Executivel Assistant
9 days ago
New York
Job DescriptionWe are looking for a skilled Executive Assistant to join our U.S.-China Practice Group and Corporate Department in New York, New York. This position requires fluency in both Mandarin Chinese and English, as you will support senior leadership and attorneys in a high-paced, global environment. The ideal candidate will be meticulous, adaptable, and capable of managing complex schedules, travel arrangements, and communication across multiple time zones. Responsibilities: • Provide comprehensive executive support to the U.S.-China practice group leader, including managing schedules and coordinating meetings., • Facilitate travel arrangements and accommodations for the practice group leader, ensuring seamless logistics., • Draft and revise documents with attention to detail, including letters, memos, expense reports, and email correspondence in both Mandarin and English., • Handle administrative tasks such as file organization, billing, and collections with precision and timeliness., • Maintain attorney calendars, track event registrations, and oversee time entries and firm records., • Collaborate with clients, service providers, and internal teams to ensure smooth communication and project execution., • Assist with preparing marketing materials and PowerPoint presentations tailored to client needs., • Provide informal translation services and ensure accurate communication in Mandarin and English., • Coordinate with other departments to execute assignments and support special projects., • Offer legal secretarial support and serve as backup for the secretary team when needed.• Minimum of 3 years of experience as an Executive Assistant or in a similar role supporting senior executives in a law firm or detail-oriented services setting., • Proficiency in both Mandarin Chinese and English, with strong verbal and written communication skills., • Bachelor's degree or higher in a related field., • Advanced proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook., • Exceptional organizational skills with a keen attention to detail and accuracy., • Ability to manage multiple priorities and adapt to a fast-paced environment., • Strong client service orientation and the ability to build relationships with diverse stakeholders., • Typing speed of at least 50 words per minute, coupled with excellent proofreading abilities.