time off policies designed so you can plan around holidays, family events, volunteering, or just to take a relaxing day off. With the opportunity to initially earn up to 20 days annually plus parental leave, paid holidays, celebration day, life leave (40 hours/year), bereavement leave, and community service/education support days, there will be plenty of time for you!, • Give Back! We offer several ways to give back through our Matching Gift Program, Good Neighbor Grant Program, and the Employee Assistance Fund. PIe4f1427818f7-37820-38474817

Job Description Alayon & Associates is a boutique Law Firm. We are looking for a college graduate with a strong interest in the legal field to work as a PARALEGAL. Prior legal experience preferred. You must have sharp analytical skills, a willingness to learn, and the ability to work independently. A Bachelor's degree is preferred but not required. Serious applicants please provide copy of school transcripts. Prefer fluency in both English and Spanish, but it is not a requirement. This is a great opportunity for anyone interested in law to work within different types of legal practice including, but not limited to, Personal Injury, Immigration, Real-Estate, Commercial & Insurance Law. Send your Resume, writing sample and school transcript to . Your writing sample should be your own work. If your writing sample was edited by someone else, please disclose that information with your writing sample.

Job DescriptionAscension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidates.Ascension Global Staffing & Executive Search is seeking a Legal Assistant/Legal Secretary for its client's Miami office. Ideal candidates will have experience supporting corporate lawyers/partners (versus Litigation professionals) – if you have Litigation experience, that would be nice, however, this individual needs to be comfortable with highly repetitive administrative tasks (and we prefer individuals with extensive experience supporting professionals in corporate practice area groups). We’re open in regards to years of experience (though 3-5 years in a legal secretary type role – including Legal Assistant, Paralegals would be preferred). Estimated target salary range: *$61,000 - $92,000. Interview process: *Two rounds of interviews (first round will likely be virtual and last 50 minutes; second round will likely last 30-60 minutes and take place onsite in our client's Miami office); details are still TBD and we will specify in our request. *The first round interview will include a skill assessment. Skill assessment: *Our recruiting process will include a skill assessment as part of the first round interview, and will consist of typing, proofreading, filing, Word, Excel, PowerPoint, and Outlook. You will have 90 minutes to complete the assessment and it will be administered remotely. *The assessment link will be sent to the candidate via email and must be completed in one session utilizing a laptop or desktop computer. The assessment is generally scheduled to be completed before the interview, and we will provide a due date based on your candidate's availability. After your candidate receives the assessment link, the assessment can be completed at any time before or on the due date.

Job Description Immediate Opening. Full-time Legal Secretary at a boutique law firm in Miami-Dade with at least 1-3 years in law firm and/or litigation experience in First Party Insurance (and Personal Injury, a plus!). Must have excellent writing skills and have knowledge of pleadings. Candidate must be able to multi-task and be a great team player as position requires basic scheduling, drafting legal initial legal pleadings and constant communication with various parties. Candidate must also be able to continuously follow up on pending items and have knowledge with e-filing and the various Court programs used throughout the State of Florida. The right candidate will have a proactive personality with unrivaled customer service skills as well as be able to work under little supervision on majority of tasks. Must be bilingual (Spanish). Main duties include but are not limited to some scheduling, e-filing and e-service of pleadings, drafting and filing of litigation pleadings, motions and notices, and billing and data entry into case management program (Neos Case Management knowledge a plus but not required!). Great opportunity for someone re-entering the legal field or looking for entry-level work within a law firm. Job Type: Full-time Salary: $15.00 to $18.00 /hour COVID-19 considerations: Full times employees are working remotely and going in two times a week in alternating schedules. Required to go in daily first two weeks of employment, then remote access will be allowed.

Job Description Legal secretary needed for a solo practitioner specializing in trusts and estates. Must have good computer and typing skills with a professional demeanor. Experience in trusts and estates is preferred but not required. Will contribute toward medical insurance. Full time position sought but open to reduced work week options, plus free parking!

Legal Secretary Position at Sidley Austin LLP. When a secretary is hired by the Firm, she or he is hired by the Firm and not by a particular lawyer.

Ryan & Associates, insurance staff counsel for State Farm Insurance Companies, is seeking a Legal Secretary to join the Miami, Florida Claim Litigation office. While every day can provide different experiences and opportunities, a typical day as a Legal Secretary involves supporting attorneys with c

If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Legal Secretary position in our Miami Office.

Minimum 10 years of experience in a law firm as a Litigation legal secretary/assistant. Legal Secretary - Commercial Direct Placement - Greenburg Traurig. CGS is seeking an experienced Legal Secretary to provide high-level administrative, clerical, and legal support for Greenburg Traurig, a large gl

Job DescriptionAscension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidates.Ascension Global Staffing & Executive Search is seeking a highly skilled and experienced Legal Secretary with 7+ years of commercial litigation experience to provide dedicated support to a group of attorneys, including 2 partners and 2 associates for its client's Miami office. This role offer a hybrid schedule of 4 days in the office and 1 day work from home.The ideal candidate will demonstrate strong expertise in litigation support, including: • Extensive knowledge of calendaring pleadings, motions, and related deadlines for both state and federal courts, • Exceptional organizational skills with the ability to manage competing priorities in a fast-paced environment, • Advanced proficiency in MS Word and comfort with other legal technology tools, • Excellent interpersonal and communication skills for working effectively with attorneys, staff, and clients, • Prior experience in a major law firm environment This is an exciting opportunity for a top-tier professional who takes pride in their work, thrives in a collaborative environment, and is committed to delivering outstanding support.

Job DescriptionLegal Secretary – Corporate Law Firm (Miami Office) Miami, FL A prestigious corporate law firm located in the heart of Miami is seeking a highly experienced Legal Secretary to support a team of 3 to 4 attorneys. This is an exciting opportunity for a skilled legal professional with a background in mid-size or large law firm environments to bring their expertise to a fast-paced, high-performing team. Position Overview As a Legal Secretary, you will play a crucial role in the daily operations of the firm’s corporate law division. The ideal candidate will be a proactive, organized, and detail-oriented professional who thrives in a team-based environment and is adept at managing a wide array of legal administrative responsibilities. Key Responsibilities • Provide direct administrative and clerical support to 3–4 attorneys., • Draft, format, and proofread correspondence, legal documents, memos, and reports., • Prepare and file legal documents with federal and state courts and agencies., • Schedule meetings, maintain calendars, and coordinate travel arrangements., • Manage incoming calls, correspondence, and emails on behalf of attorneys., • Organize and maintain case files, both electronic and hard copy., • Perform time entry and billing duties using the firm’s billing software., • Assist with special projects and other administrative tasks as required. Qualifications • 3+ years of experience as a Legal Secretary, ideally in a large or mid-sized law firm., • Strong knowledge of corporate law procedures and terminology., • Proficiency with legal software systems (i.e., document management and billing systems)., • Exceptional written and verbal communication skills., • Highly organized, detail-oriented, and capable of multitasking under pressure., • Strong interpersonal skills and a collaborative mindset. Work Schedule • Start Time: 8:30 AM, • Hours: 37.5 per week (Monday–Friday), • Lunch: 1 hour Preferred Candidate Attributes • Professional demeanor with a high level of discretion., • Proven ability to support multiple attorneys with competing deadlines., • Experience handling confidential and sensitive information., • Demonstrates initiative, dependability, and a commitment to excellence. Compensation • Competitive salary based on experience, • Comprehensive benefits package (details provided upon interview) Apply today to join a reputable and professional corporate law firm offering a collaborative work environment and long-term career growth opportunities. #Sept_50

Job DescriptionAscension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidates. Ascension Global Staffing & Execuitve Search is seeking a Legal Secretary/Assistant to join our client's busy State and Federal Litigation Defense division. The ideal candidate will be accustomed to supporting multiple attorneys in a fast-paced, high-volume environment. Experience in insurance defense is a plus. Key Responsibilities: Provide comprehensive administrative support to two or more attorneys handling a range of state and federal litigation matters • .Draft, edit, and proofread legal documents, including pleadings, discovery, motions, and correspondence, • .Prepare and e-file documents with state and federal courts in compliance with the Florida Rules of Civil Procedure., • Manage and organize case files, documents, and evidence for active cases, • .Coordinate and schedule court dates, depositions, meetings, and other important events., • Maintain and update attorneys' calendars, ensuring compliance with deadlines and appointments., • Communicate with clients, opposing counsel, and court personnel in a professional and timely manner., • Assist with document management and ensure proper filing and tracking of all case-related materials., • Perform general office tasks, including answering phones, managing emails, and maintaining office supplies. Qualifications, • Minimum of 5 years of experience working as a Legal Secretary/Assistant at a law firm, with a focus on litigation., • Experience working with two or more attorneys simultaneously., • Proficiency in Microsoft Word, Excel, Outlook Email, and Adobe., • Experience with online court filings (both state and federal courts) in compliance with Florida Rules of Civil Procedure., • Strong knowledge of calendaring court deadlines and ensuring timely filings., • Must be highly organized, detail-oriented, and capable of managing multiple tasks and priorities in a fast-paced environment., • Ability to work independently with minimal supervision while remaining an integral part of the team., • Strong written and verbal communication skills.IN OFFICE or REMOTE

Job DescriptionAscension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidates.Ascension Global Staffing & Executive Search is seeking Paralegal / Legal Assistant / Secretary for our client's firm in Miami, FL. • Assists with taking complex cases from inception through trial., • Analyzes documents., • Summarizes deposition transcripts., • Prepares, reviews, and drafts standard correspondence and other legal documents., • Maintains attorney calendars, including coordination of depositions, hearings and appointments., • Handles court filings., • Reads and sorts incoming mail, as well as profiles scanned mail, faxes, hand-deliveries and outgoing mail., • Opens files, requests conflict of interest checks and prepares new matter reports/retainer letters., • Pulls cases from legal database per the attorney’s request., • Prepares index for files to be closed., • Prepares documents to produce in electronic document database format., • Processes and uploads documents into electronic document review platforms., • Maintains and organizes document production into electronic document database for review and organization of case., • Prepares demonstrative exhibits, timelines and charts for attorneys’ use in court., • At least 3 years of relevant experience., • Bilingual (English/Spanish) preferred., • Attention to detail, exceptional organizational skills, and the ability to communicate effectively, both orally and written, • Ability to multi-task, • Works well under pressure and meets deadlines, • Knowledge of Local, State and Federal Court Systems, • Proficient in Microsoft Outlook and Word, • Familiarity with E-filing procedures, • Must be able to work in a fast-paced environment

Job Description Job Title: Legal Administrative Assistant Location: Miami FL 33133 Salary/Payrate: $65K-$75K annually or contract hourly rate (W2 / 1099), bonus and AWESOME benefits!!! Work Environment: 100% Onsite Term: Permanent / Fulltime Bachelor’s degree required: No Referral Fee: AMS will pay $500 should the person you refer gets hired JOB DESCRIPTION #LI-MG1 Primary Responsibilities • Completes a broad variety of administrative tasks, including managing an active and changing calendar of appointments; arranging travel plans; completing expense reports; and composing and preparing correspondence., • Organizes meetings, including scheduling, sending reminders, and organizes catering when necessary., • Ensures background information for meetings are ready, including reviewing legal calendar for accuracy and upcoming deadlines., • Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures., • Handles incoming calls in a courteous, efficient manner., • Handles expense reconciliation and reimbursement., • Prepares correspondence, pleadings and other legal documents., • Proofreads documents to ensure accuracy and completeness prior to distribution or filing., • Files legal documents in state and federal courts., • Updates and maintains files in a timely manner., • Prioritizes and executes assigned tasks quickly and accurately, in an organized and detailed oriented manner., • Prepares for trial by assisting attorneys and paralegals., • Additional duties as required. Personal Attributes • Understands and abides by the policies and procedures of the firm, • Flexible and willing to assist wherever needed., • Demonstrates a positive attitude and is approachable., • Adapts well to fluctuations in workload and changes in responsibilities., • Able to work effectively in stressful situations with a demanding workload., • Presents written communications that are concise and accurate., • Exhibits confident and professional verbal and written communication skills., • Answers questions clearly and thoroughly., • Is a problem solver. Skills and Abilities • Lexis Nexis, Pacer, ECF (Electronic Court Filing), TrialWorks or other comparable document management system, Microsoft Office (Word, Outlook, PowerPoint, Excel), and DropBox., • PC skills; ability to use phone system, copier, scanner, fax, and printer., • Transcription preferred or willingness to learn. Minimum Qualifications • High school diploma required (College degree is preferred, but not required)., • 3+ years of solid fast-paced executive assistant and litigation secretary experience., • Computer proficiency, especially with MS Office (Word, Outlook, Excel, and PowerPoint).

Job Description Legal Secretary #4163 Lawyer Regulation | Miami Minimum starting salary $42,751.09 with an excellent benefits package including employer paid pension contribution | Employees of The Florida Bar are eligible to apply for the Public Service Loan Forgiveness Program (PSLF). Summary function: This is highly responsible work performing a variety of duties by providing administrative and secretarial assistance to bar counsels. Required minimum education: High School Diploma (or its equivalency). Required minimum professional work experience: Five (5) years of progressively responsible secretarial experience. Essential Duties and Responsibilities: Maintains and monitors disciplinary files in the case management system (importing emails, check scanned documents, updating data, etc.). Types and finalizes drafted pleadings and correspondence. Sets up monthly grievance committee meetings, maintains member lists, assists committee members, and posts files to GC web page. Answers telephone and makes case notes in the case management system regarding call. Maintains bar counsels calendars, sets up meetings and hearings, and updates calendar daily. Receives and routes incoming mail which requires checking all scanned mailed documents for accuracy in the case management system. Misc. (Prepare bar counsel weekly expense report in Excel, update Supreme Court Board, update referee logs in Word, change toner in equipment, add paper to equipment, prepare closed files for scanning which requires redacting all confidential information, drafts correspondence for bar counsel). Other duties as assigned. Knowledge: • Correct spelling, punctuation and grammar, • Standard business formats and styles, • Adobe Acrobat, • Legal terminology, • Style and format of legal pleadings, • Office procedures and practices, • Computers, printers, facsimile machines, copiers, and scanners. Skills: • MS Office (Outlook, Word and Excel), • Use of databases, • Basic arithmetic, • Use of personal computer Abilities: • Type sixty (60) correct words per minute, • Pay attention to detail, • Type letters, memoranda and pleadings in correct format, • Create ADA compliant forms and documents using Adobe, • Organize and prioritize work, • Communicate effectively and professionally, both verbally and in writing, • Handle multiple tasks, • Operate well under pressure and in a team atmosphere, • Tactfully manage difficult situations, • Demonstrate initiative in group projects and individual settings, • Consistently provide an excellent service-oriented attitude, • Sit for long periods of time, • Hear and converse over the telephone, and key/work frequently on a computer., • Lift 5 to 10 lbs Please notify HR, in advance, if you need reasonable accommodations to participate in the employment process. EOE. This organization participates in E-Verify. Position is open until filled. Non-Exempt position. This position is in an in-office position, located in Miami, Florida and is not a remote position.

Job DescriptionAscension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidates.Ascension Global Staffing & Executive Search is seeking a Corporate & Tax Practice Assistant for its client's Miami office. Location: Miami, FL Schedule: Hybrid (3 days in-office, 2 days remote) About the Role We are seeking a highly organized and detail-oriented Practice Assistant to support our busy Tax and Corporate practice groups in our Miami office. While this role will provide some assistance to a Corporate Shareholder, the immediate priority is to provide high-level support to three Tax Associates. This is an excellent opportunity for a candidate with strong tax practice experience who thrives in a fast-paced, collaborative AmLaw environment. Key Responsibilities • Provide day-to-day administrative and practice support to attorneys in the Tax and Corporate groups., • Prepare, edit, and proofread legal documents, correspondence, and memoranda with a high degree of accuracy., • Manage attorney calendars, schedule meetings, and coordinate travel arrangements., • Maintain and organize client files, both electronic and physical, ensuring compliance with firm standards., • Assist with time entry, billing, expense reports, and related financial processes., • Coordinate with internal departments (finance, marketing, IT, HR) as needed to support practice operations., • Serve as the primary point of contact for client calls and inquiries, handling matters with discretion and professionalism., • Track deadlines, manage case/matter workflows, and ensure timely completion of filings and submissions., • Support business development activities, including preparation of pitch materials and client presentations., • 5+ years of experience as a legal practice assistant, legal secretary, or similar role; Tax practice experience strongly preferred., • Experience supporting corporate attorneys is a plus., • Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and document management systems., • Excellent organizational skills with the ability to manage multiple priorities and meet deadlines., • Strong written and verbal communication skills., • High attention to detail, accuracy, and follow-through., • Competitive compensation package with flexibility for exceptional candidates., • Hybrid work model (3 days in-office / 2 days remote)., • Opportunity to work closely with leading attorneys in Tax and Corporate law., • Supportive and collaborative team culture within a nationally recognized firm.

Job DescriptionAscension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidates. A well-established international law firm is seeking a talented Executive Legal Assistant to support attorneys in the Litigation and Corporate practice groups in its Miami office. The ideal candidate will have 5+ years of legal secretarial experience, including E-Filing proficiency, and demonstrate a positive, collaborative attitude, sound judgment, and the ability to thrive under pressure. Key Responsibilities: * Draft, revise, and format legal documents, correspondence, memoranda, and emails * Perform administrative tasks such as expense reports, check requests, invoicing, and time entry * Handle E-Filing in State and Federal courts * Manage and maintain client files and attorney calendars * Schedule appointments and coordinate meetings, travel, and conferences * Serve as a point of contact for client communications and inquiries * Perform general office duties including filing, mailing, and phone support * Collaborate effectively with attorneys, paralegals, and staff * Stay current on office procedures and technology tools Qualifications: * Associate’s degree or equivalent experience (3+ years in a legal secretary role preferred) * Bilingual (English/Spanish) * Excellent typing, proofreading, and document formatting skills * Strong attention to detail and organizational ability * Prior experience with litigation support and electronic court filing * High level of professionalism and interpersonal skills * Ability to manage multiple priorities and deadlines * Familiarity with document management systems (e.g., iManage) * Proficient in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint) and general tech tools Compensation: This position offers a competitive salary and a comprehensive benefits package.

Job DescriptionAscension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidates. Ascension Global Staffing & Executive Search is seeking an experienced and highly organized Executive Legal Assistant / Litigation Secretary to provide comprehensive administrative and litigation support to attorneys in a fast-paced legal environment for our client in Coconut Grove, FL. The ideal candidate will demonstrate exceptional attention to detail, a proactive approach to problem-solving, and the ability to manage competing priorities with discretion and professionalism. Primary Responsibilities Manage a dynamic and changing calendar, including scheduling appointments and coordinating meetings. Arrange complex travel itineraries and process related expense reports with accuracy and efficiency. Prepare, draft, and revise correspondence, pleadings, and other legal documents. Organize and facilitate meetings by sending reminders, securing meeting rooms, and arranging catering as needed. Ensure background information and legal calendars are reviewed and updated in preparation for meetings and deadlines. File legal documents with state and federal courts using electronic court filing systems (ECF). Answer and direct incoming calls courteously and professionally. Maintain accurate and up-to-date physical and electronic filing systems. Reconcile and manage expense reimbursement submissions. Proofread documents for completeness and accuracy prior to filing or distribution. Provide assistance to attorneys and paralegals in trial preparation. Manage and prioritize multiple tasks effectively under tight deadlines. Perform additional duties as required to support the legal team.Personal Attributes Demonstrates a strong understanding of and adherence to firm policies and procedures. Flexible and cooperative; willing to support team members across functions. Maintains a positive, approachable, and professional demeanor. Adapts well to changing workloads and responsibilities. Performs efficiently in high-pressure situations. Communicates with clarity and precision, both in writing and verbally. Proactive in resolving issues and answering inquiries thoroughly and accurately. Displays confidence and professionalism in all interactions.Skills and Abilities Proficiency with legal research tools and filing systems, including Lexis Nexis, PACER, ECF, and document management platforms such as TrialWorks. Advanced proficiency in Microsoft Office Suite (Word, Outlook, PowerPoint, Excel) and Dropbox. Competence in using office equipment, including multi-line phone systems, copiers, scanners, fax machines, and printers. Familiarity with or willingness to learn transcription software and techniques.Minimum Qualifications High school diploma required; a college degree is preferred. A minimum of five years’ experience in an executive assistant and/or litigation secretary role within a fast-paced legal environment. Demonstrated computer literacy, particularly in Microsoft Office applications.This is a full-time, in-office position. The salary is based on experience.

The team is compromised of multiple roles and levels including Legal Administrative Support, Legal Secretary, and Paralegal. While every day can provide different experiences and opportunities, a typical day as a Legal Secretary involves supporting attorneys with calendaring and scheduling, processi

LOCATION: 5301 Waterford District Drive, Suite 200, Miami, FL 33126 The team is compromised of multiple roles and levels including Legal Administrative Support, Legal Secretary, and Paralegal. Responsibilities of a Legal Secretary include, but are not limited to: Apply specialized knowledge of legal

We’re looking for enthusiastic, self-driven, individuals to assist existing and prospective clients within our organization.This position will work with multiple clients throughout the day providing outstanding service and product knowledge.Distributes all benefit enrollment materials and

The team is compromised of multiple roles and levels including Legal Administrative Support, Legal Secretary, and Paralegal. Ryan & Associates, insurance staff counsel for State Farm Insurance Companies, is seeking a Legal Secretary to join the Miami, Florida Claim Litigation office. While every day

We’re looking for enthusiastic, self-driven, individuals to assist existing and prospective clients within our organization.This position will work with multiple clients throughout the day providing outstanding service and product knowledge.Distributes all benefit enrollment materials and

LOCATION: 5301 Waterford District Drive, Suite 200, Miami, FL 33126 The team is compromised of multiple roles and levels including Legal Administrative Support, Legal Secretary, and Paralegal. Responsibilities of a Legal Secretary include, but are not limited to: * Apply specialized knowledge of l

We’re looking for enthusiastic, self-driven, individuals to assist existing and prospective clients within our organization.This position will work with multiple clients throughout the day providing outstanding service and product knowledge.Distributes all benefit enrollment materials and

Sage Dental is the leading Dental Support Organization (DSO) in the Southeast, and we are continuing to grow! At Sage, people are at the core of everything we do.We are looking for dynamic and talented professionals who fit our culture of innovative technology, constant learning, and patient-centric

We’re looking for enthusiastic, self-driven, individuals to assist existing and prospective clients within our organization.This position will work with multiple clients throughout the day providing outstanding service and product knowledge.Distributes all benefit enrollment materials and

This position provides administrative and customer service support to the International Banking group.Services foreign and domestic accounts, addresses inquiries and concerns, and performs other servicing activities to facilitate daily banking for customers.Secures all necessary documentation and in

We’re looking for enthusiastic, self-driven, individuals to assist existing and prospective clients within our organization.This position will work with multiple clients throughout the day providing outstanding service and product knowledge.Distributes all benefit enrollment materials and

WE ARE OFFERING A $5,000 SIGN-ON BONUS FOR THIS POSITION ***Sage Dental is seeking a Dental Office Manager to join our team in Conway! Sage Dental is the leading Dental Support Organization (DSO) in the Southeast, and we are continuing to grow! At Sage, people are at the core of everything we do.We

We’re looking for enthusiastic, self-driven, individuals to assist existing and prospective clients within our organization.This position will work with multiple clients throughout the day providing outstanding service and product knowledge.Distributes all benefit enrollment materials and

Sage Dental is the leading Dental Support Organization (DSO) in the Southeast, and we are continuing to grow! At Sage, people are at the core of everything we do.We are looking for dynamic and talented professionals who fit our culture of innovative technology, constant learning, and patient-centric

We’re looking for enthusiastic, self-driven, individuals to assist existing and prospective clients within our organization.This position will work with multiple clients throughout the day providing outstanding service and product knowledge.Distributes all benefit enrollment materials and

Sage Dental is the leading Dental Support Organization (DSO) in the Southeast, and we are continuing to grow! At Sage, people are at the core of everything we do.We are looking for dynamic and talented professionals who fit our culture of innovative technology, constant learning, and patient-centric

We’re looking for enthusiastic, self-driven, individuals to assist existing and prospective clients within our organization.This position will work with multiple clients throughout the day providing outstanding service and product knowledge.Distributes all benefit enrollment materials and

Sage Dental is the leading Dental Support Organization (DSO) in the Southeast, and we are continuing to grow! At Sage, people are at the core of everything we do.We are looking for dynamic and talented professionals who fit our culture of innovative technology, constant learning, and patient-centric

This hybrid-remote position reports to our 600 NW 79th Ave, Miami, FL33126 location.If selected, you must be able to report to this location to work in center 3-4 days weekly and remotely from home 1-2 days weekly.This is your opportunity to be the Customer Service, Call Center, Representative, Sale

This role is crucial in maintaining a positive and efficient office environment, ensuring smooth communication and administrative operations within the logistics setting.Essential Duties and Responsibilities.Greet and welcome visitors, clients, and vendors in a professional and friendly manner.Answe

The Administrative Assistant II serve as a critical member in the Nursing and Health Sciences Administration Programs operations office by providing professional support and assistance.The position serve as the initial impression of the NHSA office.The Administrative Assistant II will manage highly

JLL Empowers You To Shape A Brighter Way.Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients.We are committed to hiring the best, most talented people and empowering them to thrive,

The CSI Representative assist in the overall positive rating of our dealership's 'Customer Service Index by ensuring the highest level of satisfaction to customers.This position works with sales, service, production, and administrative departments to ensure overall customer satisfaction and increase

Location: Miami, FL Reports to: Office Manager.We are seeking a professional and friendly Receptionist to join our team.The ideal candidate will be the first point of contact for our clients and visitors, making a lasting impression by providing exceptional service and promoting a welcoming atmosphe

This role is crucial in maintaining a positive and efficient office environment, ensuring smooth communication and administrative operations within the logistics setting.Essential Duties and Responsibilities.Greet and welcome visitors, clients, and vendors in a professional and friendly manner.Answe

Mission driven and with a client-centered approach, GFI deploys cutting-edge technology with highly specialized legal skills, and a proprietary method to enable clients to obtain their legal status and pave a path to legal residency. GF Immigration Law - Abogada Julia (GFI) is one of the largest hum

Dover Jewelry (Downtown Miami) is seeking a customer-friendly E-commerce Office Assistant to work with our busy online team in the maintenance of our Fine Jewelry Sales Platforms and to assist with a variety of tasks around the office.This candidate should have excellent writing skills in English an

Seeking participants for Focus Group and market research studies.Work part-time from home and earn up to $750 per week.Register to see if you are eligible.Administrative Assistant admin experience not required.Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists

Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests.Transmit information or documents using a computer, mail, or facsimile machine.Operate standard office equipment other than co

Kendall Endoscopy & Surgery Center is a freestanding ambulatory surgery center.We are committed to safe, high-quality, patient-centered care delivered by a highly engaged team.We are home to board-certified physicians who have expertise in a number of gastrointestinal procedures, including colonosco