Accounting or Finance Coordinator
11 days ago
West Nyack
Req Title: Operations Administrator Duration 12-month contract Operations Support Qualifications: • Degree or equivalent college education from an accredited institution with major course work in accounting, business administration, or a closely related field, • Three (3) years of general accounting / finance experience required, • Two (2) years project accounting, administration, or project coordination in a fast paced, large volume professional and customer service environment preferred, • Experience working in engineering consulting or construction industry a plus. Operations Support Description: • Collaborate with Project Managers, Directors, and Finance (Finance Manager/Controller/Project Accountants) to coordinate project financial needs, • Fill and submit proposal request forms including labor, contractor, expense, and profit estimates based on client proposals and resource schedules, • Work with finance managers and project managers to update Salesforce revenue forecasts, • Support finance manager with project expense accruals to maintain appropriate project profitability; monitor project financial health and office portfolio performance, • Run and distribute standard project/financial reports for staff as needed; support visibility into project status and performance, • Support fixed fee and time/material projects by coordinating time entry and expense reports with Project Managers; process transfers/corrections of billable employee hours as needed, • Provide administrative support to the Finance Manager and ad hoc administrative/project support to staff, • Assist in post-project financial performance evaluation process for major projects (central repository, basic graphs/dashboards, periodic review) to inform future proposals and opportunity evaluation, • Prepare and coordinate third-party vendor requisitions and purchase orders, • Administer subcontracts and vendor relationships; manage and track third-party vendor accounts, • Produce and manage third-party progress billings and subcontractor invoicing, • Manage UPS invoicing for the Mission Critical Team and NYC office, • Order and track field tools / equipment