Legal secretary jobs in Pompano Beach, FloridaCreate job alerts

Job Description Job Description Our fast-paced litigation firm is seeking a highly organized, proactive, and detail-oriented Litigation Assistant to manage our high-volume court calendar and scheduling operations. The ideal candidate will be a master coordinator, capable of seamlessly balancing the schedules of our attorneys, opposing counsel, court reporters, and judicial assistants without conflict. Because we handle a substantial caseload, this role requires a professional who thrives on consistent follow-up, possesses a deep understanding of local court procedures, and can independently draft precise, rules-compliant legal notices. We value stability and dedication; we are looking for a long-term team member to grow with our practice. Key Responsibilities • Calendar Management: Take full ownership of the firm’s high-volume litigation calendar. Proactively identify and resolve potential scheduling conflicts to maximize attorney efficiency., • Coordinating Depositions & Hearings: Act as the primary liaison to schedule depositions and hearings. Coordinate directly with judicial assistants, opposing counsel, and court reporting agencies., • Persistent Follow-Up: Monitor outstanding scheduling requests. Execute consistent, frequent, and professional follow-ups when opposing counsel or third parties fail to respond timely., • Drafting Legal Documents: Prepare and finalize Notices of Hearing and Notices of Deposition that strictly comply with the Florida Rules of Civil Procedure., • Professional Correspondence: Compose clear, effective, and persuasive email correspondence communicating the firm's scheduling needs to judicial assistants and opposing counsel., • E-Filing: Efficiently file notices and legal documents through the Florida Court's E-Filing Portal. Position Requirements • Experience & Longevity: Minimum of 5 years of dedicated experience as a litigation assistant or legal secretary in Florida. A proven track record of employment stability and longevity with prior firms is strictly required. Candidates with a history of frequent job-hopping will not be considered., • System Proficiency: Proven, hands-on experience navigating the Dade County (Miami-Dade) and Broward County Court MAP and CMS systems, as well as the Florida E-Filing Portal., • Organizational Skills: Exceptional organizational ability with a proven track record of managing high-volume tasks without letting details slip through the cracks., • Communication: Elite verbal and written communication skills; ability to maintain a professional, firm, yet polite demeanor in all correspondence., • Procedural Knowledge: Strong working knowledge of Florida Rules of Civil Procedure regarding deadlines and notice requirements.

Job Description Legal Secretary #4129, #4132 Lawyer Regulation | Fort Lauderdale Minimum starting salary $44,033.62 with an excellent benefits package including employer paid pension contribution | Employees of The Florida Bar are eligible to apply for the Public Service Loan Forgiveness Program (PSLF). Summary function: This is highly responsible work performing a variety of duties by providing administrative and secretarial assistance to bar counsels. Required minimum education: High School Diploma (or its equivalency). Required minimum professional work experience: Five (5) years of progressively responsible secretarial experience. Essential Duties and Responsibilities: -Maintains and monitors disciplinary files in the case management system (imports emails, checks scanned documents, updates data, maintains tickling deadlines, etc.) -Types and finalizes drafted pleadings, correspondence, meeting minutes and agendas. -Coordinates monthly grievance committee meetings, maintains member lists, assists committee members, and posts files to GC web page. -Maintains bar counsels’ calendars, coordinates meetings, depositions and hearings, and accurately updates calendar daily. -Answers telephone and makes case notes in the case management system regarding call. -Receives and scans incoming mail into case management system. Prepares outgoing mail. -Handles public record requests in GovQA. -Prepares bar counsels’ travel requests and expense reports. -Other duties as assigned (including but not limited to adding paper to and changing toner in equipment, redacting confidential information, etc.). Knowledge: • Correct spelling, punctuation and grammar, • Standard business formats and styles, • Adobe Acrobat, • Legal terminology, • Style and format of legal pleadings, • Office procedures and practices -Computers, printers, facsimile machines, copiers, scanners and postage meter. Skills: • MS Word, • MS Office (Outlook, Word and Excel), • Use of personal computer

Job DescriptionWe are seeking an experienced Legal Secretary with 5 to 10 years of relevant experience to support our legal and asset management operations across a mixed portfolio of commercial and residential assets. This role requires a highly organized professional who is detail driven, confident managing leasing documentation, and capable of handling both legal and administrative responsibilities in a fast-paced environment. Key Responsibilities Leasing and Contracts • Draft, revise, and format commercial leases, residential tenancy agreements, amendments, renewals, notices, and related correspondence, • Assist in the preparation and review of service contracts, vendor agreements, and other legal documentation, • Track and monitor critical dates including lease expiries, renewals, rent escalations, and notice deadlines, • Coordinate execution of agreements and maintain proper documentation records, • Prepare summaries and abstracts of lease terms, • Liaise with tenants, brokers, external counsel, and internal stakeholdersFile and Document Management, • Maintain organized electronic and physical lease and contract files, • Manage document control and version tracking, • Assist with due diligence materials for acquisitions, financings, or refinancing, • Prepare closing binders and maintain contract databasesAdministrative Support, • Manage calendars, schedule meetings, and coordinate transaction timelines, • Prepare correspondence, reports, and internal memoranda, • Support general office administration related to leasing and legal matters, • Assist with invoice tracking for legal and professional services, • Provide back up administrative support to senior management when requiredQualifications, • 5 to 10 years of experience as a Legal Secretary or Legal Assistant, with direct experience in commercial and residential leasing, • Strong background in construction contracting, • Strong understanding of lease structures, contract terminology, and documentation procedures, • Advanced proficiency in Microsoft Word and Excel, • Experience with document management systems, • Excellent organizational skills and attention to detail, • Ability to manage multiple files and deadlines simultaneously, • Strong written and verbal communication skills, • Discretion and professionalism in handling confidential informationPreferred Experience, • Experience working with commercial retail, office, or multi residential properties, • Familiarity with lease tracking and abstraction systems, • Experience supporting in house legal or ownership teamsCompensation Compensation will be commensurate with experience and qualifications.

On a day-to-day basis the Legal Secretary/Paralegal supports the Managing Partner in performing specialized secretarial and administrative duties; working collaboratively and cooperatively with others in a team-oriented environment. Remote options available for individuals outside the local area.

We have surpassed our 1,000th trial milestone, affirming our rank as one of the foremost product liability trial firms in the country.We are actively searching for a fully remote.Legal Administrative Assistant (Legal Secretary).New York, New York / New Brunswick, New Jersey offices.Our legal admini

One of my well-respected clients is adding to their staff and will be hiring a legal secretary. The legal secretary will assist office personnel, perform paralegal duties, assist with the community association law practice, and provide excellent customer service.

Support legal review processes and contract coordination activities. Individual(s) must be legally authorized to work in the United States without the need for immigration support or sponsorship from Milliman now or in the future.

I own a startup legal technology company. What I am looking for is a proactive problem solver who is genuinely excited to be the right hand while a legal empire gets built. The words legal empire made you lean in rather than roll your eyes.

Allied seeks a Construction Office Manager for its office in Fort Lauderdale, Florida.This position is for an individual who has excellent welcome center and reception hospitality skills, is impeccably organized, and has a great attitude and a zest for excellence and growth.This position directly su

Seeking participants for Focus Group and market research studies.Work part-time from home and earn up to $750 per week.Register to see if you are eligible.Administrative Assistant admin experience not required.Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists

Allied seeks a Construction Office Manager for its office in Fort Lauderdale, Florida.This position is for an individual who has excellent welcome center and reception hospitality skills, is impeccably organized, and has a great attitude and a zest for excellence and growth.This position directly su

Seeking participants for Focus Group and market research studies.Work part-time from home and earn up to $750 per week.Register to see if you are eligible.Administrative Assistant admin experience not required.Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists

I own a startup legal technology company. What I am looking for is a proactive problem solver who is genuinely excited to be the right hand while a legal empire gets built. The words legal empire made you lean in rather than roll your eyes.

Seeking participants for Focus Group and market research studies.Work part-time from home and earn up to $750 per week.Register to see if you are eligible.Administrative Assistant admin experience not required.Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists

Aya Healthcare - - Responsibilities: Supports efficient medical office operations; Manages check-in/check-out and schedules appointments; Handles incoming calls and patient encounters; Processes medical record requests; Collects payments and balances ledgers.

Seeking participants for Focus Group and market research studies.Work part-time from home and earn up to $750 per week.Register to see if you are eligible.Administrative Assistant admin experience not required.Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists

Community Health Systems - - Responsibilities: Greet patients and visitors; Answer and route phone calls; Schedule appointments and manage front desk tasks; Maintain reception area and clerical duties; Support administrative tasks as needed.

Seeking participants for Focus Group and market research studies.Work part-time from home and earn up to $750 per week.Register to see if you are eligible.Administrative Assistant admin experience not required.Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists

The words legal empire made you lean in rather than roll your eyes. Our legal team understands what clients are going through, and we are committed to producing outstanding results. I own a startup legal technology company.

Seeking participants for Focus Group and market research studies.Work part-time from home and earn up to $750 per week.Register to see if you are eligible.Administrative Assistant admin experience not required.Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists

Here, you'll work closely with experienced legal professionals in estate planning, wills, trusts, probate, and real estate, ensuring that clients receive compassionate and personalized legal guidance. Maintain organized and up-to-date files, ensuring all documentation is complete and compliant with

Here, you'll work closely with experienced legal professionals in estate planning, wills, trusts, probate, and real estate, ensuring that clients receive compassionate and personalized legal guidance. Prepare and review legal documents, including contracts, deeds, and closing statements, with meticu

Sage Dental is the leading Dental Support Organization (DSO) in the Southeast, and we are continuing to grow! At Sage, people are at the core of everything we do.We are looking for dynamic and talented professionals who fit our culture of innovative technology, constant learning, and patient-centric

Here, you'll work closely with experienced legal professionals in estate planning, wills, trusts, probate, and real estate, ensuring that clients receive compassionate and personalized legal guidance. We're looking for an experienced paralegal who can efficiently handle 30–40+ files per month with

WE ARE OFFERING A $2,500 SIGN-ON BONUS FOR THIS POSITION * Dental is seeking a Dental Office Manager to join our team in Fort Lauderdale! Sage Dental is the leading Dental Support Organization (DSO) in the Southeast, and we are continuing to grow! At Sage, people are at the core of everything we d

The receptionist receives incoming calls, determines the nature of each call and directs the caller to the appropriate person or department.Answers basic inquiries and takes messages.Meet and greet customers in a professional manner.Operate switchboard telephone system.Communicate with callers in a

Well established Sunrise, FL-based Technology Co.Receptionist/Administrative Assistant to join our team.Your outgoing personality and intuitiveness will be required to run the front desk.Answering a multi-line VoIP phone system and fielding calls.Serving visitors by greeting, welcoming and directing

Calusa Veterinary Center is hiring a full-time lead front-desk receptionist to be the first point of contact for our veterinary clients, playing a crucial role in setting the tone for their visit.We are looking for a customer service professional who excels in a fast-paced environment, communicates

Front Desk Receptionist Full Time.A better way to deliver care starts here! The Joint Chiropractic is revolutionizing access to care by delivering high-quality, affordable chiropractic services in a convenient retail setting.As the largest operator, manager, and franchisor of chiropractic clinics in

High Energetic Front Desk Receptionist.We are currently looking for an High Energetic Front Desk Receptionist in Davie.This person will be handling a variety of administrative support tasks, including answering phones, receiving visitors, preparing meeting and training rooms, sorting and distributin

At GenesisCare we want to hear from people who are as passionate as we are about innovation and working together to drive better life outcomes for patients around the world.Our purpose is to design care experiences that get the best possible life outcomes.Our goal is to deliver exceptional treatment

Call Center / Remote] - Work From Anywhere in the U.Starting at $15 - $16 per hour ($150 Referral Bonus) / PT or FT Options Available / Healthcare Benefits Available - As a Virtual Receptionist, you will: Answer and direct incoming calls to the appropriate contact; Greet and assist clients and visi

Life-changing work is happening here Join us! Every day at Broward House someone finds healing; someone's mind is renewed; hope and health restored.All because of our team of incredibly skilled and passionate Care Guides (potentially YOU!).What does it mean to be a Care Guide? All Staff in each posi

PrideStaff - 512977 [Administrative Assistant / Secretary] As a Receptionist at PrideStaff, you'll: Greet and accommodate visitors; Be proficient in MS Office Suite; Answer multiple phone lines; Support other departments assisting them with administrative tasks; Acquire office and/or kitchen supplie

Calusa Veterinary Center is hiring a full-time lead front-desk receptionist to be the first point of contact for our veterinary clients, playing a crucial role in setting the tone for their visit.We are looking for a customer service professional who excels in a fast-paced environment, communicates

We're looking for positive, amiable people who can connect with children and parents, supporting them each step of the way while maintaining light administrative functions with a keen attention to detail.This role has real impact on the lives of families in our community, engaging them in fun and up

We are seeking a highly organized and reliable Office Manager/Bookkeeper to oversee daily administrative operations while handling basic HR and bookkeeping functions.This role is essential to keeping our small office running smoothly and supporting our management team.The ideal candidate is detail-o

South Florida's beacon of hospitality, Pier Sixty-Six Resort returned Fort Lauderdale.From the famed superyacht marina to the iconic spires of the rotating Pier-Top lounge, a new world of elevated experiences is set to unfold around it.The lush 32-acre waterfront enclave is home to the extraordinary

Consult with stakeholders to achieve the best contractual outcomes, including strong legal and business terms and meaningful performance indicators and service levels. Negotiate, finalize, and advise on contract documents with support from Risk Management, Legal, Finance, and other key internal stak

This position is primarily responsible for coordinating all functions necessary for an efficient and productive flow of patients between check-in, treatment, and check-out.This position is a point-of-contact for all non-clinical patient service including managing the patient scheduling process; coll

Receptionist / Customer Service.Looking for a job that provides meaningful work and competitive compensation? Consider a position in a State Farm Agent's office as a Receptionist - Team Member.We are looking for a self-motivated person that is looking for a career with educational and advancement op

Benefits: Referral Cash Perks, Flexible Schedule, Training & Development.Certified Nursing Assistants (CNA) Join Broward's Fresh New Home Care Team.Choose Your Own Hours - Zero Burnout - Local Fort Lauderdale Cases.Tired of high facility ratios, long commutes across Broward, and being treated like j

The spa receptionist's responsibilities include greeting and welcoming spa guests, informing guests of spa packages, promotions, and rates, and customizing treatments and therapies to suit guests' needs.You should also be able to recommend additional spa services and up-sell spa products.Primary Res

It is the driving force of our commitment to serving others with empathy, respect, and dignity.CareMax, is committed to providing the best that medicine has to offer with quality healthcare for those who need it most, our seniors.Join our team and experience it for yourself.You can count on us to pr