Legal secretary jobs in Huntington Beach, CaliforniaCreate job alerts

Job Description Job Title: Practice Assistant Location: Costa Mesa, CA 92626 Salary/Payrate: $52K-$98K, bonus and AWESOME benefits!!! Work Environment: Hybrid (2 days WFH after 6-months) Term: Permanent / Fulltime Associate degree required: Yes Referral Fee: $1,000 - should your referral start with our client JOB DESCRIPTION #LI-SD1 Our Orange County, CA office is looking for a Practice Assistant to join our growing firm. On a day-to-day basis, works under the direction of attorneys and paralegals to whom the Practice Assistant is assigned. Under general supervision, supports the delivery of quality legal services to clients by providing secretarial and administrative assistance to attorneys, performing complex and specialized secretarial and clerical tasks, and working collaboratively and cooperatively with others in a team-oriented environment. This position supports multiple attorneys as primary assignments and also provides back-up secretarial assistance to other attorneys as assigned. May also provide back-up to receptionist as necessary, depending on size of office. Responsibilities: • Preparing Documents: Using word processing and document management software, the Practice Assistant prepares and processes correspondence and memoranda as well as complex legal documents according to the requirements set by each practice group. Independently composes and drafts routine cover letters and documents. Proofreads documents and checks for appropriate formatting, spelling and grammar. Prepares revisions and redlines documents as directed. Prepares documents for e-filing as required., • Processes Mail: Reviews and routes incoming mail and fax communications. Prepares and processes outgoing mail and faxes, arranging for specialized mail or messenger services as required. Ensures that all attachments, exhibits and enclosures are included., • Maintains Calendar: Maintains and updates the calendars for assigned attorneys, including meetings, appointments, due dates, and client-related activities., • Maintains Files: Maintains paper and electronic files in compliance with internal policies. Performs routine filing and retrieves files as needed. Maintains chronological files and administrative files for assigned attorneys., • Timekeeping: Prepares time entries for assigned attorneys and submits in a timely manner. Prepares expense reimbursement and disbursement requests. Prepares billing letters and coordinates client billing matters with the Billing Department in Greenville., • General Administrative Support: Prepares and processes new matter documents. Receives and screens phone calls and takes message as required. Receives and directs clients and visitors. Coordinates travel arrangements, prepares itineraries, and prepares travel expense reports. Schedules meetings and arranges for conference rooms and meals. Communicates effectively and professionally with clients and with others in the Firm. Is proactive in anticipating the business needs of the assigned attorneys; plans ahead and meets deadlines., • The Practice Assistant may be responsible for additional administrative assistance and may, on occasion:, • Assist with mentoring new office staff, • Assist with piloting new software Qualifications: • 4+ years of experience as a practice assistant or legal secretary, • Knowledge of legal terminology, legal documents and legal processes, • Accurate typing of at least 70 words per minute, • Strong computer proficiency in the use of MS Office, document management, time entry, e-filing and database software, • Excellent communication skills, written and verbal, • Understanding of correct grammar, spelling and punctuation, • Strong proofreading skills, • Superior organizational skills including filing, calendaring, and proofreading, • Time management skills and ability to work independently as well as with a team, • Regular predictable attendance

Job Description Estavillo Law Group (ELG) is a rapidly growing real estate litigation law firm with offices in Oakland and Newport Beach, California. Our team is dedicated to protecting homeowners and businesses across the state through strategic, compassionate, and results-driven legal representation. We handle a broad range of complex real estate and foreclosure litigation matters, from title and encroachment disputes to breach of contract, fraud, and wrongful foreclosure actions. At ELG, we pride ourselves on combining sophisticated litigation strategy with a supportive, collaborative culture. We are seeking talented Legal Assistant to join our Newport Beach office and contribute to our firm’s mission of helping clients navigate their most challenging real estate disputes. About the Role: We are seeking a detail-oriented and proactive Legal Assistant to support our boutique litigation firm’s attorneys and legal team. This role plays a key part in ensuring accuracy, organization, and efficiency across case management, calendaring, document preparation, and client communications. The ideal candidate is highly organized, responsive, and comfortable working in a fast-paced environment while collaborating closely with attorneys, paralegals, and firm leadership. Key Responsibilities • Maintain and update the Firm’s master calendar in Outlook and Clio, ensuring all hearings, deadlines, and meetings are accurately scheduled., • Coordinate with attorneys and the legal team to track case deadlines and support timely completion of tasks., • Assist with filing legal documents in state and federal courts, ensuring compliance with court rules and deadlines., • Prepare, format, and send legal correspondence and communications at the direction of attorneys., • Communicate with clients by phone, email, and in person to support case progress and strengthen client relationships., • Retrieve, scan, organize, and distribute incoming mail and legal documents., • Provide support to the reception team as needed, including greeting clients and visitors and assisting with office inquiries., • Assist with general office coordination and administrative support for the Newport Beach office, helping ensure a professional and efficient work environment. Requirements Qualifications • 2–3 years of experience as a Legal Assistant, Legal Secretary, or comparable legal support role, preferably in a litigation law firm, • Strong proficiency with Clio Manage (or similar case management software) and Microsoft Office Suite (Outlook, Word, Excel)., • Experience with legal calendaring, including scheduling court hearings, deadlines, and attorney meetings., • Working knowledge of state and federal court filing procedures and litigation workflows., • Excellent attention to detail, organization, and time management skills, with the ability to manage multiple tasks and deadlines simultaneously., • Strong written and verbal communication skills with a professional, client-service mindset., • Experience supporting attorneys with document preparation, file organization, and client communication., • Associate degree, paralegal coursework, or legal administrative training preferred (or equivalent experience). Benefits What Estavillo Law Group Offers • Compensation: $32-$35 per hour, • 401(k) with employer matching, • Health, dental, and vision insurance, • Onsite amenities, • Paid time off and holidays

Job Description Legal Secretary We are a small, collegial law firm specializing in civil litigation. We are seeking an experienced Legal Secretary to join our close-knit team immediately. If you thrive in a supportive, team-oriented environment where work-life balance is truly valued, we’d love to hear from you. About the Role As our Legal Secretary, you will provide high-level administrative support to our attorneys in active state and federal court litigation. This is a key role in a busy but manageable small-firm setting where your contributions are highly visible and greatly appreciated. Key Responsibilities • Prepare, file, and serve complex legal documents in both state and federal courts (e-filing experience required), • Manage attorney calendars, court deadlines, and case schedules with precision, • Coordinate depositions, hearings, mediations, and trial logistics, • Maintain organized physical and electronic case files, • Draft correspondence, pleadings, and discovery documents, • Handle client communication with professionalism and empathy, • Support multiple attorneys while prioritizing tasks effectively Qualifications • 5 years of legal secretary/paralegal experience in litigation, • Strong proficiency with court e-filing systems, • Excellent organizational skills and meticulous attention to detail, • Strong written and verbal communication skills, • Ability to work independently while functioning as part of a collaborative team, • Notary Public license is a plus (but not required) What We Offer • Competitive salary commensurate with experience, • Comprehensive benefits package (health, 401(k), etc.), • Generous paid time off and paid holidays, • Strong emphasis on work-life balance, • Positive, supportive team environment in a small firm, • Opportunities for professional growth and development We are looking to fill this position as soon as possible. If you are a proactive, experienced legal secretary who enjoys being part of a tight-knit team, we encourage you to apply today. Benefits: • 401(k), • Health insurance

Job Description Job description: Trust Litigation, Probate, and Estate Planning Firm is looking for a Legal Secretary to join our team. This is a great opportunity to join a growing law firm that does exceptional high end work! Job Summary We are seeking a detail-oriented and proactive Legal Secretary who can provide high-level administrative support to our attorneys and paralegals. The ideal candidate will have a minimum of 2 years experience working as a Legal and/or Administrative Assistant in a law firm. This role involves providing essential support to attorneys and paralegals throughout the Trust and Probate process, ensuring that all case-related documentation is completed efficiently, and effectively managing client billing. This is a fantastic opportunity to be part of a growing firm that values excellence and professionalism. Duties Document Preparation: Draft, format, assemble and serve probate/trust-specific documents and forms. Prepare documents for adequate service and ensure that outgoing mail is delivered timely. Billing: Assist in monthly billing of client invoices, respond to billing inquiries from clients and staff, and follow up on past-due invoices with clients to replenish account. Calendar Coordination: Arrange and coordinate court appearances, tele-appearances, filing deadlines, and reminders. Coordinate and schedule depositions, mediations, and attorney-client meetings (in-person and telephonic). Deadline Management: Maintain organized schedules and provide timely reminders to ensure attorney and paralegal deadlines are met. Electronic Filing: Assist Paralegals with electronic filings of court documents with various state courts and third party vendors (ex. OneLegal). Communication Management: Communicate effectively with court clerks, bond companies, other law firms, and opposing parties. Maintain regular communication with clients, by providing updates and gathering information as directed by attorneys. Intakes: Conduct new client intakes for Estate Planning, Litigation and Probate departments. Scheduling of potential client intakes. Support Staff: Provide administrative support to supervising paralegal. Qualifications Two years of experience working in a law office (Required) Familiarity with probate and trust administration processes is preferred but not required Proficiency in navigating essential software, utilization of various third-party software systems, and ability to enterprise management systems used for day-to-day operations Ability to act independently and act in a team-based environment Strong writing skills Excellent organizational skills with a keen attention to detail Ability to manage multiple tasks simultaneously while meeting deadlines Strong communication skills, both written and verbal Experience providing executive administrative support is a plus Job Type: Full-time Benefits: 401(k) matching Free parking Opportunities for advancement Paid sick time Paid time off Education: High school or equivalent (Required) Ability to Commute: Newport Beach, CA 92660 Work Location: In person Benefits: • Free parking, • Paid sick time, • Paid time off Work Location: In person

Job DescriptionLitigation Legal Administrative Assistant (Confidential Law Firm Search) Location: Costa Mesa, CA (Onsite 4 days/week, 1 day remote) Schedule: 37.5-hour work week (start time between 8:00-9:00 AM) Salary: $85,000 - $110,000 DOE A top-tier Am Law 100 firm is seeking an experienced Legal Administrative Assistant to support a busy litigation practice. This firm is known for its strong culture, low turnover, and long-term employee retention. They value quality work product, professionalism, and stability. Why This Role? • Am Law 100 firm with a collaborative, respectful culture, • Strong emphasis on work-life balance and longevity, • Comprehensive benefits (medical, dental, vision), PTO, and covered parking, • Hybrid schedule (4 days onsite / 1 remote)Key Responsibilities, • Provide high-level administrative support to 3-4 attorneys, • Draft, format, and revise legal documents (pleadings, discovery, correspondence), • Handle e-filing in California state and federal courts, • Manage calendars, deadlines, and court filings, • Coordinate depositions, hearings, trials, and litigation logistics, • Prepare client materials and maintain organized case files, • Assist with expense reports, time entry, and travel coordinationRequired Qualifications, • 3-5+ years of litigation legal assistant/secretary experience, • Strong experience with state and federal e-filing (CA courts required), • Experience supporting multiple attorneys simultaneously, • Advanced proficiency in Microsoft Office Suite (Word, Outlook, Excel) and Adobe, • Excellent attention to detail, organization, and communication skillsPreferred Experience, • IP Litigation experience highly preferred, • Also open to Business Litigation, Complex Litigation, or Insurance Defense backgrounds, • Mid-to-large law firm experience strongly preferred, • Experience with docketing systems and client management databases (e.g., CRM tools)Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act, • Los Angeles City Fair Chance Ordinance, • Los Angeles County Fair Chance Ordinance for Employers, • San Francisco Fair Chance Ordinance Pay Details: $85,000.00 to $110,000.00 per year Search managed by: Michelle Wirtz Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act, • Los Angeles City Fair Chance Ordinance, • Los Angeles County Fair Chance Ordinance for Employers, • San Francisco Fair Chance OrdinanceMassachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

The Orange County, CA office of Lewis Brisbois is seeking a legal secretary with litigation experience. Essential functions of this role include docketing, scheduling of appointments including travel, depositions, and various meetings, filing and serving documents both state and federal, creating le

Job Description We are a boutique law Firm in Newport Beach with a team of 9. We primarily handle law that affects children and their families—Estate Planning, Probate, Trust Administration, Conservatorships, and Wills, Trusts, and Litigation. We have a highly respected Firm and a reputation for really caring about clients. We are looking for an experienced Front Desk Office Manager and Administrative Assistant who is able to interact well with people, can multitask, and is organized. This position is an integral member of our team who takes control of the front-end client experience by being the first point of contact with the firm, providing general administrative support, and helping us communicate effectively with clients and potential new clients. Ideally, you will have experience as an Office Administrator, Receptionist, Secretary, or Legal Assistant in a law firm, but we are willing to train the right service-minded office professional. If the following describes you, then YOU may be the team member we are looking for: We are seeking a highly organized and professional Front Desk Office Manager and Administrative Assistant to work full-time and join our team. The ideal candidate will be organized with problem-solving and analytical data skills. • You believe it’s important to greet all potential and existing clients with a warm, friendly welcome, • You answer the phone with a smile, • You are skilled at communicating with people on the phone, in person, and by email, • You are a relationship-builder who is comfortable interacting with different types of personalities and all levels of authority, especially individuals in emotional need, • You see an opportunity for organization where others see a mess, • You are eager to learn new tasks and computer systems, • You value doing it right the first time, so you proofread your work and double-check details, • You know what happens in the office, stays in the office, • You genuinely care about clients and want to deliver an experience that turns them into raving fans If you fit the role for this key position, please send a cover letter and your resume. Compensation: $20 - $26 hourly Responsibilities: Duties and Responsibilities • Front desk receptionist answering phones and transferring calls to the appropriate staff., • Greet potential new clients and prepare their consult folder for their meeting with the attorney., • Track and manage client engagement and organize client folders., • Coordinate and manage client communications and scheduling of meetings with attorneys., • Maintain data and notes in CRM and legal software., • Track, manage, and organize office supplies., • Maintain an organized office environment., • Provide timely and effective communication to clients regarding trust replenishments., • Assist with payments to third-party vendors. Qualifications: About your technical skills: • Strong organizational skills and attention to detail., • Ability to multitask and prioritize tasks., • Excellent problem-solving and analytical skills., • Excellent communication skills (written and verbal)., • Proficient in Microsoft Office Suite (Word, Excel, Outlook)., • Comfortable with technology, with an ability to adapt and learn new technology as needed., • Strong work ethic. About Company We are a collaborative team of professionals. We work hard, and we play together too! It's a friendly office where we trust each other and value a work-life balance. We support personal and career development and also have quarterly team-building events. Your experience and/or desire to work in the areas of Estate Planning, Special Needs Planning, Trust Administration, and Probate will add value to our team. We leverage technology and are looking for someone who is comfortable with Microsoft Office and various legal programs. You will have a strong work ethic, be highly organized, and have exceptional client relationship skills.

Assemble exhibits, pleadings, discovery materials, and supporting documentation for hearings, arbitrations, mediations, depositions, recordings, and other legal proceedings. Utilize legal software, transcription equipment, and document management systems to efficiently manage workflow and documentat

Prepare, revise, proofread, and finalize complex legal documents, pleadings, correspondence, memoranda, and emails from drafts and transcription. Assemble exhibits, pleadings, discovery materials, and supporting documentation for hearings, arbitrations, mediations, depositions, recordings, and other

Litigation Legal Secretary- Employment Law. Litigation Legal Secretary- Employment Law. File legal documents with state and federal courts, both electronically and through traditional means.

Minimum of 5 years of litigation secretary experience in a law firm environment. Strong knowledge of litigation procedures, court rules, legal terminology, and e-filing requirements. Ensure legal documents comply with firm formatting standards, filing requirements, and critical deadlines.

Prepare, revise, proofread, and finalize complex legal documents, pleadings, correspondence, memoranda, and emails from drafts and transcription. Utilize legal software, transcription equipment, and document management systems to efficiently manage workflow and documentation. Minimum of 5 years of l

Assemble exhibits, pleadings, discovery materials, and supporting documentation for hearings, arbitrations, mediations, depositions, recordings, and other legal proceedings. Ensure legal documents comply with firm formatting standards, filing requirements, and critical deadlines. Maintain litigation

Maintain litigation files, case records, and legal documentation in accordance with firm procedures. Utilize legal software, transcription equipment, and document management systems to efficiently manage workflow and documentation. Strong knowledge of litigation procedures, court rules, legal termin

Utilize legal software, transcription equipment, and document management systems to efficiently manage workflow and documentation. Organize and prepare materials for meetings, presentations, and legal proceedings. Minimum of 5 years of litigation secretary experience in a law firm environment.

Organize and prepare materials for meetings, presentations, and legal proceedings. Minimum of 5 years of litigation secretary experience in a law firm environment. Strong knowledge of litigation procedures, court rules, legal terminology, and e-filing requirements.

Prepare, revise, proofread, and finalize complex legal documents, pleadings, correspondence, memoranda, and emails from drafts and transcription. Maintain litigation files, case records, and legal documentation in accordance with firm procedures. Organize and prepare materials for meetings, presenta

Utilize legal software, transcription equipment, and document management systems to efficiently manage workflow and documentation. Organize and prepare materials for meetings, presentations, and legal proceedings. Minimum of 5 years of litigation secretary experience in a law firm environment.

Legal Secretary Job Duties: Welcomes guests and clients by greeting them in person or on the telephone; answering or directing inquiries. Conserves attorneys time by reading, researching, reviewi

Gordon Rees Scully Mansukhani, a distinguished national law firm with offices in all 50 states, has an immediate opening for a Legal Secretary in its Irvine office.

Responsibilities: Prepare, format, and proofread legal documents including pleadings, motions, discovery, correspondence, and trial materials E-file and serve documents in California state and federal courts Manage attorney calendars, deadlines, and case tracking Coordinate depositions, hearings, an

High school diploma required; paralegal certificate is a plus.

Why join us? Excellent benefits Job Details This is a full-time on-site role for a legal secretary at our office in Irvine, California. Salary: $80,000 - $100,000 per year A bit about us: We are a leading law firm with over 45 years of experience in providing legal advice to clients in the construct

We're currently looking for individuals across the country to take part in online paid research, including remote focus groups, product trials, and consumer studies.Earn up to $750 a week in your free time by providing feedback on everyday products and services.If you're comfortable sharing your opi

Interventional Pain Doctors is committed to relieving pain, restoring function, and renewing hope for patients.We specialize in targeted treatments to help individuals overcome various types of pain, from temporary discomfort to chronic conditions.Our double board-certified physicians provide expert

Metro One Security - 700 Newport Center Drive - Responsibilities: Monitor visitor activity and CCTV; Issue badges and access cards and maintain logs; Monitor access control; Maintain visitor management system; Handle incoming calls and emails.

We're currently looking for individuals across the country to take part in remote paid research, including remote focus groups, product trials, and consumer studies.Earn up to $750 a week in your free time by providing feedback on everyday products and services.If you're comfortable sharing your opi

Metro One Security - 700 Newport Center Drive - Responsibilities: Monitor access control and verify identification; Manage visitor management system and issue badges; Monitor CCTV system; Answer phones and respond to emails; Maintain lobby and ensure accessible egress corridors.

Seeking participants for Focus Group and market research studies.Work part-time from home and earn up to $750 per week.Register to see if you are eligible.Data Entry experience not required.Remote Work From Home Data Entry Clerk - Part Time Market Research Panelists Our company is seeking individual

Seeking participants for Focus Group and market research studies.Work part-time from home and earn up to $750 per week.Register to see if you are eligible.Administrative Assistant admin experience not required.Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists

Seeking participants for Focus Group and market research studies.Work part-time from home and earn up to $750 per week.Register to see if you are eligible.Data Entry experience not required.Remote Work From Home Data Entry Clerk - Part Time Market Research Panelists Our company is seeking individual

Seeking participants for Focus Group and market research studies.Work part-time from home and earn up to $750 per week.Register to see if you are eligible.Administrative Assistant admin experience not required.Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists

Seeking participants for Focus Group and market research studies.Work part-time from home and earn up to $750 per week.Register to see if you are eligible.Data Entry experience not required.Remote Work From Home Data Entry Clerk - Part Time Market Research Panelists Our company is seeking individual

Seeking participants for Focus Group and market research studies.Work part-time from home and earn up to $750 per week.Register to see if you are eligible.Data Entry experience not required.Remote Work From Home Data Entry Clerk - Part Time Market Research Panelists Our company is seeking individual

We're currently looking for individuals across the country to take part in remote paid research, including remote focus groups, product trials, and consumer studies.Earn up to $750 a week in your free time by providing feedback on everyday products and services.If you're comfortable sharing your opi

Seeking participants for Focus Group and market research studies.Work part-time from home and earn up to $750 per week.Register to see if you are eligible.Administrative Assistant admin experience not required.Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists