1000+ Best Office & Admin Jobs in Texas (November 2025) - page 6

Office Manager - Amarillo, TX

22 days ago

Amarillo

Job DescriptionWHO WE ARE Bruckner Truck & Equipment is one of the largest family-owned semi truck dealerships in the United States. We currently operate in 40+ locations across 12 states, and we have over 1,500 team members. • Bruckner’s is more than just a place selling parts and working on trucks, • We are an essential business delivering solutions to transportation providers – the backbone of everyday life as we know it, • We contribute to our local communities, • We care about our people OUR CORE VALUES • We act with Honesty and Integrity., • We value our people and communities., • We are customer focused., • We do what it takes. WHAT WE OFFER, • Competitive Compensation Plans, • Paid Time Off and Holidays, • Excellent health, dental and vision plans, • Investments in Training & Development, • Generous 401(k) and Profit-Sharing Plan, • Tuition Assistance Program, • Employee Stock Ownership (every employee earns shares and has ownership interest in the Bruckner’s organization), • Technician Student Loan Reimbursement Program, • Disability and Life Insurance, • Internal Promotion Opportunities, • Flexible Spending Account, • Health Club Reimbursement, • Family and Team Oriented Environment, • Employee Referral Bonus, • Engaging and Challenging Assignments ESSENTIAL POSITION FUNCTIONS AND PRINCIPAL ACCOUNTABILITIESOne or more of the below functions and/or tasks may be delegated to another member of the department depending on the volume of transactions, needs of the business, and/or the size of the team.Accounting – General Ledger • Review and reconcile all accounting schedules, including, but not limited to, cash, credit card, accounts receivable, Vehicle Receivable, Contracts-in-Transit, sublet, etc., • Responsible for the general ledger accounts assigned to respective dealership to ensure transactions are properly accounted for., • Review Parts/Service Journal Detail Reports to ensure transactions are properly recorded., • Prepare, review and post general journal (JV) entries as needed., • Responsible for completing the Accounting Month-End Checklist prior to posting cutoff.Accounting - Accounts Payable, • Ensure accounts payable invoices are properly posted and paid in an accurate and timely manner., • Verify monthly vendor statements are reconciled., • Maintain proper and complete documentation for all vendors (I.e.: Form W-9, Certificate of Insurance, etc.)., • Maintain accounting for all On-Demand Checks (ODC) prepared by location., • Ensure accounts payable records are maintained according to Company standards.Accounting – Accounts Receivable, • Create and post all cash receipts vouchers (CRV) in an accurate and timely manner., • Responsible for properly securing the receipt of cash, checks and credit cards and ensuring such items are deposited in a timely manner., • Communicate with customers regarding Company accounts receivable policies and procedures, including Corporate Billing and MVPreferred., • Ensure accounts receivable/sales records are maintained according to Company standards.Accounting – Taxes, • Maintain ledger of transactions subject to state and local use and sales taxes., • Maintain proper and complete documentation for all customers (I.e.: tax exemption certificates, resale certificates, sales tax permit, etc.)., • Responsible for preparing and filing vehicle inventory tax (VIT) returns. (Texas only)Accounting – F&I Truck Sales, • Coordinate the Monthly Truck Inventory procedures and provide reconciliation to Corporate Accounting., • Ensure truck inventory is updated (I.e.: sold names and delivery dates) each Friday., • Responsible for the preparation and review of delivery paperwork and registration/titling processes, including the verification of FRET and sales tax calculations., • Ensure new trucks are warranty registered (I.e.: RDN) and other new/used truck warranties are properly processed and recorded.Human Resources, • Manage and track the pre-employment & hiring process and the termination process to ensure new and departing employees experience a positive and engaging onboarding and offboarding experience., • Coordinate with local managers to ensure employee timesheets accurately reflect time worked and/or taken off is recorded according to company policy., • Provide guidance and support to employees and managers regarding Family Medical Leave (FMLA), Workers Compensation (WC), Paid Time Off, and other HR Policies, Procedures and Benefits., • Observe all safety policies and procedures and provide managers with support in the oversight and management of safety matters such as safety training and the reporting of workplace incidents and/or accidents., • Help plan and support employee engagement and education activities such as, but not limited to, birthday, retirement, and service award luncheons; open enrollment and retirement education meetings; employee achievement and/or recognition celebrations; and other employee engagement events.Reporting, • Monthly reports of accounting schedules to the corporate office., • Weekly reports on outstanding accounts receivable to the general manager., • Periodic reports of workplace accidents and/or incidents in KPA, • Annual report for OSHARisk Management, • Maintain an appropriate internal control environment., • Follow established procedures to minimize risk of loss., • Work with internal and external auditors.Leadership Development, • Inspire trust by being a credible leader that follows our Core Values., • Create vision by clearly defining where your team is going and how they are going to get there., • Coach and mentor by investing in each person on your team to improve performance, solve problems and grow their careers., • Foster a positive work environment by establishing shared ownership for results, developing members to their fullest potential and making work interesting and enjoyable., • Recognize and reward by acknowledging the efforts and accomplishments of team members, ensuring they feel valued and know how their contributions are making a difference to customers, the community and the organization. POSITION REQUIREMENTS Education & Experience • B.S degree in Accounting, Business or Finance preferred or equivalent experience or equivalent combination of education and experience., • Minimum two to three years previous experience in similar accounting position. Previous experience with computers for automated accounting systems., • Strong mathematical skills and an understanding of basic principles of human resources, finance, accounting, and bookkeeping., • Attention to detail, time management and the ability to maintain confidentiality., • Ability to communicate effectively with internal and external customers at all levels of the organization., • Intermediate computer skills (Microsoft Outlook, Word, Excel, and email)Competencies, • Functional/Technical Skills: has the functional and technical knowledge and skills to do the job at a high level of accomplishment., • Planning: Accurately scopes out length and difficulty of tasks and projects; sets objectives and goals; breaks down work into the process steps; develops schedules and task/people assignments; anticipates and adjusts for problems and roadblocks; measures performance against goals; evaluates results., • Action Oriented: Enjoys working hard; is action oriented and full of energy for things he/she sees as challenging; not fearful of acting without a minimum of planning; seizes more opportunities than others., • Interpersonal Savvy: Relates well to all kinds of people, up, down and sideways, inside and outside the organization; builds appropriate rapport; builds constructive and effective relationships; uses diplomacy and tact; can diffuse even high tensions comfortably., • Learning on the fly: Learns quickly when facing new problems; a relentless and versatile learner; open to change; analyzes both successes and failures for cluses to improvement; experiments and will try anything to find solutions; enjoys the challenge of unfamiliar tasks; quickly grasps the essence and underlying structure of anything.Travel, • This position requires occasional travel – biannually to our corporate office, possibly limited other travel, • Once a month travel to Lewiston or when onboarding new employees. Want to know more about our family-owned company, Proud that our 1500+ employees view us as the employer of choice! YouTube - Come Join The Family video YouTube - Since 1932 video Don't forget to Like and Subscribe!

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