Trabajos Office & Admin en California - Page 9

We are looking for a highly skilled relationship focused recruiter, someone who thrives in a fast-paced, collaborative team environment. The ideal candidate will have experience in recruitment or relationship-based sales, along with knowledge of the screening, interviewing, and hiring processes. We are looking for someone who’s passionate about making symbiotic connections, insatiably curious, and coachable. Most importantly, we are seeking someone who upholds our values to help change lives for the better. • Strategic Sourcing: Maintaining a vibrant network of potential candidates. Remain active with job boards, social networks, and platforms for finding quality candidates. Take initiative in using raise’s resources to develop a sourcing strategy for candidates and business development., • Building Connections: Develop strong relationships with hiring managers. Gain a comprehensive understanding of their needs and consult on how to make the greatest impact for their team. Seek to understand the unique needs of candidates by using active listening and emotional intelligence., • Consultative Client Partnerships: Work closely with hiring managers to comprehend requirements and offer tailored solutions. Manage the full recruiting lifecycle across a variety of open roles, connecting clients with qualified candidates, consulting on hiring strategy and support partners in their retention post placement., • Elevated Candidate Experience: Prioritize a positive and respectful experience for candidates, keeping them engaged and informed. Evaluate candidates not only for skills but also for alignment with our client’s culture. Partner with hiring managers to improve, strategize, and implement innovative recruitment strategies to improve the candidate’s experience., • Influential Leadership: Taking initiative towards solving problems and exploring creative solutions. We are looking for future leaders who are self-motivated exemplify resilience, resourcefulness, and credibility. We love creative and innovative ideas. Responsibilities • Develop relationships with hiring managers to build awareness of their departments, hiring needs, and job specifications, • Write and post job descriptions on relevant platforms, especially social media, • Utilize knowledge of multiple recruiting sources and execute innovative strategies to find quality candidates and prospect for new business, • Screen resumes and CVs and manage candidates throughout hiring process, from interview preparation, offer management, offer negotiation, and placement aftercare, • Maintain and consistently update database of candidate records, including active and passive prospects, hired and fired employees, and other designations, • Provide coaching and guidance to junior-level recruiting staff Skills and Qualifications • Five or more years of experience in, sales, recruitment or human resources, • Exceptional communication, interpersonal, and decision-making skills, • Advanced knowledge of productivity software, database management, and internet search methods, • Familiarity with job posts / boards and ability to use computer systems effectively, • Proven success in conducting interviews using various methods (phone, video, email, in person), • Ability to travel to visit clients, attend networking events, or relevant industry related events Preferred skills and qualifications • Bachelor’s degree (or equivalent) in Business, HR, Communications, Psychology or related field of study, • Proficiency with sales management systems, recruitment software, and/or ATS applicant tracking systems (ATS), • Experience in developing recruitment business development strategy, best practices, and relevant commercial knowledge of the industry, • Desire to grow professionally with networking and ongoing training opportunities, • Excellent written, verbal, and interpersonal communication skills, • Strong time management, organizational skills, active listening, and attention to detail

HR&Admin Specialist Location: Ontario, CA Company: Lori Vision Studio Inc. (WowNow) Job Description The Office Administrator is responsible for the daily administrative and operational support of the office, ensuring a smooth and efficient workplace environment. This role will support office operations, vendor coordination, basic HR administration, and general administrative tasks. 1. Office Operations Management • Manage daily office operations to ensure a clean, organized, and functional workplace environment., • Coordinate office cleaning services, maintenance, and facility-related matters., • Serve as the main point of contact for building management and service vendors., • Assist with office setup, workspace organization, and equipment management. 2. Mail & Logistics Coordination • Handle incoming and outgoing mail, packages, and courier shipments., • Manage package tracking, distribution, and shipping arrangements., • Maintain records of important deliveries and shipments. 3. Office Supplies & Vendor Management • Purchase and manage office supplies and pantry items., • Monitor inventory and control administrative expenses., • Coordinate with vendors for office services such as internet, utilities, equipment, and maintenance. 4. Meeting & Administrative Support • Assist in organizing internal meetings, including meeting room setup and scheduling., • Provide administrative support such as document filing, record management, and internal coordination., • Support team members with general administrative needs. 5. Travel & Event Coordination • Assist employees with travel arrangements including flights, hotels, and transportation., • Support the organization of internal activities and company events. 6. HR Administrative Support (Light Support) • Assist HRBP with onboarding and offboarding administrative processes., • Support employee documentation and record management., • Assist with employee attendance tracking and administrative HR tasks. 7. Other Administrative Duties • Welcome visitors and manage front desk reception when needed., • Assist leadership with administrative requests., • Perform other duties as assigned to support office operations. Qualifications • Bachelor’s degree preferred; Associate degree acceptable., • 1-3 years of administrative, office coordinator, or office manager experience preferred., • Strong organizational and multitasking skills., • Proficient in Microsoft Office (Word, Excel, PowerPoint)., • Excellent communication and coordination abilities., • Detail-oriented, proactive, and reliable.

Entry Level Recruiter / Sales Outsource is the largest staffing firm in the nation specializing in the placement of low voltage and electrical talent. We are on the hunt for energetic leaders who are driven, self-motivated and looking for unlimited growth potential in recruiting and sales! Outsource provides recruiters with the opportunity to move into senior-level recruiting, account management, inside sales, outside sales, regional management – depending on where their skills are optimized! We’re a close-knit team of professionals who work together to turn unique challenges into creative solutions while having a lot of fun in the process. This is a great opportunity to get in with an ever-growing company! Benefits • $24.05 hourly + uncapped commission (average first year comp: $60k+), • Paid time off: 15 personal, 7 holidays, 2 floating holidays, • Eligibility to attend the annual Internal Rewards Trip, • Low-cost insurance: Medical, Dental, Vision, & Life, • Paid parental leave, • 401k (we match!), • $50 monthly cell phone stipend, • On-going training and mentorship programs Responsibilities • Utilize our internal database and various job boards to identify potential candidates, • Make a minimum of 50 calls each day to prospective and existing candidates, • Screen candidates over the phone and in-person for existing and upcoming jobs, • Facilitate onboarding process with new candidates, • Identify fresh candidates using creative recruiting strategies, • Place at least one candidate on a long-term job weekly, • Identify sales leads for the Sales and Account Management team Job Requirements • Bachelor’s Degree and/or recent military experience, preferred, • Prior internship/work experience in sales, marketing or customer service environment, preferred, • Must have interest in Sales and Account Management Our Employees

6 month contract with potential to extend based on performance and business needs Location: 100% Onsite, Richmond District of San Francisco Work Schedule: M - F 9am-5pm Compensation: $27.00 - $37.00/hr Client is seeking a highly capable and proactive Administrative Assistant / Executive Assistant to support the CEO in a fast-paced, mission-driven Non-profit. This individual will serve as a trusted partner and operational anchor, ensuring the CEO’s priorities are executed efficiently and with a high level of precision. This role goes beyond traditional administrative support, requiring someone who can anticipate needs, drive follow-through, and independently manage responsibilities without the need for close oversight. The ideal candidate is detail-oriented, tech-savvy, and thrives in a dynamic environment where multitasking and ownership are essential. Key Responsibilities • Manage calendaring, scheduling, and coordination of meetings and priorities, • Prepare meeting summaries, notes, and action items, ensuring clear documentation and follow-up, • Track deliverables, flag deadlines, and proactively manage timelines on behalf of the CEO, • Handle a wide range of administrative tasks with accuracy and efficiency, • Maintain and organize electronic filing systems, including helping design and implement an effective structure for the CEO, • Draft, edit, and format professional communications on behalf of the CEO, • Serve as a liaison between the CEO and internal/external stakeholders, • Ensure clear, timely, and professional written and verbal communication across all interactions, • Support the preparation of materials for meetings, presentations, and reporting Special Projects & Strategic Support • Lead and manage special projects, serving as the point person from initiation through execution, • Support high-priority initiatives such as audits (e.g., federal audits), cross-functional projects, and operational improvements, • Conduct research, gather data, and provide insights to support decision-making, • Act as a thought partner to the CEO; helping prioritize, problem-solve, and move key initiatives forward, • Assist with data organization, reporting, and light analysis to support operational needs, • Demonstrate the ability to quickly learn and adapt to new systems and technologies Qualifications • 3 - 4 years of experience supporting senior executives in an administrative or executive assistant capacity, • Proficiency in Google Workspace (Docs, Sheets, Drive, etc.) for organization and data analysis, • Salesforce for tracking and supporting client or stakeholder development, • Strong organizational skills with the ability to manage multiple priorities simultaneously, • Exceptional attention to detail and follow-through, • Excellent written and verbal communication skills, • Demonstrated ability to work independently and take initiative, • High level of professionalism and discretion Preferred • Experience in a nonprofit or mission-driven organization, • Exposure to financial processes, • Experience supporting special and or compliance-related projects Key Attributes for Success • Self-starter who takes ownership and does not require close supervision, • Strong sense of accountability with a proactive, “figure-it-out” mindset, • Highly detail-oriented, with an understanding of the impact of accuracy, • Tech-savvy and adaptable, comfortable navigating and learning new systems, • Effective multitasker who can prioritize and execute in a fast-paced environment, • Professional presence with the ability to engage in thoughtful, business-level conversations, • Strong judgment and ability to anticipate needs and next steps, • Willingness to “roll up sleeves” and handle both routine and complex tasks

Co-Founder / Chief Legal Officer (CLO) U.S.-based only We are not looking for a traditional in-house lawyer or a salaried corporate bureaucrat. We are looking for a co-founder-level legal leader — someone who can build legal structure, compliance architecture, and business-ready solutions from the ground up. About EPASS EPASS is building a next-generation trust and reputation infrastructure for the modern economy. We operate at the intersection of identity, risk, compliance, and decision intelligence. The company is entering the next phase of development, and we are now structuring the legal function for growth, fundraising, commercial execution, and long-term scale. This is not a “maintain what already exists” role. This is a build-from-zero role. Who We Need We need a U.S.-based legal leader with founder mentality. Someone who does not stop at: • “this is risky,”, • “this could be a problem,” “Here is the lawful structure. Here is the compliant path. Here is how we get this done without killing speed.” This role is for a builder, not an observer. A solution architect, not a legal commentator. A person who understands law in depth and knows how to translate legal complexity into executable business decisions. What You Will Do • Build the company’s legal and compliance architecture from the ground up., • Lead drafting, review, and negotiation of key commercial agreements, including vendor, data-provider, strategic partner, and enterprise-facing contracts., • Design workable legal frameworks around privacy, data use, risk allocation, governance, and scaling operations., • Partner directly with the CEO on legal structuring, fundraising readiness, investor diligence, cap table matters, and data room preparation., • Build practical internal systems, templates, workflows, and protections that support business momentum rather than slow it down., • Help the company move through legal complexity with speed, structure, and judgment., • needs a fully built company before they can operate,, • prefers only reviewing finished documents,, • identifies risks but cannot produce solutions,, • hides behind conservative language instead of helping the business move forward,, • commercially usable,, • investor-ready,, • scalable,, • U.S.-licensed attorney., • Strong experience in commercial contracts, corporate governance, privacy/data issues, and startup legal infrastructure., • Strong exposure to venture fundraising from the legal side: SAFE, priced rounds, investor diligence, term sheets, cap table structure, and closing readiness., • Comfortable building from zero in an early-stage environment., • Commercially minded, pragmatic, fast, and capable of balancing legal protection with business speed., • High ownership, strong judgment, low ego, and real execution ability. We are not looking for someone to sit on the sidelines and describe problems. We are looking for someone who can help build the structure that allows the company to move. Compensation This is a co-founder-level opportunity with meaningful equity upside tied to long-term value creation. Location Must be based in the United States. How to Reach Out If this sounds like the right fit, reach out directly with: • a short introduction,, • your background,, • and why you believe you are the kind of legal builder this role requires.

The Data Entry Clerk, Manufacturing will work closely with all of the Manufacturing teams to understand and streamline Manufacturing production processes. This position will be responsible for processing production orders, creating labels for Quality Control (QC) samples and bulks made by the Manufacturing teams, working closely with inventory controllers to create Bin locations for purified and conjugated bulks and maintaining their accuracy, and reviewing, verifying, and scanning/attaching batch records into Enterprise Resource Planning (ERP) system. This position will also be responsible for helping the Inventory and Planning teams to resubmit re-test samples and will perform other duties as necessary. Skills: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. · Enter relevant manufacturing data into ERP systems to help complete production orders, and create production labels. · Assist with batch records; review, verify, and scan batch records. · Assist manufacturing teams with a variety of administrative tasks. · Generate weekly and daily electronic reports · File and maintain data printouts · Maintain sample and controls inventories · Perform job duties under ISO requirements and follow SOPs and/or work instructions · Other projects or responsibilities as required. Education: · High school diploma (or GED) with 6 months of data entry experience; Or · Associates degree in a science or related field; Or · Biotechnology Certificate Preferred Qualifications: · Prior hands-on experience with Microsoft Navision System (NAV) or other ERP systems · Some academic or industry laboratory experience · Basic understanding of manufacturing processes

7-month contract This position is a LOA coverage role and is not expected to convert into a permanent opportunity. Key details: The Admin Partner will support two VPs, with a primary focus on calendar management. We are looking for someone personable, professional, and equipped with strong communication skills. Responsibilities: Reports to VP and/or above and typically supports a department, function or site. Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel. Schedules and manages all domestic and international travel and accommodations, meetings and meeting logistics. Prepares reports by collecting and analyzing information. Answers, screens and directs telephone calls. Provides information by answering questions and requests. Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics. Organizes, reconciles and submits expense reports in Concur. Acts as an ambassador – internally & externally, exhibiting a positive attitude and living our values. Demonstrates strong business partnership with multiple departments, functions, sites or leaders. Creates and revises systems and procedures by analyzing operating practices, recordkeeping systems, forms control, office layout, and budgetary and personnel requirements; implementing changes. Implements practices to increase productivity and where appropriate, effectively manages communications. Completes operational requirements by scheduling and assigning administrative projects; expediting work results. Handles details of a highly confidential and critical nature. Organizes and plans a variety of events including conferences and meetings. Requirements: Experience with calendar management, meeting and event planning, preparation of presentations, conference registration and expense report administration. Ability to demonstrate professional presence to engage effectively with customers/partners at executive level. Must have a high level of proficiency in Outlook, Word, Excel and Power Point. Listed responsibilities are an essential, but not exhaustive list, of the usual duties associated with the position. Changes to individual responsibilities may occur due to business needs.

HR Manager – U.S. Restaurant Group Los Angeles Salary: $90,000 We’re partnering with a fast-growing U.S. restaurant group and they’re looking for a hands-on HR Manager to join their team in LA. This role will lead and manage all HR functions across their U.S. operations, driving strategy and day-to-day execution. What You’ll Do: • Lead all U.S. HR operations: onboarding, payroll, policies, and employee relations., • Manage payroll for Los Angeles locations accurately and efficiently., • Ensure compliance with multi-state labor laws and HR regulations., • Optimize HR/HCM platforms to streamline processes for managers and staff., • Support recruitment, onboarding, and offboarding to create a seamless employee experience., • Experienced HR professional in restaurants or hospitality in Los Angeles., • Skilled with HR/HCM platforms, payroll, and benefits administration., • Confident navigating multi-state labor laws., • Comfortable implementing policies and procedures while keeping them human and practical., • Thrives in a fast-growing environment and enjoys contributing to expansion plans., • Excellent communicator, problem solver, and approachable leader. If you are keen to discuss the details further, please apply today or send your cv to Sarah at COREcruitment dot com Due to the volume of application, we may not be able to provide feedback to all applicants. If you haven’t heard from us within 2 weeks, please consider your application unsuccessful. Nevertheless, feel free to reach out

Aux Talent is partnering with a cutting edge Series B AI startup to find an Executive Assistant/Office Manager to support the Co-Founders (CEO and COO). The role is based out of San Francisco and the ideal candidate will be in office 5 days each week. You will handle business support primarily, but there will be some personal assistance on occasion, as well as office operations tasks. This is the first administrative support hire for the company and they are looking for someone who is highly driven, can work autonomously and is an overall executer. Typical duties (but are not limited to): calendaring, travel coordination, inbox management, project coordination, personal assistance, space planning, vendor management, event planning and gifting as the company continues to scale (currently about 60 employees) Requirements: 3-5 years of executive support and office management experience in a fast-paced startup environment, Strong eye for design and detail, Highly organized and reliable, Proactive—you don’t wait to be told what to do Schedule: Hours vary, Full Time Pay: $100,000–$130,000/year (depending on experience) + equity + comprehensive benefits Location: San Francisco

Construction Administrator (EHS Support) – Data Center Construction SAVI EHS – San Jose, CA (On-Site) Immediate Start | Local Candidates Preferred (No Per Diem) Compensation $35.00 – $40.00 per hour Employment Type Full-Time | W-2 Position Long-Term Opportunity | Supporting General Contractor (GC) Position Overview SAVI EHS is seeking a highly organized Construction Administrator to support the Environmental, Health, and Safety (EHS) team on an active data center construction project in San Jose, California. This role will work directly with the General Contractor and site safety leadership, providing critical administrative and operational support to ensure compliance, organization, and efficiency across the project. This is a long-term opportunity ideal for someone with construction administration experience looking to grow within a fast-paced, high-profile project environment. Key Responsibilities • Manage and coordinate daily administrative operations for the EHS team and GC site leadership, • Maintain and control safety documentation, reports, and project records, • Assist with new hire onboarding, orientations, and compliance documentation, • Schedule and coordinate safety meetings, trainings, and project-related meetings, • Manage calendars and meeting logistics for site leadership and safety personnel, • Track employee hours, certifications, and training records using project systems, • Prepare reports, presentations, and safety documentation as required by the project team, • Perform data entry, document control, and file management for all EHS-related activities, • Support communication between field teams, subcontractors, and project leadership, • Maintain inventory of office supplies and safety materials, • Provide general administrative support to both EHS staff and GC leadership Qualifications • Minimum 3+ years of administrative experience (construction environment preferred), • Experience supporting EHS teams or construction project teams is highly preferred, • Strong organizational, time management, and coordination skills, • Experience with Procore or similar construction management software preferred, • Proficient in Microsoft Office Suite (Excel, Teams, Outlook, Word), • Experience with data tracking, reporting, and document control systems, • Bilingual (English/Spanish) is a plus, • Ability to work in a fast-paced construction environment, • OSHA 30 Certification preferred

Office Manager (Whittier, CA) We are a premier commercial landscaping and property exterior firm seeking a high-energy, organized Office Manager to join our Whittier team. This is a vital "hub" role—you are the glue that holds our field operations and administrative departments together. This is a full-time, 100% onsite position (Monday–Friday) based in our Whittier, CA office. The Role As the Office Manager, you will oversee the daily administrative heartbeat of our branch. You’ll be the first point of contact for our clients and the primary support system for our Project Managers and field crews. If you thrive in a fast-paced environment where no two days are the same, you’ll fit right in. Key Responsibilities • Front Office Leadership: Manage all incoming communications (phone and email), directing inquiries to the appropriate departments and ensuring a professional "first impression" for our brand., • Operational Support: Assist the Maintenance and Enhancement teams with scheduling, work order processing, and tracking job progress through our industry software., • Financial Administration: Coordinate local Accounts Payable/Receivable, including processing invoices, managing vendor accounts, and assisting with payroll data entry for field staff., • Purchasing & Inventory: Maintain office and breakroom supplies; assist production managers in ordering field materials and coordinating deliveries., • Onboarding & Compliance: Facilitate new hire paperwork for field crews, maintain safety training records, and ensure all insurance and permit documentation is up to date., • Facility Management: Keep the Whittier office running smoothly, including managing mail, coordinating equipment maintenance, and organizing branch meetings/events. Qualifications • Experience: 3+ years of office management experience, preferably within the landscaping, construction, trades industries, or something similar, • Location: Must be able to commute to our Whittier office 5 days a week., • Tech Savvy: Proficiency in Microsoft Office (Excel is a must) and experience with CRM or Project Management software., • Bilingual (Preferred): Proficiency in Spanish is a plus but not required, as it helps in communicating effectively with our diverse field teams., • Attributes: You are a "problem-solver" by nature, able to pivot quickly when the weather changes or a high-priority work order comes in. Why Join Us? We offer a stable, collaborative work environment where your contributions are visible every single day. You won’t just be pushing paper; you’ll be helping us transform and maintain beautiful outdoor spaces across Southern California.

About Swiftlane Swiftlane is a VC funded startup in San Francisco. We are disrupting the access control system for buildings with a modern, convenient access solution to traditional key card systems. Winner of the best access control by Security Industry Association, Swiftlane is growing rapidly and in search of top talent to help us scale. We provide a 2-in-1 access control + video intercom touchless entry for buildings utilizing facial recognition, mobile access & PIN based unlock. What value does this role bring to you? • Kick off a career in tech / startup operations, • Very fast learning curve, • High ownership environment and high trust environment, • You will get to work on a breadth of operation projects quickly, increasing your learning curve and setting you up for long term success, • Mentoring from startup founder and executive team directly in a small team environment, • Many financial and career growth paths that can be possible in operations / logistics etc Job Description | Operations Associate - Hardware Operations Swiftlane, a dynamic and innovative tech startup, is seeking a dedicated and versatile Operations/Warehouse Associate to join our team in San Francisco. This role is integral to the operational success of our company, involving hands-on tasks in hardware fulfillment, inventory management, and hardware testing. The ideal candidate will thrive in a fast-paced startup environment, be adept at multitasking, attention to details and possess a strong work ethic with a willingness to perform both physical and administrative tasks. Responsibilities Hardware Fulfillment: Receive, test, and configure various Access Control Hardware systems. Ensure each piece of hardware meets Swiftlane's quality standards. Inventory Management: Efficiently manage inventory levels, including receiving stock, organizing warehouse space, and preparing products for shipment. Shipping and Receiving: Oversee the shipping process, ensure timely delivery of products, and manage the receiving of incoming goods. Processing Returns Administrative Tasks: Utilize tools such as Google Suite, Salesforce and Notion Internal Communication: Collaborate effectively with different teams, ensuring clear and effective communication across the company. Physical Labor: Engage in physical tasks related to warehouse operations, including picking, packing, and organizing products. Qualifications and Experience This is an in-office position. Monday - Friday 9-5pm. Must be able to lift at least 50 lbs. 1-2 years of experience with inventory management and/or shipping Skills Education: High school diploma or equivalent; additional qualifications in operations or related field is a plus. Experience: Prior experience in warehouse operations or fulfillment is beneficial but not required. Training will be provided. Technical Skills: Proficiency in Excel, Word, and Google Suite Physical Ability: Comfortable with physical labor and able to handle warehouse duties. Communication Skills: Excellent verbal and written communication skills. Organizational Skills: Strong planning and organizational abilities. Adaptability: Willingness to wear multiple hats and adapt to changing environments and tasks. Benefits Stock options that allows participation in long term success in the company Flexible vacation policy Full health insurance Reimbursements for equipment (limitations apply) Opportunity to work in a high ownership and impact environment (We don’t just say it, it’s how we work) Swiftlane Culture Ownership: Swiftlane has a culture of high impact and ownership. Although you would be remote, you would be a critical member of the success team, entrusted with keeping our clients happy. Initiative: This is not a freelance job; we are not looking to bring people on to give them tasks. We believe in building a strong core team that can lead and take initiative. You would be the one identifying the best way to improve and develop the Swiftlane systems everyday. Feedback and iterate: We strongly believe that it’s important to learn from end users, and learn from each other. Customer centric: To build great products, it’s important that you try to understand the entire product experience for the end users. Only then, you can implement the best product that brings delight to everyone. Note: For interested candidates, please send your resume and linkedin profile to Subject: Operations Associate

A CEO of multiple entities is looking for an Executive Assistant who is skilled in project management and interested in becoming a chief of staff. The role will also assist the executive team and manage the office. The role is 5 days in-office near 680 and Crow Canyon Road. About the Job: • Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations, • Act as a liaison and provide support to the Executive Team. Arrange and handle all logistics for Quarterly Planning Meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes on behalf of CEO or Executive Team, • Vet and prioritize the CEO’s emails, • Keep the CEO informed of upcoming commitments and responsibilities and follow up appropriately, • Act as a "barometer," having a sense for the issues taking place in the environment and keeping the CEO updated, • Anticipate CEO’s needs in advance of meetings, conferences, • Assist with special projects and events, • Design and produce complex documents, reports, and presentations, • Prepare information for meetings with staff and outside parties, • Compose correspondence and maintain contact lists, • Create trainings, • Maintain open communications with the Executive team, including meeting regularly with them and providing information or documents as needed, • Drive meetings, agendas, putting together trainings, packets, flyers,, • Organize conferences, meetings, QPMs, • Track KPIs, • Prepare PowerPoint presentations, • Prepare materials for meetings, • Maintain a busy calendar and prioritize on CEO’s behalf and make sure the CEO’s day runs smoothly, • Coordinate complex travel arrangements, • Process expense reports, • Assist in developing office policies and procedures for improved workflow and anticipate future needs, • Select vendors and purchase equipment, services, and supplies, • Replenish office materials such as snacks, printer supplies, paper, office supplies, • Answer main phone line and respond to inquiries, • Process and distribute daily mail, • Develop positive relationships internally and externally, • Some off-hour availability required About You: • Minimum of 5 years of experience supporting a C-level, • Strong ability to execute work with a diversity, equity, and inclusion lens, • BA/BS from a college or university, • Nonprofit board experience a plus, • Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook), • Familiar with Google Meet/Gemini Notes and KPIs, • Strong communication skills: written and verbal, • Strategic thinker, • Understand the importance of confidentiality and trust when supporting a CEO, • High degree of professionalism in dealing with diverse groups of people, including stakeholders, senior executives, staff, and partners Salary, Benefits (medical, dental vision), 401K, Profit Sharing, Pay for Community Service, Paid Vacation, Employee Assistance Program (nutrition, fitness, legal) Hours: 8-5

Department: Human Resources Reports To: Sr. HR Director Date of Opening: Immediately Company Description Foothill Packing Inc., founded in 2000, is a California-based Farm Labor Contractor and Custom Harvester specializing in offering dependable and tailored solutions to the Agricultural industry's unique challenges. With years of expertise, the company is dedicated to delivering exceptional service and fostering strong partnerships. It is widely recognized for its commitment to excellence, innovation, and supporting the agricultural community. Your Role The H2A Administrative Coordinator will be responsible for ensuring the accurate and timely submittal, management and maintenance of our H2a petitions, distribution of documents, and record retention throughout the H2A employee’s lifecycle. Your Impact · In collaboration with H2A Manager, ensure the accurate and timely submittal of all program petitions including self-filings and maintenance of petitions to meet established deadlines. · Oversee the accuracy and timeliness of updating employee’s profile throughout the employee’s recruitment life cycle, including application, onboarding, and offboarding. · Perform internal audits on H2A Administrative functions to ensure compliance, efficiency, checks and balances and provide recommendations based on findings and practicality. · Create forms, standard operating procedures regarding H2A functions as it relates to the employee’s life cycle and train team members to ensure accountability on processes. · Ensure preparedness and plan with a high sense of urgency on H2A deliverables related to transition, start and end of season, and projects as it relates to the employee’s life cycle. · Collaborate with outside recruiters, housing coordinator and managers regarding all aspects of H2a tasks to ensure communication is effective and transparent. · Responsible for the successful and accurate completion of all administrative tasks with the support of administrative team. · Responsible to update and maintain company master reports and to provide accurate H2A data to be utilized for reports, communications, and H2A analytics. · Maintain the processing of all petitions, employees and housing administration utilizing SESO Platform, Excel Masters and Power Bi’s. · Create and nurture a professional working relationship with all Company team members (i.e., HR Colleagues and Managers, Forepersons, Management, Safety Coordinators, Payroll, DOT, and Accounting). · Ability to travel to other Company locations as needed. · Performs other duties as assigned. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Your Qualifications · Strong verbal and written communication skills. · Strong interpersonal, negotiation, and conflict resolution skills. · Strong organizational skills and attention to detail. · Strong time management skills with a proven ability to multi-task and meet deadlines. · Strong analytical and problem-solving skills. · Ability to act with integrity, professionalism, and confidentiality. · In depth knowledge of Human Resources processes and functions as it relates to the employee’s life cycle. · Knowledge of Farm Labor Contractor Employee Certification, preferred. · Proven collaboration with Company stakeholders. · Proficient with Microsoft Office Suite. · Proficiency with or the ability to quickly learn the Company’s HRMS and record retention applications. · Current drivers license. Your Education and Experience · At minimum, a Bachelor’s Degree in Human Resources, or a related field, desired. · At least 3 years of human resources experience in agriculture preferred, that would provide the level of knowledge and ability required for the position. Your Language Skills · Must have the ability to communicate effectively and a professional manner with all Company employees, including general labor, administrative, supervisory and management employees and external stakeholders. · Must be bilingual and biliterate in English and Spanish. Your Mathematical Skills · Must have the ability to add, subtract, multiply, and divide; apply concepts of basic algebra; and interpret graphs, charts, and tables. Other · Travel required, about 30%. · Requires working outside normal business hours and weekends. Physical Requirements and Work Environment · Prolonged periods of sitting at a desk and working on a computer. · Light to moderate lifting (up to 40 pounds). · Reaching, stooping, pulling, pushing and manual dexterity. · Operating a computer, calculator, copier, and typewriter involves repetitive hand arm movement. · Must be able to visit all Company departments and environments, including, office, field, shop, etc. · Entering data by touch requires the ability to hear computer alarms for errors. · Must be able to handle multi-tasks and work in a fast-paced environment with frequent interruptions. · Must be able to interact politely with outside customers and vendors. · Communication with other staff members involves making contact orally, via the telephone, electronic email or in person. EOE Benefits • 401(k), • 401(k) matching, • Dental insurance, • Flexible spending account, • Health insurance, • Health savings account, • Life insurance, • Paid time off, • Vision insurance Work Location: In person

Humphreys & Partners Architects is seeking a highly skilled Construction Administrator to support our Western Region (CA, AZ, NV, CO) job sites. This role is ideal for a detail-oriented professional who thrives in the field, excels at coordinating with owners and contractors, and ensures construction aligns with contract documents and design intent. Based in Irvine, CA this position involves approximately 25% nationwide travel and plays a key role in guiding projects from active construction through closeout. Responsibilities: • Interpret construction Contract Documents, track the progress of work, and reconcile any conflicting interests of owners and contractors, • Observe construction for conformity to Contract Documents and specifications, • Establish open lines of communication between the owner, contractor, and project staff, • Review contractor’s requests for payment and change orders for validity, • Prepare field reports and work with Contractor and Owner to close non-conforming observations., • Work with HUD Representatives and navigate through HUD field documentation, • Coordinate monthly travel schedule to assigned job sites, • Minimum 25% travel, nationwide, • Maintain favorable working relationships with clients and contractors, • Consult with and report on construction related issues with the architectural project team and consultants, • Assist in closing out completed projects with Contractor, Owner and project staff., • Ability to review submittals and RFIs based off of the Contract Documents. More about you: • Bachelor’s degree in architecture or related field, or equivalent experience;, • 4-10 years of experience, • Thorough understanding of architectural/construction terminology and building codes and standards, • Ability to communicate, negotiate, and resolve disputes, • Keen observational skills, • Ability to document observations, non-conforming items and field communication, • Ability to organize and manage project records, • Ability to work and travel independently, • Travel to construction sites across the U.S. as required per project (Valid U.S. Driver’s License required), • Excellent interpersonal and time management skills, • Excellent clear concise written and verbal communication, • Ability to work independently and work collaboratively in a team environment, • Ability to walk job sites and construction stairs, • Positive attitude and driven to succeed This job description is not designated to contain a comprehensive list of duties and responsibilities required for this job. Duties and responsibilities may change at any time with or without notice. Company Information: Established in 1991, Humphreys & Partners Architects (HPA) is North America’s leading multifamily architecture design firm. With an impressive portfolio of projects developed across the country, our teams licensed nationwide combined with our exclusive trademarked concepts, more developers rely on our expertise and experience to bring their multifamily developments from concept to completion than any other firm. For over 30 years, HPA has provided high-quality, innovative planning, and design services. This award-winning firm specializes in multifamily, mixed-use, and hospitality/resort design, and has extensive experience in high-rise, mid-rise, student housing, senior living, tax credit, affordable, moderate, and luxury communities. Additional Details: Location: Irvine, CA Travel: 25% Sponsorship: Not available for this role FLSA: Exempt

WinWire Technologies is looking for a passionate and high‑impact Sourcing & Recruiting Specialist for critical technology hiring across the United States. If you thrive in senior‑level tech hiring, enjoy market intelligence, and want to influence hiring strategy—not just execute it—this role is for you. Mode: Hybrid (3 days Office) Role - Senior Recruiter (Contract to hire) Key Responsibilities: • Own end‑to‑end recruitment for critical technical roles including Tech Leads, Tech Architects, and Solutioning Experts for Data Analytics / Data Engg / AI space., • Act as a talent consultant to Delivery & Business leaders, proposing and executing effective hiring strategies, • Collaborate closely with offshore recruiting teams and leadership stakeholders, • Conduct market mapping and talent scoping, sharing actionable market intelligence insights, • Serve as a brand ambassador, ensuring an exceptional candidate experience, • Build and maintain a strong, ready‑to‑deploy talent pipeline for tech leadership positions Experience & Skill set: • 8–12 years of hands‑on sourcing experience using LinkedIn and open‑source platforms, • Proven experience recruiting technology talent for Data Consulting and AI‑driven organizations is mandatory., • Strong research mindset with the ability to identify and engage senior‑level tech talent, • Demonstrated strengths in recruitment operations, coordination, and stakeholder management, • High sense of urgency, rigor, and maturity in execution, • Strong collaboration skills across geographies and teams, • Excellent communication and articulation, with the ability to represent the WinWire brand credibly in the market Why WinWire? At WinWire, you’ll work at the intersection of AI, Data, and Cloud innovation, partnering with senior leaders and shaping high‑impact technology teams globally. Interested? Apply now or reach out to us to explore how you can make a difference in critical tech hiring.

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative and operational support to senior leadership. This role requires a strategic thinker who can anticipate needs, manage competing priorities, and ensure seamless day-to-day operations in a fast-paced environment. The ideal candidate is a trusted partner who excels at communication, coordination, and follow-through, while maintaining the highest level of professionalism and discretion. Key Responsibilities • Deliver high-level administrative and operational support to executive leadership, including complex calendar management, scheduling, travel coordination, and expense reporting., • Lead end-to-end meeting coordination by preparing agendas, capturing clear and actionable notes, documenting decisions, and tracking follow-ups to ensure timely execution., • Serve as a strategic partner to executives by anticipating needs, prioritizing competing requests, and enabling smooth day-to-day operations in a fast-paced environment., • Collaborate with internal stakeholders to track and follow up on action items, deadlines, and deliverables stemming from leadership meetings., • Plan and support team meetings, leadership offsites, and events, including logistics coordination, materials preparation, and post-event follow-up., • Assist with office operations, including procurement support, supply management, and vendor coordination., • Partner cross-functionally with executives, administrative staff, and key business stakeholders to drive alignment and operational efficiency., • Handle sensitive information with the highest level of professionalism, discretion, and confidentiality. Qualifications • 6+ years of experience supporting senior executives (Vice President level or higher)., • Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)., • Experience with procurement and expense management systems (e.g., Coupa or similar platforms)., • Proven ability to manage multiple priorities and support several leaders simultaneously with strong attention to detail., • Excellent organizational skills with a high degree of ownership and ability to work independently with minimal supervision., • Strong written and verbal communication skills, including the ability to produce polished meeting notes and follow-up communications., • Demonstrated professionalism, sound judgment, and the ability to maintain strict confidentiality., • Positive, service-oriented attitude with the ability to remain adaptable able and effective under pressure. Work Location • This role is based on-site in San Jose, CA, with a requirement to be in the office four days per week.

IDR is seeking an Executive Assistant - Floater to join one of our top clients in Menlo Park, CA. This dynamic role involves providing essential support across various teams, ensuring seamless operations and high-level administrative assistance. If you are looking for an opportunity to join a growing organization and work within an ever-growing team-oriented culture, please apply today! Position Overview/Responsibilities for the Executive Assistant - Floater: • Provide comprehensive back-up support to multiple executives and teams, adapting quickly to different workloads and environments. • Manage complex calendars, coordinate meetings, and handle travel logistics, ensuring all details are meticulously organized. • Assist with reception duties on a rotational basis, maintaining professionalism and efficiency. • Draft, proofread, and finalize correspondence, ensuring clarity and accuracy in all communications. • Support the team by anticipating needs, managing priorities, and ensuring confidentiality in all tasks. Required Skills for Executive Assistant - Floater: • Minimum of four years of experience as an Executive Assistant, with a preference for candidates with a college degree. • Strong organizational skills and the ability to manage multiple tasks and projects simultaneously. • Excellent written and verbal communication skills, with a keen eye for detail. • Experience in the financial services industry is highly desirable. • Ability to maintain discretion and handle sensitive information with integrity. What's in it for you? • Competitive compensation package • Full Benefits; Medical, Vision, Dental, and more! • Opportunity to get in with an industry leading organization • Close-knit and team-oriented culture Why IDR? • 25+ Years of Proven Industry Experience in 4 major markets • Employee Stock Ownership Program • Medical, Dental, Vision, and Life Insurance • ClearlyRated's Best of Staffing® Client and Talent Award winner 12 years in a row

Our client is searching for a highly organized Administrative Assistant to support their team with day-to-day operations. This role partners closely with the Wealth Management team to ensure excellent client service. This is a 6-12 month contract with the potential to convert to permanent. Responsibilities: • Managing travel & expenses, including travel arrangements and processing expenses for team members, • Handling all incoming and outgoing mail, including checks, stock certificates, tax documents, and scanning, • Organizing and supporting internal and external events, including recruiting activities, team gatherings, and client events, • Delivering day-to-day administrative support such as managing calendars, scheduling meetings, and answering phones, • Assisting the Wealth Management team with client service and operational tasks, ensuring a high level of professionalism and service quality, • Managing conference room bookings, ordering catering, printing materials, coordinating interview schedules, liaising with building management, and greeting visitors Qualifications: • Proficiency in Microsoft Word, Excel Powerpoint, and Outlook, • Bachelor's degree preferred but not required, • Minimum of 2 years of experience in a professional corporate environment, • Strong written and verbal communication skills, • Team-oriented mindset with polished, professional communication, • Strong critical thinking, sound judgement, and a commitment to integrity and transparency, • Ability to multitask effectively in a fast-paced environment, • New graduates interested in financial services are encouraged to apply Contract Length: 6-12 month contract with the potential to convert to permanent.

Summary This position is responsible for the supporting the Employee Health & Benefits and Business Insurance service teams while managing professional and efficient coordination of phones, visitors, and mail. This role also handles a variety of other clerical duties including, but not limited to, scanning, electronic filing and desktop publishing. Essential Duties & Responsibilities • Provide administrative and operational support for the Employee Health & Benefits service team, • Coordinate and calendar carrier meetings, • Gather data, update and maintain information within BenefitPoint, • Create and maintain benefit contacts within BenefitPoint, • Provide clerical functions to the client service team for marketing/renewal presentations, open enrollment communications and other client presentation materials, • Provide support for other projects assigned, • Provide administrative and operational support for the Business Insurance service team, • Download various policy documents from carrier website for Business Insurance department and bring into document management system, • Identify and scan client policies, endorsements, certificates, and other correspondence into the appropriate agency management systems, • Filing into ImageRight and creating tasks within the system, • Perform basic research in Sagitta, • Develop good relationships with others on the client service teams, • Handle Reception Desk duties:, • Promptly and professionally answer incoming calls and direct to the appropriate associate, • Greet visitors as they arrive, offer parking validation, request visitor to login and inform the appropriate associate of their arrival, • Handle all incoming mail and inter-office mail, • Maintain conference room calendar and assist with meeting set-ups and take downs, • Assist with clerical tasks to include copying, faxing, mailings, assembling binders and production of client ID cards Education and/or Experience Successful candidate will be a service oriented individual with high personal standards and a hands-on work style. This position requires an individual who is comfortable working at a varying pace, managing multiple tasks, adjusting priorities often, and managing frequent interruptions. In addition, the following is required: • Bachelor degree., • Must type a minimum of 65wpm and be skilled (intermediate level) in using MS Office software; preferably version 2016., • Basic math and professional level business writing skills., • Proficiency with personal computers and Microsoft Office applications (i.e., Word, Excel and PowerPoint) in creating presentations and documents, including database and spreadsheet data entry. The ability to operate standard office equipment., • Excellent phone personality and neat appearance., • Skill in organizing resources and establishing priorities., • Alert, positive and approachable demeanor., • Must be dependable, possess a strong attention to detail and enjoy working in a fast paced team environment. Work Environment & Physical Demands • Ability to use computer keyboard and sit in a stationary position for extended periods., • Work is performed in a typical interior/office work environment. The applicable hourly rate range for this role is $24.83 to $25.81. We embrace a culture that celebrates and promotes the many backgrounds, heritages and perspectives of our colleagues and clients. Marsh & McLennan Agency offers competitive salaries and comprehensive benefits and programs including: health and welfare, tuition assistance, 401K, employee assistance program, domestic partnership benefits, career mobility, employee network groups, volunteer opportunities, and other programs. For more information about our company, please visit us at: .

Company Description Eagle Rock Montessori School Inc. is a family-owned and operated Montessori pre-school in Eagle Rock, California, proudly serving the community for over 50 years. The school is dedicated to fostering a nurturing environment rooted in the Montessori philosophy and values passionate, committed educators and staff. Role Description This is a full-time, on-site position in Los Angeles, CA, for a Pre-School Office Administrator. Responsibilities include managing student records, scheduling, parent communication, staff coordination, supply management, and ensuring compliance with licensing and safety regulations. The ideal candidate is organized, proactive, and committed to supporting the smooth daily operations of a thriving school community. Qualifications • Strong administrative, organizational, and multitasking skills., • Excellent communication and interpersonal abilities., • Proficiency in Brightwheel, Google Workspace (Docs, Sheets, Gmail, Calendar), and experience working on a Mac platform., • Prior experience in a school environment required; Montessori experience preferred., • Spanish-speaking ability is a plus., • Detail-oriented with the ability to work independently and as part of a team., • Bachelor’s degree required (education, administration, or related field preferred). Why Join Us • Join a school with a 50-year legacy of excellence and community impact. As a family-owned and operated Montessori school, Eagle Rock Montessori offers a supportive, collaborative workplace where your contributions truly matter. We value professionalism, dedication, and a genuine passion for early childhood education. If you are excited to be part of a close-knit school community, we encourage you to apply and grow with us.

Job Summary Our client is looking for a Administrative/Technical Clerk professional to provide administrative, document control, and logistical support to field operations and engineering teams. This role is responsible for organizing project documentation, supporting field technology, tracking RFIs and reports, and maintaining accurate records for materials, equipment, and field documentation. The ideal candidate is highly organized, detail-oriented, and able to manage multiple tasks in a fast-paced field environment. Job Description • Provide administrative and logistical support to field operations as needed., • Support field technology (iPhones and iPads), including troubleshooting and system updates/downloads., • Assist engineers in gathering, preparing, and organizing data for submittals, transmittals to customers, vendors, subcontractors, government agencies, and internal stakeholders, including maintenance of recordkeeping., • Assist in generating program reports for distribution., • Prepare, submit, and track RFI / DTC tickets in compliance with state and project requirements., • Assist with reconciling paper documents to digital systems, including timecards and checklists., • Perform minor purchasing through company systems when required., • Assist in maintaining accurate material, equipment, and tooling records., • Support updates to the standards library and ensure field access to current standards and reference materials., • Assist with continuous improvement of field documentation and data-tracking. Skills Required • 3+ years of administrative, document control, or office management experience, • High school diploma or equivalent, • Strong working knowledge of Microsoft Office Suite, including Excel, Word, Outlook, and SharePoint a +, • High level of attention to detail and document accuracy, • Strong written and verbal communication skills, • Strong organizational skills with the ability to manage multiple deadlines and priorities, • Proactive problem-solver with a strong sense of ownership and accountability, • Reliable transportation to and from work and must have a valid Driver’s License, • Prior experience in the construction, manufacturing, or mining industries, • Bachelor’s or associate degree, • Experience with PDF software (Adobe Acrobat, Bluebeam) Education/Training/Certifications • Bachelor’s or Associate degree a + GAS Global Services LLC is an Equal Opportunity Employer. Employment Decision are made without regard to race, color, religion, sex, sexual orientation, age, national origin, disability, protected veteran status, gender identity or any other factors protected by applicable federal, state or local laws. JOB-10046264

Sr Recruiter We are looking for Recruiters to attract candidates to interview and hire great employees. A successful recruiter will collaborate with department managers on a regular basis and proactively identify future hiring needs. You should also be able to attract candidates using various sources, networking, job boards, social media networks and employee referrals. Ultimately, the responsibilities of the Recruiter are to ensure our company attracts, hires, and retains the best employees, while growing a strong talent pipeline. Responsibilities Source and recruit candidates by using job boards, networking, social media, etc. Screen candidates resumes and job applications and conducts interviews Assess applicants’ relevant knowledge, skills, soft skills, experience, and aptitudes Onboard new employees to become fully integrated Act as a point of contact and build influential candidate relationships during the selection process This position will support west coast sites. Experience: 5 -7 yrs. experience recruiting in Manufacturing, Engineering, Operations and Supply Chain, Engineering Excellent written and verbal communication skills. good negotiation skills, and ability to sell. Solid ability to conduct different types of interviews Strong Microsoft Office products and ability to do spreadsheet data Experience using Workday a plus!

Entry-Level Opportunity – Administrative Assistant Looking to launch your career in accounting, finance, or operations within a top-tier law firm? We’re partnering with a globally recognized AM100 law firm headquartered in Los Angeles, to hire an Administrative Assistant to work in their operations area. This is a ground-floor, entry-level role with strong long-term growth potential. The firm has a proven track record of developing talent in similar positions, making this an excellent opportunity for recent or soon-to-be graduates looking to build a career in a professional services environment. Salary: $50,000 – $55,000 What You’ll Do: • Organize and maintain vendor records, documentation, and tracking systems, • Coordinate communications and meetings with internal teams and external vendors, • Assist with invoice processing, accounts payable documentation, and related workflows, • Support vendor onboarding, performance tracking, and lifecycle management, • Help manage contracts and documentation processes, • Contribute to additional accounting and vendor management projects as needed What We’re Looking For: • Bachelor’s degree required (seniors graduating soon are encouraged to apply), • 0–1+ years of administrative experience (law firm or professional services a plus), • Strong organizational skills and attention to detail, • “Numbers-friendly” mindset with interest in accounting/finance operations, • Excellent communication skills and ability to follow through on tasks, • Proficiency in Microsoft Office (Word, Excel, Outlook) Why This Role: • Entry point into accounting, finance, and operations within a top law firm, • Clear path for internal growth and expanded responsibilities, • Collaborative, team-oriented environment with hands-on training, • Exposure to vendor management, procurement, and accounting workflows If you’re detail-oriented, eager to learn, and ready to build a strong foundation in a high-performing environment, please forward your resume to Kovita Malhi -

Are you the kind of Executive Assistant to the CEO who never lets anything slip through the cracks? Our client is a highly successful, privately owned multi site business with 24 locations and around 500 employees. With ambitious growth plans and a collaborative corporate team of 7, they are investing in a dedicated Executive Assistant to the CEO to strengthen structure, accountability, and operational discipline at the top of the organisation. In this role you will act as the operational backbone of the CEO’s office. This is not diary management or travel booking. This is about execution. You will transform the inbox into a command centre, convert conversations into tracked actions, oversee lease and compliance schedules, and ensure 100% follow through so the CEO can focus on strategy and growth. What’s in it for you • Direct partnership with an ambitious, inspirational CEO, • Real impact in a brand new Executive Administrator to the CEO position, • Opportunity to introduce systems and modernise processes, • Collaborative, people focused culture, • $80k to $90k + benefits You’ll be responsible for • Owning and structuring the CEO inbox, extracting actions and decisions, • Implementing systems and processes to effectively track activities and monitor progress, • Managing lease obligations across 24 locations, ensuring deadlines and compliance are met, • Attending meetings, taking structured notes, and driving follow up with internal and external stakeholders, • Holding others accountable to timelines with professionalism and confidence You’ll need • 15+ years experience in an Executive Assistant, Executive Administrator, or senior administrative role, • Experience supporting a business owner or senior executive in a multi site environment, • Strong capability with inbox management, spreadsheets, and task tracking software, • Proven experience implementing new systems and improving processes, • Exceptional attention to detail and a completer finisher mindset, • A warm, calm, dependable, and emotionally intelligent approach Location: 100% onsite in the Newport Beach area, CA. Our client is committed to employment equity and encourages applications from all qualified individuals. All candidates will be considered without regard to race, gender, age, national origin, disability, or any other characteristic protected by law. Every application will be reviewed by a real person and responded to.

Exceptions Specialist - Data Entry (Political Campaign Support) Position Type : Contract Payrate : $22/hr Work Location 100% On-site in WestLake Village, CA. Shifts • PM : Mon-Fri: 4 pm – 11:45 pm PST, • AM : Mon-Fr - 8am - 5pm PST In this Exceptions role with Campaign Offices, you are the final line of defense for data accuracy. You will review voter signature packets and data entry to spot issues, connect the dots, and decide the correct next step in processing. This is a fast-paced, detail driven role for someone who enjoys solving puzzles, thinking critically, and using deductive reasoning to get to the right answer. If you like investigating discrepancies, catching what others miss, and making clear decisions based on criteria, you will do well here. What You Will Do • Review and compare entered data against original source materials to identify errors, mismatches, and exceptions, • Apply deductive reasoning to determine what happened, why it happened, and what action should be taken next, • Use proprietary software and established criteria to resolve exceptions and keep work moving efficiently, • Investigate patterns and root causes behind recurring issues and document your findings, • Communicate clear feedback and insights that help prevent future exceptions, • Manage physical and digital materials with accuracy, organization, and urgency, • Work independently while collaborating with the team to hit daily goals and maintain quality standards What We Are Looking For • Strong deductive reasoning skills and the ability to make accurate decisions using logic and evidence, • High attention to detail and commitment to getting it right the first time, • Ability to stay focused in a fast-paced environment with repetitive work that requires consistency, • Strong organizational skills and material management, • Clear communication skills and a team-first attitude, • Comfort using software tools for data entry, review, and analysis, • Experience in data entry, quality assurance, compliance, or audit-type work is a plus Contract Details • 5-month contract assignment paid on an hourly basis, • Full-time schedule with consistent hours (AM or PM Shifts available), • Work that directly supports a high-impact, time-sensitive campaign operation What you get: • Full-time 40 hours per week, • Health benefits with low premiums, • A chance to support meaningful work with a team that moves fast and values accuracy

We are hiring for a great client in El Segundo seeking an Office Assistant to support daily office operations. This is an on-site, part-time contract role ideal for someone who enjoys working in a front-facing position while assisting with light administrative tasks. This role is primarily responsible for managing the front desk, providing excellent customer service, and supporting the office with general administrative duties as needed. Schedule: Monday – Friday, 8:00 AM – 12:00 PM Key Responsibilities • Serve as the primary point of contact at the front desk, greeting visitors and providing a professional, welcoming experience, • Answer and route incoming phone calls, respond to general inquiries, and take messages as needed, • Assist with light administrative support including scanning, filing, data entry, and document organization, • Distribute mail and assist with basic office coordination tasks, • Maintain a clean, organized, and professional front desk area, • Provide general support to internal teams and assist with ad hoc projects as needed Qualifications • Previous receptionist, front desk, or customer service experience preferred, • Strong communication skills with a professional and friendly demeanor, • Comfortable handling a high volume of phone and in-person interactions, • Basic computer skills including Microsoft Office (Outlook, Word, Excel), • Reliable, punctual, and able to work independently in a structured environment, • Bachelor's degree preferred

The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations. Responsibilities • Calendar management for executives, • Aid executive in preparing for meetings, • Responding to emails and document requests on behalf of executives, • Draft slides, meeting notes and documents for executives Qualifications • Bachelor's degree or equivalent experience, • Proficient in Microsoft Office suite, • Experience in managing multiple priorities, administrative coordination, and logistics, • Well-organized, detail-oriented, ability to multi-task with great follow-up skills, • Strong written and verbal communication skills

This role is responsible for managing client billing and collecting payments for the firm. The specialist prepares accurate invoices, follows up on unpaid bills, and helps resolve any billing questions. They work closely with attorneys, legal staff, and clients to ensure billing is timely and correct. This position also includes general accounting tasks and requires strong attention to detail, organization, and customer service skills. This is a hybrid role. Qualifications • Strong skills in Microsoft Office, especially Excel; experience with law firm billing software preferred (Aderant Expert Billing and Billblast a plus), • Professional, trustworthy, and able to handle confidential information, • Detail-oriented with a focus on accuracy, • Good communication and interpersonal skills, • Able to manage multiple tasks and prioritize work effectively, • Self-motivated and able to work independently, • Associate degree or coursework in Accounting, Finance, or a related field, • At least 3 years of billing and collections experience in a law firm, • Experience with electronic billing platforms (e.g., Legal Tracker, Tymetrix, CounselLink, Collaborati, Billing Point)

JRN #2379 A high-growth tech company is seeking an exceptional Executive Personal Assistant to support its Founder and CEO. This is a highly demanding, high-trust role that is predominantly focused on personal support, with some executive coordination as needed. The principal operates at an extremely fast pace, with constant changes, high expectations, and a need for someone who can anticipate, adapt, and execute without hesitation. This role requires a true right hand who is relentlessly detail-oriented, resourceful, and solutions-driven, someone who will always find a way to get things done. The ideal candidate thrives in a high-pressure environment, is available around the clock when needed, and takes full ownership over both day-to-day logistics and more complex personal matters. Responsibilities • Oversee a constantly evolving personal and professional calendar, ensuring seamless coordination across all priorities, • Act as a true gatekeeper and right hand, managing all incoming requests, communications, and follow-ups, • Heavily support the principal on the personal side, including lifestyle management, vendor coordination, ad hoc requests and handling personal projects from start to finish, • Take full ownership of complex personal tasks (e.g., sourcing for specific requests, negotiating on behalf of the principal, managing household needs etc.), • Coordinate domestic travel, often on short notice, with detailed and efficient itineraries, • Be available and responsive outside of standard hours, including evenings and weekends, as needs arise, • Provide light executive support as needed, including helping to track action items, follow-ups, and internal meeting cadence, • Anticipate needs before they arise and operate with a proactive, solutions-first mindset, • Handle highly sensitive and confidential matters with discretion and sound judgment Qualifications • 5+ years of experience supporting a high-level executive or UHNW individual in a heavily PA-focused role, • Proven ability to operate in a highly demanding, fast-paced, and ever-changing environment, • Exceptional attention to detail, nothing slips through the cracks, • Resourceful, scrappy, and persistent; able to figure things out and execute no matter the challenge, • Strong experience on the personal side, including lifestyle management, travel, and high-touch support, • Highly responsive, flexible, and comfortable with a 24/7 mentality when needed, • Calm under pressure with excellent problem-solving instincts, • Strong communication skills with the ability to act on behalf of the principal when required, • Based in Los Angeles and comfortable working full-time in-office Location • Full-time, West Los Angeles, • Daily in-office presence required, with flexibility to travel as needed with the Principal, • Hours are fluid and extend beyond standard business hours as required Compensation: $150,000 base

Administrative Assistant - Encino - $75k A philanthropic organization is seeking a highly organized and proactive Administrative Assistant to support a busy executive. This is an exciting opportunity to join a collaborative team and play a key role in supporting top leadership! Main Responsibilities: • Provide executive and personal support to busy executive, • Manage the executive’s calendar, meetings, and daily schedule, • Handle all travel arrangements, including flights, accommodations, and itineraries, • Oversee emails, correspondence, and calls and prepare meeting materials, agendas, and follow-ups, • Conduct research and compile summaries, notes, and background materials, • Maintain organized records, contact lists, and internal documentation Qualifications: • 1+ years of administrative experience, • A bachelor’s degree, • Dedicated, professional, self-motivated, and detailed individual Perks of this role include a generous base salary, strong benefits package, and the chance to be a part of an organization that you can truly make an impact at every day. Kindly note this is a fully in-office role. Please submit your resume for consideration!

Company Description Moldex-Metric, Inc. is a leader in industrial worker safety, specializing in innovative hearing and respiratory protection solutions. Role Description This is a full-time, on-site role for an Executive Assistant Paralegal based in Culver City, CA. The Executive Assistant Paralegal will be responsible for managing and processing legal documents, conducting research on legal matters, supporting executives in administrative and legal tasks, reviewing documents for accuracy and completeness, and ensuring compliance with regulatory standards. The role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities effectively. Qualifications • Expertise in Law and Legal Document Preparation, • Strong skills in Communication and Research, • Experience in Document Review and legal compliance processes, • Organizational and time-management skills, • Attention to detail and ability to handle confidential information with professionalism, • Proficiency in Microsoft Office Suite and legal database software, • Bachelor’s degree in Legal Studies, Business Administration, or related field, • Paralegal certification (highly desirable), • Experience in corporate or law firm settings is a plus

HR Administrative Assistant Location: Commerce, CA Department: Corporate Human Resources Employment Type: Full-Time / 100% ON-SITE Pay range: $25-27 / per hour (hourly, non-exempt) Ernest is currently in search of an HR Administrative Assistant for our Corporate office located in the city of Commerce, CA. This is a full-time on-site position that offers a positive, team oriented atmosphere with excellent benefits, and a fantastic company culture. The HR Administrative Assistant is a valued member of the HR team and supports daily HR operations while helping create a positive, people-first employee experience. This role maintains accurate HR and DOT records, coordinates onboarding and offboarding activities, assists with benefits and leave administration, and supports HR programs and compliance efforts. The HR Administrative Assistant handles information with care and confidentiality and helps ensure HR processes run smoothly and consistently for employees. Key Responsibilities • Serve as a trusted point of contact for employees by providing clear, scripted guidance on HR policies, processes, and programs, • Maintain accurate, confidential employee personnel files, records, trackers, and documentation within HR systems, • Conduct routine audits and generate reports to ensure data accuracy and compliance, • Provide administrative support to the HR team, such as data entry, filing, responding to general HR inquiries, and preparing reports or communications., • Create, ship, and track employee separation packets, coordinating FedEx delivery and follow-up as needed, • Coordinate pre-employment background checks and drug screenings through approved third-party vendors, • Deliver a welcoming onboarding experience, ensuring new hires feel supported and confident completing all required forms and system tasks, • Schedule and coordinate orientations, trainings, and HR-related meetings, including logistics and documentation, • Provide administrative payroll support, including reviewing employee timecards and generating reports as needed, • Support the benefits function by assisting with benefit offerings, processing enrollment changes, and handling general inquiries, • Support Leave of Absence (LOA) mail processing, including benefit check communications and coordination, • Provide administrative support for Workers’ Compensation claims, including intake documentation, record maintenance, and coordination with employees, providers, carriers, and internal stakeholders, • Track Workers’ Compensation claims, documentation, and required follow-ups to ensure timely and accurate processing, • Support compliance with federal, state, and local employment laws and internal policies, • Maintain HR templates, forms, resource libraries, and tracking tools to ensure consistency and accuracy, • Manage the distribution, delivery, and posting of required labor law posters across all locations, • Support HR training programs by coordinating schedules, maintaining materials and recordings, tracking attendance, and collecting feedback, • Assist with updates to training materials as directed, • Support HR projects through task execution, coordination, and follow-up, • Maintain project trackers and prepare meeting notes, action items, and follow-up communications Experience & Education • Associate degree or equivalent combination of education and relevant experience, • 1–3 years of experience in an HR, administrative, or operations support role preferred, • Exposure to Workers’ Compensation administration, benefits, or leave processes a plus, • Familiarity with HRIS platforms - Paycom Preferred Skills, Technical Abilities & Attributes • Strong professional verbal and written communication skills, • High level of discretion and professionalism when handling confidential information, • Extremely organized with strong attention to detail and accuracy, • Ability to manage multiple priorities, work under time constraints, and consistently meet deadlines, • Proactive, self-directed, and comfortable working in a fast-paced, collaborative environment, • Technical proficiency in Microsoft Word, PowerPoint, and Excel, including formatting documents, creating presentations, and working with spreadsheets, formulas, and data tracking, • Excellent typing and data entry skills, • Warm, approachable, and professional demeanor, • Collaborative team player with a genuine desire to support people and contribute to a positive workplace culture Physical & Work Requirements • Ability to lift up to 15 lbs. and perform physical tasks such as standing, sitting, bending, walking, and navigating facilities as required, • Ability to work for prolonged periods at a desk and on a computer Why Join Ernest? Because at Ernest, your career isn’t just a job, it’s a journey. We’re a connected, values-driven culture that celebrates growth, collaboration, and bringing your full self to work. From spontaneous team celebrations to supporting your professional development, we’re committed to creating a place where people thrive. Wanna see what makes us Ernest? Hit play on our latest videos: Newest Company Video with Keanu Reeves! Watch us make a cardboard skateboard with Tony Hawk! Ernest is a nationwide company, but did you know that our humble roots started in a Los Angeles garage? Brothers Ernie and Charles Wilson founded the company in 1946 with a dedication to customized service. Even after decades of delivering great packaging to our customers, that commitment has never changed. We always find the best solution to fit our customers’ needs, even if we have to invent it!

Company Description The Foundation for Animal Care and Education (FACE) is a 501(c)(3) public charity dedicated to The Foundation for Animal Care and Education (FACE) is a 501(c)(3) public charity dedicated to enhance and preserve the quality of life of animals by providing access to necessary medical care and education. Through grants to qualified families and partnerships with veterinary hospitals, donors, and community supporters, FACE helps keep beloved pets with the people who love them. Role Description FACE seeks an organized, service-oriented Administrative & Retail (Operations) Associate to join our small, mission-driven team. This essential part-time role supports daily operations, donor stewardship, fundraising administration, and Wag N’ Purr Shop—our integrated retail boutique which functions as a unique donor engagement and fundraising mechanism. You will interact with donors, veterinary partners, retail customers, Board members, volunteers, and community collaborators. Every task—whether answering a call, processing a donation, or coordinating a Tree of Life tribute—directly contributes to saving and improving the lives of animals in our community. If you are energized by meaningful work and thrive in a collaborative, purpose-driven environment, we will love to meet you. This is an in-office position close to the I5/I805 split. Administrative Responsibilities (50%) • Serve as a welcoming and professional representative of FACE by answering and routing incoming emails and calls and manage donor inquiries with warmth and professionalism., • Maintain and update donor, customer, volunteer, and partner records and reports., • Support fundraising and program operations using Shopify, Salesforce, Fundraise Up, Excel, and related systems., • Track and process In-Memory and Tree of Life donations, including acknowledgments and documentation., • Coordinate with veterinary partners, donors, and the FACE artist on commemorative portraits and leaf paintings., • Prepare and process acknowledgments for donor contributions; coordinate Executive Director signatures and ensure proper documentation in Salesforce, • Assist with Gift-In-Kind documentation and event support as needed. Wag N’ Purr Shop Retail Responsibilities (50%) • Under the direction of the FACE Board President, collaborate with Wag N’ Purr volunteers to support our resale boutique operations., • Manage inventory, SKUs, ordering of supplies, and stock organization, • Prepare and pull inventory for events; attend events as assigned., • Help with product entry and descriptions in Shopify as needed., • Manage incoming and outgoing shipments and coordinate delivery to postal services. Physical Requirements • Valid California driver’s license., • Ability to work at a desktop or laptop computer for extended periods., • Ability to lift and move retail inventory and supplies as needed. Qualifications • Genuine passion for animal welfare and alignment with FACE’s mission., • High school diploma or GED required; nonprofit experience a plus., • Strong written and verbal communication skills., • Proficiency in Microsoft Office Suite (especially Excel and Word); experience with Salesforce or similar CRM and Shopify preferred., • Highly organized, self-directed, and able to prioritize effectively., • Professional, patient and warm presence when interacting with donors, Board members, volunteers, and veterinary partners., • Commitment to confidentiality and teamwork.

Superlanet is growing and hiring onsite Recruiters in San Diego. This is a performance‑driven role with real earning potential, fast promotions, and hands‑on training. No experience required—just drive, professionalism, and a competitive mindset. What You’ll Do • Source, screen, and interview candidates, • Build and maintain a strong talent pipeline, • Partner with the team to meet client hiring needs, • Hit weekly and monthly activity goals (sourcing, outreach, screenings, placements), • Learn the Healthcare IT staffing space to evaluate technical resumes with confidence Why You’ll Love It • Clear metrics and expectations, • High commission + bonus potential, • Promotions based on results—not tenure, • Collaborative, energetic team culture, • Ongoing training, mentorship, and career growth What We’re Looking For • 0–3 years in recruiting, sales, or client‑facing roles (agency a plus), • Bachelor’s degree preferred but not required – solid proficiency in full Microsoft Office suite, especially Excel, Word, Editor and PowerPoint is a must., • Strong communication, organization, and people skills, • High energy, professionalism, and competitive drive, • Goal‑oriented and motivated by earning potential Compensation & Benefits • Base salary: $60,000, • Commission + performance bonuses, • Subsidized medical benefits, • 2 weeks PTO + 8 paid holidays On‑Target Earnings (Examples): • 12 hires/year → $70,000–$75,000, • 24 hires/year → $100,000–$110,000, • 36 hires/year → $120,000–$140,000

We are seeking a Legal Billing Clerk to support all aspects of billing and collections by reviewing time entries, preparing and sending invoices, managing client payments, and maintaining accurate financial records. This role requires meticulous attention to detail, discretion with confidential information, and professional communication with clients on billing matters. Key Responsibilities • Review and process a high volume of attorney time entries to ensure accuracy and completeness, • Prepare, generate, and distribute 300+ client invoices per month in a timely manner, • Manage collections activities, including client follow-up, payment processing, and documentation, • Reconcile and maintain client trust accounts in compliance with applicable rules and procedures, • Enter and track client expenses in legal billing software (e.g., Clio), • Manage and record expense transactions (e.g., Ramp or similar platforms), • Submit invoices to insurance companies for reimbursement and monitor payment status, • Assist in resolving client billing questions and disputes while maintaining professionalism and composure, • Maintain accurate billing records, files, and documentation, • Assist with basic financial reporting and budgeting tasks as needed, • Protect the confidentiality of all financial and client information Key Requirements: • High school diploma or GED, • Legal, healthcare or accounting practice billing or bookkeeping/basic accounting experience, • Prior experience in a law firm or legal office preferred, • Basic understanding of billing and accounting principles, • Experience with legal billing software (e.g., Clio, LawPay or similar), • Strong attention to detail and organizational skills, • Ability to manage a high volume of invoices and billing tasks, • Strong written and verbal communication skills for client inquiries and collections follow-up, • Ability to maintain confidentiality, professionalism, and composure under pressure

Recruiting Operations Specialist San Francisco, CA (Hybrid: Mon–Wed onsite) Contract Role (1 year) About the Role We are seeking a Recruiting Operations Specialist to support a high-performing Recruiting Operations (RecOps) team. This role plays a critical part in ensuring recruiting systems, processes, and workflows operate efficiently and at scale. This is a hands-on, execution-focused position with an immediate need for support across ticket triage, systems maintenance, and operational workflows. The ideal candidate is detail-oriented, highly resourceful, and comfortable operating in a fast-paced, ambiguous environment. Key Responsibilities • Manage and resolve incoming recruiting operations tickets through Slack/Jira, ensuring timely and accurate support, • Troubleshoot ATS and recruiting tool issues, including coordinating with external vendors when necessary, • Maintain system integrity through regular audits and data hygiene practices, • Support interview workflows and broader recruiting programs, • Identify process gaps and recommend improvements to enhance efficiency and scalability, • Develop, update, and maintain SOPs, documentation, and internal knowledge resources, • Partner cross-functionally with Recruiting, People Technology, and Operations teams to ensure consistent and effective workflows Required Qualifications • Prior experience in Recruiting Operations (required), • Experience working with ATS platforms (Ashby preferred), • Strong problem-solving and ticket triage capabilities, • Ability to manage multiple priorities and context switch effectively, • High attention to detail and organizational skills, • Strong written communication skills, particularly in documentation and process writing, • Comfort working in fast-paced and evolving environments Preferred Qualifications • Understanding of recruiting workflows and funnel metrics, • Experience with ticketing systems and operational support environments, • Exposure to tools such as Airtable, Notion, or similar workflow/documentation platforms, • Experience supporting cross-functional stakeholders, • Background in both startup and larger, structured organizations

A leading private equity firm in San Francisco is seeking an experienced, high-caliber Executive Assistant to provide direct 1:1 support to its Co-Founders. These roles are critical partners to the principals, operating as the backbone of day-to-day execution while enabling the executives to focus on strategic priorities. This is a fully in-office role requiring a proactive professional who thrives in a fast-paced, high-performance environment and is accustomed to supporting senior-level executives at the founder, managing partner, or C-suite level. Key Responsibilities • Provide seamless, high-touch 1:1 support to a Co-Founder, managing all day-to-day administrative and operational needs, • Own complex, ever-changing calendars, balancing competing priorities and acting as a strategic gatekeeper, • Coordinate extensive domestic and international travel, including multi-leg itineraries, last-minute adjustments, and detailed travel planning, • Serve as a trusted partner and extension of the executive, maintaining alignment on priorities and ensuring efficient daily execution, • Act as a central source of information, particularly during off-hours and weekends, ensuring continuity and responsiveness as needed, • Support ad hoc personal and professional tasks, with a mindset of improving structure and organization over historically ad hoc processes, • Maintain the highest level of discretion, professionalism, and white-glove service at all time., • This role operates in a high-performance, always-on environment with reasonable expectations for off-hours accessibility, • Personal Assistant support mostly when principals are traveling Qualifications • 7–10+ years of Executive Assistant experience supporting C-level executives, founders, or managing partners, • Prior experience in private equity, finance, or venture capital., • Demonstrated ability to manage complex calendars, global travel, and shifting priorities at the highest level, • Proven track record of operating with discretion, professionalism, and strong executive presence, • Highly organized, detail-oriented, and proactive with exceptional communication skills, • Comfortable working in a fully in-office environment with a collaborative, team-oriented mindset Location: San Francisco, CA (Presidio) Schedule: M-F Onsite, Flexibility to work after hours and weekends as needed Compensation: Up to $160k + OT + Benefits

Come Join the Premier Infusion & Healthcare Family! At Premier we offer employees stability and opportunities for advancement. Our commitment to our core values of Compassion, Integrity, Respect and Excellence in People applies to our employees, our customers, and the communities we serve. This is a rewarding place to work! Premier Infusion and Healthcare Services is a preferred post-acute care partner for hospitals, physicians and families in Southern CA. Our rapidly growing home health and infusion services deliver high-quality, cost-effective care that empowers patients to manage their health at home. Customers choose Premier Infusion and Healthcare Services because we are united by a single, shared purpose: We are committed to bettering the quality of life for our patients. This is not only our stated mission but is what truly drives us each and every day. We believe that our greatest competitive advantage, our greatest asset are our employees, our Premier Family in and out of the office sets Premier apart. PREMIER BENEFITS - For FULL TIME Employees: • Competitive Pay, • 401K Matching Plan - Up to 4%, • Quarterly Bonus Opportunities, • Medical, Dental & Vision Insurance, • Employer Paid Life Insurance, • Short Term / Long Term Disability Insurance, • Paid Vacation Time Off, • Paid Holidays, • Referral Incentives, • Employee Assistance Programs, • Employee Discounts, • Fun Company Events Schedule: Monday - Friday 9:00am - 5:30pm JOB DESCRIPTION: PHARMACY CLERK Description of Responsibilities The Pharmacy Clerk assists the Pharmacy Department and staff through a variety of duties including but not limited to clerical, customer service and inventory management. Reporting Relationship Pharmacy Supervisor(s) Scope of Supervision None Responsibilities Include the Following: 1. Clerical and administrative tasks such as answering phones, customer service, data entry., 2. Reviewing compounding sheets, 3. Gathering necessary supplies and products to assist with fulfillment of orders., 4. Labeling finished product for pharmacist to check., 5. Maintains work areas and performs continual inventory to help maintain adequate stock. Minimum Qualifications: 1. Organizational skills sufficient to maintain consistently accurate records., 2. Ability to evaluate options and to make efficient decisions., 3. Computer skills that include proficiency with spreadsheets, word processing, and efficient use of the internet and e-mail., 4. Ability to use good judgment and work with minimal direction., 5. Must possess excellent oral and written communication skills, with the ability to express technical issues in “layman” terms. Education and/or Experience: • Must have a High School diploma or Graduation Equivalent Diploma (G.E.D.) or Higher., • Minimum of 1 year retail pharmacy experience preferred, • Home Infusion Experience preferred., • Pharmacy Tech license is a plus but not required. Equal Employment Opportunity (EEO) It is the policy of Premier Infusion & Healthcare Services to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Premier Infusion & Healthcare Services will provide reasonable accommodations for qualified individuals with disabilities. Job Type: Full-time Benefits: • Disability insurance, • Employee assistance program, • Employee discount, • Life insurance, • Opportunities for advancement, • Referral program Work Location: In person

Office Administrator (Part-Time) Confidential Client – Design & Consulting Firm Industry Location: Irvine, CA (Onsite – Hybrid Office Environment MWF) About the Opportunity A well-established, boutique design and consulting firm is seeking a detail-oriented and proactive Office Administrator to support day-to-day operations, financial administration, and client coordination. This is a high-impact, hands-on role supporting a collaborative team of professionals across multiple active projects. The organization operates in a project-based, professional services environment (similar to architecture, engineering, and interior design firms), where billing, invoicing, and client coordination require a high degree of accuracy and organization. This role is ideal for someone who thrives in a dynamic, fast-paced environment, enjoys working independently, and takes pride in keeping operations running smoothly. Position Overview The Office Administrator will be responsible for managing core office operations, financial processes, and administrative functions, with a strong emphasis on project-based invoicing, bookkeeping, and coordination across multiple stakeholders. This individual will serve as a central point of coordination across leadership, employees, clients, and vendors, ensuring that administrative, financial, and operational workflows are executed efficiently. Key Responsibilities Financial & Billing Operations • Manage project-based invoicing across 100+ active projects with varying billing structures and timelines, • Process invoices using internal systems (including BillQuick and QuickBooks), • Track project phases, billing percentages, and client-specific invoicing requirements, • Record and reconcile incoming payments, including check deposits and system updates, • Support payroll coordination and basic bookkeeping functions Office Operations & Administration • Oversee daily office operations including mail, supplies, and general organization, • Maintain office systems and ensure operational continuity in a hybrid work environment, • Coordinate internal processes, documentation, and administrative workflows, • Support leadership with scheduling, reporting, and operational needs Employee & HR Coordination • Assist with employee benefits administration (PTO tracking, insurance coordination, 401k support), • Provide general personnel coordination and administrative support, • Help onboard new employees and support internal communications Client & Vendor Coordination • Serve as a professional and responsive point of contact for clients and vendors, • Manage communications related to billing, documentation, and project coordination, • Ensure all client interactions reflect a high level of professionalism and service Project & Systems Support • Maintain accurate records across multiple platforms (BillQuick, QuickBooks, Microsoft Office, etc.), • Support project tracking, documentation, and reporting across various phases, • Assist with expense tracking and reimbursement processes tied to client projects Qualifications Required • 3–5+ years of experience in an Office Administrator, Office Manager, or similar role, • Experience in project-based, professional services environments (architecture, engineering, interior design, consulting preferred), • Strong experience with:, • QuickBooks, • Project-based billing/invoicing, • Highly detail-oriented and organized with the ability to manage multiple priorities, • Strong written and verbal communication skills with a client-first mindset, • Ability to work independently in a hybrid/low-occupancy office environment Preferred - Must Have • Experience with BillQuick or similar time & billing platforms, • Familiarity with Bluebeam or industry-specific tools, • Exposure to payroll systems (e.g., ADP), • Experience supporting multi-entity or project-driven businesses Key Success Traits • Extremely detail-oriented (critical for project billing accuracy), • Proactive and solution-oriented, • Strong interpersonal and client communication skills, • Positive, team-oriented mindset (“make a friend” culture), • High level of accountability and ownership Work Schedule & Compensation • Part-Time: Approximately 20–30 hours per week, • Schedule: Typically, 3 days onsite (flexible structure), • Compensation: Competitive hourly rate (commensurate with experience; market-aligned), • Pay Schedule: Semi-monthly Benefits & Perks • Paid Time Off (PTO) and sick leave, • Paid holidays, including extended holiday time during the Christmas/New Year period, • Eligibility for medical benefits (based on hours worked and tenure), • 401(k) eligibility (based on service requirements), • Collaborative, team-oriented environment with strong tenure and client relationships Why This Role • Opportunity to play a critical role in a growing, highly respected firm, • High visibility with leadership and direct impact on operations, • Exposure to complex, project-based business operations, • Stable organization with long-standing client relationships and strong reputation

Company Description Titan Dynamics, founded in 2023, aims to revolutionize the aerospace industry through ultra-rapid and cost-effective UAS production, minimizing supply chain dependence. As pioneers in the long-range 3D-printed UAS market, Titan Dynamics offers cutting-edge fixed-wing aircraft, multirotors, and VTOLs for commercial and defense purposes. About the Role Location: Torrance, CA (On-site) Job Type: Full-time, Non-Exempt (Hourly) Schedule: Monday–Friday, [9:00am–5:00pm] (some flexibility required) Pay Range: $22-$28 per hour, depending on experience, skills, and qualifications. Reports to: Head of Operations Benefits: Medical, dental, vision, paid time off, paid holidays, 401(k), and other benefits per company policy. We’re looking for a reliable, organized, and people-friendly Office Administrator to keep our office running smoothly day-to-day. This role is the first point of contact for visitors and deliveries and supports internal teams with purchasing, receiving, shipping, invoice processing, and general office coordination. Key Responsibilities Front Desk & Visitor Management Manage visitor check-in and maintain visitor access records Coordinate NDA signing and required visitor paperwork Purchasing and tracking through company software Office Supplies Coordinate catering orders for meetings and team events Receiving & Shipping Assist with paying invoices and bills Support HR administrative tasks and paperwork Assist with planning team events and internal office activities Administrative & Operations Support Required Qualifications Strong organizational skills and attention to detail Professional communication skills (in-person, phone, and email) Comfortable managing multiple tasks and shifting priorities Ability to handle sensitive information with discretion Basic computer proficiency This role is primarily performed in an office setting. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work Authorization Must be authorized to work in the United States. We are unable to sponsor visas for this role at this time. Equal Employment Opportunity Titan Dynamics is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy), gender, gender identity, sexual orientation, marital status, age, national origin, ancestry, disability, medical condition, genetic information, military or veteran status, or any other status protected by applicable law. At-Will Employment Employment with Titan Dynamics is at-will, meaning either the employee or the company may terminate employment at any time, with or without cause or notice, in accordance with applicable law.

BURKE+CO. THE GIST: Our client, an early stage tech startup, seeks a nimble Executive Assistant to support their CEO. This role will act as boots on the ground for the CEO & their SF office, while also providing expert-level administrative & operational support. The ideal candidate has experience supporting leadership at a hypergrowth & fast moving startup, tech company, or venture capital firm. This is an amazing opportunity to join a cutting-edge & mission driven company in a senior role! THE NITTY GRITTY: • Expertly prioritize CEO's time, oversee calendar management, organize meetings, and address scheduling conflicts, • Act as an extension of the CEO & company with professionalism & polish, • Coordinate travel and prepare itineraries, • Keep the office running smoothly & efficiently while championing company culture, • Provide backup administrative support to other members of the executive team, • Manage email inbox and respond to internal & external communications with a sense of urgency & professionalism, • Attend meetings and calls to note important action items and send corresponding follow-ups, • Prepare presentations and meeting materials, • Plan company events, offsites, and meetings, • Track and process expenses, • Assist with various tasks and projects, as needed THE ESSENTIALS: • 10+ years of experience as an Executive Assistant, • Experience supporting a senior executive at a startup, high-growth tech company, and/or a VC firm required, • Bachelor's degree preferred, • Self-starter with the ability to thrive in a high-growth environment, • Adaptable nature and ability to shift priorities as needed, • Strategic & process-oriented mindset, • Responsive nature and ability to work outside normal business hours as needed, • Clear & concise communication style, • Superb organizational skills THE CHERRY ON TOP: • Opportunity to join an exciting startup as they scale to the next level!, • Work alongside a bright & innovative executive LOCATION: San Francisco, CA Onsite) COMPENSATION: $140k -185k base salary + bonus + equity + benefits (exact compensation will vary based on skills, experience, and expertise) What are you waiting for? BURKE UP! Email your resume to You can view our other open jobs at: (Refer a friend + get a taste of our generous referral program!) *Compensation is aligned with experience, level, and role scope. Most offers fall within the mid-range, with the top of the band generally reserved for candidates with extensive, directly relevant backgrounds. Leveling is determined during the interview process

Law Offices of Parag L. Amin, P.C. Location: In-Person | West Los Angeles / El Segundo Area Job Type: Full-Time Pay: $22–$27 per hour + performance incentives Individual applicants only. No agencies. Do not contact the office or firm staff directly. About Us The Law Offices of Parag L. Amin, P.C. is a growing law firm committed to exceptional client service, teamwork, and professional excellence. We take pride in building a supportive, accountable, and growth-oriented workplace where team members are valued and developed. We are seeking a Legal Receptionist & Sales Specialist to serve as the first point of contact for prospective and existing clients. This role is ideal for a polished, organized, and people-focused professional who thrives in a fast-paced office environment and understands the importance of creating a strong first impression. Be sure to read the post all the way to the end for application instructions. About the Role This is more than a traditional executive assistant position. You will help shape the client experience from the first phone call or office visit, while supporting the Founder and Managing Attorney, as well as intake, front office coordination, and general administrative operations. This role also includes light support for the firm’s social media efforts by helping coordinate approved content and capturing appropriate day-to-day office moments that reflect the firm’s professionalism and client-centered approach. Key Responsibilities • Greet visitors and clients in a professional and welcoming manner, • Answer and route incoming calls while delivering exceptional customer service, • Conduct initial intake calls with potential clients and gather relevant case information, • Enter and maintain accurate client information in firm systems, • Schedule consultations and manage calendars for attorneys and staff, • Assist with preparation of client materials and documents as needed, • Provide front office administrative support, including mail, scanning, supplies, and general office organization, • Help support the firm’s social media presence through approved content coordination and related administrative assistance, • Maintain a clean, organized, and professional office environment, • Perform other administrative and intake-related duties as assigned Qualifications • High school diploma or equivalent required, • 2+ years of experience in customer service, client intake, reception, call center, retail sales, or professional services, • Strong verbal and written communication skills, • Excellent interpersonal skills with strong listening and rapport-building ability, • Highly organized with strong attention to detail, • Able to multitask and prioritize in a fast-paced environment, • Proficient in Microsoft Office, including Word, Excel, and Outlook, • Comfortable learning new systems and technology, • Professional, dependable, proactive, and able to maintain confidentiality, • Interest in social media and familiarity with major platforms is a plus Why Join Us • Competitive hourly compensation, • Opportunity to earn performance-based incentives, • Health benefits and paid time off after the 90-day probationary period, • Professional development and growth opportunities, • Supportive, team-oriented office culture, • Opportunity to play a meaningful role in the client experience Our Core Values: These principles guide our approach, define our culture, and drive our success: Growth, Integrity, Value, Proactivity, Accountability, Results, Dependability, Service. How to Apply To be considered, applicants must submit: • A resume, • A short introductory video answering:, • Why are you the best person for this job? Applications submitted without these requirements will not be considered.

About Incompli Our mission at Incompli is to simplify stormwater compliance by leveraging technology and the expertise of our seasoned SWPPP developers and QSP-certified inspectors. We provide SWPPP development, inspection services, and regulatory support to help clients navigate complex stormwater requirements and keep projects compliant and on track. Our team brings deep knowledge of California and Texas regulations and a practical, field-oriented approach to delivering high-quality work. We are a team that values integrity, accountability, and responsiveness, with a focus on doing what we say we will do and delivering reliable, high-quality service for our clients. Position Overview The Administrative & Operations Coordinator plays a central role in supporting day-to-day business operations across the company. This role is responsible for executing key administrative and operational tasks that keep the business running smoothly. This role requires strong organization, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate is reliable, proactive, and eager to learn, with the ability to take direction and follow through with consistent, high-quality execution. A high level of personal accountability and integrity is essential in this role, including taking ownership of work, following through on commitments, and maintaining strong productivity with the ability to work independently. Key Responsibilities Executive & Administrative Support • Coordinate meetings and prepare materials to support leadership, • Draft and format communications, reports, and internal documents with a high level of accuracy Operations & Project Coordination • Maintain accurate data and support workflow coordination across active projects, • Manage printing and mailing of plans to customers in a timely and organized manner, • Work within Google Workspace and Salesforce to support day-to-day operations, • Execute assigned process improvement tasks and operational initiatives Customer & Administrative Support • Respond to incoming calls, emails, and client inquiries in a professional and timely manner, • Provide consistent, high-quality customer support, • Organize and manage large volumes of information with accuracy and attention to detail Office & Team Support • Maintain day-to-day office operations, including supplies, mail, and organization, • Coordinate logistics for meetings, team events, and company activities, • Support collections-related administrative tasks as assigned, • Ensure a professional and welcoming environment for employees and visitors Field Support (As Needed) • Support site inspections during rain events or high-demand periods as needed Special Projects • Support execution of company-wide initiatives and operational projects, • Complete assigned projects from start to finish with attention to detail and follow-through Qualifications • Bachelor’s degree preferred, • Strong proficiency in Google Sheets or Excel, • Excellent written and verbal communication skills, • Highly organized with strong attention to detail, • Ability to prioritize and manage multiple tasks effectively, • Coachable, dependable, and willing to learn, • Demonstrates integrity and accountability in all aspects of work, including follow-through and ownership of responsibilities, • Comfortable working in a collaborative, fast-paced environment, • Ability to work in-office full-time Core Competencies • Organization & Execution, • Attention to Detail, • Communication & Professionalism, • Reliability & Follow-Through, • Integrity & Accountability, • Collaboration, • Adaptability Growth Opportunity This role is designed for individuals early in their career who are looking to build a strong foundation in operations. High performers will have the opportunity to take on increased responsibility over time, with exposure to core business functions and operational processes.

We have a publicly traded Biotech company in Redwood City, CA seeking a Contracts Administrator to start ASAP! Highlights: • Starts ASAP!, • 6+ Month Contract, • 100% Onsite in their Redwood City office, • $60/hr, • Possibility to be long-term for the right person, • Experience with Conga is preferred If you’re ready to bring your CLM expertise and Conga experience to a high-impact role, we’d love to connect. Apply today and start immediately! Key Responsibilities • Distribute contract requests and assign agreements, including coordination with international legal teams, • Generate contracts using established templates, • Manage the end-to-end contract lifecycle (CDAs, MSAs, SOWs, vendor/consulting agreements), • Serve as subject matter expert for the CLM system (Conga required):, • Administer workflows, • Configure templates, • Build reports and dashboards, • Drive process improvements to increase efficiency, reduce risk, and support scalability, • Collaborate cross-functionally with Legal, Procurement, Compliance, and Finance, • Train stakeholders on contracting processes, templates, and system usage, • Track KPIs, support audit readiness, and contribute to risk mitigation strategies, • Act as liaison between Legal, IT, and external vendors for CLM system enhancements, • Ensure contracts comply with legal, regulatory, and corporate governance standards Required Qualifications • Bachelor’s degree required (advanced degree or certifications a plus), • 3–5+ years of contract administration or legal operations experience, • Hands-on experience with Conga CLM (required), • Strong understanding of contract lifecycle processes and legal principles, • Experience driving cross-functional initiatives and process improvements, • Excellent project management and organizational skills, • Strong communication skills with the ability to influence stakeholders, • Data-driven mindset with experience reporting on performance metrics Preferred Qualifications • Experience in pharmaceutical or life sciences environments, • Background in system implementations, enterprise rollouts, or template harmonization, • Certifications in Legal Operations, Six Sigma, or Project Management (PMP)

A growing investment firm in SF is seeking a polished and highly organized Front Office Assistant to deliver exceptional, white-glove service in a fast-paced, professional office environment. The ideal candidate will provide front desk/reception duties while also supporting the broader office with general operational support to ensure efficiency. This role requires and in-office presence five days per week. Responsibilities • Act as the first point of contact for guests, ensuring a professional and welcoming experience, • Manage conference rooms, schedules, and overall office operations, • Maintain the the overall appearance and presentation of the office and common areas, • Coordinate mail, packages, vendors, catering, and office supplies, • Provide administrative and cross-functional support as needed Qualifications • 2+ years of experience in an administrative, office support, or hospitality role, • Bachelor’s degree required, • Strong communication, organization, and multitasking skills with excellent attention to detail, • Service-oriented mindset with a proactive, team-first approach, • Ability to work independently and collaboratively

A mission-driven organization is seeking an experienced Executive Assistant to support senior leadership and ensure seamless day-to-day operations. The ideal candidate is a highly organized, detail-oriented professional with exceptional communication and problem-solving skills. Working closely with the President and Chief Executive Officer, this individual will optimize executive workflows by managing schedules, communications, and key initiatives while maintaining the highest level of professionalism and discretion. Salary + Benefits: • $92,000–$115,000 Location: San Ramon, CA Position Type: Direct Hire Responsibilities: • Manage and coordinate complex executive calendars, including internal and external meetings, events, and key contacts., • Organize, schedule, and document meetings, including preparing agendas and recording minutes., • Oversee a high volume of email correspondence (100+ daily), implementing systems to prioritize, organize, and maintain communications., • Facilitate ongoing communication via email, text, and phone in a timely and professional manner., • Draft and edit internal and external communications, reports, presentations, and other written materials with clarity and precision., • Serve as a primary point of contact and gatekeeper for incoming communications, ensuring appropriate prioritization and follow-up., • Track and manage multiple projects simultaneously, providing regular status updates and ensuring timely completion of action items., • Maintain and organize corporate and executive records, including legal and financial documents, ensuring accessibility and confidentiality., • Safeguard sensitive information and maintain strict confidentiality at all times., • Coordinate board meetings and retreats, including logistics, materials, and documentation; record and distribute meeting minutes and follow up on action items., • Conduct research, compile data, and prepare summaries, reports, and correspondence on behalf of executive leadership., • Prepare onboarding materials and orientation packets for board members., • Support executive involvement in professional organizations, memberships, and external engagements as needed., • Participate in strategic meetings and initiatives, contributing to discussions and ensuring timely execution of assigned tasks., • Stay current on professional best practices through ongoing learning, networking, and industry engagement., • Provide occasional personal support to the executive, including errands and administrative tasks. Qualifications: • Bachelor’s degree from an accredited college or university preferred, • 5–7+ years of experience supporting C-level executives, • Strong proficiency in Microsoft Office, particularly Outlook, • Experience working in a fast-paced, high-demand professional environment, • Exceptional organizational skills and attention to detail, • Strong interpersonal skills with a positive, professional demeanor, • Excellent research and analytical abilities, • Ability to work both independently and collaboratively, • Proactive mindset with the ability to anticipate needs, • Adaptable, flexible, and solution-oriented, • Strong written and verbal communication skills, including grammar and business writing, • High level of accuracy and typing proficiency, • Demonstrated professionalism, discretion, and sound judgment, • Ability to manage multiple priorities and adapt quickly to change, • Willingness to provide support outside standard business hours as needed, • Professional appearance and presence, • Local candidate with strong familiarity of the area preferred, • Valid driver’s license and reliable transportation, • Ability to successfully complete background and reference checks Due to the high volume of applications, only candidates selected to move forward in the process will be contacted, typically within one week of submission.

About the Organization The Alvarez Firm provides high-caliber legal counsel with skill and integrity. We assist our clients with some of their most urgent and sensitive issues, such as estate planning, probate, and trust administration and litigation. Company Culture Our firm’s office culture is guided by our mission to deliver high-quality legal counsel with compassion for our clients. We are a motivated team grounded in traditional values, united by a shared commitment to excellence in our craft. We strive to foster a supportive environment that encourages continuous learning and professional growth. About the Role This role reports directly to the Director of Operations. This individual will help to manage administrative needs for the attorneys, including assistance with scheduling, mailing projects, document preparation, client coordination, and more. This candidate should have the ability to think on the fly and be self-sufficient in managing a diverse set of tasks efficiently. Must be diligent at tracking and following up on pending tasks. Tasks include, but are not limited to: • Provide phone support to the receptionist on all incoming calls., • Provide assistance with managing incoming and outgoing mail and packages., • Assist in scheduling appointments and maintaining calendars for our team of attorneys., • Proofread, organize, and file legal documents and correspondence accurately., • Special projects as may be requested by the President and the Director of Operations. Education: • Bachelor’s degree preferred. Desired Skills/Experience: • Familiarity with professional phone etiquette and email communication., • The ability to be self-sufficient in managing a diverse set of tasks efficiently without direct oversight or prompting., • Strong interpersonal and relationship-building skills: the ability to maintain positive working relationships with colleagues and clients., • Accuracy and attention to detail, especially with respect to proofreading documents and scheduling with the availability of multiple people., • Strong spelling and grammar and a clear command of the English language., • Ability to prioritize tasks and manage multiple deadlines in an organized manner., • A strong respect for client confidentiality., • Prior experience in an administrative role is strongly preferred but not required., • Prior experience in a professional office setting is strongly preferred but not required., • Proficiency with standard programs like Word, Excel, Outlook, etc. is strongly preferred but not required. Benefits Offered • 401(k) Matching, • Health insurance, • Paid Sick Time, • Paid Vacation Job Type: Full Time, 40 hours, Monday-Friday, 8:30 AM to 5:30 PM Pay: $25.00-28.00 per hour dependent on experience.