Legal secretary jobs in Chicago, IllinoisCreate job alerts

Job Description Office of the Illinois Secretary of State Alexi Giannoulias Job Title: Senior Legal Advisor – Securities Department Division: Enforcement Union: N/A Location: 69 W Washington Ave, Chicago, IL – Cook County Salary: Range $5,985 to $12,888 monthly - commensurate with experience Benefits: Overview: Serves as senior legal advisor to the Enforcement/Legal Division concerning Programs administered by the Chicago Legal Section, supervises staff attorneys in hearings, special investigations and research for the determination of facts, the issuance of administrative orders or decisions, or the drafting of complex Legislation, regulations, rules or procedures; counsels department administrative officials on matters of policy and organization; conducts or assists other attorneys on special cases which may have important implications in the department. Duties and Responsibilities: • Performs professional supervisory work in helping to plan, organize, direct and coordinate the activities of the legal staff. Supervises legal staff activities, implements operational procedures and coordinates workflow (caseload) among subordinate staff attorneys. Enforces adherence to accepted work standards, Secretary of State Policy Manual, Personnel Rules and assists in evaluation, of subordinate staff performance., • Conducts investigations of suspected securities fraud and violations; prepares and issues subpoenas, conducts depositions, interviews witnesses; contacts various other enforcement agencies to gather and perfect evidence for hearings engaging in legal research, plea bargaining and settlement. Prepares and serves Temporary Orders to prohibit sales of securities and Notices of Hearing., • Acts as attorney for the department in adversary proceedings; presents evidence at hearings, examines and cross examines witnesses, makes initial and closing arguments to hearing officer. Coordinates investigations with state prosecutorial agencies, foreign/state regulatory agencies and federal regulatory agencies and federal regulatory and prosecutorial agencies., • Responds to inquiries from private attorneys and the securities industry-with respect to the status, meaning,-mechanics and, technical requirements of the Illinois Securities Law of 1953. Keeps up to date with the securities industry by attending seminars/training provided through NASAA, NASD and other regulatory agencies; develops and presents educational and financial literacy programs related to the securities industry to interested groups and organizations., • Makes recommendations regarding outcome of investigations to Assistant Director recommending course of action to be taken by the department., • Provides advice and counsel to examiners and auditors "regarding, background searches of public records and other state agencies for organizational documents and prior activities of possible respondents. Extensive travel statewide is required., • Researches, drafts and writes memoranda of law on complex legal issues as they relate to securities law enforcement; proposes rules and statutory changes to the Director participating in drafting legislation and amendments to the Rules and Regulations; confers with Director, Chief Deputy Director and Assistant Director or matters before state and federal courts., • Using effective automation techniques, reviews, analyzes and recommends action on cases before the office being handled by staff examiners, auditors and staff using automation updates and rewrites office forms and form letters for improved operation procedures., • Performs other duties as required or assigned.Specific Skills:, • Requires extensive knowledge of the common law and of the State and Federal laws relating to administrative and regulatory functions., • Requires extensive knowledge of judicial and quasi-judicial procedure and of the rules of evidence, hearings, and trial procedures., • Requires working knowledge of management practices and procedures., • Requires ability to maintain satisfactory working relationships with superiors, other attorneys, employees and the public., • Requires ability to present material in clear and logical form for oral or written presentation, as briefs, orders, reports or decisions., • Requires ability to exercise sound judgement in appraising and evaluating problems of a procedural nature., • Requires willingness to travel and possession of a valid Illinois driver’s license.Education and Work Experience: Requires possession of a license to practice law in Illinois AND three (3) years of professional experience in the practice of law. Application Process: • Preference will be given to Illinois residents in the hiring and selection process, in accordance with the Illinois Secretary of State Merit Employment Code., • Questions regarding this posting or Illinois Secretary of State employment practices may be directed to Job Counselors at our Personnel offices in Chicago (312-793-5515) or Springfield (217-782-4783). Equal Employment Opportunity Employer. Applicants must be lawfully authorized to work in the United States. Applicants are considered for all positions without regard to race, color, religion, sex, national origin, sexual orientation, age, marital or veteran status, or the presence of a non-job-related medical condition or disability. Powered by JazzHR pdfDMHaiRA

Job Description Office of the Illinois Secretary of State Alexi Giannoulias Job Title: Legal Advisor II – Securities Department Division: Registration & Licensing Union: N/A Location: 69 W Washington Ave, Chicago, IL – Cook County Salary: Starting at $5,586.00 - commensurate with experience Overview: Analyzes and resolves legal issues that arise with registration of entities as broker-dealers or investment advisers, and with registration of individuals as salespersons or investment adviser representatives; provides legal advice and assistance on regulatory issues involving the registration of securities and exemptions from registration; participates in drafting modifications to laws, administrative rules, and regulations deemed necessary to implement the Illinois Securities Law; assists other sections within the Department on issues involving registered entities, issuers, offerings, and exemptions. Duties and Responsibilities: • Provides legal advice and assistance on regulatory issues involving the registration of Investment Advisers, Investment Adviser Representatives, Securities Broker-Dealers, and Salespersons., • Handles regulatory issues involving the registration of securities, mutual funds, small company offerings, crowdfunding, private placements, exemptions from registration, and other filings made with the Department related to securities offerings. Works with other states in review of interstate securities filings. Responds to questions and inquiries from the public, attorneys, and other regulators concerning statutory interpretations and compliance., • Participates in the drafting of modifications to laws, administrative rules, and regulations deemed necessary to implement statutory provisions; researches and drafts routine memoranda of law and legal issues related to the laws administered by the Department., • Assists in issuing interpretive and no-action letters on issues involving securities registration and exemptions. Assists other sections in the Department on issues involving registered entities, issuers, offerings, and exemptions., • Advises the Department on legal issues involving Business Brokers, Loan Brokers, and Business Opportunities., • Performs other duties as required or assigned.Specific Skills:, • Requires extensive knowledge of the common law and of the State and Federal laws relating to administrative and regulatory functions., • Requires extensive knowledge of judicial and quasi-judicial procedure and of the rules of evidence, hearings, and trial procedures., • Requires working knowledge of management practices and procedures., • Requires ability to maintain satisfactory working relationships with superiors, other attorneys, employees and the public., • Requires ability to present material in clear and logical form for oral or written presentation, as briefs, orders, reports or decisions., • Requires ability to exercise sound judgement in appraising and evaluating problems of a procedural nature., • Requires willingness to travel and possession of a valid Illinois driver’s license.Education and Work Experience: Requires possession of a license to practice law in Illinois AND one (1) year of professional experience in the practice of law. Application Process: • Preference will be given to Illinois residents in the hiring and selection process, in accordance with the Illinois Secretary of State Merit Employment Code., • Questions regarding this posting or Illinois Secretary of State employment practices may be directed to Job Counselors at our Personnel offices in Chicago (312-793-5515) or Springfield (217-782-4783). Equal Employment Opportunity Employer. Applicants must be lawfully authorized to work in the United States. Applicants are considered for all positions without regard to race, color, religion, sex, national origin, sexual orientation, age, marital or veteran status, or the presence of a non-job-related medical condition or disability. Powered by JazzHR 7xTHvwaT7R

Job Description Office of the Illinois Secretary of State Alexi Giannoulias Job Title: Senior Legal Advisor – Securities Department Division: Registration & Licensing Union: N/A Location: 69 W Washington Ave, Chicago, IL – Cook County Salary: Range $5,985 to $12,888 monthly - commensurate with experience Benefits: Overview: Analyzes and resolves legal issues that arise with registration of entities as broker-dealers or investment advisers, and with registration of individuals as salespersons or investment adviser representatives; provides legal advice and assistance on regulatory issues involving the registration of securities and exemptions from registration; participates in drafting modifications to laws, administrative rules, and regulations deemed necessary to implement the Illinois Securities Law; assists other sections within the Department on issues involving registered entities, issuers, offerings, and exemptions. Duties and Responsibilities: • Provides legal advice and assistance on regulatory issues involving the registration of Investment Advisers, Investment Adviser Representatives, Securities Broker-Dealers, and Salespersons., • Handles regulatory issues involving the registration of securities, mutual funds, small company offerings, crowdfunding, private placements, exemptions from registration, and other filings made with the Department related to securities offerings. Works with other states in review of interstate securities filings. Responds to questions and inquiries from the public, attorneys, and other regulators concerning statutory interpretations and compliance., • Participates in the drafting of modifications to laws, administrative rules, and regulations deemed necessary to implement statutory provisions; researches and drafts routine memoranda of law and legal issues related to the laws administered by the Department., • Assists in issuing interpretive and no-action letters on issues involving securities registration and exemptions. Assists other sections in the Department on issues involving registered entities, issuers, offerings, and exemptions., • Advises the Department on legal issues involving Business Brokers, Loan Brokers, and Business Opportunities., • Performs other duties as required or assigned.Specific Skills:, • Requires extensive knowledge of the common law and of the State and Federal laws relating to administrative and regulatory functions., • Requires extensive knowledge of judicial and quasi-judicial procedure and of the rules of evidence, hearings, and trial procedures., • Requires working knowledge of management practices and procedures., • Requires ability to maintain satisfactory working relationships with superiors, other attorneys, employees and the public., • Requires ability to present material in clear and logical form for oral or written presentation, as briefs, orders, reports or decisions., • Requires ability to exercise sound judgement in appraising and evaluating problems of a procedural nature., • Requires willingness to travel and possession of a valid Illinois driver’s license.Education and Work Experience: Requires possession of a license to practice law in Illinois AND three (3) years of professional experience in the practice of law. Application Process: • Preference will be given to Illinois residents in the hiring and selection process, in accordance with the Illinois Secretary of State Merit Employment Code., • Questions regarding this posting or Illinois Secretary of State employment practices may be directed to Job Counselors at our Personnel offices in Chicago (312-793-5515) or Springfield (217-782-4783). Equal Employment Opportunity Employer. Applicants must be lawfully authorized to work in the United States. Applicants are considered for all positions without regard to race, color, religion, sex, national origin, sexual orientation, age, marital or veteran status, or the presence of a non-job-related medical condition or disability. Powered by JazzHR GPuxRKjh38

Job Description Office of the Illinois Secretary of State Alexi Giannoulias Job Title: Legal Advisor I – Securities Department Division: Enforcement Union: N/A Location: 69 W Washington St, Chicago, IL – Cook County Salary: $4,656 to $10,513 monthly – commensurate with experience Benefits: Overview: Acts as representative of the Secretary of State by participating in the enforcement actions involving violations of the Illinois Securities Law; handles and provides legal advice and assistance on regulatory issues involving the registration of securities, small company offerings, private placements, and other filings made with the Department; reviews inter-state securities filings; assists in issuing interpretive and no-action letters on matters involving securities registration and exemptions; participates in drafting modifications to laws administrative rules and regulations deemed necessary to implement statutory provisions; assists other sections within the Department on issues involving registered entities, issuers and exempted entities. Duties and Responsibilities: • Handles regulatory issues involving the registration of securities, small company offerings, private placements, and other filings made with the Department. Participates in enforcement actions involving violations of the Illinois Securities Law., • Provides legal advice and assistance on regulatory issues involving Investment Advisers and representatives, Broker Dealers and salespersons, Issuers, Business Brokers, Loan Brokers, and Business Opportunities entities. Works with other states in review of inter-state securities filings. Responds to questions and inquiries from the public, attorneys and other regulators concerning statutory interpretations and compliance., • Participates in the drafting of modifications to laws, administrative rules and regulations deemed necessary to implement statutory provisions; researches, drafts and writes routine memoranda of law and legal issues related to the laws administered by the Department., • Assists in issuing interpretive and no-action letters on issues involving securities registration and exemptions. Assists the Enforcement and Audit and Compliance sections on issues involving registered entities, issuers and exempted entities., • Performs other duties as required or assigned.Specific Skills:, • Requires extensive knowledge of the common law and of the State and Federal laws relating to administrative and regulatory functions., • Requires extensive knowledge of judicial and quasi-judicial procedure and of the rules of evidence, hearings, and trial procedures., • Requires working knowledge of management practices and procedures., • Requires ability to maintain satisfactory working relationships with superiors, other attorneys, employees and the public., • Requires ability to present material in clear and logical form for oral or written presentation, as briefs, orders, reports or decisions., • Requires ability to exercise sound judgement in appraising and evaluating problems of a procedural nature. Application Process: • Preference will be given to Illinois residents in the hiring and selection process, in accordance with the Illinois Secretary of State Merit Employment Code., • Questions regarding this posting or Illinois Secretary of State employment practices may be directed to Job Counselors at our Personnel offices in Chicago (312-793-5515) or Springfield (217-782-4783). Equal Employment Opportunity Employer. Applicants must be lawfully authorized to work in the United States. Applicants are considered for all positions without regard to race, color, religion, sex, national origin, sexual orientation, age, marital or veteran status, or the presence of a non-job-related medical condition or disability. Powered by JazzHR vWcP3M1GXE

Job Description HeplerBroom LLC is hiring an experienced Legal Assistant to support our dynamic Medical Malpractice Defense team in Chicago, IL. Elevate Your Legal Career with HeplerBroom — Where Expertise, Collaboration, and Purpose Drive Success. Why HeplerBroom? • Competitive compensation package with base pay and bonus opportunities., • A friendly and flexible work environment, including paid vacation, sick leave, and personal time, plus 10 paid holidays., • Comprehensive health benefits, including medical, dental, and vision coverage, along with optional benefits like long-term disability, life insurance, and critical illness insurance., • Generous 401(k) matching and profit-sharing programs., • Excellent organization, time management, attention to detail, and multi-tasking skills, • The ability to anticipate needs and work both proactively and reactively in a fast-paced environment, • Strong verbal and written communication skills, • Proficiency with Microsoft Office (Word, Outlook, Excel, PowerPoint), • The ability to quickly learn new technologies, • Strong proofreading and editing skills, • Reviewing and finalizing correspondence, reports, discovery, and pleadings, • Understanding the facts and backgrounds of each case, • Electronic court filings, • Tracking discovery and document production in written and expert discovery, • Communicating with witnesses and experts and scheduling meetings and depositions, • Reviewing client guidelines for billing purposes, • Formatting general and reviewing pleadings, discovery, reports, and correspondence, • Scanning, filing, and copying, • Minimum 3+ years of experience as a legal secretary, medical malpractice defense litigation firm preferred

Secretarial Manager / Coordinator Location: Chicago, IL (Hybrid – 3 days onsite, Wednesday required) Salary Range: $85,000–$95,000 **flexible for highly qualified candidates Schedule: Monday–Friday, 9:00 AM–5:00 PM Reports To: President of the Firm Start Date: ASAP (to allow for transition with current manager) About the Company: A well-established Chicago-based intellectual property law firm is seeking a Secretarial Manager to lead a highly tenured team of 13 Legal Secretaries. The culture is employee-focused, offering generous benefits, paid medical leave, profit sharing, and 20 days of PTO to start. About the Role: This role is opening due to the current manager transitioning after 16 years. The ideal candidate will be a confident, organized leader with experience managing legal support staff in an IP-focused environment. Responsibilities: • Manage secretarial coverage for attorneys and patent agents, • Assign secretaries and coordinate coverage for absences, • Handle overflow work and urgent requests, • Track PTO and vacation schedules, • Conduct annual evaluations and performance reviews, • Train new hires and lead secretary meetings, • Maintain and update office forms and USPTO templates, • Collaborate with IT to troubleshoot software issues, • Evaluate new firm software as needed, • Navigate team dynamics and support change management Qualifications: • 5+ years of experience managing legal assistants or secretarial teams, • Strong knowledge of IP law and USPTO procedures, • Proficiency in Microsoft Office Suite; familiarity with Anaqua and ProLaw is a plus, • Excellent communication, organization, and leadership skills, • Bachelor's degree preferred; significant experience may substitute Interview Process: • First Round: 30–45 min Teams interview with HR Manager and Firm President, • Final Round: Onsite panel interview with firm leadership (video option available for non-local candidates) Why Join This Firm? • Employee-focused culture with long-tenured staff, • Paid medical leave and annual profit sharing, • Bonuses (~$2,500) and merit increases every January, • 20 days PTO to start, • Exclusive opportunity with a respected firm in the patent law space Equal Opportunity Statement: The firm is committed to diversity and inclusivity in the workplace.

Job Description Office of the Illinois Secretary of State Alexi Giannoulias Job Title: Legal Advisor I – Department of Administrative Hearings Division: Northern Operations Union: N/A Location: 17 N State St, Chicago, IL – Cook County Salary: Starting at $4,656.00 – commensurate with experience Overview: Performs routine legal work in preparation of hearings cases, confers with the general public, witnesses, other attorneys and departmental personnel as it relates to the formal hearing process; serves as hearing representative for the Secretary of State at formal proceedings by presenting the State's case against the petitioner, calling and questioning witnesses and presenting evidence; conducts formal driver’s license hearings; reviews and analyzes formal hearings finding; utilizes a personal computer to prepare formal orders, including findings of facts, conclusion of law and recommendation, which may be up to 10 pages or more each, and which include the entry of Driver's License numbers, driving abstract entries, references to the Illinois Administrative Code and other statutory citations, court decision citations and footnotes, in compliance with statutory time constraints. Duties and Responsibilities: • In preparation of hearings cases, confers with the public, witnesses, other attorneys and departmental personnel as it relates to the formal hearing process; conducts investigations and researches activities to determine facts; answers inquiries regarding legal matters pertaining to the administrative hearings process., • Serves as hearing representative for the Secretary of State at formal proceedings by presenting the State's case against the petitioner, calling and questioning witnesses and presenting evidence., • Conducts formal driver’s license hearings, as required under 625 ILCS 5/2 118 Illinois Vehicle Code to recommend disposition of petitioner's request for driving relief; rules on admissibility and relevance of evidence, motions and objections; examines witnesses; determines facts to assess and interpret evidence and testimony considering legal implications, applications of law, rules and policies and the public safety; subpoenas witnesses or documents., • Reviews and analyzes formal hearing findings, petitioner's driving record and petitioner's eligibility for reinstatement or other driving relief; utilizes keyboard techniques of office automated system to prepare formal orders based on evidence presented at the hearing; submits the formal order for processing within the time standard set by the Department of Administrative Hearings., • Performs other duties as required or assigned.Specific Skills:, • Requires extensive knowledge of the common law and of the State and Federal laws relating to administrative and regulatory functions., • Requires extensive knowledge of judicial and quasi-judicial procedure and of the rules of evidence, hearings, and trial procedures., • Requires working knowledge of management practices and procedures., • Requires ability to maintain satisfactory working relationships with superiors, other attorneys, employees and the public., • Requires ability to present material in clear and logical form for oral or written presentation, as briefs, orders, reports or decisions., • Requires ability to exercise sound judgement in appraising and evaluating problems of a procedural nature., • Requires the ability to lift/carry up to 0-10 lbs., • Requires willingness to travel and possession of a valid Illinois driver’s license.Education and Work Experience: Requires possession of a license to practice law in Illinois. Application Process: • Preference will be given to Illinois residents in the hiring and selection process, in accordance with the Illinois Secretary of State Merit Employment Code., • Questions regarding this posting or Illinois Secretary of State employment practices may be directed to Job Counselors at our Personnel offices in Chicago (312-793-5515) or Springfield (217-782-4783). Equal Employment Opportunity Employer. Applicants must be lawfully authorized to work in the United States. Applicants are considered for all positions without regard to race, color, religion, sex, national origin, sexual orientation, age, marital or veteran status, or the presence of a non-job-related medical condition or disability. Powered by JazzHR LoZyRNHD9H

Job Description Office of the Illinois Secretary of State Alexi Giannoulias Job Title: Legal Advisor II – Office of the Inspector General Division: N/A Union: N/A Location: 115 S LaSalle St, Chicago, IL – Cook County Salary: $5,586 to $12,209 monthly – commensurate with experience Benefits: Overview: Advises and coordinates legal activities of the Office of the Inspector General’s Office; conducts investigations and research activities to ensure compliance with applicable statutes, rules and policies or for use in court cases regarding lobbying registration/reporting/compliance, employees, audits and procurement; engages in specialized legal and administrative work and performs complex technical functions in the drafting of administrative rules and/or legislation affecting the Office’s programs; counsels administrative officials on matters of policy and operational procedures; assists the General Counsel's office or Attorney General in the conduct of litigation on special cases which may have Important implications to the Offices of the Inspector General and Secretary of State. Duties and Responsibilities: • Advises the Inspector General and other administrative staff concerning problems of a legal nature involving the operational programs of the Office; provides legal advice and consultation as needed throughout the Office pertaining to the administrative rules, regulations and other programs and policies; participates in the development and implementation of programs and procedures required to meet statutory compliance., • Researches, drafts and writes memoranda of law on legal issues as they relate to the Inspector General’s Office; reviews current and proposed legislation for legal sufficiency and statutory changes, as well as for the necessity of administrative rules; confers with Inspector General and advises administrative officials of potential problems related to legislation., • Advises the Inspector General concerning Office matters, including conflicts of interest or malfeasance of employees and the enforcement of appropriate portions of the Illinois law, federal law and Secretary of State policies and Rules in conjunction with other State and local law enforcements organizations; advises as attorney for the Office in adversary proceedings; presents evidence at hearings, examines and cross examines witnesses, makes initial and closing arguments to hearing officer; coordinates Investigations and confers with the Inspector General, Attorney General and General Counsel representing the Offices of the Inspector General and Secretary of State in legal proceedings., • Reviews current administrative rules, policies and procedures, etc. and proposes amendments as well as drafting new administrative rules when necessary to ensure adherence to accepted work standards, policies, rules and procedures within the Office, for procurement and for lobbying registration, reporting and compliance., • Advises the public, including attorneys, prosecutors, and court officials concerning statutory interpretation and compliance with laws and office procedures, etc. affecting the Office of the Inspector General and the Secretary of State’s Office; conducts in-depth legal research in response to serious issues faced by department directors, administrators and executive office involving Office programs and policies., • Performs other duties as required or assigned.Specific Skills:, • Requires extensive knowledge of the common law and of the State and Federal laws relating to administrative and regulatory functions., • Requires extensive knowledge of judicial and quasi-judicial procedure and of the rules of evidence, hearings, and trial procedures., • Requires working knowledge of management practices and procedures., • Requires ability to maintain satisfactory working relationships with superiors, other attorneys, employees and the public., • Requires ability to present material in clear and logical form for oral or written presentation, as briefs, orders, reports or decisions., • Requires ability to exercise sound judgement in appraising and evaluating problems of a procedural nature., • Requires the ability to lift, carry, push and pull 50 lbs., • Requires willingness to travel and possession of a valid Illinois driver’s license.Education and Work Experience: Requires possession of a license to practice law in Illinois AND one (1) year of professional experience in the practice of law. Application Process: • Preference will be given to Illinois residents in the hiring and selection process, in accordance with the Illinois Secretary of State Merit Employment Code., • Questions regarding this posting or Illinois Secretary of State employment practices may be directed to Job Counselors at our Personnel offices in Chicago (312-793-5515) or Springfield (217-782-4783). Equal Employment Opportunity Employer. Applicants must be lawfully authorized to work in the United States. Applicants are considered for all positions without regard to race, color, religion, sex, national origin, sexual orientation, age, marital or veteran status, or the presence of a non-job-related medical condition or disability. Powered by JazzHR elx9atPSai

Job Description Leading Chicago Law Firm Requires a Hybrid Intellectual Property Legal Secretary/Prosecution! If you meet the skill sets below, APPLY NOW! Salary: $60-$70K Job Title: Intellectual Property Legal Secretary – Prosecution Job Description: Full secretarial support to three or more attorneys and/or patent agents Job Duties: Prosecution Support Duties · Advanced knowledge of patent prosecution procedures, including EFS filings on the USPTO website · Revise, format, proofread, and electronically file patent applications, amendments, extensions, Information Disclosure Statements, and other filings with the USPTO. · Prepare draft responses to Office Actions; prepare items in attorneys’ checklist. · Prepare patent application figures as directed. · Revise and format Word documents (applications/responses), including graphics and tables. · Report US and foreign Office Actions and amendment filings to clients · Obtain copies of patents, publications, and other prior art references online · Monitor docket reports regarding USPTO deadlines, both domestic and foreign · Organize and ensure completeness of electronic patent prosecution files/directories. · Proofread issued patents. · Transcribe interview tapes (occasionally) Other Duties · File/profile correspondence into electronic files · Enter time into ProLaw · Process expense reports · Review attorney bills · Travel arrangements as needed Skills Desired · At least 3 years of recent, heavy patent prosecution experience, including advanced knowledge of patent prosecution procedures and the USPTO Patent Center system · Advanced knowledge of Adobe Pro · Intermediate knowledge of Word, including styles/formatting and tables · Basic knowledge of Excel · Basic knowledge of PowerPoint · Basic knowledge of IP Manager · Basic knowledge of ProLaw · Exceptional proofreading skills · Organized, detail-oriented and able to multi-task · Ability to remain professional and positive under pressure · Reliable, dedicated, punctual

Job Description We are looking for a skilled Legal Secretary with substantial litigation experience to join our detail-oriented services team in Clevland, OH. This is a Contract-to-Permanent position, offering the opportunity to grow within a dynamic legal environment. The ideal candidate will bring expertise in commercial transportation and insurance defense, along with strong organizational and technical skills. Responsibilities: • Prepare and handle court filings, including e-filing, to ensure timely and accurate submissions., • Manage and maintain calendars for attorneys, including scheduling meetings, court dates, and deadlines., • Draft and format legal documents and correspondence based on dictation or attorney instructions., • Coordinate and support litigation processes, particularly in commercial transportation and insurance defense cases., • Conduct research and compile information to assist attorneys in case preparation., • Maintain and organize case files and legal records for easy accessibility., • Communicate effectively with clients, court personnel, and opposing counsel as needed., • Ensure compliance with all procedural rules and deadlines in litigation matters., • Provide administrative support, including handling phone calls, emails, and office tasks., • Assist with document management and retrieval during legal proceedings., • A minimum of 5-7 years of experience in litigation, with a focus on commercial transportation and insurance defense., • Proficiency in e-filing and court filing procedures., • Strong skills in calendar management and scheduling., • Experience with dictation and document preparation., • Exceptional organizational and multitasking abilities., • Effective communication skills, both written and verbal., • A detail-oriented approach to legal and administrative tasks., • Familiarity with legal processes and procedural requirements.

Reporting to the Labor and Employee Discipline Unit's Deputy General Counsel and Assistant Deputy General Counsel, the Legal Secretary will be responsible for secretarial work and routine administrative duties for assigned attorneys. The Senior Legal Secretary will join the Law Department's Labor an

The Legal Secretary should have previous work experience including strong secretarial skills, word processing, general office procedures, and filing techniques, along with the ability to concentrate on details, organize work, and work with a wide spectrum of individuals.

🚨 We're Hiring! 🚨 A well-established Intellectual Property Law Firm in Chicago is expanding its team due to increased activity in the patent prosecution department! We're looking for a Legal Assistant to support a Legal Secretary and Attorney in a newly created role. 📍 Location: Chicago, IL (Hybrid – 3 days onsite, Wednesday is anchor day) 💼 Type: Full-time, Permanent with benefits 💰 Salary: $48,000–$52,000 (let's talk if you're looking for higher salary) 🕘 Schedule: 9 AM – 5 PM, Monday–Friday 📅 Start Date: ASAP 🔍 What You'll Do: • Draft, proofread, and file/send legal documents, • Maintain calendars, schedule appointments, and compile documentation, • Create and manage case files and transcripts, • Communicate with clients via phone, email, and in person, • Screen and prioritize calls and emails, • 1–2 years of legal experience, • Basic proficiency in MS Office; ProLaw is a plus, • Degree preferred, or 2+ years of relevant experience without a degree, • Professional, detail-oriented, and eager to learn, • 20 days PTO to start, • 4% 401k match, • Profit sharing, • Annual bonuses, • 100% paid medical leave #LegalJobs #ChicagoHiring #LegalAssistant #IPLaw #PatentProsecution #HiringNow #LegalCareers #LawFirmJobs

Performs responsible legal secretarial and clerical work requiring a basic knowledge of legal terminology and court procedures; types memoranda, depositions, pleadings, motions, rulings, pre-hearing reports, orders, petitions, briefs and vouchers; plans, schedules, initiates and performs the clerica

Performs responsible legal secretarial and clerical work requiring a basic knowledge of legal terminology and court procedures; types memoranda, depositions, pleadings, motions, rulings, pre-hearing reports, orders, petitions, briefs and vouchers; plans, schedules, initiates and performs the clerica

Performs responsible legal secretarial and clerical work requiring a basic knowledge of legal terminology and court procedures; types memoranda, depositions, pleadings, motions, rulings, pre-hearing reports, orders, petitions, briefs and vouchers; plans, schedules, initiates and performs the clerica

CGS is seeking an experienced Legal Secretary to provide high-level administrative, clerical, and legal support for Greenburg Traurig, a large global law firm. Legal Secretary - Commercial Direct Placement - Greenburg Traurig. Minimum 10 years of experience in a law firm as a Litigation legal secret

Legal Secretary Job Duties: Welcomes guests and clients by greeting them in person or on the telephone; answering or directing inquiries. Conserves attorneys time by reading, researching, reviewi

The Legal Secretary is accountable for providing advanced administrative support to assigned practice groups, and assisting the Support Services Department with administrative tasks in order to meet critical deadlines within established guidelines. Composes and formats legal documents, correspondenc

Job Description Position Summary We are seeking a highly organized and detail-oriented Legal Assistant to join our Legal Department. This position plays a critical role in supporting the legal team across a broad range of responsibilities, including document management, legal research, calendar coordination, and preparation of legal materials. The ideal candidate will demonstrate strong technical proficiency, excellent writing and communication skills, and a high level of discretion and professionalism. This is a full-time role, in office, with an expectation of occasional work outside standard business hours. Key Responsibilities • Manage and maintain legal department calendars, deadlines, and document filing systems, • Draft, proofread, format, and finalize legal documents with a high level of accuracy, • Assist with preparation of exhibits and responses to governmental and legal inquiries, including subpoenas, • Conduct legal research, including review of Secretary of State filings and corporate governance documents, • Convert and compare documents between PDF and Word formats; track and manage revisions, • Support the preparation of materials for board meetings and legal submissions, • Ensure accurate and confidential handling of sensitive information, • Provide administrative support for internal legal operations and investor documentation Required: • Minimum of 3 years of relevant experience as a legal assistant, preferably within a corporate or law firm environment with exposure to corporate law, • Exceptional proficiency in Microsoft Word; working knowledge of Excel (pivot tables a plus), • Strong understanding of legal terminology, processes, and document production standards, • Excellent organizational skills and meticulous attention to detail, • Proven ability to manage multiple priorities and meet deadlines, • Demonstrated ability to maintain strict confidentiality, • Associate or Bachelor’s degree, • Experience with LEXIS, Westlaw, or similar legal research platforms, • Prior involvement in document production processes, including bates stamping and exhibit preparation, • Experience working with contracts, NDAs, intellectual property, corporate governance, or finance-related legal matters, • Professional, dependable, and proactive, • Demonstrated commitment to high-quality work and professional growth, • Flexible and adaptable to evolving priorities and demands, • Noteworthy track record of employment stability

Job Description Chicago Law Firm Requires a Hybrid Legal Secretary Patent Filing and Prosecution Background is Required! Salary: $60-$70K Job Summary: A legal secretary Responsibilities: · Communicate with clients in person, over the phone, and via email. · Draft, proofread, and file or send legal documents, such as motions or letters of intent. · Perform secretarial duties, including maintaining lawyers’ calendars, scheduling appointments, making copies, and compiling complex documentation. · Create and maintain case files, including producing and editing transcripts. · Screen, direct, and prioritize incoming calls and emails to lawyers. · Perform legal and background research when requested. Required Skills/Abilities: · Excellent verbal and written communication skills · Excellent interpersonal and customer service skills · Excellent organizational skills and attention to detail · Ability to work independently and manage one's time effectively. · Proficient in Microsoft Office Suite · Knowledge of online court filing systems · Experience working with multiple lawyers simultaneously. · Experience using dictation and transcription software. Education and Experience: · Bachelor’s degree or Legal Secretary Certificate · Two years of experience as a legal secretary · Physical Requirements: · Prolonged periods of sitting at a desk and working on a computer · Must be able to lift up to 5 pounds at times. · Work in the office three days a week We are an equal-opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

Job Description Swanson Martin & Bell, LLP has an opening for an experienced Legal Secretary to litigation attorneys. The ideal candidate is energetic, detail-oriented, able to manage busy attorneys and work independently. Responsibilities include but are not limited to, preparing e-filings for court, scheduling depositions where many parties are involved, maintaining attorneys' calendars, opening new files, time entry (Aderant), preparing expense reports (ChromeRiver), and day-to-day responsibilities. Required Experience & Skills: • Minimum of 5 years of litigation experience, • Minimum of 2 years of e-filing experience, • Ability to work effectively both independently and with a team, to assist attorneys, • Excellent communication skills, including attention to detail in writing, • Proficient in Microsoft skills (Word, Outlook, Excel, and PowerPoint) Swanson Martin & Bell, LLP offers an excellent benefits package, including medical, dental, vision, qualified transportation benefits, life insurance, vacation and sick time, holiday pay, and 401(k). Read more about Qualified Transportation Benefits

Job Description Lichtman Eisen Partners is seeking a candidate who is a self starter, possesses a high level of motivation with an understanding of client service and development while self-sufficient with computer skills and be willing to assume a high level of responsibility and interact professionally and effectively with clients, attorneys and staff. The legal assistant will work in a fast paced environment with the attorneys and law clerks to effectively manage cases while providing superior service to the client at all times. Specifically, at this time, the legal assistant will be working between the attorneys and law clerks in managing our commercial collection law practice, preparing for real estate closings, preparing correspondence regarding settlement of matters and managing our social media accounts. Duties and Responsibilities: Daily case management Order, review and summarize documents for commercial collection matters and real estate transactions E-filing Communicating with clients regarding the disbursements of settlements Assisting the attorneys on our social media marketing Other duties as assigned Skills and Qualifications: Legal Assistant with experience preferred Must possess strong writing and communication skills with attention to detail Must have the ability work in a fast-paced environment Must be proficient in the use of Microsoft Word, Excel, and Outlook Must be proficient in local and federal case filings (ECF/Pacer) Education: Associates Degree Bachelor’s Degree Preferred Benefits: Medical insurance Sick & vacation days 401(k) plan About Lichtman Eisen Partners: We are a nationally recognized law firm concentrating our practice in business to business commercial collections. Our clients include, but are not limited to, banks, financial institutions, insurance companies, commercial landlords, manufacturers, distributors, and professional service providers. We are an entrepreneurial firm that works collaboratively among the lawyers and staff to optimize our client’s objectives and goals.

Job Description Position Summary We are seeking a knowledgeable and resourceful Paralegal to provide substantive legal support across a range of corporate, compliance, and governance matters. This role involves legal research, document drafting, regulatory response preparation, and hands-on legal document management. The ideal candidate will possess strong legal writing skills, solid research experience, and the ability to handle sensitive legal matters with discretion and confidence. This is an in office position. Key Responsibilities • Manage and maintain legal department calendars, deadlines, and document filing systems, • Draft and edit legal documents, including contracts, NDAs, and governance materials, • Conduct legal research including review of Secretary of State filings and corporate governance documents, • Assist with preparation of responses to legal and governmental inquiries, including subpoenas, • Convert and compare documents between PDF and Word formats; track and manage revisions, • Prepare and manage exhibits, bates stamping, and document production for legal proceedings, • Support the preparation of materials for board meetings and legal submissions, • Ensure accurate and confidential handling of sensitive information, • Provide administrative support for internal legal operations and investor documentation, • Review corporate governance and finance-related documents for accuracy and completeness Qualifications Required: • Minimum 3 years of paralegal experience, • Paralegal certification, • Familiarity with corporate law or litigation law, regulatory filings, and legal research processes, • Strong technical skills in Microsoft Word; experience with Excel, • Exceptional legal writing and proofreading skills, • Ability to manage complex legal workflows and prioritize deadlines, • Associate or Bachelor’s degree in Legal Studies or related field, • Experience with legal research tools (e.g., Westlaw, LEXIS), • Writing samples demonstrating legal drafting skills, • Analytical, detail-focused, and efficient, • Curious and motivated by legal problem-solving, • Thrives in fast-paced environments with evolving legal priorities, • Strong track record of consistent and dependable performance, • Willing to learn and grow in the position

LegalJobs #ChicagoHiring #LegalAssistant #IPLaw #PatentProsecution #HiringNow #LegalCareers #LawFirmJobs. Legal Secretary and Attorney in a newly created role. Draft, proofread, and file/send legal documents.

Performs responsible legal secretarial and clerical work requiring a basic knowledge of legal terminology and court procedures; types memoranda, depositions, pleadings, motions, rulings, pre-hearing reports, orders, petitions, briefs and vouchers; plans, schedules, initiates and performs the clerica

Description We are looking for a skilled Legal Secretary with substantial litigation experience to join our detail-oriented services team in Clevland, OH. Maintain and organize case files and legal records for easy accessibility. Assist with document management and retrieval during legal proceedin

We’re looking for enthusiastic, self-driven, individuals to assist existing and prospective clients within our organization.This position will work with multiple clients throughout the day providing outstanding service and product knowledge.Distributes all benefit enrollment materials and

Customer Support / Remote] - Anywhere in U.Competitive pay / Health, dental & vision / 401k match / PTO - As a Customer Service Rep at Diana Health, you will: Answer and triage incoming phone calls and app messages from our current patients; Provide excellent customer service by addressing inquiries

We’re looking for enthusiastic, self-driven, individuals to assist existing and prospective clients within our organization.This position will work with multiple clients throughout the day providing outstanding service and product knowledge.Distributes all benefit enrollment materials and

Senior Lifestyle - JobID: 744000087945965 [Medical Office Assistant] As an Administrative Assistant at Senior Lifestyle, you'll: Maintain resident files, including verifying each file contains a resident move-in inspection sheet; Be responsible for answering telephones, handling requests as needed a

We’re looking for enthusiastic, self-driven, individuals to assist existing and prospective clients within our organization.This position will work with multiple clients throughout the day providing outstanding service and product knowledge.Distributes all benefit enrollment materials and

Call Center / Remote] - Anywhere in U.Competitive pay / Health, dental & vision / 401k matching / PTO - As a Customer Service Rep at Beyond Finance, you will: Assist customers with inquiries and complaints via phone, email, and chat: Provide excellent customer service by actively listening, showing

We’re looking for enthusiastic, self-driven, individuals to assist existing and prospective clients within our organization.This position will work with multiple clients throughout the day providing outstanding service and product knowledge.Distributes all benefit enrollment materials and

Customer Support / Remote] - Anywhere in U.Competitive pay / Health, dental & vision / 401k match / PTO - As a Customer Service Rep at Diana Health, you will: Answer and triage incoming phone calls and app messages from our current patients; Provide excellent customer service by addressing inquiries

We’re looking for enthusiastic, self-driven, individuals to assist existing and prospective clients within our organization.This position will work with multiple clients throughout the day providing outstanding service and product knowledge.Distributes all benefit enrollment materials and

Customer Support / Remote] - Anywhere in U.Competitive pay / Medical, dental & vision / 401k / PTO - As a Customer Service Rep at GRT Financial, you will: Handle inbound/outbound calls and emails from clients regarding their accounts; Provide excellent customer service by addressing and resolving cu

We’re looking for enthusiastic, self-driven, individuals to assist existing and prospective clients within our organization.This position will work with multiple clients throughout the day providing outstanding service and product knowledge.Distributes all benefit enrollment materials and

Competitive pay / Benefits - As a Customer Service Rep at Bush & Bush Law Group, you will: Manage incoming calls, emails, and messages from clients and provide timely and accurate responses to their inquiries; Collect and document essential information from clients regarding their cases, ensuring al

We’re looking for enthusiastic, self-driven, individuals to assist existing and prospective clients within our organization.This position will work with multiple clients throughout the day providing outstanding service and product knowledge.Distributes all benefit enrollment materials and

Customer Support / Remote] - Anywhere in U.Competitive pay / Medical, dental & vision / 401k / PTO - As a Customer Service Rep at GRT Financial, you will: Handle inbound/outbound calls and emails from clients regarding their accounts; Provide excellent customer service by addressing and resolving cu

Customer Support / Remote] - Anywhere in U.Up to $24 per hour / Medical, dental & vision / 401k match / PTO - As a Customer Service Rep at Copart, you will: Manage incoming calls and emails from customers, responding promptly and professionally; Provide accurate and timely information to customers r

Call Center / Remote] - Anywhere in U.Competitive pay / Medical, dental & vision / 401k / PTO - As a Customer Service Rep at OneTouch Direct, you will: Respond to customer inquiries and concerns in a timely and professional manner; Provide accurate information and solutions to customer issues; Maint

Call Center / Remote] - Anywhere in U.Competitive pay / Health, dental & vision / 401k matching / PTO - As a Customer Service Rep at Beyond Finance, you will: Assist customers with inquiries and complaints via phone, email, and chat: Provide excellent customer service by actively listening, showing

Customer Support / Remote] - Anywhere in U.Competitive pay / Health, dental & vision / 401k match / PTO - As a Customer Service Rep at Diana Health, you will: Answer and triage incoming phone calls and app messages from our current patients; Provide excellent customer service by addressing inquiries

Competitive pay / Benefits - As a Customer Service Rep at Bush & Bush Law Group, you will: Manage incoming calls, emails, and messages from clients and provide timely and accurate responses to their inquiries; Collect and document essential information from clients regarding their cases, ensuring al

Customer Support / Remote] - Anywhere in U.Competitive pay / Medical, dental & vision / 401k / PTO - As a Customer Service Rep at GRT Financial, you will: Handle inbound/outbound calls and emails from clients regarding their accounts; Provide excellent customer service by addressing and resolving cu

Competitive pay / Benefits - As a Customer Service Rep at Bush & Bush Law Group, you will: Manage incoming calls, emails, and messages from clients and provide timely and accurate responses to their inquiries; Collect and document essential information from clients regarding their cases, ensuring al